COMPANY LOCATION

AEVENTS CREATIVE
You’re Professional. Event Planner

221-J Coronado St. Hulo, Mandaluyong

PROPOSED EVENT TITLE:

“Building a Strong and Effective Leadership”

BRIEF EVENT DESCRIPTION:

The HR Manager of Jollibee Corporation will be having a two day Seminar and Team

Building at Batis Aramin Resort, Lucban Quezon on October 24-25, 2018 (Wednesday and

Thursday). The event will start at 7:00 in the morning until 6:30 p.m. in the evening. It is for the

professional updating about Building a strong and Effective Leadership of HR Managers at the

same time for them to have a chance to get closer and to be comfortable working with their co-

employees. Through this event the Participants will be able to become more effective and

Efficient Leaders. The said event will be participated by the HR Managers of Jollibee Food

Corporations with the maximum number of 50 persons. The Clients budget is P500,000.00
 Mr. Tony Tan Caktiong 221-J Coronado St. Hulo, Mandaluyong City
President/CEO Tel. No. 941-2908
Jollibee Food Corporation www.Aeventscreative@gmail.com

May 10, 2018

Dear Mr. Caktiong,

We are Pleased to know that you have considered us to be a part of your upcoming Event. Rest
assured that we will make sure that everything will become a great experience. The place and
seminar/activities will surely suit to the taste of our clients, for them to enjoy and unwind the day.

With that, please accept our proposal for HR Manager of Jollibee Corporation Teambuilding and
Seminar with the theme “Building a strong and Effective Leadership” to be held on October 24-
25, 2018 at Batis Aramin Resort,Lucban Quezon. We, at Aevents Creative , with 10 years of
experience in planning and coordinating such as corporate events, Charitable Events,
Inauguration, Team Building, Concert/shows and more prominent organizations and
personalities from different industry. Some of our satisfied clients are listed on our past events
which justifies our credibility and how well we do our craft.

Our teams of passionate professionals are committed to make your dream event a reality and
worry free.

We are looking forward to meeting to you again to discuss further how we could help you to
make your teambuilding and seminar become successful. I can make myself available at your
earliest convenient time. You can reach us through our contact numbers and email address
stated above.

Thank you so much for your time and looking forward to your positive response.

Very truly yours,

Angel Mae M. Masangkay

President/General Manager
Aevents Creative
 AEVENTS CREATIVE
You’re Professional. Event Planner

221-J Coronado St. Hulo, Mandaluyong City

Tel. No. 941-2908

www.Aeventscreative@gmail.com

ABOUT

AEVENTS CREATIVE was established on July 1, 2008, it’s named was originated from
the passion of its owner, she believed being creative in organizing and planning an event
is the key to have a productive success, that is why they offer different creative events
that prestigious one among the others and the best kind of services that will make their
clients satisfy and fulfil their expectations.

The owner built a business that will cater all the event needs of their future client. They
are composed of professional event teams that are well coordinated from
conceptualization of the idea to its actual execution of the events. AEVENTS CREATIVE
have handled an unfolding different occasions such as corporate events, Charitable
Events, Inauguration Team Building, Concert/shows and more prominent organizations
and personalities from different industry.
To be leading Events Company in the Philippines, by satisfying
and fulfilling our client’s expectations through creative ideas
and serving excellent services.

Within the next few years, AEVENTS CREATIVE COMPANY

will become one of the leading companies in event
management to businesses and stakeholders by consistently
providing outstanding service that creates a unique and
memorable event.

“We Rise by lifting others.”

The Organizational chart is a diagram that shows the structure of an organization
and the relationships and relative ranks of its parts and positions/jobs. The
organization chart is a diagram showing graphically the relation of one official to
another, or others, of a company.

Organizational chart is also used to show the relation of one department to

another, or others, or of one function of an organization to another, or others. This
chart is valuable in that it enables one to visualize a complete organization, by
means of the picture it presents.

ORGANIZATIONAL CHART

MS. ANGEL MAE MASANGKAY

CEO/EVENT MANAGER

MR. MIGUEL CRUZ

MS.GINA GALINATO
ASSISTANT MANAGER
FINANCE MANAGER

MS. ELLAINE DELAPA

MS. SHARRA ADONIS VENUE COORDINATOR MS. MARICEL BAILEY
EQUIPMENT/PROMOTION PROGRAM COORDINATOR
COORDINATOR
 OUR SERICES OFFERED

AEVENTS CREATIVE provides premium services when it comes to the organization of

any event, accompanying our clients throughout the whole process from the first step
onwards. Our team has handled everything from planning, decorations coordinated
with the venue, meals, and room accommodations and of course the much awaited
part is the adventure activity. We are serving over the years that it is one of the most
trusted names in the industry. We are prepared to assist clients searching for a
corporate events planner that can help them meet company objectives whenever they
hold any company function.

Corporate Events Seminars Charitable Events

Inauguration Teambuilding Concert/Shows

 OTHER SERICES OFFERED

Van Rental Hotel Reservations Educational tour Packages

Photo and Video Photo Booth

MJ lights and sounds

 COMPANY
PARTNERS
Catering and Styling

ST. Nicholas Catering Services Nato Catering Services

Lights and Sounds

MJ Lights and Sounds Music Matrix Lights and Sounds

Photography and Videographer

The Concept Room Studio RenataGaloao Photography

Emcee Venue Stylist

 PAST EVENTS AND
CLIENTS
McDonald Manager’s Team Building

Event Description:

Mcdonalds Corporation required all the Managers in all branches in the Philippines to have
a team building so that employees can be organized to work together interdependently and
cooperatively to meet the needs of their customers by accomplishing their purpose and
goals

Client Name: Ms. Ana Chua

Event Type: Corporate Event

Date/Time: July 30, 2009

Aim of Event: To reunite and reconnect all the Managers of McDonalds.

Concept/theme: Beach

Guest Profile:Managers

No. of Attendees:30pax

Budget:₱300,000.00
Travel and Tour Agency

BC Travel and Tours Corp. Golden Sky Travel and Tours

 Venue Options

PAST
Eagle Point Resort, EVENTS
at Batangas AND
Batis CLIENTS
Aramin Resort, at Lucban
QuezonBatangas
Ayala Corporation’s Supervisor
Seminar

Event Description:

Ayala Corporation held a seminar to discuss and talk about the status of the company.

The Conference start at 10:30 am until 5:00pm. This event will help the Supervisors to be

more knowledgable.

Client Name: Ms. Lyn Santos

Event Type: Corporate Event

Date/Time: Sept. 12, 2012

Aim of Event: To have a formal meeting to discuss the different risk or problems that may
affect the company success.

Concept/theme: Hotel

Guest Profile:Supervisors

No. of Attendees:50pax

Budget:₱₱900,000.00
Ff\
 Venue Options

Shangri-La Hotel New World Hotel

PAST EVENTS AND CLIENTS

Celebrating 30 years of Excellence

Event Description:

Building a great team is a challenging job. You should take pride in your team’s success.
Take time and efforts to celebrate success with your people. Whenever one achieves a
goal, acknowledge your appreciation timely and publicly. Never forget to reward and give
token gift. Recognize employee achievement and you will reap the rewards from their
motivation and loyalty. Give employees and managers the ability to recognize the success
of others, through constructive feedback and meaningful feedback.

Client Name:Mr. Arnold Sanchez

Event Type: Corporate Event

Date/Time: January 10, 2016

Aim of Event: To Celebrate the success of the company and to recognize the hard work
of the employees.

Concept/theme: Hotel

Guest Profile:CEO, Top Management and Rank and file Employees.

No. of Attendees:100pax

Budget:₱800,000.00
 DAY 1 SEMINAR
(October 24, 2018, Wednesday)

TIME ACTIVITIES Ven

ue
7:00 a.m.- 9: 00 a.m. Travel time from Mandaluyong to BatisAramin
Opti
Resort, Lucban Quezon.
ons

9:01 a.m. – 10:30 a.m. Arriving and check-in at Batis Aramin Resort,
Lucban Quezon.
10:31 a.m. – 12:00 p.m. Lunch at BatisAramin Resort, Lucban Quezon.

Start of Seminar

12:01 p.m. – 12:45 p.m. Registration

12:45 p.m. – 12:55 p.m. Doxology

12:56 p.m -- 1:00 p.m Philippine National Anthem

1:01 p.m. – 1:15 p.m. Opening remarks & Introduction to Speaker.

1:15 p.m. – 3:15 p.m. Lecture on “Building a Strong and

Effective Leadership”

3:16 p.m. – 3:30 p.m. Break time

3:31 p.m. – 3:45 p.m. Open Forum
DAY 2 TEAM BUILDING
(October
3:46 p.m. – 4:00 p.m. 25, 2018,
Awarding Thursday)
of Certificate of Appreciation and token
to the Speaker and distribution of certificate to the
participants.

End of Seminar

4:31 p.m. – 7:00 p.m. Wandering around Batis Aramin Resort, Lucban
Quezon.
7:01 p.m.- 8:00 p.m. Bath time/Swimming time
8:01 – 9:30p.m Dinner at BatisAramin Resort, Lucban Quezon.

9:31 onwards Rest time/ Sleeping time

 ACTIVITIES IN DAY 2 (TEAM BUILDING)

TIME ACTIVITIES
6:00 a.m.- 6:30 a.m. Wake up call and Stretching for the upcoming
activities
6:31 a.m.- 6:45 a.m. Fifteen minutes rest
6:46 a.m. – 7:30 a.m. Bath time
7:31 a.m. - 8:30 a.m. Breakfast
8:31 a.m. – 9:30 a.m. Adventure camp activities start: Bike Trail

9:31 a.m. -10:30 – a.m. The Maze

10:31 a.m. -11:30 – a.m. Rappel Tower

11:31 a.m. -12:30 – p.m. Wall Climbing

12:31 p.m. – 1:30 p.m. Zip line

1:31 p.m. – 1:45 p.m. Lunch

1:46 p.m. – 2:00 p.m. Working Together (Toxic River Race)
2:01p.m. – 3:00 p.m. Icebreaker Activity(Greeting Bingo Game)

3:01 p.m. – 4:00 p.m. Tower of Balloons Exercise)

4:01 p.m. – 4:15 p.m End of the Activities, and evaluation of the
activities.
4:16 p.m. – 6:30 p.m. Snack time
6:31 p.m. – 7:30 p.m. Bath time/Swimming Time
7:31 p.m. – 8:30 p.m. Check- out
8:31 p.m. 10:00 p.m. End
Travel time of BatisAramin
from Team Building
Resort to
Mandaluyong.
 Bike Trail Rappel Tower

Wall Climbing Zip line

The Maze Ice Breaker (Greeting Bingo Game)

Tower of Balloons Working Together (toxic river race)

Venue Option 1: BatisAramin Resort, Lucban Quezon

 HOTEL FRONT

LOBBY
AREA

HOTEL AREA

CONFERENCE AREA
 AMENITIES and INCLUSIONS

(Venue Option 1)

1. VENUE/RENTAL Batis Aramin Resort Lucban

Quezon
INCLUSIONS

VENUE AMENITIES

1. Four (4) hours use of function 1. Set menus for breakfast,

room for the seminar with air- lunch, snack and dinner.
conditioning unit 2. 8 round table for seminar (8
2. Sound system ( 4 speakers, 4 person each table, w/ table
speaker stands, 1 equalizer, 1 skirting)
amplifier, 1 mixer with 6 inputs, 3. Complete silver ware, glass
2 microphones & media player, ware & flat ware.
2 projectors, cable, back-up 4. Unlimited iced tea or fruit juice
generator, parking spaces, and water
security, maintenance staff 5. 5 sets of Activity gear.(E.g.
during event, facilitator for the Wall Climbing, Zip line ride and
activities, Traverse Outdoor The Maze
Technician and host/hostess).
3. Rooms ideal for 6 people each
room has 2 king size bed and 2
single bed, air conditioned,
refrigerator, 32” TV- Cignal
Channels, Hot and Cold Water
and Towels and Toiletries. 10
rooms needed.
4. Decoration and Styling of the
venue
5. Adventure camp activities: Zip
Line, Wall Climbing, The Maze
Run, Bike Trail and Rappel
Tower.
 LOCATION MAP

Batis Aramin Resort Lucban Quezon

FLOOR PLAN
 OTHER NEEDS

Bus for HR Manager of Jollibee Corporation.

Speaker for the event

Token of Appreciation
₱250/PAX
VENUE OPTION 2: Forest Club Eco Resort, Bay Laguna

HOTEL ROOM
ACTIVITIES at Forest Club Eco Resort, Bay Laguna
 AMENITIES and INCLUSIONS

(Venue Option 1)

VENUE/RENTAL Forest Club Eco Resort, Bay

Laguna
INCLUSIONS

VENUE AMENITIES

6. Four (4) hours use of function 6. Set menus for breakfast, lunch,
room for the seminar with air- snack and dinner.
conditioning unit 7. 8 round table for seminar (8
7. Sound system ( 4 speakers, 4 person each table, w/ table
speaker stands, 1 equalizer, 1 skirting)
amplifier, 1 mixer with 6 inputs, 8. Complete silver ware, glass
2 microphones & media player, ware & flat ware.
2 projectors, cable, back-up 9. Unlimited iced tea or fruit juice
generator, parking spaces, and water
security, maintenance staff 10. 5 sets of Activity gear.(E.g.
during event, facilitator for the Wall Climbing, Zip line ride and
activities, Traverse Outdoor The Maze
Technician and host/hostess).
8. Rooms ideal for 6 people each
room has 2 king size bed and 2
single bed, air conditioned,
refrigerator, 32” TV- Signal
Channels, Hot and Cold Water
and Towels and Toiletries. 10
rooms needed.
9. Decoration and Styling of the
venue
10. Adventure camp
activities: Zip Line, Wall
Climbing, The Maze Run, Bike
Trail and Rappel Tower.
 LOCATION MAP

Forest Club Eco Resort, Bay Laguna

FLOOR PLAN
₱250/PAX
 BUDGET OUTLINE: OPTION 1.

Batis Aramin Resort, Lucban Quezon

Particulars Amount Total Cost

Venue/Rentals (+12% VAT 2,500 x 60pax P300,000

included)
MEAL PACKAGES:

Breakfast P150/head x 15,000

Lunch 50pax 30,000
Snacks P250/head x 10,000
Dinner 60pax 30,000
P100/head x
50pax
P250/head x
60pax

Transportation (Golden SkyTravel and Tours) P9,000

ACTUAL SERVICE COST P180,000
Additional cost:
20,000
Contingency fund (10% of the 38,600
actual service cost)
Professional fee (20% of the actual
service cost)

TOTAL ADDITIONAL COST P58,600

TOTAL EVENT COST P238,600
COST PER PAX P3,250
 BUDGET OUTLINE: OPTION 2.

Forest Club Eco Resort, Bay Laguna

Particulars Amount Total Cost

Venue/Rentals (+12% VAT 2,000 x 60pax P240,000

included)
MEAL PACKAGES:

Breakfast P100/head x 12,000

Lunch 60pax 30,000
Snacks P250/head x 9,600
Dinner 60pax 30,000
P80/head x
60pax
P250/head x
60pax

Transportation (BC Travel Tours) P8,000

ACTUAL SERVICE COST P178,000
Additional cost:
17,880
Contingency fund (10% of the 35,600
actual service cost)
Professional fee (20% of the actual
service cost)

TOTAL ADDITIONAL COST P53,480

TOTAL EVENT COST P231,480
COST PER PAX P2,680
 Checklist of Materials

ITEM INGRESS EGRESS REMARKS

2 way radio 2 pairs 2 pairs

Camera 1 piece 1 piece Used

Registration book 1 piece 1 piece Used

First aid kit 1 kit 0

Manual book 2 pieces 2 pieces Distributed

Laptop 1 piece 1 piece Used

Ball pens 60 pcs 0 Distributed

Small notebook 60 pcs 0 Distributed

Batteries 10 pcs 4 pcs

Tapes 5 rolls 2 rolls

Handkerchief 60 pcs 0
 GANTT CHART

M ACTIVITIES PEOPLE PRE-EVENT

ASSIGNED MAY
E
15 18 20 25 30
E Meeting with Client Mr. Miguel Cruz
Presentation of the Mr. Miguel Cruz
T proposal (thru power
point)
I Changes in the Mr. Miguel Cruz
proposal, plan, concept
service
N
Submitted final draft of Mr. Miguel Cruz
the event concept for
G their approval
Meeting with the client Mr. Miguel Cruz
S for MOA signing and
With full payment from Ms. Gina Galinato
the client

ACTIVITIES PEOPLE PRE-EVENT

ASSIGNED JUNE

5 7 8 10 15 20
Finalizing the chosen Ms. Sharra Adonis
package for the event and
P Ms. Gina Galinato
L Draft programme Ms. Sharra Adonis
A
Discussion of the Ms. Sharra Adonis
N program flow with client
N
Ms. Sharra Adonis
I Approval from Client for
programme
N Collating number of Ms. Sharra Adonis
G attendees, guest
speaker
Ms. Sharra Adonis
Produce summary and
report for internal Ms. Gina Galinato
teams/ management
 PRE-EVENT
ACTIVITIES PEOPLE ASSIGNED
JULY

3 10 16 20 25 28
Mr. Miguel Cruz
Meet client for the
guest/ participant list
A
T Ms. Maricel Bailey
T Organize event
registration /
E Reservation process
Ms. Sharra Adonis
N Send invitation /
D publicize event
Collating Ms. Sharra Adonis
E responses/attendees
E
S Mr. Miguel Cruz
Scope speakers

Mr. Miguel Cruz

Identify speaker
availability

PRE-EVENT
ACTIVITIES PEOPLE ASSIGNED
AUGUST

A
T
2 10 14 20-25
T Produce speaker Mr. Miguel Cruz
E briefings
Appoint speaker liaison Mr. Miguel Cruz
N for on the day
D
Confirm programme Ms. Maricel Bailey
E and Send thank you to
E speakers

S Book photographer / Mr. Miguel Cruz

video recording
Confirm host
Book entertainment/
music
V
PRE-EVENT
ACTIVITIES PEOPLE
E ASSIGNED SEPTEMBER

N
5 8 9 11-13 20 26
U
Ms. Ellaine Delapa
E Presentation of venue
theme and souvenirs of
& the event
Ms. Ellaine Delapa
C
Book venue
A Ms. Ellaine Delapa
Inform / liaise with
T
facilities
E Ocular Visit to the Ms. Ellaine Delapa
Venue
R
Ms. Ellaine Delapa
I Food and beverages
free tasting
N
Ms. Ellaine Delapa
G View and agree menu

PRE-EVENT
P
ACTIVITIES PEOPLE
ASSIGNED OCTOBER
R

O 5 7-8 10 15 20-22 23
M

O
Ms. Sharra Adonis
Design promotion/
T invitations
Distribute promotion / Ms. Sharra Adonis
I invitations
O
Promote via social Ms. Sharra Adonis
N media
Dry run Ms. Maricel Bailey
& Presentation of the final
program of the event
E

V Event Styling Ms. Ellaine Delapa

E 1.Set up of all tables Ms. Ellaine Delapa

and chairs
N
2.Set up of lights and
T sounds
3.Set up of catering
 SWOT ANALYSIS

 Good facilities  Late Arrival of

 Approachable staffs Participants
 Smooth program and  Substandard
activities Facilities
 Time Management  Technical
 Good Catering Services  Timescales,
 Strong Management Deadlines and
Pressures
 Well-trained
 Reliability of Data,
employee’s Plan and Project.

 Leading events  Fortuitous

company  Unplanned other
 More clients to events expense.
cater  Competitors
 More Business  Loss of Resources
Partners
 Environmental
 Global Influences
 Industry or Lifestyle Effects
Trends.
E
ACTIVITIES PEOPLE EVENT DAY
ASSIGNED OCTOBER
V
23 23 23 24 24
E Ms. Sharra Adonis
Checking of Material for
N ingress.
Monitoring Venue Set Ms. Sharra Adonis
T up.
Monitoring Food/ Buffet Ms. Ellaine Delapa
D set up.
Monitoring flow of Ms. Sharra Adonis
A program.

Y Checking of Material for Ms. Sharra Adonis

egress.

POST-EVENT
ACTIVITIES PEOPLE
ASSIGNED OCTOBER
P

O 25 26 27 28 29 30
Mr. Miguel Cruz
S Sending Thank you
letter to the client.

T Mr. Miguel Cruz

Feedback solicitation
E from the clients.
Ms. Gina Galinato
Full settlements of the
V clients remaining 25%
balance.
E Event Evaluation Ms. Maricel Bailey

N SWOT analysis with the Ms. Sharra Adonis

action plans.
T
Auditing of Expenses. Ms. Gina Galinato
 ACTION PLAN

ACA#1

Improve Foresight in planning and

organizing the program.

ACA#2

Improved the facilities and the flow

of program.

ACA#3

Prepare the location and the availability

of event place.
BUSINESS PERMITS
MAYOR’S PERMIT
DEPARTMENT OF TRADE AND INDUSTRY
OFFICIAL RECEIPT
 MEMORANDUM OF AGREEMENT

221-J Coronado St. Hulo, Mandaluyong City 1550 Metro Manila

Tel.No. (02) 941-2908

AEVENTS CREATIVE
You’re Professional. Event Planner www.Aeventscreative@gmail.com

dfhbfh
EVENT CONTRACT

This contract is made effective as of September 20, 2018 between Aevents Creative and Mr. Tony Tan
Caktiong. This contract serves as an agreement of distribution of services and compensation in the planning of
the client’s corporate event which will held on October 24-25, 2018.

TERMS AND CONDITION

Scope of Services

The event planner is responsible for the planning and coordination of the event. This shall include making
appropriate reservations creating formal invitations, reserving necessary space for the event and handling on
the site arrangements.

Compensation

As compensation for the planner’s services, the clients agree to pay a total of ₱300,000 to the event planner.
A non-refundable deposit of 50% will be made as an initial deposit and as due and payable at the time of
contract signature.

The remaining balance of 25% shall be due one (1) seek prior to the actual date of event and the remaining
25% of payment shall be due within three (3) days after the event.

Data Changes and Cancellations

Should the date of the event change, the event planner will make the best effort possible to accommodate the
clients. The client understands that the last minute changes can affect the quality of the event and that
changes are not necessarily the fault of the event planner.

In the event of cancellation, the client should notify the event planner no later than thirty (30) days prior to the
planned date. In the event of a cancellation all payments made to date are non-refundable and all outstanding
payments will be due immediately.

Prepared by:

ANGEL MAE M. MASANGKAY May 01, 2018

Name and Signature of the Event Planner Date

Accepted by:

TONY TAN CAKTIONG May 01, 2018

Name and Signature of the Client Date