FB60 - Invoice

User Guide
(NOTE: The Example/Screenshots and Input information in the below document are from FNC-3085.
Use of this transaction code will be similar for FOC-3453)
FB60-Invoice
Functionality
Use this transaction to post an invoice. These are direct invoices which are not coming from a purchase
order. If the invoice is being created in reference to a purchase order, tcode, MIRO would be used.
SAP MENU → Accounting → Financial Accounting → Accounts receivable → Document entry → FB60-
Invoice
T-Code – FB60 Invoice
Enter the following info on the next screen.
 Vendor number – Enter the vendor from who the purchase was made.
 Invoice Date- The invoice date is the date the purchase was made. E.g., if a purchase was made
on 1/1/2019, but the vendor did not send the invoice on 1/10/2019, the invoice date will be
1/1/2019.
 Posting date- This is the date when the posting hit the financial books. This was the date when
we recorded the transaction in SAP. It is possible to purchase something on 1/1/2019, but only
record the invoice in SAP on 2/15/2019. In this case, the posting date will be 2/15/2019.
 Document type – This is usually KR for vendor invoices.
 Amount- Enter the amount of the purchase
 Reference number-This is usually the vendor invoice number. When the vendor calls us to
inquire about a payment, this is the number he references.
 Text- Can be used to identify what the purchase was. E.g., markers for all conference rooms.
 Calculate Tax (Optional Field) - If you select this field, the system calculates the taxes
automatically during simulation or posting.
Line Items
 G/L Account- G/L account is the bucket used to classify these costs. E.g., if we purchased office
supplies, then we would use the office supplies G/L account here.
 Debit or credit- For an invoice, the G/L side will be debit as the vendor is credited.
 Amount- The amount for this G/L. The amount on the vendor and the G/L should balance to 0.
 Cost Center- Used for internal reporting.
On the Payment Tab
 Baseline Date - Date to which the periods for the cash discount deadline and the due date for
net payment refer. This is the case for line items in open item accounts.
 Due on - The due date for net payment is calculated from the baseline date for payment and the
maximum permissible target dates in the terms of payment.
 Cash Discount (Optional Field) - Cash discount amount in document currency.
 Discount Base (Optional Field) - During document entry, the amount qualifying for cash discount
can be determined manually or automatically.
 Payment Method - Payment method with which this item is to be paid.
 Invoice reference (Optional Field) - For line items which are related to another line item, this
field contains the number of the partner document.
 Part. Bank (Optional Field) - Key you enter in the line item to specify which business partner's
bank the system should use.
 Payment Terms - Key for defining payment terms composed of cash discount percentages and
payment periods.
 Payment Block - Specifies why a document is blocked for payment.
 House Bank – Bank data is determined using this key.
On the Details Tab
 G/L - G/L account to which the transaction figures are updated.

 Assignment Number (Optional Field) - The assignment number is an additional information
reference field in the line item.
 Header Text (Optional Field) - The document header text contains explanations or notes which
apply to the document as a whole, that is, not only for certain line items.
 Business Area (Optional Field) - Key identifying a business area.
 Contract Number (Optional Field) - Unique number that identifies a contract (loan, lease-out,).
 Plan. Level (Optional Field) - The planning level is used to control displays in Cash Management.
 Fund (Optional Field) - Key which uniquely identifies the fund.
 Funds Centre (Optional Field) - Alphanumeric code for the funds center, which you are creating,
changing, or displaying, or to which you are assigning budget.
 Trading Partner's Business Area Centre (Optional Field) - This field contains the business area of
the trading partner. Together with the business area to which the posting is made, there is a
sender/receiver relationship in each line item.
 Flow Type (Optional Filed) - The flow type classifies a flow in the cash flow. A flow changes an
accounting item (position item, expense or income, and so on).
 Plan. Day (Optional Field) - The planning date or value date defines the day on which an inflow
or outflow of funds is expected.
 Collect.inv. (Optional Field) - The invoice list number is a common control feature for all line
items which are listed on a collective invoice to the customer
On the Tax tab
 D/C – Indicator for Debit/Credit entry

 Tax Amount in Document Currency - Taxes on sales/purchases amount in document currency.
 Tax Code - The tax code represents a tax category which must be taken into consideration when
making a tax return to the tax authorities.
 Tax Jurisdiction - The tax jurisdiction is used for determining the tax rates in the USA. It defines
to which tax authorities you must pay your taxes. It is always the city to which the goods are
supplied.
 Calculate Tax (Optional Field) - If you select this field, the system calculates the taxes
automatically during simulation or posting.
On the Notes Tab
Additional area to capture notes.

Once all the required fields are updated Click on to review the JE
Click on Save to post the document

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User Guide

T-Code – FB60 Invoice

Enter the following info on the next screen.

On the Payment Tab

On the Details Tab

 G/L - G/L account to which the transaction figures are updated.

 D/C – Indicator for Debit/Credit entry

On the Notes Tab

Additional area to capture notes.

Click on Save to post the document

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