BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

BSIT RES No._______________

DATE:

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 COMPUTERIZED NUESTRA SEŇORA DEL PILAR (NSPD) RICEMILL
TRADING CORPORATION SALES MONITORING
AND INVENTORY SYSTEM

LINA D. SAWARA

SUBMITTED TO THE FACULTY OF THE COLLEGE OF FISHERIES SULTAN

KUDARAT STATE UNIVERSITY-KALAMANSIG CAMPUS INPARTIAL
FULFILLMENT OF THE REQUIREMENTS FOR THE DEGREE OF
BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY
MAJOR IN COMPUTER TECHNOLOGY

March 2017

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 APPROVAL SHEET

The undergraduate thesis attached hereto entitled “COMPUTERIZED

NUESTRA SEŇORA DEL PILAR (NSPD) RICEMILL TRADING

CORPORATION SALES AND INVENTORY SYSTEM” prepared and submitted

by LINA D. SAWARA, for the degree of Bachelor of Science in Information

Technology has passed the standards set by the Sultan Kudarat State University,

Kalamansig Campus, Kalamansig, Sultan Kudarat was successfully defended

before this panel of examiners.

REYNAN E. DEMAFELIZ, MIT. AIREEN ROSE R. MANGUIRAN

Member Member

___________ ____________
Date Signed Date Signed

EDUARDO B. AQUINO JR.

Adviser

___________
Date Signed

Accepted as partial fulfillment of the requirements for the degree Bachelor

of Science in Information Technology.

REYNAN E. DEMAFELIZ, MIT. RICHIE B. ESPALLARDO

Department Coordinator Research Coordinator

Date Signed Date Signed

JULIE E. ALBANO Ph.D.

Campus Director
___________
Date Signed
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 TRANSMITTAL

The undergraduate thesis attached hereto, entitled: “COMPUTERIZED

NUESTRA SEŇORA DEL PILAR (NSPD) RICEMILL TRADING

CORPORATION SALES AND INVENTORY SYSTEM “prepared and submitted

by LINA D. SAWARA in partial fulfillment of the requirements for the degree of

Bachelor of Science in Information Technology (Computer Technology) is hereby

endorsed for approval.

EDUARDO B. AQUINO, JR. REYNAN E. DEMAFELIZ, MIT.

Adviser Department Coordinator

___________ ___________
Date Signed Date Signed

RICHIE B. ESPALLARDO
Research Coordinator

___________
Date Signed

Accepted as partial fulfillment of the requirements for the degree Bachelor

Science in Information Technology (Computer Technology).

JULIE E. ALBANO Ph. D.

Campus Director

___________
Date Signed

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 ACKNOWLEDGEMENT

The researchers want to extend their sincerest appreciation and gratitude

for the contributions of many people for the success of this study. To all the

people who have given their heart- whelming and moral support for this research

study.

To Mr., Eduardo B. Aquino Jr., the thesis adviser, for the continuous

support to this study; for the patience, motivation, enthusiasm, immense

knowledge, ideas and willingness in guiding the researcher during decision

making, for patiently checking our papers; for follow - up to make our research

study a successful one.

To Mr. Reynan E. Demafeliz, MIT and Aireen Rose R. Manguiran

member of the examining committee for the support and guide during the

conduct of the study. Thanks for the word of encouragement.

To Mr. Richie B. Espallardo, the Research Coordinator, for checking the

papers and for their valuable suggestions and comments in making this study

successful.

To the BSIT IV batch 2016-2017 as well as to the students and failed to

mention for the encouragements and unconditional supports in making this study

a successful one.

To the parents of the researchers for support, both financially and morally,

for their inspiration, encouragement and all out support extended;

To all above mentioned person, to GOD for the mercy and protecting us

during the time of research project, for the strength that made the researchers

stand as well as for the hope of making this research study possible and

successful.

LINA D. SAWARA
Researchers
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 BIOGRAPHICAL DATA

The researcher was born on 24th day of

February 1997 at INFO –Hospital Jolo Sulu . She is

the 1st child of Mr. Almansur H. Sawara and Mrs.

Ainie D. Sawara .She lived in Sta.Maria Kalamansig

Sultan Kudarat .

She completed her elementary education at

Panglima Mammah Elementary School at Jolo Sulu in the School year 2008-

2009. She finished her secondary education at Notre Dame of Kalamansig in the

school year 2012-2013.

In order to fulfill her dream she pursued her tertiary education at Sultan

Kudarat State University (SKSU)-Kalamansig Campus, Kalamansig Sultan

Kudarat with the degree of Bachelor of Science in Information Technology (BSIT)

major in Computer Technology.

LINA D. SAWARA
Researcher

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 TABLE OF CONTENTS

Preliminary Page Page

First Page i

Title Page ii

Approval Sheet iii

Transmittal iv

Acknowledgement v

Biographical Data vii

Table of Contents x

List of Tables xii

List of Figures xiii

List of Appendices xiv

Abstract xv

CHAPTER I – INTRODUCTION

Introduction 1

Objectives of the study 2

Significance of the study 2

Scope and Limitations 3

Operational Definition 4

CHAPTER II - REVIEW OF RELATED LITERATURE

Registration System 5
Billing System 5
Recordkeeping 6

Inventory System 7

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CHAPTER III - MATERIALS AND METHODS

Research Design 11

Tools and Materials 11

Conceptual Framework 12

Research Flow Process 13

a. Planning and Gathering of data 13

b. Analysis 13

Context Diagram 14

Data Flow (For Customer) 15

Data Flow (For In-Charge) 16

c. Development of the study 17

d. Testing and Debugging 22

e. Evaluation 23

Statistical Tool 23

Evaluation Sheet 24

CHAPTER IV-RESULT AND DISCUSSION

Result of the Evaluation 42

CHAPTER V-SUMMARY, CONCLUSION, AND RECOMMENDATION

Summary 46

Conclusion 47

Recommendation 47

LITERATURE CITED 48

APPENDICES 49

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 LIST OF TABLES

Table Title Page

1 Evaluation Sheet 24

2 Gantt Chart 25

3 Budgetary Requirement 26

4 Evaluation Result for System Interface 43

5 Evaluation Result for System Functionality 44

6 Evaluation Result for System Efficiency 45

7 Evaluation Result for System Security 46

8 Summary of the Evaluation Result 47

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 LIST OF FIGURES

Figure Title Page

1 Conceptual Framework 12

2 Context Diagram 13

3 Data Flow Diagram (for Customer) 14

4 Data Flow Diagram (for In-charge) 15

5 Microsoft Visual Basic 6.0 16

6 Microsoft Access 17

7 Development of System Log-In Form 17

8 Development of System Main Form 18

9 Development of Price List Form 19

10 Development of Price Registration Form 19

11 Development of Inventory List Form 20

12 Development of Inventory Registration Form 20

13 Development of Item Search Form 21

14 Development of System Report Form 22

15 System Debugging 22

16 Log-In Form 28

17 Main Form 29

18 Price List Form 30

19 Price Registration Form 31

20 Inventory List Form 32

21 Inventory Registration Form 33

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22 Search Item Form 33

23 Receipt List Form 34

24 Register Receipt Form 34

25 Purchased Item Form 35

26 Search Item Form 35

27 Purchased Receipt Slip 36

28 Credit Information Form 36

29 Customer’s Account Form 37

30 Pay Account Form 38

31 Generated Report of Customer’s Account 39

32 Sales Form 40

33 Sales Report 40

34 Changes Password Form 41

35 Changes Account Form 41

36 System Back Up Form 42

37 System Restore 42

38 System Utility 42

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 LIST OF APPENDICES

Appendix Title Page

1 Log-In Form and Source Code 52

2 Main Form and Source Code 54

3 Price List Form and Source Code 58

4 Price Registration form and Source Code 61

5 Inventory List Form and Source Code 64

6 Inventory Registration Form and Source Code 67

7 Search Item Form and Source Code 70

8 Purchase Item Form and Source Code 74

9 Search Item Form and Source Code 79

10 Credit Information Form and Source Code 81

11 Customer’s Account Form and Source Code 82

12 Pay Account Form and Source Code 86

13 Receipt List Form and Source Code 88

14 Register Receipt Form and Source Code 91

15 Sales Form and Source Code 93

16 Changes Password Form and Source Code 97

17 Backup Files and Source Code 98

18 Restore Form and Source Code 100

19 Utility Form and Source Code 102

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 ABSTRACT

LINA D. SAWARA, 2017, “Computerized Nuestra Seňora Del Pilar Sales

Monitoring and Inventory System”, Sultan Kudarat State University - College of
Fisheries Kalamansig Sultan Kudarat.

Adviser: EDUARDO B. AQUINO JR.

This study were conducted to create a database system that can monitor

sales and inventory of the said corporation, automate the generation of report

such as: list of creditors, list of products, available products, sold products as well

as their, monthly sales and to evaluate the functionality, efficiency, user Interface

and security of the system.

The system was developed using visual basic 6.0 programming language

as system front end and Microsoft access as the system data based or back end.

Transaction flow, data fields as well as data report were based on the gathered

data from the Nuestra Seňora Del Pilar Rice Mill Trading Corporation. After the

system was developed it undergone series of test to validate its functionality and

fixed errors that occurred. The system was then evaluated by Information

Technology Instructors of Sultan Kudarat State University, Kalamansig Campus

as well as the owner and cashier of the corporation.

The developed system has an automated transaction of the following;

sales monitoring, product registration, customers’ account, inventory of products

and other transaction involve in the operation of the corporation. It also has the

capability of generating reports needed by the management for monitoring

purposes. The system obtained an overall mean of which simply implies that the

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system is functioning well, efficient to used, has an aesthetic and friendly

interfaced and secured compared to the manual system.

The developed system of this study helped to enhanced transaction of the

corporation. It also reduces the paper works and made transaction of the

corporation become faster, easier and accurate than of the previous practiced

that they are doing. Furthermore, transaction of the establishment using this

developed computerized system particularly in monitoring their sales, customers

account and conducting an inventory of their product is more convenient.

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