9

LEAVE TRAVEL CONCESSION RULES

1. Short Title the year 1974. The concession on the

first occasion will be admissible during
(i) The rules may be called the NAFED the block of 4 consecutive years 1974-
LEAVE TRAVEL CONCESSION 77 and thereafter 1978-81, 1982-85
RULES. and so on.

(ii) These rules shall be deemed to Under these rules an employee can
have come into force w.e.f. undertake only two journeys within a
14.03.1975. block of four calendar years. He can
undertake journey twice, to his home
2. Extent of Application town or once to his home town and
once to any place other than his home
(i) The concession is admissible to town. In case journey is undertaken to
employees of all grades whether on any place in India in a block of 4
deputation, permanent, temporary or calendar years, it will be in lieu of and
probation after completion of one adjusted against the LTC to the home
years continuous service in the town to which, he is entitled for a
Federation. particular block of two years.

(ii) The concession shall not be To quote an example, Shri A is

admissible to employees who are not entitled to visit his home town once in
in the whole time employment of the block of two years say during the
Federation and/or are paid from block years 1974-75. He will be
contingencies. entitled to another journey to his home
town during the block year of 1976-77.
3. Frequency of Entitlement Shri A can avail of LTC for visiting any
place in India in the block of 4
(i) The Executive Committee in its calendar years i.e. during 1974-77
meeting held on 30.05.2002 has only by surrendering the concession
restored the facility of Home Town of leave travel to his home town.
LTC to NAFED employees from the
current calendar year. This facility can (iii) An employee, who has a family living
be availed of by the employees once away from his place of work may
in three years. All employees of the instead of having the concession for
Federation are permitted to travel by his family as well as for himself once
rail in Second Sleeper class only. in a block of two years, avail of the
concession for himself alone once
(Ref. O.O. No. 07, dated 25.06.2002) every year, during each block year
visiting his home town.
(ii) Journey to any place other than Home
Town, i.e. any place in India (and (iv) (a) The employee and his family, who
Nepal)1. The concession will be are unable to avail themselves of the
admissible to all employees once in a concession for home town in a block
block of four calendar years. The term of 2 years, may be permitted to avail it
once in a block of four calendar years’ before the end of the first year of the
will mean once in a block of 4 next block. Otherwise, the concession
calendar years starting with for that block shall be treated to have
lapsed.
1. Added w.e.f. 23.2.1982 vide O.O. No.
43 dated 20.03.1982.

2
 (b) The employee and his family who 4. Entitlement
are unable to avail themselves of the
concession for visiting any place in (i) The employees and their family
India in a block of 4 years may be members will be entitled to travel by
permitted to avail it before the end of the class of accommodation, to which
the first year of the next block of 4 they are entitled to travel under TA
years, provided they are entitled to Rules of the Federation.
avail the carried forward LTC for
visiting home town during the block of (ii) In case, an employee (or his family
next two years. In other words, LTC members) travel by a class lower than
for un-availed block of 2 years should he is entitled to, he may be
be due to their credit, if they wish to reimbursed full railway/bus fare or
avail carried forward LTC for visiting 90% of the fare of the class entitled,
any place in India. It is also clarified whichever is less.
that in the case of such employees, as
have carried forward the LTC to the **(iii) In case of LTC for Home Town, as
home town pertaining to the block well as LTC for “Anywhere in India”,
1972-73 to 1974 only, one out of the the reimbursement will hereafter be
three journeys (including the above made for full distance both ways.
carried forward) that they are entitled
to in the block of years 1974-77 can (Note : An employee while availing LTC can
be utilised for performing a journey to travel to his home-town only by the shortest
a place other than the home town. route.)

(v) The concession shall be counted (Ref. HO/AD/5/151/83-84 dated 23.05.1984)

against the year in which journey
commenced, subject to the provisions 5. Family/Dependent
of para 3 (iv).
The terms ‘Family/Dependent’ means as
*Note : 1. An employee of the Federation who defined in Staff Regulation No. 4 (xxxi) of the
has a family, as defined for the purpose of LTC Federation. Where husband and wife both are
Rules, living away from his place of work, is Federation’s employees, the concession is
entitled to avail concession for himself alone available to one and not to both.
once every year for visiting his home town
instead of having the concession for his family 6. The employees and Family Independent
as well as for himself once in a block of 2 years. Units.
It is clarified that such employees of the
Federation who choose to avail of LTCs for self The employee and his family may travel
alone in terms of the above provision to visit either independently or together as may be
their home town every year, as well as, their convenient to them and claim reimbursement,
family members, lose the right of 4 years LTC but the return journey by the family must be
concession. completed within six months from the date of
commencement of the onward journey.
2. All concerned employees are, therefore,
requested to fill up the Declaration Form as 7. Home Town
given at Appendix-IV in case they wish to avail
LTC for visiting home town every year for self Home Town means the permanent home
only. It may please be noted that this declaration town or village as entered in the Service
will remain valid atleast for a block of 4 years i.e. Book or other appropriate official records of
1982-85, 1986-89 etc. Those who have already the employees concerned, or such other
availed LTC for self during the block of 1982-85 place as has been declared by him duly
will not be eligible for LTC under anywhere in supported by reasons such as ownership of
India scheme for self and family during the block near relatives or parents, brothers, etc. The
of 1982-85. criteria mentioned below may be applied to
determine, whether the employees’ dec-
* Ref. O.O. No. 18, dated 20.11.1984. laration of home town may be accepted.
** Modified w.e.f. 27.03.1991 vide O.O. No. 11 dated
23.04.1991.

3
 (i) Whether the place declared by the 8. Journeys between Places Connected by
employee is the one, which required his Rail
physical presence for discharging
various domestic and social obligations, (i) It is permissible to an employee or his
and if so, whether after his entry into family to travel in a class higher or lower
service, the employee had been visiting than that to which he is entitled, in the
that place frequently. former case, the Federation’s liability is
restricted to the fare by the class entitled
(ii) Whether the employee owns residential and in the latter case, the fare by the
property at that place or whether he is a class in which he or his family actually
member of a joint family having such travelled.
property there.
(ii) In case an employee entitled to travel by
(iii) Whether his near relations are resident Class I travels by Class II availing of the
at that place. ‘Sleeper’ accommodation, the extra cost
of ‘Sleeper’ will be borne by the
(iv) Whether prior to his entry into the Federation.
service of the Federation, the employee
had been living there for some years. (iii) Where an employee and/or his family
travel by air or by road or by steamer,
(v) The new employees are required to between two places connected by rail,
declare their home town within six the extent of Federation’s assistance is
months from the date of entry into limited to what would have been
service of the Federation. admissible, had he travelled by rail in
the authorised class or the actual
(vi) A declaration of Home Town once made expenses, whichever is less.
shall ordinarily be treated as final, but in
exceptional circumstances, the 9. Journeys between places not connected
Managing Director may authorise a by rail
change in such declaration provided that
such a change shall not be made more (i) For the journey which is covered by a
than once during the service of the recognised public transport system, the
employee. Federation’s assistance would be the
full fares actually charged by such a
(vii) Where the husband and wife both are in system for appropriate class of
the Federation’s service, the couple accommodation.
should be treated as a single family unit
and should declare one place to be their (ii) For the portion of journey which is not
home town which should be the same connected by a recognised public
place for both of them. transport system. Federation’s
assistance would be full road mileage at
*Note : Under the existing Leave Travel the appropriate rate as prescribed in the
Concession Rules of the Federation it is TA Rules of the Federation.
necessary for the employees to declare their
Home Town, nearest railway station and details (iii) In respect of places, which are not
of family members, It has, therefore, been connected by rail, the employees may
decided that all employees should send the travel by steamer/air where an
requisite declaration in the prescribed proforma alternative means of travel is either not
at Annexure-I at an early date. available or is more expensive. In such
cases, Federation bears the same
2. Besides above, in future all employees proportion of cost as in the case of rail
should submit requests for grant of LTC in the journeys.
prescribed proforma at Annexure-II.
(iv) Where an employee performs the
*Ref. HO/AD/5/117/79-80 dated 13.7.1979 journey between places not connected
by rail in his own car or private car or
by air, full fare spent on recognised

4
 public transport system or the road 10. No Incidental Admissible
mileage, indicated at sub-para (i)
above, whichever is more, is No incidental expenses shall be admissible
reimbursed to the employee. for journeys performed under Leave Travel
Concession.
*(v) The Executive Committee in its meeting
held on 26.03.1999 has approved 11. Concession for one way journey
modification in Leave Travel Concession
Rules of the Federation. As a result, the Leave travel concession is admissible to the
reimbursement for travel by road by own members of an employee’s family, with
car/hired taxi has been revised as under: reference to the facts existing at the time of
forward and return journeys independently. The
Existing level Modified following types of cases are given by way of
illustration:
Rs. 2.45 per km. Rs. 4.00 per km. or
or the actuals the actuals/appro- (i) Entitled to reimbursement in respect
of the outward journey only:
whichever is less. ved rate of local
transport authority
whichever is less. (a) A dependent son/daughter getting
employment or getting married after
going to home or remaining there for
Where an employee and/or his family travel prosecution of studies.
by rail or by air or by road or by steamer
between two places connected/ not connected (b) The family having performed the journey
by rail, the extent of the Federation's assistance to home town have no intention of
is limited to what would have been admissible completing the return journey from
had he/they travelled by rail in the authorised home town provided the employees
class or the road mileage at Rs. 4/- per km/STA foregoes in writing the concession in
approved rate per km whichever is less. In case respect of the return journey if
the above rate of Rs. 4/- per km is less than the performed by the family members at a
approved rate of State Transport Authority in subsequent date.
future, the STA rates in force from time to time
may be considered for reimbursement in case of (ii) Entitled to reimbursement in respect
travel by road by hired/own car for all places of the return journey only.
connected/not connected by rail for the purpose
of Leave Travel Concession, subject to (a) A newly married wife coming from home
authorised class of rail fare/road mileage town where he/she has been living and
whichever is less. did not avail herself of the leave travel
concession in respect of the outward
This order is in supersession of office order journey.
No. 41 dated 29.08.1991 and partial modification
of point 8(iii) of office order no. HO/AD/12/12/75- (b) A dependent son/daughter returning
76 dated 18.07.1975 and comes into force with with parents or coming alone from home
effect from 26.03.1999. town where he/ she has been
prosecuting studies or living with grand
*Ref: O.O. No. 04 dated 11.05.1999 parents, etc.

In the event of an employee undertaking (c) A child who was previously below
journey by taxi for availing Leave Travel three/twelve years of age but has
Concession, in a sector not connected by rail, completed three/twelve years of age
his/her entitlement will be actual fare of taxi or only at the time of the return journey.
Rs. 4.00 per km. whichever is less subject to the
condition that the amount reimbursable shall not (d) A child legally adopted by an employee
exceed the fare of the class of accommodation staying in the home town.
by rail to which he/she is entitled to travel under
TA rules of the Federation.
(Ref. O.O. No. 41 dated 29.08.1991)

5
12. Nature of leave receipt for journey undertaken to places not
connected by rail/road or in mountainous
13. The concessions are admissible for journeys region by Tonga/ Horse/ Ponny etc. as the
performed by an employee during regular case may be.
leave or casual leave, as the case may be,
irrespective of their duration. The c) By Hired Taxi : Where employees/his family
concession will not be admissible to an members perform journey to the declared
employee, who proceeds on regular or place of visit the following documents should
casual leave and resigns his post without be provided :
returning to duty.
(i) Any other evidence in the form of cash
*Note : Employees of the Federation cannot be memo for filling petrol on the way or at the
granted LTC during Medical Leave. place of visit, Toll Tax receipt, parking
charges, hotel bill or any other evidence
*Ref. HO/AD/5/151/83-84 dated 23.05.1984 which may establish the fact the
employee/his family members have actually
13. Mode of referring claim and submission visited the declared place of visit.
of TA Bills
d) By own car : (i) Receipt/documents as
(i) Cash reimbursement of the fare will be indicated at I (c) (i) above.
made on presentation of claims in TA
Bill forms with the usual certificate that (ii) Photocopy of registration book showing
they actually performed such journeys the registration number either in the
and travelled by the class of name of employee or his/her spouse.
accommodation not lower than the one
for which reimbursement is claimed. II. Journey by Rail

(ii) The TA Bills should be submitted by the Particulars of journey performed by rail may
employee to the Accounts Branch. A list be given in the proforma attached:
of Home Town of all the employees of
the Federation will be provided by the I ………….. CERTIFY THAT I HAVE
Administration to Accounts Branch. PURCHASED RAIL TICKET NO……PNR
NO……. FOR SECTOR …….. FOR Rs….. I
14. Obligatory Evidence HAVE TRAVELLED IN TRAIN NO………
COACH NO./CLASS ………… RESERVATION
The employee should produce evidence of NO. …………….. ON ……………….
his and his family having actually performed the
journey to his home town or to any place in India TOURING OFFICER
in the form of railway cash receipts. In the
absence of such evidence, LTC claims will not 15. Record of Assistance
be entertained.
A record of all assistance granted under
# All the employees of the Federation should these orders shall be suitably maintained by the
comply with the following guidelines and Accounts Branch in the Accounts Books as also
produce the requisite documents while by the Admn. Branch in the Service Books of the
preferring claim under LTC scheme. employees concerned.

I) Journey by Road 16 Advances

a) By Bus : Tickets/receipts for journey (i) To enable the employee to avail of the
undertaken by recognised public travel concession, they may be
transport/private transport available. granted advance limited to 90% of the
estimated amount of the cost of the
b) By Tonga / Horse / Ponny etc. : Payment journey.
--------------------------------------------------------------
# Ref Circular No. HO/FA/LTC/91-92, dated (ii) Advance may be granted, in case the
7.1.1992 employee and the family travel at

6
 different times, separately for both such LTC bills will be sent to M(F&A) for
onward and return journey. post audit.

(iii) The advance will have to be refunded 20. In case any point is not covered under these
forthwith if the outward journey is not rules or clarification is required in rspect of
commenced within 30 days of the any of these rules, the Government of India
grant of advance. Rules and orders on the subject will be
taken as a guide, alongwith any
(iv) The Travelling Allowance claim in amendment/modification made form time to
adjustment of the advance drawn time.
should be prepared within one month
of the completion of the return 21. These rules supersede earlier orders on the
journey. subjet.

(v) The account of advance drawn for (Ref. HO/AD/12/12/75-76 dated 18.7.1975)
leave travel journeys will be rendered
after completion of the journeys in the
same way as for an advance of Appendix-I
travelling allowance on tour.
HOME TOWN DECLARATION
17. All employees are required to give
declaration of their home towns keeping in view I declare that my home town/village is …………..
the provisions of para 7 above. A proforma in ……………………..(Distt.)………………………
(Appendix I) in which this declaration should be (State) ……………………………………………….
sent to the Administration Branch, is enclosed.
I further declare that :
18. Prescribed certificates
(a) The above mentioned place requires my
To ensure that the various conditions physical presence for discharging
governing the grant of leave travel concession various domestic and social obligations.
are satisfied before the claim for leave travel
concession are passed for payment, the two (b) I own residential property at that
certificates one from the controlling officer and place/am a member of joint family
the other from the employees concerned as at owning property there.
Appendix-II and III should be submitted to the
Accounts Branch alongwith TA Bills for travel (c) I had been living there for some years
concession. before joining the services of the
Federation.
19. Sanctioning authority
(Note : Strike out which is not applicable).
(i) Leave travel concession to the staff and
officers working in Head Office and
Officers working in Regional/Branch/
Liaison Offices will be sanctioned by the Signature
Managing Director. Name & Designation
Of employees
The Regional Managers/Branch Dated :
Managers/Liaison Officers Incharge of
their respective Offices will sanction
LTC and pass such LTC Bills in respect
of the staff upto the scale of Rs. 1900-
4180 working under them by way of an
authorization to execute orders on
behalf of the Managing Director and not
(ii) After such LTCs are sanctioned and
their LTC Bills passed by RMs, Incharge
of Liaison Offices or Branch Offices,

7
 Appendix-II 3. The journey has been performed by
me/my wife with ……children/………
CERTIFICATE TO BE GIVEN BY THE OFFICE children to the declared home town
viz……….or to the place other than my
Certified : home town …….

(i) that Shri/Smt./Km. (name of the 4. That my husband/wife is not employed

employee) …………… has rendered in the Federation and the concession
continuous service for one year or more has been availed of by him/her
on the date of commencing of the separately by himself/herself or for any
outward journey of the family members for the concerned
block of two years/four years.
(ii) that necessary entries as required under
para 18 of the Scheme have been made Signature of the employee
in the Service Book of Designation
Shri/Smt./Km……………………………..

Signature Appendix-IV
AM(P)/BM

Appendix-III The Managing Director

NAFED
CERTIFICATE TO BE GIVEN BY THE New Delhi
EMPLOYEE FOR REIMBURSEMENT OF
CLAIMS TOWARDS JOURNEYS TO HOME Sir,
TOWN AND TO ANY PLACE IN INDIA In terms of O.O. No. 18 dated 20.11.84, I
hereby declare as under :
1. I have not submitted any other
claim/drawn any TA so far for Leave That my family consisting of the following
Travel Concession for journey to home members live away from my place of work at my
town/any place in India in respect of home town viz………(nearest railway station
myself or my family members in respect ……..) I therefore, choose to avail LTC for
of the block of two years/four years myself alone once every year for visiting home
20…….. and 20………. town, instead of having the concession for my
family as well as for myself once in a block of 2
2. I have already drawn TA for the LTC for years. I also lose the right for self as well as my
journey to home town/any place in India family members to avail 4 years LTC for
in respect of a journey performed by me anywhere in India. List of members of my family.
in the year 19……… in respect of block
of 2 years/4years 20……and 20…… S. No. Name Relationship Age
This claim is in respect of the journey
performed by me in the year……
against the concession admissible once Yours faithfully,
every year in a prescribed block for
visiting home town as all the members ( )
of my family are living away from my
place of work. (Declaration Form attached with O.O. No. 18,
dated 20.11.1984).

8
 IMPORTANT DECISIONS be available to the casual employees on daily
wages.
I. Journey by Air
This order comes into force with immediate
A doubt has been raised in certain quarters effect.
regarding Clause 6(b) of Travelling Allowance
and Daily Allowance Rules of the Federation in (Ref. O.O. No. 35 dated 23.3.1985)
which Divisional Heads and Regional Managers
were allowed to travel by Air in case of longer IV. Submission of LTC Bills
distance while on tour. This relaxation has no
relationship with Leave Travel Concession. This Instances have come to notice where
is being issued to clarify the position intimated in employees after drawing advances for LTC are
Office Order No. HO/Fa/20-52/82-83 dated not submitting their LTC Bills within the
10.3.1983 and to remove doubts in this regard. stipulated time. In this connection, attention is
drawn to office order No. HO/ED/FA/18/83-84
2. It is clarified that provisions of the office dated 25.5.1984 issued by F&A Division where
order dated 10.3.1983 are not applicable during in it has been clearly stated that in case TA Bills
LTC. for LTC are not submitted within one month after
performing the journey, a penal interest at the
(Ref. HO/FA/20-52/84-85 dated 13.6.1985) rate of 25% will be charged on the advance
drawn, and no TA Bill will be entertained
II. With a view to economising the in-house thereafter. It is, therefore, notified to all
expenditure, it has been decided by the concerned that these instructions should be
Competent Authority that rules relating to strictly adhered to.
journey on LTC/Tour/Transfer stand modified to
the extent as under : V. Leave Travel Concession Rules

(i) Officers in the rank of EDs and above will (1) Employees of the Federation are given
only be permitted to travel by Air, and advance for availing LTC facility in accordance
with the LTC Rules. Clause 16 of the LTC rules
(ii) Officers in the rank of GMs and below shall stipulate the procedure for grant of advance to
undertake journeys by Air only with prior the employees.
permission of MD, that too as a special case.
(2) According to the clause 16(iii) of the Rule,
The above order comes into force with the advance will have to be refunded forthwith if
immediate effect. the outward journey is not commenced within 30
days of the grant of advance. Further office
(Ref. O.O. No. 9 dated 15.01.1999) order No. 14 dated 14.08.1985, stipulates that if
an employee fails to get the advance adjusted
III. Entitlement of LTC to Casual Employees within one month after performing the journey,
on Consolidatd Salary an interest @ 25% will be charged on the
advance drawn and no TA bill will be entertained
Under the existing Leave Travel Concession thereafter. It has been observed that
Rules of the Federation, employees on officers/employees drawing advances for LTC
Consolidated salary are not entitled to LTC. This from H.O. and branches are not submitting their
matter has been examined carefully and it has LTC bills within the stipulated time. Non-
been decided that the casual employees on submission of TA bills as stipulated in the rules
consolidated wages with a continuous service of mentioned above attracts payment of penal
one year (i.e. not with lay-offs or break in interest by the employees. In order to avoid this
service) shall be entitled to avail Leave Travel situation all concerned are advised to submit
Concession under Home Town/anywhere in their LTC bills within the time limit and strictly
India scheme, as in the case of employees on adhere to the instructions issued vide
regular scale of pay. The period of service of aforementioned office order.
such employees extended from time to time
shall be treated as continuous for the purpose of (Ref. O.O. No. 45 dated 09.02.1995)
this order. The concession shall, however, not

9
VI. Medical leave during LTC Concession either by taking casual or earned
leave and falls sick during this period of stay
1. In terms of Rule 12 of Leave Travel either at Home Town/any place in India, he may
Concession rules of the Federation, Leave be allowed Leave Travel Concession for onward
Travel Concession is admissible for journeys and return journey and granted Medical leave in
performed by an employee during regular leave combination of leave taken originally, after
or casual leave, as the case may be. It was obtaining relevant documents and Medical /
further provided in Office Order No. Medical fitness certificate etc. However, if an
HO/AD5/151/83-84 dated 23.05.1984 that employee has taken casual leave originally for
employees of the Federation cannot be granted availing Leave Travel Concession and he falls
Leave Travel Concession during Medical leave. sick at his home town / any other place in India,
he will be granted Medical leave for the period of
2. Certain doubts had arisen about his sickness in transit after conversion of his
admissibility of Medical leave during Leave Casual leave into Earned leave or Extra ordinary
Travel Concession. The matter, has therefore, leave, as the case may be, Casual leave cannot
been examined. It has been decided that Leave be combined with Medical Leave. The cases
Travel Concession is not admissible on medical already decided will not be re-opened.
leave which is not a regular leave. However, if
an employee proceeds on Leave Travel (Ref. HO/AD/5/151/88-89 dated 1.3.1989)

10
 Annexure-I

NATIONAL AGRICULTURAL COOPERATIVE MARKETING FEDERATION OF INDIA LTD.,

NO. 1, SIDHARTHA ENCLAVE, ASHRAM CHOWK, NEW DELHI-110014.

PROFORMA REGARDING HOME TOWN DECLARATION

NEAREST RAILWAY STATION AND DETAILS OF FAMILY MEMBERS
FOR THE PURPOSE OF LEAVE TRAVEL CONCESSION

I …………………………………………..S/o …………………………. Employed in National Agricultural

Cooperative Marketing Federation of India Ltd. ……………….. hereby declare as follows :

1. That my home town is …………………………………….

2. That nearest railway station for my home town is …………………………………….

3. That the following are members of my family :

S. No. Name Relation Age

1.

2.

3.

4.

5.

6.

Signature of the Employee

……………………………..
Designation……………….
Branch/Office

Dated :

11
 Annexure-II

NATIONAL AGRICULTURAL COOPERATIVE MARKETING FEDERATION OF INDIA LTD.,

NO. 1, SIDHARTHA ENCLAVE, ASHRAM CHOWK, NEW DELHI-110014.

APPLICATION FORM FOR GRANT OF LEAVE TRAVEL CONCESSION FOR THE BLOCK YEAR
……………

Name and Designation of the Applicant :

(in block letter)

Pay :

Nature and period of leave sanctioned :

Particulars of family members

S. No. Name Relation Age

1.

2.

3.

4.

5.

6.

Name of the places to be visited with :

(a) Nearest railway station (in block letters)

(in case of home town specially mention
the same)

(b) Distance from the HO

Probable date of commencement of journey.

Certified that :

1. The family members in respect of whom LTC is being availed are entirely dependent on me and are
also residing with me.
2. That my husband/wife is not an employee of the Federation.
3. That my husband/wife is employed in ………… and the concession has not been availed by him/her
separately for himself or for any of the family members for the concerned block of two years.
4. That the journey shall be performed by the class of accommodation for which the advance has been
drawn.

Signature ………………………….

Date…………………………………

Branch/Office ……………………..

12