PREPARATION OF PROJECT REPORT – GUIDELINES AND EXAMPLES

Organisation of the Project Report

There are certain norms associated with a project. The student should follow those norms. The
final report should be presented in the following sequence:

• Title page

• Certificate of guidance and completion issued by the Company

• Student’s Declaration (Proforma is given at the end of this document)

• Supervisor’s Certificate(Proforma is given at the end of this document)

• Abstract

• Acknowledgements

• Table of Contents

• List of Tables

• List of figures
• List of Appendices

Title Page: Keep it very simple. Do not describe the contents. Have a working title and then
decide a final title when you have finished the Project. This is the standard format of the Title
Page that every student is expected to use.
 Title of the Project – (Font size : 16)

A project report submitted

To
JAWAHARLAL NEHRU TECHNOLOGICAL UNIVERSITY-HYD
in partial fulfilment of the requirement for the award of degree of
(Font size : 12)
MASTER OF BUSINESS ADMINISTRATION (Font
size : 14)

BY
Student Name (Font size: 14) CAPS
Reg. No. 11241E0001 (Font size: 14)

Under the Guidance of

Guide Name (Font size: 14)CAPS
Designation (Font size: 14)

(Font size: 14)

Department of Management Studies
MLR INSTITUTE OF TECHNOLOGY
(UGC AUTONOMOUS)
(Approved by AICTE, New Delhi & Affiliated JNTU, Hyderabad)
Laxma Reddy Avenue, Dundigal, Hyderabad - 500 043
)
Abstract: This is a summary of about 300 words (not more than one side of double-spaced A4)
that describes the topic; explains the aims and methods of the study and gives a brief resume of
the main conclusions and recommendations. Your precise structure will have to be tailored to the
needs of your own projects. If in doubt, discuss with your project supervisor at an early stage.
Acknowledgements:Here you have the opportunity to thank various people who have helped in
completion of the project. It might include specific individuals who have given information,
offered insights, or generally been supportive. Gratitude may be expressed to groups of people,
like those who have studied, or fellow students. Try not to be too flippant or too “soppy”!

Table of Contents: The contents page gives the reader the first view of how the project is
structured and how the author attempted to develop the topic. It lists sequentially the sections and
major sub-divisions of the sections; each identified by a heading and located by a page number.
The following box gives an example.

Table of Contents

Chapter No. Particulars Page No.

List of Tables i

List of Figures ii

1 Introduction 1

2 Review of Literature 16

3 Industry and Company Profile 25

4 Data Analysis and Interpretation 40

5 Findings, Suggestions and Conclusions 50

Bibliography 60

Appendix A – Organisational structure of Bloggs Ltd 66

Appendix B 67

List of Tables and Figures: Throughout the project, it is likely that you will want to present
material in tabulated or diagrammatic form. Some such presentations will bear only indirectly or
partially on your arguments, and in such cases you will need to decide about their proper
location. Additional or less relevant information may be better placed in an appendix.Whether
you decide to locate your tables/figures in the main body of the report or the appendices, it is
conventional to provide special “contents pages” so that readers can easily find the information.
Tables and figures should be listed on a separate page as shown below.

Examples:

List of Tables

Table No. Title of the Table Page No.

1.1 Redundancies in the Food Industry, by age, 1980-1987 3

1.2 Employee’s Attitudes to Motivational Factors, 6

by occupation

1.3 Employee’s Attitudes to Motivational Factors, 7

by gender

Etc.

List of Figures
Fig No. Title of the Figure Page No.

1.1 Bart Chart Showing Gender of the Respondents 5

1.2 Pie Chart Showing Income of the Respondents 10

1.3 Graph showing ……….of the Respondents 7

Etc.

The Main Body of the Project

The structuring of the project will reflect your preferences, so there is no one best way to do it.
However, there are predictable issues that need covering and your structure should permit you to
deal with them in an orderly fashion. For example, a project will include a literature review; most
will involve the reporting of primary research; all will need to draw conclusions and consider
recommendations. Additionally, all projects will include a section outlining, and justifying, the
methodology you have adopted and should link research methods to the objectives and literature
review.
The main body of the project must take the reader logically through a variety of linked
arguments, relating theory and practice, concepts and concrete observations, so that the reader
can understand and identify with the conclusions and recommendations of the author. Your
arguments need to be drawn demonstrably from your own observations and grounded in an
authoritative set of ideas. They should not be anecdotal. Although the arguments should be
presented in a tight structured form – using headings at regular intervals to achieve this – they
should also have an essential discursive character, i.e. you should fully explore the implications
and ramifications of the topic by developing the arguments in a relevant way.
You should ensure that you have covered all the major issues pertinent to the topic by the end of
the main body of the project.Depending on the nature of your project, it might be appropriate to
include a summary of your findings before embarking on your conclusions. The main body of
the project report can be organised into different chapters as given hereunder.

• Chapter 1. Introduction: The introduction is crucial, since it sets the tone and context
for the rest of the project. In the introduction, it is important to outline the reasons behind
the study – your motives or rationale for conducting the study. You must give a broad
introduction to the topic under review and types of issues it raises.Central to this part of
the project is the setting of clear objectives, which you intend to achieve by the end of the
study. Your statement of objectives should be concise and precise, and should be
carefully considered in the light of your original aims and what you have been able to
achieve in your study.Finally, you should include a summary of how you are going to
treat the chosen topic, running briefly through the sections to show how the structure of
the project allows you to explore the topic in your selected way.Thus this chapter
includes the research problem, need for the study/significance of the project, objectives,
hypotheses, methodology – scope, sample design, sources of information, tools and
techniques of analysis, structure of the study with sound justifications/explanations.
• Chapter 2. Review of Literature: This chapter should reflect the student’s
understanding of the relevant theoretical and empirical background of the problem. Focus
should be more on the logical presentation of the evolution of conceptual and
 methodological issues pertaining to research problem. This also highlights the
methodological clues drawn through the review for the project.
• Chapter 3. The Company/Organisation/System: This chapter should contain a brief
historical retrospect about the entity of your study.
• Chapter 4: Present your data analysis and inferences
• Chapter 5.Summary, Conclusions and Suggestions: Gives an overview of the project,
conclusions, implications and recommendations. Also specifies the limitations of your
study. You may indicate the scope for further research. The Conclusion should include a
summary of your main arguments, drawing together the various themes and issues so that
they can be brought to bear on the defined objectives of the study. As with all reports,
there should be no new information introduced in this section. The Recommendations
should be feasible, practical and must place your conclusions within a concrete and
practical framework. You need to consider your recommendations in the context of their
possible human, financial, political, managerial, etc, implications. Your recommendations
should be justified.

Bibliography and Referencing

Referencing is necessary to avoid plagiarism, to verify quotations and to enable readers to
follow-up and read more fully the cited author’s arguments. Reference is given within the text of
the project as well as at the end of the project. The basic difference between citation and a
reference list (bibliography) is that the latter contains full details of all the in-text citations.
 Citation provides brief details of the author and date of publication for referencing the
work in the body of the text.
 Reference List is given at the end of the text and is a list of all references used with
additional details provided to help identify each source.References should be made to
sources of material throughout the report. Various conventions are used for referencing
but you must use APA style of referencing throughout the report. Proper referencing is a
crucial aspect of your project. You are therefore strongly advised to talk to your
supervisor about this, in order to make sure that your project report follows the
appropriate referencing system.
Appendices
You should locate in the appendices all that information which gives an additional, quasi-
relevant support to the arguments you are constructing. It is important that you put all the
information you require the reader to attend to, in the main body of the text. Appendices should
be consistently signified by letter (Appendix-A, Appendix-B etc.) or by number (Roman) and
give titles that indicate their contents. Do remember to source information in appendices
appropriately.

Page Numbering: The documents should be appropriately numbered. It is usual for page 1 to
start with the Introduction. The sections prior to Introduction chapter are usually numbered with
small Romans, i.e. i, ii, iii.

Note: Presentation (arrangement) of the project report follows the sequence given above but it
may be actually written in a very different order. For example, the introduction chapter is often
the last major section to be completed.

Technical Specifications of the Project

 The project should be typed on A4 white paper, and be double-line spaced.

 The left margin should not be less than 40 mm and the right margin not be less than 20
mm.

 All pages should be numbered, and numbers should be placed at the centre of the bottom
of the page, not less than 10 mm above the edge.

 All tables, figures and appendices should be consecutively numbered or lettered, and
suitably labelled. Table and Figure umbers may be associated with chapter numbers.

 3 bound copies&a soft-copy should be handed over to the Head/Coordinator of the

Department.
o Binding Colour: Sky Blue
o Colour of the Letters on Cover Page: Gold Colour
o Printing: Computer Laser Printing on one side of the paper
o Line Spacing: Double
o Font Type: Times New Roman
o Font Size:
 Chapter Heading: 18 and Bold. Use all capital letters and do not
 underline
 Side Headings: 12 and bold type, Capitalise first letters of the important
words, do not underline
 Text: Font size 12
Note: The Departmentin turn would submit twobound copies of all the projects to the Controller
of Examinations along with a consolidated CD containing the soft copy of the projects and the
list of project titles sorted on the HT Numbers with linkages to the respective project file. The
columns in the list should include HTNo., Name of the Student, Major Elective and the Project
Title. College name and the year should be mentioned on the CD.
 ANNEXURE – I

DECLARATION

I hereby declare that this Project Report titled

“__________________________________________” submitted by me

to the Department of Management Studies, , Hyderabad, is a bonafide

work undertaken by me and it is not submitted either in full or in part to

any other University or Institution for the award of any degree diploma /

certificate or published any time before.

Name and Signature of the Student

 ANNEXURE – II

CERTIFICATE

This is to certify that the Project Report

titled“_________________________________________

____”submitted in partial fulfilment of the conditions for

the award of the Degree of MBA to the Department of

Management Studies, , Hyderabad, was carried out by

________________________________ under my

guidance. This has not been submitted to any other

University or Institution for the award of any

degree/diploma/certificate.

Name and Signature of the Guide

 ACKNOWLEDGEMENTS

To express my gratitude to all those who supported me during the stages of my life

climaxing in my research studies is very difficult in this limited space. However, I would

like to take this opportunity to express my sincere and grateful thanks to them.

Firstly I would like to express our immense gratitude towards our institution MLR

Institute of Technology, which created a great platform to attain profound technical skills

in the field of MBA, thereby fulfilling our most cherished goal.

First and foremost, I place on record the inestimable help and support extended to

me by my project guide Name of the internal guide

I would like to place on record my heartfelt thanks to Management and Principal,

I would like offer my special thanks to all my faculty members and the company

internal staff for their generous guidance and support. I acknowledge the help and

cooperation of the librarian and non-teaching staff of and others for their constant

support and ready help.

Finally, I thank God for His kindness and mercy

Student Name (Font size: 14)

Reg. No. 11241E0001 (Font size: 14)