Excel Function and Formulas

EXCEL FUNCTION &
FORMULAS
SAJID ALI BBF (16046)

BBA BANKING AND FINANCE (MORNING)
2018
University of the Punjab Gujranwala Campus

[IT SERIES] EXCEL FUNCTIONS, BBA (BANKING & FINANCE)
Table of Contents
1. DAILY SALE REPORT ........................................................................................................... 5
 FUNCTION OF SUM .................................................................................................. 5
 MULTIPLE RANGE SUMS ........................................................................................ 5
2. SALE REPOPRT SHEET........................................................................................................ 6
 MAX, MIN, COUNT AND PERCENTAGE FUNCTION .......................................... 6
 Max function ............................................................................................................. 6
 Min function.............................................................................................................. 6
 Count function.......................................................................................................... 6
 Percentage function ............................................................................................... 6
3. RESULT SHEET ...................................................................................................................... 7
 BBA (BANKING & FINANCE) (HONS) .................................................................. 7
 COUNT IF FUNCTION .............................................................................................. 7
 COUNT IF FUNCTION .............................................................................................. 7
 SUM IF FUNCTION ................................................................................................... 7
4. IF STATEMENT...................................................................................................................... 8
 FUNCTION OF IF FOR DECISION MAKING ......................................................... 8
 DOUBLE QUOTATION ............................................................................................. 8
 CELL REFERENCE ..................................................................................................... 8
5. SALARY SHEET ...................................................................................................................... 9
 JOBE DURATION FUNCTION ................................................................................. 9
 NESTED IF FUNCTION............................................................................................. 9
 DATE FUNCTION ...................................................................................................... 9
 FOR FIND JOB DURATION ..................................................................................... 9
6. GRADING SHEET ................................................................................................................. 10
 NESTED IF FOR GRADING ................................................................................... 10
 VLOOKUP FOR GRADING .................................................................................... 10
 VLOOKU FOR STATUS .......................................................................................... 10
7. LEDGER FORMATE SHEET ............................................................................................... 11
 BALANCE FUNCTION ............................................................................................ 11
 Dr or Cr FUNCTION .............................................................................................. 11
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8. CASH LEDGER ...................................................................................................................... 12

 Dr or Cr FUNCTION .............................................................................................. 12
9. SALE LEDGER ...................................................................................................................... 13
 Dr or Cr FUNCTION .............................................................................................. 13
10. BANK LEDGER ..................................................................................................................... 14
 Dr or Cr FUNCTION .............................................................................................. 14
11. ENTERTAINMENT LEDGER.............................................................................................. 15
 Dr or Cr FUNCTION .............................................................................................. 15
12. TRAIL BALANCE.................................................................................................................. 16
 FUNCTION OF CROSS SHEET REFERENCE ...................................................... 16
 BANK ACCOUNT DEBIT SIDE TRAIL BALANCE ............................................. 16
 BANK ACCOUNT CREDIT SIDE TRAIL BALANCE ........................................... 16
13. ................................................................................................................................................ 16
14. CROSS SHEET & CROSS BOOK REFERENCE ................................................................. 17
 CROSS SHEET REFERENCE PROCEDUER ........................................................ 17
 FUNCTION OF CROSS SHEET REFERENCE ...................................................... 17
 CROSS BOOK REFERENCE PROCEDURE ......................................................... 17
 CROSS BOOK REFERENCE FUNCTION =[bbf16046_1.xslx]RAAS!G9 17
15. CONDITIONAL FORMATTING ......................................................................................... 18
 CONDITIONAL FORMATTING PROCEDURE ................................................... 18
16. PIVOT TABLE PROCEDURE ............................................................................................. 19
17. PIVOT TABLE 01................................................................................................................. 20
 PIVOT TABLE PROCEDURE ................................................................................ 20
18. PIVOT TABLE 02................................................................................................................. 21
 Pivot table 02 procedure ................................................................................... 21
19. DATA VALIDATION PROCEDURE ................................................................................... 22
 ................................................................................................................................... 22
20. SUB TOTAL........................................................................................................................... 23
 SUBTOTAL PROCEDURE ..................................................................................... 23
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21. FILTERATION PROCEDURE ............................................................................................. 24

22. PASTE SPECIAL ................................................................................................................... 25
 PASTE SPACIAL PROCEDURE ............................................................................ 25
 TRANSPOSE IN PASTE SPECIAL ........................................................................ 25
23. PROTECTION OF SHEET ................................................................................................... 26
 PROTECTION SHEET PROCEDURE ................................................................... 26
 FORMULAS HIDE FUNCTION ............................................................................. 26
 LOCK PROCEDURE ................................................................................................ 26
24. RESULT SHEET .................................................................................................................... 27
 OBTAIN MARKES .................................................................................................. 27
 OVERALL GRADS ................................................................................................... 27
 RESULTS .................................................................................................................. 27
 PERCENTAGE ......................................................................................................... 27
 STATUS .................................................................................................................... 27
25. UNIVERSITY OF THE PUNJAB GUJRANWALA CAMPUS ............................................ 28
NEAR ALI PUR CHOCK RAWALPINDI BAYPASS GUJRANWALA .................................. 28
26. GOAL SEEK PROCEDURE .................................................................................................. 29
27. COLUNM PROCEDURE ...................................................................................................... 30
28. TEXT FUNCTION IN THE EXCEL ..................................................................................... 31
29. EQUATION BUILDER ......................................................................................................... 32
30. HYPER LINK IN WORD AND EXCEL ............................................................................... 33
31. WORD FILE CONVERT INTO PDF ................................................................................... 34
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DAILY SALE REPORT

FUNCTION OF SUM
=SUM(B6,C6,D6,E6,F6)[sum of (row) different city product (selecting of cell after

every colon]
=B6+B7+B8+B9+B10 [after using the sign of equal (=) select first cell and use the
sign of plus (+) and so on.]
MULTIPLE RANGE SUMS
Multiple range sum =SUM(B8:F8) ( in multiple range sum we take=sum and drag
from first cell to end cell which is you want to take the sum)
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SALE REPOPRT SHEET

MAX, MIN, COUNT AND PERCENTAGE FUNCTION
Max function =MAX(B6:F6) [use the function (=max) and select all multiple range
table]
Min function =MIN(B6:F6)
Count function =COUNT(B7:F7) (use count function and select one column
multiple ranges of cells)
Percentage function =B6/$G6*100 current sales of every city divided by its total ($
dollar sign use for constant cell) and multiply by 100.
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RESULT SHEET
BBA (BANKING & FINANCE) (HONS)
COUNT IF FUNCTION =COUNTIF(C5:C50,">=50") in c column c5 to c50 is greater
than 50 then count otherwise will not count. This function of count if use for passing
student
COUNT IF FUNCTION =COUNTIF(C5:C50,"<50") in c column c5 to c50 is lesser

than 50 then count otherwise will not count. Function of count if use for fail student
SUM IF FUNCTION =SUMIF(C6:G6,">50") c6 to g6 is the row of marks if greater

than 50 then sum otherwise will not sum, this function sum only those values which
is greater than 50.this function of sum if use for pass subject.
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IF STATEMENT
FUNCTION OF IF FOR DECISION MAKING
If function =IF(100>10,"true","false") if hundred is greater
than ten then true otherwise false
If function =IF(100<10,"faisal","sajid") [ANS SAJID] if hundred is lesser then ten

than Faisal otherwise sajid that is false and the answer is sajid.
DOUBLE QUOTATION
Double quotation (“____”) use for any specific name or number as a reference that is
written in any cell.
CELL REFERENCE
If function =IF(A2<B2,A3,B3) we can use cell reference in if function.
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SALARY SHEET
JOBE DURATION FUNCTION
Job duration function D4=(TODAY()-C4)/365 job duration function use for find
the years of working of every employee in two decimal place.
NESTED IF FUNCTION
Nested if function
E4=IF(D4>=10,"50000",IF(D4>=8,"40000",IF(D4>=6,"35000",IF(D4>=4,"30000",IF(D4>=3,"25000","20000")))))
Nested if use to find the salary of every person this function working as (if any
workers work 10 years in company then its salary is 50000 if the employee 8 to 9
years old worker then its salary is 40000,and so on)
DATE FUNCTION
=TODAY ()
FOR FIND JOB DURATION =TODAY()-JOINING DATE
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GRADING SHEET
NESTED IF FOR GRADING
Nested if function ;
=IF(C4>=85,"A+",IF(C4>=80,"A",IF(C4>=75,"B+",IF(C4>=70,"B",IF(C4>=65,"C",IF(C4>=60,"D",IF(C4>50,"E","F"))))
))) note; (c4 use for marks reference We can use the nested if for grades of
marks)
VLOOKUP FOR GRADING

E4=VLOOKUP(C4,$K$3:$L$11,2,TRUE) note;( c4 use
for marks cell reference) (in function of Vlookup
in case of grade we use constant multiple range of tow
column tables)
VLOOKU FOR STATUS
In case of status of grade we use this function

=VLOOKUP(C4,$K$3:$M$11,3,TRUE) and make three
column table.
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LEDGER FORMATE SHEET

BALANCE FUNCTION
Dr and Cr balance function =F5+D6-E6 f5 is the cell reference of opening balance
plus (+) Dr Column cell reference and minus (-) Cr column cell reference.
Dr or Cr FUNCTION
Dr/Cr function =IF(F5>0,"Dr","Cr") we use if function for Dr or Cr decision, if
f5(opening balance cell reference) is greater than zero(0) then “Dr”(double
quotation mark) otherwise “Cr”.
Note; (it’s mean that, if balance is positive then will be written Dr otherwise,
negative balance shall be written Cr,)
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CASH LEDGER
BALANCE FUNCTION
Dr or Cr FUNCTION
Note; (that’s mean if balance is positive then will be written Dr otherwise, negative
balance shall be written Cr,)
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SALE LEDGER
BALANCE FUNCTION
Dr or Cr FUNCTION
Dr/Cr function =IF(F5>0,"Dr","Cr")we use if function for Dr or Cr decision, if
quotation mark) otherwise “Cr”.Note; (that’s mean if balance is positive then will be
written Dr otherwise, negative balance shall be written Cr,)
NOTE; [NO ANY OPENING BALANCE IN CASE OF SALE]
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BANK LEDGER
BALANCE FUNCTION
Dr or Cr FUNCTION
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ENTERTAINMENT LEDGER
BALANCE FUNCTION
Dr or Cr FUNCTION
NOTE;[NO ANY OPENING BALANCE IN CASE OF EXPENSES]
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TRAIL BALANCE
In trail balance we are write the accounts of ledger. We take the balance of all
ledger accounts in trail balance by cross sheet reference
FUNCTION OF CROSS SHEET REFERENCE

Cross sheet function =ENTERTAINMENT!F15
We take the balance of entertainment expense in debit side because the all the
expenses are debit. F15 is the cell reference of previous ledger sheet.
BANK ACCOUNT DEBIT SIDE TRAIL BALANCE

=IF(BANK!F15>0,BANK!F15,0)
BANK ACCOUNT CREDIT SIDE TRAIL BALANCE

=IF(BANK!F15<0,BANK!F15,0)
If statement use for bank and cash balance in trail balance, because the bank and
cash accounts can be debit or credit.
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CROSS SHEET & CROSS BOOK REFERENCE

CROSS SHEET REFERENCE PROCEDUER
Sheet reference is a reference which is copy paste cell
Frome one sheet to another .when we copy any sheet from one to another then the
function work relatively. If we change that cell that is use as cell reference it is
change automatically another sheet.
FUNCTION OF CROSS SHEET REFERENCE

Function of cross sheet reference =SALE!F15
CROSS BOOK REFERENCE PROCEDURE

Book reference is a reference which is copy paste
one cell or more than one of any sheet of book to another book that is relatively
paste the cell of previous book.
CROSS BOOK REFERENCE FUNCTION =[bbf16046_1.xslx]RAAS!G9
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CONDITIONAL FORMATTING
CONDITIONAL FORMATTING PROCEDURE
Conditional formatting allows to you
automatically apply formatting such as colour to one or more cells based on cell
value. For example a conditional formatting rule might be: IF the value is less than
50 and greater than 0 and then the value colour is red.
We click on home tab and select the conditional formatting, and select desires rules.
Right click on home tab and select

conditional formatting from style.
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PIVOT TABLE PROCEDURE
By pivot table we can Analysis of data from different

angles,
Raas electronics company employee’s sale different products in different

cities in different region of the years, and given the total units sale by each
employees, now we analysis of data from different angles.
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PIVOT TABLE 01
PIVOT TABLE PROCEDURE
By pivot table we can Analysis of data from different
angles,
In table one we put the name column from sale report in row label and
cities also put in row label and product and years are put column label and sales
are put in sum function.
Right click on insert and select pivot table from

tables.
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PIVOT TABLE 02
Pivot table 02 procedure
By pivot table we can Analysis of data from different angles,
In row label we put the employees name and put the all products of each employee
and put the years in column label and total sale in sum function. That’s way we
analysis of data from different angles.
Right click on insert and select pivot table from

tables.
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DATA VALIDATION PROCEDURE

Make a list of the entries that restricts the values allowed
in a cell, create a message which is explain the kind of data allowed in a cell, create
a message that appear when incorrect data has been entered, And set a range of
numeric value entered in a cell.
Right click on data tab and select.

The data validation from data tools
After click on data validation in

setting we select on setting and set
the data validation criteria, we can
write message and change error
alerts,
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SUB TOTAL
SUBTOTAL PROCEDURE
In data validation we can sum of different number in column or row,
by data validation we take the min max count variance and standard deviation,
Right click on data tool bar and select the

subtotal from outline.
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FILTERATION PROCEDURE
In data toolbar we select the filter in sort &

filter.
After select the filter, we put filter in marks, and

we apply filter on marks greater than 50 and
lesser than 100. And following number will show.
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PASTE SPECIAL
PASTE SPACIAL PROCEDURE
Use paste special to perform calculation while pasting in excel. You
can add, subtract, and multiple in Microsoft excel using paste special. By paste
special we paste only formulas, values, formats, comments, validation, all using
source theme, column widths and value and number formats.
TRANSPOSE IN PASTE SPECIAL

By Transpose function we convert the column into
rows and rows convert into column,
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PROTECTION OF SHEET
PROTECTION SHEET PROCEDURE
For protection of sheet first of all click on
home toolbar and click font and select the protection and cheek the lock if the lock
function is on then you apply protection and apply PASSWORD ON SHEET .
FORMULAS HIDE FUNCTION

When we
select the font from home toolbar and
we select again on protection and
click on hide function. And set
password, and anyone can’t see our
function and formulas,
For procedure of password first of all

we click on review toolbar from
function bar, and click on protect sheet.
LOCK PROCEDURE
After select the protection sheet will show this table, then you set your password.
And then your
sheet will protect.
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RESULT SHEET
We makes result sheet for preparing the result cards of
all students.
OBTAIN MARKES
P2=SUM (E2,G2,I2,K2,M2)
OVERALL GRADS
Q2=IF(R2="FAIL","F",IF(P2>=380,"B+",IF(P2>=350,"B",IF(P2>=300,"C"))))
RESULTS
R2=IF(AND(E2>=50,G2>=50,I2>=50,K2>=50,M2>=50),"PASS","FAIL")
PERCENTAGE
S2=P2/O2*100
STATUS
U2=IF(T2=5,"PASS",IF(T2=4,"PROB 1",IF(T2=3,"PROB 2","DROP")))
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UNIVERSITY OF THE PUNJAB GUJRANWALA

CAMPUS
NEAR ALI PUR CHOCK RAWALPINDI BAYPASS GUJRANWALA
ROLLNO: BBF16003 REGISTRATION: 2016-PUGC-BBF16003

NAME: ARFAN
FATHER NAME: NAZIR
RESULT CARD
DEAR, ARFAN
This is to intimation that university announced result of BBA banking

& finance.
This is informed that S/D/O MR. NAZIR .You have obtained marks 276. You have
placed in grad F.
Sr. Course no: Course title

Total Obtained grade
marks marks
1. BBF301 ACCOUNTING 100 44 F
2. BBF302 ECONOMICS 100 45 F
3. BBF303 STATISTICS 100 75 B
4. BBF304 COMPUTER 100 67 C+
5. BBF305 B. LAW 100 45 F
TOTAL 500 276 DROP
CONTROLER EXAMINATION:
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GOAL SEEK PROCEDURE
Create a spreadsheet in Excel that has your data.

1) Click the cell you want to change. ...
2) From the Data tab, select what if Analysis…...
3) Select Goal seek......
4) In the Goal Seek dialog, enter the new “what if” amount in the to value text
box. ...
5) We also need to tell Excel which cell to change. ...
6) Click OK.
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COLUNM PROCEDURE
All text you write in Word 2010 is already formatted in
columns — if it’s only one column of text per page, it still counts as a column.
Clicking Word’s Columns command button (in the Page Setup Group on the Page
Layout tab) displays a menu of handy column-formatting options. Splitting your

text into columns is as easy as choosing a column format from that list.
To be more specific with the number of columns or their layout, choose the More
Columns command, and then use the Columns dialog box that appears to create and
design multiple columns for your document. For example, you can use the Number
of Columns text box to create a number of columns not offered in the Columns menu.
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TEXT FUNCTION IN THE EXCEL
Functions to Remove Extra Characters

Removes all non-printable characters
CLEAN
from a supplied text string
Functions to Convert Excel Data Types
Converts a number, plus the suffix
BAHTTEXT
"Baht" into Thai text
Converts a supplied number into text,
DOLLAR
using a currency format
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EQUATION BUILDER
` Open Microsoft Word. To insert an equation, choose

Insert, Object, Microsoft Equation 3.0, and click OK. One of 2 things will happen: A
highlighted area will appear, along with equation editing palettes. This is known as
in-place edition. Etc…
𝟐 𝟑 𝟐𝟑𝟒
(𝒙 ± 𝒚)
𝟐 𝟓 𝟒𝟑𝟐
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HYPER LINK IN WORD AND EXCEL

A hyperlink is a word, phrase, or image that you can click
on to jump to a new document or a new section within the current document.
Hyperlinks are found in nearly all Web pages, allowing users to click their way from
page to page. Text hyperlinks are often blue and underlined, but don't have to be.
When you move the cursor over a hyperlink, whether it is text or an image, the
arrow should change to a small hand pointing at the link. When you click it, a new
page or place in the current page will open.
RESULT CARDS
..\zheart touching sad song 2018 with love story mix by love me.lnk
Click on insert tool bar and again click on

the hyper link select the desire
documents.
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WORD FILE CONVERT INTO PDF

Click the Microsoft Office Button, point to
the arrow next to Save As, and then click PDF or XPS. In the File Name list, type or
select a name for the document. In the Save as type list, click PDF.
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EXCEL FUNCTION &

SAJID ALI BBF (16046)

University of the Punjab Gujranwala Campus

8. CASH LEDGER ...................................................................................................................... 12

21. FILTERATION PROCEDURE ............................................................................................. 24

DAILY SALE REPORT

=SUM(B6,C6,D6,E6,F6)[sum of (row) different city product (selecting of cell after

MULTIPLE RANGE SUMS

SALE REPOPRT SHEET

Min function =MIN(B6:F6)

COUNT IF FUNCTION =COUNTIF(C5:C50,"<50") in c column c5 to c50 is lesser

SUM IF FUNCTION =SUMIF(C6:G6,">50") c6 to g6 is the row of marks if greater

If function =IF(100<10,"faisal","sajid") [ANS SAJID] if hundred is lesser then ten

FOR FIND JOB DURATION =TODAY()-JOINING DATE

VLOOKUP FOR GRADING

VLOOKU FOR STATUS

In case of status of grade we use this function

LEDGER FORMATE SHEET

NOTE; [NO ANY OPENING BALANCE IN CASE OF SALE]

NOTE;[NO ANY OPENING BALANCE IN CASE OF EXPENSES]

FUNCTION OF CROSS SHEET REFERENCE

BANK ACCOUNT DEBIT SIDE TRAIL BALANCE

BANK ACCOUNT CREDIT SIDE TRAIL BALANCE

CROSS SHEET & CROSS BOOK REFERENCE

FUNCTION OF CROSS SHEET REFERENCE

CROSS BOOK REFERENCE PROCEDURE

CROSS BOOK REFERENCE FUNCTION =[bbf16046_1.xslx]RAAS!G9

Right click on home tab and select

PIVOT TABLE PROCEDURE

By pivot table we can Analysis of data from different

Raas electronics company employee’s sale different products in different

Right click on insert and select pivot table from

Right click on insert and select pivot table from

DATA VALIDATION PROCEDURE

Right click on data tab and select.

After click on data validation in

Right click on data tool bar and select the

In data toolbar we select the filter in sort &

After select the filter, we put filter in marks, and

TRANSPOSE IN PASTE SPECIAL

FORMULAS HIDE FUNCTION

For procedure of password first of all

UNIVERSITY OF THE PUNJAB GUJRANWALA

ROLLNO: BBF16003 REGISTRATION: 2016-PUGC-BBF16003

This is to intimation that university announced result of BBA banking

Sr. Course no: Course title

GOAL SEEK PROCEDURE

Create a spreadsheet in Excel that has your data.

All text you write in Word 2010 is already formatted in

Layout tab) displays a menu of handy column-formatting options. Splitting your

TEXT FUNCTION IN THE EXCEL

Functions to Remove Extra Characters

` Open Microsoft Word. To insert an equation, choose

HYPER LINK IN WORD AND EXCEL