Computer Applications

Assignment: Keyboard Shortcuts

Submitted by:
Department: BS English 3rd Semester
Submitted to: Ma’am Lubna
Women University Mardan
Contents
TASK NO 1st: KEYBOARD SHORTCUTS IN MS WORD ............................................................................... 2
TASK NO 2nd: KEYBOARD SHORTCUTS IN MS POWERPOINT .................................................................. 3
TASK NO 3RD: KEYBOARD SHORTCUTS IN MS EXCEL ............................................................................... 4

Tables
Table 1..................................................................................................................................................... 2
Table 2..................................................................................................................................................... 3
Table 3..................................................................................................................................................... 4

1
TASK NO 1st: KEYBOARD SHORTCUTS IN MS WORD
Table 1

SHORTCUTS FUNCTIONS
F1 Get Help or visit Office.com.
F2 Move text or graphics.
F4 Repeat the last action.
F5 Choose the Go To command (Home tab).
F6 Go to the next pane or frame.
F7 Choose the Spelling command (Review tab).
F8 Extend a selection.
F9 Update the selected fields.
F10 Show Key Tips.
F11 Go to the next field.
F12 Choose the Save As command.
Shift+F1 Start context-sensitive Help or reveal formatting.
Shift+F2 Copy text.
Shift+F3 Change the case of letters.
Shift+F4 Repeat a Find or Go To action.
Shift+F5 Move to the last change.
Shift+F6 Go to the previous pane or frame (after pressing F6).
Shift+F7 Choose the Thesaurus command (Review tab, Proofing group).
Shift+F8 Reduce the size of a selection.
Shift+F9 Switch between a field code and its result.
Shift+F10 Display a shortcut menu.
Shift+F11 Go to the previous field.
Shift+F12 Choose the Save command.
Ctrl+F1 Expand or collapse the ribbon.
Ctrl+F2 Choose the Print Preview command.
Ctrl+F3 Cut to the Spike.
Ctrl+F4 Close the window.
Ctrl+F6 Go to the next window.
Ctrl+F9 Insert an empty field.
Ctrl+F10 Maximize the document window.
Ctrl+F11 Lock a field.
Ctrl+F12 Choose the Open command.
Ctrl+M Indent the paragraph.
Ctrl+R Aligns the line or selected text to the right of the screen.
Ctrl+T Create a hanging indent.
Ctrl+W Close the currently open document.
Ctrl+Shift+L Quickly create a bullet point.
Ctrl+Shift+> Increase selected font +1pts.
Ctrl+Shift+< Decrease selected font -1pts.
Ctrl+Shift+* View or hide non printing characters.
Ctrl+left arrow Moves one word to the left.
Ctrl+right arrow Moves one word to the right.

2
Ctrl+up arrow Moves to the beginning of the line or paragraph.
Ctrl+down arrow Moves to the end of the paragraph.
Ctrl+del Deletes word to the right of cursor.
Ctrl+backspace Deletes word to the left of cursor.
Ctrl+end Moves cursor to the end of the document.
Ctrl+home Moves cursor to the beginning of the document.
Ctrl+1 Single-space lines.
Ctrl+2 Double-space lines.
Ctrl+5 1.5 spacing line.
Ctrl+Alt+1 Changes text to heading 1.
Ctrl+Alt+2 Changes text to heading 2.
Ctrl+Alt+3 Changes text to heading 3.
Shift+Enter Create a soft break instead of a new paragraph.
Shift+Alt+D Insert the current date.
Shift+Alt+T Insert the current time.
Ctrl+E Align the line or selected text to the center of the screen.
Ctrl+J Align the line or selected text to justify the screen.
Ctrl+K Insert a hyperlink.
Ctrl+L Align the line or selected text to the left of the screen.
Ctrl+= Subscript.
Ctrl + shift + + Superscript.

TASK NO 2nd: KEYBOARD SHORTCUTS IN MS POWERPOINT

SHORTCUTS FUNCTIONS
1 + Enter Return to the first slide
S Stop or restart a show
W Make the screen go white during a show
B Make the screen go black during a show
Tab Move to the next hyperlink
Ctrl + H Hide the pointer or pen
Ctrl + A Change the pen to a pointer
Esc End the slide show
E Erase pen tool drawings during a show
Ctrl + P Activate the pen tool during a show
Ctrl + D Duplicate the current side
Ctrl + M Insert a new slide
Ctrl + Shift + Tab Switch between outline and side view
Slide number + Enter During presentation, Go to slide number
Shift + F5 View the slide show from the current slide forward
F5 View the complete slide show
Ctrl + A (in Slide Sorter Select all slides
view)

3
Ctrl + Shift + Left arrow Select to the beginning of a word
Ctrl + Shift + Right Select to the end of a word
arrow

TASK NO 3RD: KEYBOARD SHORTCUTS IN MS EXCEL

SHORTCUTS FUNCTIONS
Ctrl+PgDn Switches between worksheet tabs, from left-to-right.
Ctrl+PgUp Switches between worksheet tabs, from right-to-left.
Ctrl+Shift+& Applies the outline border to the selected cells.
Ctrl+Shift_ Removes the outline border from the selected cells.
Ctrl+Shift+~ Applies the General number format.
Ctrl+Shift+$ Applies the Currency format with two decimal places (negative
numbers in parentheses).
Ctrl+Shift+% Applies the Percentage format with no decimal places.
Ctrl+Shift+^ Applies the Scientific number format with two decimal places.
Ctrl+Shift+# Applies the Date format with the day, month, and year.
Ctrl+Shift+@ Applies the Time format with the hour and minute, and AM or
PM.
Ctrl+Shift+! Applies the Number format with two decimal places, thousands
separator, and minus sign (-) for negative values.
Ctrl+Shift+* Selects the current region around the active cell (the data area
enclosed by blank rows and blank columns). In a PivotTable, it
selects the entire PivotTable report.
Ctrl+Shift+: Enters the current time.
Ctrl+Shift+" Copies the value from the cell above the active cell into the cell
or the Formula Bar.
Ctrl+Shift+Plus (+) Displays the Insert dialog box to insert blank cells.
Ctrl+Minus (-) Displays the Delete dialog box to delete the selected cells.
Ctrl+; Enters the current date.
Ctrl+1 Displays the Format Cells dialog box.
Ctrl+2 Applies or removes bold formatting.
Ctrl+3 Applies or removes italic formatting.
Ctrl+4 Applies or removes underlining.
Ctrl+5 Applies or removes strikethrough.
Ctrl+6 Alternates between hiding and displaying objects.
Ctrl+8 Displays or hides the outline symbols.
Ctrl+9 Hides the selected rows.
Ctrl+0 Hides the selected columns.
Ctrl+D Uses the Fill Down command to copy the contents and format
of the topmost cell of a selected range into the cells below.
Ctrl+E Invoke Flash Fill to automatically recognize patterns in
adjacent columns and fill the current column
Ctrl+Q Displays the Quick Analysis options for your data when you
have cells that contain that data selected.

4
Alt+Shift+F1 Inserts a new worksheet.
Shift+F2 Adds or edits a cell comment.