Section 0

Seksi 0 CAPT. HYRONIMUS A TANEH

Introduction

1. Company Security Policy

The company has established the Ship Security Plan to detect security threats and take preventive
measures against security incident that may affect safety and security of ships under management
of our Company, personnel and property on those ships, in accordance with requirements of
SOLAS Chapter Xl-2 and ISPS Code (the International Code for the Security of Ships and Port
Facilities).
a. This Ships Security Plan has been approved by the Administration (or by Recognized Security
Organization).
b. The master and all crewmembers should give effect to those requirements stipulated in the Ship
Security Plan and Should be familiar with their duties. They should also undergo necessary
training given by the master or ship security officer designated by the company.
c. On behalf of the Company, the undersigned declares as follows.
1. The master has the overriding authority and responsibility to make decisions with respect to
the security of the ship
2. The Company should give necessary support to the ship when requested by the company
security officer with respect to the ship security of the ship.
The above Company Security Policy is entered with the date and signature, and attached to this
document as Annex 1.
2. Definitions
2.1 “Ship Security Plan (SSP)” means a plan developed to ensure the application of measures on
board the ship designed to protect person on board, cargo, cargo transportation units, ship’s
stores or the ship from the risks of a security incident. (ISPS-A/2.1.4)
2.2 “Company Security Officer (CSO)” means the person designated by the Company for
ensuring that a ship security assessment is carried out’ that a Ship Security Plan is developed,
submitted for approval, and thereafter implemented and maintained and for liaison with port
facility security officers and the ship security officer. (ISPS-A/2.1.7)
2.3 “Ship Security Officer (SSO)” means person on board the ship accountable to the master,
designated by the Company as responsible for the security of the ship, including
implementation and maintenance of the Ship Security Plan and for liaison with the company
security officer and port facility security Officers. (ISPS-A/2.1.6)
2.4 “Port Facility” is a location, as determined by the Contracting Government or by the
Designated Authority, where the ship / port interface takes place. This includes areas such as
anchorage, waiting berths and approaches from seaward, as appropriate. (SOLAS XI-2/1.1.9)
2.5 “Ship / port interface” means the interactions that occur when a ship is directly and
immediately affected by action involving the movement of persons, goods or the provisions
of port services to or from the ship. (SOLAS XI-2/1.1.8)
 2.6 “Port Facility Security Officer (PFSO)” means the person designated as responsible for the
development, implementation, revision and maintenance of the port facility security plan and
for liaison with the ship security officers and company security officer. (ISPS-A/2.1.8)
2.7 “Designated Authority” means the organizations (s) or the administration (s) identified,
within the Contracting Government, as responsible for ensuring the implementations of this
chapter pertaining to port facility security and ship/port interface, from the point of view of
the port facility. (SOLAS XI-2/1.1.11)
2.8 “Declaration of Security (DoS)” means an agreement reached between a ship and either a port
facility or another ship with which it interfaces specifying measures each will implement.
(SOLAS XI-2/1.1.15)
2.9 “Security level” means the qualification of the degree of risk that a security incident will be
attempted or will occur. (SOLAS XI-2/1.1.14)
2.10 “Security level 1” means the level for which minimum appropriate protective security
measures should be maintained at all times. (ISPS-A/2.1.9)
2.11 “Security level 2” means the level for which appropriate additional protective security
measures should be maintained for a period of time as a result of heightened risk of a security
incident. (ISPS-A/2.1.10)
2.12 “Security level 3” means the level for which further specific protective security measures
should be maintained for a limited period of time when a security incident is probable or
imminent, although it may not be possible to identify the specific target. (ISPS-A/2.1.11)
3. Security Responsibilities of Ship Company, Port Facility, Interacting Ships relevant authority
and Others
3.1 Flag administration
Flag Administration should set security levels and ensure the provision of security level
information to ships entitled to fly its flag. When changes insecurity level occur, security
level information should be updated as the circumstance dictates.
3.2 Contracting Government
Contracting Government should set security levels and ensure the provision of security level
information to port facilities within its territory, to ships operating in its territorial sea and to
ships prior to entering a port or whilst in a port within its territory. When changes in security
level occur, security level information should be updated as the circumstance dictates.
Contact List of Countries for Security is show on separate Annex 2.
3.3 Company
The Company should ensure that the master has available on board, at all times, information
through which officers duly authorized by a Contracting Government can establish;
1. Who is responsible for appointing the members of the crew or other persons currently
employed or engaged on board the ship in any capacity on the business of that ship;
2. Who is responsible for deciding the employment of the ship; and

3. In cases where the ship is employed under the terms of charter party(ies), who are the
parties to such charter party(ies).

A relevant information of the above items is shown on Annex 3.

 3.4 Port Facility
A port facility is required to act upon the security levels set by the Contracting Government
within whose territory it is located. Security measures and procedures should be applied at the
port facility in such a manner as to cause a minimum of interference with, or delay to,
passengers, ship, ship’s personnel and visitors, goods and services.

3.5 Recognized Security Organizations

Contracting Governments may authorize a Recognized Security Organization (RSO) to
undertake certain security-related activities, including:
1. Approval of Ship Security Plans, or amendments thereto, on behalf of the Administration;
2. Verification and certification of compliance of ships with the requirement of chapter XI-2
and part A of ISPS Code on behalf of the administration.
3.6 Ship
3.6.1 A ship is required to act upon security levels set by Contracting Government as set out
below.
3.6.2 At security level 1, the following activities should be carried out, trough appropriate
measures, on all ships, taking into account the guidance given in part B of this Code,
in order to identify and take preventive measures against security incidents:
1. Ensuring the performance of all ship security duties
2. Controlling access to the ships;
3. Controlling the embarkation of person and their effects;
4. Monitoring restricted areas to ensure that only authorized persons have access;
5. Monitoring of deck areas and areas surrounding the ship;
6. Supervising the handling of cargo and ship’s stores; and
7. Ensuring that security communication is readily available.
3.6.3 At security level2, the additional protective measures, specified in the ship security
plan, should be implemented for each activity detained in section 3.6.2, taking into
account the guidance given in part B of this Code.
3.6.4 At security level 3, further specific protective measures, specified in the ship security
plan, should be implemented for each activity detailed in section 3.6.2, taking into
account the guidance given in part B of this Code.

Section 1
Security Organization of the ship and the company
Particulars of Ship(s) and Company
1.1 Particulars of Ship(s)
Name of ship Flag of ship CAPT. HYRONIMUS A TANEH
Signal letters IMO number
 Type of ship Service area

Length Breadth
Gross tonnage Net tonnage
Draught (summer) Freeboard (summer)
Displacement Deadweight

1.2 Particulars of Company

Name of Company:
Address:
Telephone number:
Fax number:

The following information is given by company to the master in a separate document as shown on
Annex 3. The master is to produce this document to an officer who is duly authorized by the
Government, when this information is required.
1. Name of responsible person for assignment of crew members
2. Parties concerned with bareboat charter
3. Parties concerned with time charter
4. Parties concerned with voyage charter
Organization and Responsibilities
1.3 Organization Chart relating to shipboard security
Management (Chief Executive Officer)

Organization Chart – Company and Ship

Company Security Officer Executive Officer in Charge

Gen. Manager of Marine dept

Master

Ship security Officer Chief Officer Chief Engineer

2nd Officer Deck Ratting 2nd Engineer

3rd Officer
3rd Engineer Engine Ratting

4th Engineer
1.4 Master’s Overriding Authority
The master has the overriding authority and the responsibility to make decisions which, in his
professional judgment, is necessary to maintain the safety and security of the ship. This includes
denial of access to persons (except those identified as duly authorized by a Contracting
Government) or their effects and refusal to load cargo, including containers or other closed cargo
transport units.
If, in the professional judgment of the master, a conflict between any safety and security
requirement applicable to the ship arises during its operations, the master should give effect to
those requirements necessary to maintain the safety of the ship. In such cases, the master may
implement temporary security measures and should forthwith inform the administration and, if
appropriate, the Contracting Government in whose port the ship is operating or intends to enter.
Any such temporary security measures should, to the highest possible degree, be commensurate
with the prevailing security level.

1.5 Company Security Officer

1.5.1 Designation
CSO in charge of this ship is specified in Appendix 1
1.5.2 Duty and Responsibility
The duties and responsibilities of the CSO should include, but are not limited to:
1. Advising the level of threats likely to be encountered by the ship, using appropriate
security assessments and other relevant information;
2. Ensuring that ship security assessments are carried out;
3. Ensuring the development, the submission for approval, and thereafter the
implementation and maintenance of the Ship Security Plan;
4. Ensuring that the Ship Security Plan is modified, as appropriate, to correct deficiencies
and satisfy the security requirements of the individual ship;
5. Arranging for internal audits and reviews of security activities;
6. Arranging for the initial and subsequent verifications of the ship by the Administration
or the RSO;
 7. Ensuring that deficiencies and non-conformities identified during internal audits,
periodic reviews, security inspections and verifications of compliance are promptly
addressed and dealt with;
8. Enhancing security awareness and vigilance;
9. Ensuring adequate training for personnel responsible for the security of the ship
10. Ensuring effective communication and co-operation between the SSO and the relevant
PFSO;
11. Ensuring consistency between security requirements and safety requirements;
12. Ensuring that, if sister-ship or fleet security are used, the plan for each ship reflects the
ship-specific information accurately; and
13. Ensuring that any alternative or equivalent arrangements approved for a particular ship
or group of ships are implemented and maintained.

1.6 Ship Security Officer

1.6.1 Designation

SSO of this ship is specified in the Appendix 2.

1.6.2 Duty and Responsibility
The duties and responsibilities of the SSO should include, but are not limited to:
1. Undertaking regular security inspections of the ship to ensure that appropriate security
measures are maintained;
2. Maintaining and supervising the implementation of the Ship Security Plan, including
any amendments to the plan;
3. Coordinating the security aspects of the handling of cargo and ship’s stores with other
shipboard personnel and with the relevant PFSO;
4. Proposing modifications to the Ship Security Plan;
5. reporting to the CSO any deficiencies and non-conformities identified during internal
audits, periodic reviews, security inspections and verifications of compliance and
implementing any corrective actions;
6. Enhancing security awareness and vigilance on board;
7. Ensuring that adequate training has been provided to shipboard personnel, as
appropriate;
8. Reporting all security incidents;
9. Coordinating implementation of the Ship Security Plan with the CSO and the relevant
PFSO;
10. Ensuring that security equipment is properly operated, tested, calibrated and
maintained, if any; and
11. Verifying the consent of Declaration of Security and to carry it out.
 1.6.3 SSO has responsibility to liaise with PFSO. SSO and the master are given authority to
exchange Declaration of Security with PFSO.
1.6.4 SSO has responsibility along with the master to liaise with the customs and other law
enforcement agencies.
1.7 Other shipboard personnel
1.7.1 Duties and Responsibilities for crewmembers
Duties and responsibilities assigned to crewmembers, during this ship at sea or in port, are
prescribed in Appendix 3.
1.7.2 Duty and Responsibility for other shipboard personnel
All other shipboard personnel should be aware of the current security level the ship is
operating at that time. They should report to duty officer of any abnormal condition of
security equipment, suspicious person, material or activity.
1.8 Security duties at each Security Level
The Security duties in which the individual member of crew is required to respond at each
security level is prescribed in Appendix 4.

Section 2
Personnel training
CAPT. HYRONIMUS A TANEH
2.1 Ship Security Officer (SSO)
SSO should have knowledge of, and receive training, in some or all of the following, as
appropriate. CSO is responsible for planning and performing of the SSO training.
1. Security administration;
2. Relevant international conventions, codes and recommendations;
3. Relevant Government legislation and regulations;
4. Responsibilities and functions of other security organizations;
5. Methodology of ship security assessments;
6. Methods of ship security surveys and inspections;
7. Ship and port operations and conditions;
8. Ship and port facility security measures;
9. Emergency preparedness and response and contingency planning;
10. Instruction techniques for security training and education, including security measure and
procedures;
11. Handling sensitive security related information and security related communications;
12. Knowledge of current security threats and patterns;
13. Recognition and detection of weapons, dangerous substances and devices;
 14. Recognition, on a non discriminatory basis, of characteristics and behavioral patterns of
persons who are likely to threaten security;
15. Techniques used to circumvent security measures;
16. Security equipment and systems and their operational limitations;
17. Method of conducting audits, inspection, control and monitoring;
18. Methods of physical searches and non-intrusive inspections;
19. Security drills and exercises, including drills and exercises with port facilities; and
20. Assessment of security drills and exercises.
In addition the SSO should have knowledge of, and receive training, in some or all of the
following, as appropriate:
1. The layout of the ship;
2. The SSP and related procedures (including scenario-based training on how to respond);
3. Crowd management and control techniques;
4. Testing, calibration and whilst at sea maintenance of security equipment and systems.

2.2 Security training of Shipboard Personnel

Shipboard personnel having specific duties should have sufficient knowledge and ability to
perform their assigned duties, including as appropriate. The training pertaining to these duties
should be performed under responsibility of SSO.
1. Knowledge of current security threats and patterns;
2. Recognition and detection of weapons, dangerous substances and devices;
3. Recognition of characteristics and behavioral patterns of persons who are likely to threaten
security;
4. Techniques used to circumvent security measures;
5. Crowd management and control techniques;
6. Security related communications;
7. Knowledge of the emergency procedures and contingency plans;
8. Operations of security equipment and systems;
9. Testing, calibration and whilst at sea maintenance of security equipment and systems;
10. Inspection, control, and monitoring techniques; and
11. Methods of physical searches of person, personal effects, baggage, cargo, and ship’s stores.

2.3 All other shipboard Personnel

All other shipboard personnel should have sufficient knowledge of and be familiar with
relevant provisions of the SSP. The training pertaining to these duties should be performed
under responsibility of SSO.
1. The meaning and the consequential requirements of the different security levels;
 2. Knowledge of the emergency procedures and contingency plans;
3. Recognition and detection of weapons, dangerous substances and devices;
4. Recognition, on a non discriminatory basis, of characteristics and behavioral patterns of
persons who are likely to threaten security; and
5. Techniques used to circumvent security measures.

Section 3
Drills and Exercises CAPT. HYRONIMUS A TANEH
3.1 Drills
The objective of drills and exercise is to ensure that shipboard personnel are proficient in all
assigned security duties at all security levels and the identification of any security related
deficiencies, which need to be address.
To ensure the effective implementation of the provisions of the Ship Security Plan, drill should
be conducted at least once every three months. In addition, in case where more than 25 percent
of the ship’s personnel has been changed, at any one time, with personnel that has not
previously participated in any drill on that ship, within the last 3 months, a drill should be
conducted within one week of the change.
Security training should take into consideration various emergency situations that may occur
depending on type of ship and cargoes. SSO should establish scenario of, at least, the
followings, and perform the training:
1. Search of unauthorized visitor on shipboard
2. Search of materials that may cause security threat to ship
3. Search of prohibited article on shipboard
4. Training to deter attackers from approaching to ship
5. Recognition of restricted area
3.2 Exercises
CSO should participate, when requested, in exercises which should be carried out at least once
each calendar year with no more than 18 months between the exercises.
In addition, SSO of at least one more than 1 vessel out of the fleet of the company should
participate in the above exercise. When CSO participates in an exercise with the Contracting
 Government other than Administration of the ship’s flag state, the CSO should report this
matter to the Administration.
In case CSO has the SSO of the ship participate in the exercise, the CSO should dispatch the
SSO the scenarios in advance which the organizer will use in the exercise. In case of no
scenarios prepared, the CSO should liaise with the organizer to clarify the SSO role and
familiarize those matters to the SSO.
In case the master or SSO is requested to participate in the exercise without the knowledge of
the CSO, the master or the SSO should not participate at his discretion. The master or SSO
should report the fact to the CSO for his advise.

Section 4
Records and Documentation
4.1 Records of the following activities relating to SSP should be kept on board
4.1.1 For at least 2 years or the minimum period specified by the Administration
1. Training, drills and exercises;
2. Changes in security level;
3. Communications relating to the direct security of the ship such as specific threats to the
ship or to port facility the ship is, or has been;
4. Internal audits and reviews of security activities;
5. Periodic review of the ship security assessment;
6. Periodic review of the Security Plan;
7. Implementation of any amendments to the plan; and
8. Maintenance, calibration and testing of security equipment, if any including testing of
the ship security alert system.
4.1.2 For the period of last 10 port calls or the minimum period specified by the Administration.
1. Security threats and security incidents
2. Breach of security
3. Declaration of security
4. Security level of last 10 port calls and any special or additional measures taken
5. Appropriate ship security procedures that were maintained during ship to ship activities.
Form of record is attached as separate sheet in Annex 4.

4.2 Prior to entering a port, the following security information might be requested to provide to
the PSC Officer with the aim of avoiding the need to impose control measures or steps. In
this respect, SSO should prepare these information prior to entering a port, and such
information should kept onboard for the period of last 10 port calls or the minimum period
specified by the Administration.
 1. Information contained in the Continuous Synopsis Record
2. Location of the ship at the time the report is made
3. Expected time of arrival of the ship in port
4. Crew list
5. General description of cargo aboard the ship
6. Passenger list

Section 5
CAPT. HYRONIMUS A TANEH
Response to change in security level
There are 3 of security levels to be set out each responding to the degree of threat.
In normal time of peace the ships act upon the security level 1. at security level 1, the following
activities should be carried out on all ships, in order to identify and take preventive measures against
security incidents:
1. Ensuring the performance of all ship security duties;
2. Controlling access to the ship;
3. Controlling the embarkation of persons and their effects;
4. Monitoring restricted areas to ensure that only authorized persons have access;
5. Monitoring of deck areas an areas surrounding the ship;
6. Supervising the handling of cargo and ship’s stores; and
7. Ensure that security communication is readily available.

The change in security level occur when the degree of threat and risk has changed.
At security level 2, the additional protective measures should be implemented for each activity detailed
in the above paragraph.
At security level 3, further specific protective measures should be implemented for each activity
detailed in the above paragraph.
Prior to entering a port, or whilst in a port within the territory of a Contracting Government that has set
security level 2 or 3, the ship acknowledge receipt of this instruction and should confirm to the PFSO
the initiation of the implementation of the appropriate measures and procedures as detailed in the SSP,
and in the case of security level 3, an instruction issued by the Contracting Government which has set
security level.
At security level 3, the ship should follow the instruction issued by the organization which respond to
this security incident or its threat. Every security measures to be taken should be such that they would
closely coordinate with the activity of those who respond to the incident and with the port facility.
The ship should report to the company of the above instruction. The master is always responsible for
the safety of the ship. Even under security level 3, the master can request explanation or modification
of instruction issued by organization who responds to the security incident or its threat, if there is an
evidence to believe that implementation of instruction may endanger the safety of ship.
The master should report any problems, which may occur when implementing the security measures.
In this case, the master should co-ordinate to take appropriate action consulting with PFSO and SSO.
If a ship is required by Administration to set, or is already at, a higher security level than that set for
the port it intends to enter or in which it is already located, then the ship should advise, without delay,
the competent authority of the Contracting Government within whose territory the port facility is
located and the PFSO of the situation.
Section 6
Procedures for interfacing with facilities and other ship
The master should respond to relevant requirements set forth in the Ship Security Plan. Prior to
entering a port or whilst in a port within the territory of a Contracting Government, a ship should
comply with the requirements for the security level set by that Contracting Government if such
security level is higher than the security level set by the Administration for that ship.
6.1 Arrival in Ports
Prior to entering a port, the ship should confirm whether the port is subject to the ISPS Code and
holds the Port Facility Security Plan.
a. When the port holds Port Facility Security Plan
- CSO or SSO should liaise with PFSO and confirm the security level of both sides
- When a Declaration of Security is required by Contracting Government or PFSO, the
master should instruct SSO to prepare this Declaration of Security.
- When the ship has a higher security level than that of the port facility, the master should
inform this fact to Contracting Government and PFSO, and require him to prepare a
Declaration of Security to coordinate the appropriate security actions.
b. When the port does not hold Port Facility Security Plan
- The ship should liaise with the Contracting Government, inform them of the ship’s
security level, and require appropriate security measures.
- The ship should request the port prepare a Declaration of Security.
6.2 Passing trough Territorial Sea
When the master finds that there is a security threat while the ship is operating in a territorial sea
of a coastal state, he should inform this coastal state of the circumstances. When a ship received
an advice of security alert from the coastal state while operating in its coastal sea, the master
should obey this instruction and put the ship on alert. This instruction could include advice:
- To alter or delay their intended passage;
- To navigate on a particular course or proceed to a specific location;
- On the availability of any personnel or equipment that could be placed on the ship;
- To co-ordinate the passage, arrival into port or departure from port, to allow escort by patrol
craft or aircraft.
6.3 Ship to Ship Interface
Prior to commencement of interface with other ship, the master should confirm if other ship
holds a Ship Security Plan.
a. When other ship holds SSP
 - CSO or SSO should liaise with SSO of other ship and confirm the security level of both
sides
- When a Declaration of Security is required by the other ship, the master should instruct
SSO to prepare the same
- When the security level is higher than that of the other ship, the master should inform this
fact to the other ship and request them to prepare a Declaration of Security in order to
determine appropriate security measures between both ships.
b. When the other ship does not hold SSP
- Confirm if other ship has implemented security in accordance with other regulations
- Request to submit a copy of Security Certificate issued under other regulations
- Request the other ship to prepare a Declaration of Security and determine appropriate
security measures between both ships
- Take a record of measures performed during the interface
6.4 Interface with fixed or floating platforms or a MODU
Prior to commencement of interface with a fixed or floating platform or a MODU, the master
should confirm if she holds a Ship Security Plan.
a. When fixed or floating platform or a MODU holds SSP
- CSO or SSO should liaise with SSO of fixed or floating platforms or a MODU and
confirm the security level of both sides
- When a Declaration of Security is required by fixed or floating platforms or a MODU, the
master should instruct SSO to prepare the same
- When the security level is higher than that of the fixed or floating platform or a MODU,
the master should inform this fact to the fixed or floating platform or a MODU and
request the her SSO to prepare a Declaration of Security in order to determine appropriate
security measures between both ships
b. When fixed or floating platform or MODU does not hold SSP
- Confirm if fixed or floating platform or a MODU has implemented security measures in
accordance with other regulations
- Request to submit a copy of Security Certificate issued under other regulations
- Request fixed or floating platform or a MODU to prepare a Declaration of Security and
determine appropriate security measures between both ships
- Take a record of measures performed during the interface.
Section 7
Declaration of security CAPT. HYRONIMUS A TANEH
7.1 Contracting Governments should determine when a Declaration of Security is required by
assessing the risk the ship/port interface or ship to ship activity poses to people, property or the
environment.
7.2 A ship can request completion of a Declaration of Security when:
1. The ship is operating at a higher security level than the port facility or another ship it is
interface with;
2. There is an agreement on the Declaration of Security between Contracting Governments
covering certain international voyage or specific ships on those voyages;
3. There has been a security threat or a security incident involving the ship or involving the port
facility, as applicable;
4. The ship is at a port which is not require to have and implement an approved port facility
security plan; or
5. The ship is conducting ship to ship activities with another ship not required to have and to
implement an approved Ship Security Plan.
7.3 When the request for completion of Declaration of Security made by ship is rejected, such fact of
rejection should be recorded.
7.4 The declaration of Security should be completed by:
1. The master or SSO on behalf of the ship; and if appropriate
2. The PFSO or if Contracting Government determines otherwise, by any other body
responsible for shore-side security
7.5 The Declaration of Security for last 10 port calls or for the minimum period specified by the
Administration should be kept onboard.
7.6 A sample form of Declaration of Security is shown in Appendix 5.

Section 8
Security related communication

GMDSS is installed on shipboard as communication system. In addition to this, ship has portable
transceivers for on board communication.

8.1 Communication on board the ship

Communication on shipboard may be made verbally, or by using laud speakers and transceivers
for security related communication, the master should specify the frequency to be used

8.2 Communication from ship to shore

The Contracting Government where the port facility located should give advice on the
communications system and its frequency to be used. When such instruction is not given, a ship
should communicate by GMDSS. In addition, the ship security alert system is designed to transmit
the security alert to the Administration or the company. When Company receives the security alert,
CSO or his deputy staff should communicate to Administration without delay.

8.3 Port Specific Security Communication

Prior to entering a port, the ship should provide the following information to the Port Facility
Security Officer with the aim of avoiding the need to impose control measures or steps:

Confirmation that ship possesses a valid International Ship Security Certificate and its issuing
authority.;
1. Confirmation of the security level at which the ship is currently operating;
2. Confirmation of the security level at which the ship operated in any previous port where it
conducted a relevant ship/port interface;
3. Confirmation of any special or additional security measures that were taken by the ship in any
previous port where it has conducted a relevant ship/port interface;
4. Confirmation that the appropriate ship security procedures were maintained during any
previous relevant ship to ship activity; or
5. Other practical security related information (but not details of the ship security plan).

The ship Security Officer (SSO) should liaise at the earliest opportunity with the Port Facility Security
officer (PFSO) of the port facility the ship is intended to visit o establish the security level applying for
that ship at the port facility.

Having established contact with a ship, the PFSO should advise the ship of any subsequent change in
the port facility’s security level and should provide the ship with any relevant security information.

While there will be circumstances when an individual ship may be operating at a higher security level
than the port facility it is visiting. If a ship has a higher security level than the port facility it intends to
use, the SSO should advise the PFSO without delay.

The PFSO should undertake an assessment of the particular situation in consultation with the SSO and
agree on appropriate security measures with the ship.

Section 9
Ship security alert system and equipment maintenance

(Establish the above instruction referring to manuals issued by security equipment manufacturers)

Ship Security Alert System

Note:
- This may be established under separate volume, considering the case where the system
has not yet been installed.

- Establishment under separate document may be considered, since the document may be
disclosed only to senior nominated by the company and retained by the master, subject
to approval of Administration.

9.1 Identification of Location where Activation Point of Ship security Alert System is provided.
(Indicate the activation point of ship security alert system)

9.2 Procedure, Instruction and Guidance on the Use of Ship Security Alert System, including
the Testing, Activation, Deactivation and Resetting and to limit false Alerts.
(Establish the above documents referring to manuals issued by makers of ship security alert
system)

9.3 Procedures to ensures the inspection, testing, calibration, and maintenance of security
equipment provided on board
(To be developed based upon the instructions supplied by the manufacture of the security
alert system)

Other security equipment

The ship is equipped with the following

-
-
-
-

The above equipment should be maintained, calibrated in accordance with the manufacturer’s
instruction.
Section 10

Security measures for access control

CAPT. HYRONIMUS A TANEH

10.1 Access to the ship

Security Level 1 Security Level 2 Security Level 3

Access to the Ship
(Access point of the
ship is shown in
Appendix 6)
 10.2 Access Point and Measurers to prevent unauthorized access

Access Point
Security Level 1 Security level 2 Security level 3
Gangway
Pilot Ladder
Crane or other Hoisting
Equipment
Vehicle Ramp Way
Ship’s Side Port
Anchor Cable
Mooring Line
* : delete as appropriate

10.3 Updating of Identification systems

SSO should review the Identification system periodically. Where any deficiency found in the
Identification system, SSO should report such deficiency and propose the improvement of the
Identification system. Where shipboard personnel or shore side personnel tried, or intend to
try to abuse the Identification system is found, SSO should report the fact to the PFSO and
CSO for consideration of disciplinary action.

10.4 Procedures for reporting the attempt of unauthorized access to the authority
Those unwilling or unable to establish their identity and/or to confirm the purpose of their
visit when requested to do so should be denied access to the ship and their attempt to obtain
access should be reported to the SSO. And SSO should report to the CSO, the PFSO and to
the national or local authorities with security responsibility.

10.5 Handling unaccompanied baggage

Passengers, Shipboard Personnel and their unaccompanied

Section 11
Security measures for restricted area CAPT. HYRONIMUS A TANEH

11.1 Restricted area

Security Level 1 Security Level 2 Security Level 3

Restricted Area on the Ship
(Restricted area of his ship is
shown in Appendix 7)

11.2 List of restricted Area and Measures to prevent unauthorized access

All restricted areas should be clearly marked indicating that access to the area is restricted and
that unauthorized presence within the are constitutes a breach of security.

Restricted Area Measures

Bridge
Machinery space
Radio room
Crew accommodation
Gyro room
Space containing security and surveillance
equipment and systems
* : delete as appropriate

Section 12

Security measures for handling cargo

12.1 Handling cargo

Security level 1 Security level 2 Security level 3

Handling of 1. 1.
cargo
Section 13

Security measures for delivery of Ship’s, including bunkers

13.1 Delivery of ship store

Security level 1 Security level 2 Security level 3

Keamanan tingkat 1 Keamanan tingkat 2 Keamanan tingkat 3
Delivery of ship’s
store

Section 14

Security measures for monitoring ship

14.1 Monitoring the security of the ship

Security level 1 Security level 2 Security level 3

Monitoring the security

of the ship

Section 15

Procedures against breach of security

15.1 Security Threats

Where there exit security threats, ship may be advised level 2 or 3 from the Administration or the
Contracting Government where the port facility is located. If the ship is operating at security
level 1, and the master or SSO considers that there exist security threats, he should take
appropriate actions to mitigate those threats. The master or SSO should also report to the
Administration and the Contracting Government of the facility about the threats

15.2 Breach of Security

Where there is a breach of security, the master should consider to :
1. Active ship security alert system,
2. Issue that all crew stand on emergency station,
3. Report to the Contracting Government of the port facility,
4. Prepare to abandon ship,
5. Prepare leave the port,
6. Follow instructions issued by the Contracting Government,
7. Follow the Contingency Response Plan in Appendix 8, for :
 a. Hijack
b. Bomb Threat
c. Unidentified Object / Explosive on Shipboard
d. Bomb Threat / Damage and Destruction to Port Facility
e. Pirate
f. Stowaway

15.3 Evacuation Procedure in Security Threats and Breach of Security

General Instruction
The Final decision to abandon ship should be made by the master when he believed that this
action was imminent after every effort to save the ship had exhausted. Many seamen returned
back to ship safely after once abandoned. The master should verity that every measure to save the
ship had been taken before abandoning.

Nobody should abandon ship until clear instruction is given by the master.
It is important to keep the order, accomplish one’s duty and maintain perfect control.

At Sea
Every body should follow the Muster List for abandon ship.

In Port
Everybody should assemble in a place designated, and follow instruction given by PFSO. When
there is no such instruction, everybody should take such action considered necessary to minimize
damage to human properties an environment.

For the details the evaluation route, refer to Appendix 9.

15.4 Reporting Procedure of Security Incident

When a security incident occurred, SSO should report this incident to the Administration,
Contracting Government in which port facility the ship is located and CSO, using a Form
specified in Appendix 10.

Section 16
Audit and Ship Security Plan amendment
16.1. Audit
An internal audit of the ship should be conducted at least once a year. Normally, this audit
should be made at the same time when an SMS audit is conducted.

CSO should nominate an auditor for the internal audit. The auditor should be independent of the
duties to audited.

CSO should verify that the internal audit has been conducted in ancordance with these
procedures.

16.2. Procedure of Periodical Review and Updating of Plan.

 SSO should perform periodic review of the SSP to verity that the same is effectively responding
to the current situations.
The master should review the SSP at least once a year, together with SMS.

Review of SSP should be made in consideration of necessity for improvement of its continuing
effectiveness.

The objectives of review are to verity that if it has possibility to improve the current procedures
or it is still remaining edequate abreast of the times. Procedure should be revised at instruction
of the company, or when new equipment is installed.

What SSP is used under security level 2 or 3 responding to the training, all personnel
participated in the event should report to SSO of their comment about details and effectiveness
of SSP.

With regard to the element of the plan for which amendment need be approved by the
Administration, the instruction of the Administration should be followed.

Section 17

Ship Security Assessment Report

To be incorporate into this section

Appendix 1 : Company Security Officer

The company security officer in charge of this ship is ve hereunder

Name

Title (incase he has other duties)

Contact points (Phone number during office hours)

(Home outside office hours)

(Mobile phone)

(FAX number)

(E-mail)

date of assignment
Appendix 2 : Ship Security Officer

As a ship Security Officer of this ship, he follwing personel s appointed

Signature of the
Period Rank Name
Master

Appendix 3 : Duties and Responsibilities (Sample)

Security level Name of the Port

Duties Hours Person in charge

Monitoring access to ship 0000-0400 & 1200-1600 hrs Duty Officer / Seaman A
0400-0800 & 1600-2000 hrs Duty Officer / Seaman B
0800-1200 & 2000-2400 hrs Duty Officer / Seaman C
Control visitors and baggage 0000-0400 & 1200-1600 hrs Duty Officer / Seaman A
0400-0800 & 1600-2000 hrs Duty Officer / Seaman B
0800-1200 & 2000-2400 hrs Duty Officer / Seaman C
Monitoring restricted area 0000-0400 & 1200-1600 hrs Duty Officer / Seaman A
0400-0800 & 1600-2000 hrs Duty Officer / Seaman B
0800-1200 & 2000-2400 hrs Duty Officer / Seaman C
Monitoring Deck area and the 0000-0400 & 1200-1600 hrs Duty Officer / Seaman A
vicinity of the ship 0400-0800 & 1600-2000 hrs Duty Officer / Seaman B
0800-1200 & 2000-2400 hrs Duty Officer / Seaman C
Monitoring Cargo 0000-0400 & 1200-1600 hrs Duty Officer / Seaman A
0400-0800 & 1600-2000 hrs Duty Officer / Seaman B
0800-1200 & 2000-2400 hrs Duty Officer / Seaman C
Monitoring delivery of the ship’s 0000-0400 & 1200-1600 hrs Duty Officer / Seaman A
store 0400-0800 & 1600-2000 hrs Duty Officer / Seaman B
0800-1200 & 2000-2400 hrs Duty Officer / Seaman C

Appendix 4 : Security duties at each Security Level

Title Security level 1 Security level 2 Security level 3

Master

1st Mate

2nd Mate

3rd Mate

Chief Engineer

1st Engineer

2nd Engineer

3rd Engineer

Radio Operator

Boatswain

Able Seaman A

Able Seaman B

Able Seaman C

Ordinary Seaman A

Ordinary Seaman B

Oilier A

Oilier B

Oilier C

Wiper

Cook

Assistant Cook

Appendix 5 : Form of Declaration of Security

 Form of Declaration of Security

Name of Ship:

Port of Registry:

IMO Number:

Name of Port Facility:

This Declaration of Security is valid from ……………………..until…………………., for the

following activities under the following security levels.

…………………………………………………
(list the activities with relevant details)

Security level(s) for the ship:

Security level(s) for the port facility:

The port facility and ship agree to the following security measures and responsibilities to ensure
compliance with requirements of Part A of the International Code for the Security of Ships and of port
Facilities.

The affixing of the initials of the SSO or

PFSO under these columns indicates that the
activity will be done, in accordance with
relevant approved plan
Activity Port Facility: The ship:

Ensuring the performance of all security duties

Monitoring restricted area to ensure that only

authorized personnel have access.

Controlling access to the port facility

Controlling access to the ship

Monitoring of the port facility, including

berthing areas and areas surrounding the ship

Monitoring of the ship, including berthing areas

and areas surrounding the ship

Handling of cargo

Delivery of ship’s stores

Handling unaccompanied baggage

Controlling the embarkation of persons and their

effects

Ensuring that security communication is readily

available between the ship and port facility

The signatories to this agreement certify that security measures and agreements for booth the port
facility and the ship during the specified activities meet the provisions of chapter XI-2 and Part A of
Code that will be implemented in accordance with the privisions already stipulated in their approved
plan or the specific arrangements agreed to and set out in the attached annex.

Dated at ……………………………….. On the ……………………………………..

Signature

The port facility The ship

(Signature of Port Facility Security Officer) (Signature of Master or Ship Security Officer)

Name and title of person who signed

Name : Name :

Title : Title :
 Contac Details
(to be completed as appropriate)
(indicate the telephone number or radio channels or frequencies to be used)

For the port facility : For the ship :

Port Facility Master

Port Facility Security Officer Ship Security Officer

Company

Company Security Officer

Appendix 6 : Access Points

One example (*To identifying access point referring to ship’s GA)

Appendix 7 : Restricted Area

One example (To identify restricted area of the ship)

Appendix 8 : Contigency Plan

Appendix 10 : Form of Security Incident Report

Report of Security Incidents

Date of Security Incidents :

Ship’s Name :
Port of Destination :
Flag :
Master :
Ship Security Officer :
Other crew or port facility officer related to the incidents :
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________

Description of port area (in case related)

_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________

Summary of the incidents or threats :

_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
Name of attacker (if known) :

_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________

Type of hazardous substance/equipment/used weapon (e.g. Handgun, explosive, knife) :

_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
How are the security measures circumvented ?
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________

Details of additional related matters :

ANNEX
Annex 1 : Company Security Policy

Company Security Policy

28 JULI 2003

XXXXX Co Ltd.
LEO

(Signature)

Annex 2 : Contact List of Countries for Security

Annex 3 : Information on Company’s Special Responsibilities given to Mater

The master shall provide information contain in this appendix upon the request by duly authorized
officer of the government

Names Contact Details

Parties responsible for
appointing shipboard personnel

Parties responsible for deciding

time characters

Parties responsible for deciding

time charteres

Parties responsible for deciding

voyage charteres

Annex 4 : Record of Ship Security Plan ( SSP )

This record should be kept on board for at least the minimum period specified by the Administration.
Also this record shoul be protected from unauthorized access or diclosure.

( Use the definite form of the record if specified by the Administration )

Record for security activities ( Sample )

(1) Training
Kind of Description of Evaluation by
Date Duration Attendants
training Training SSO

(2) Drills and exercises

Kind of drills Description of

Date Duration Participants Evaluation by SSO
and exercise drills and exercise

(3) Incidents and breaches of security

Location Location
Date of Time of
within the within the Description Reported to : Response
accurence accurence
port ship

(4) Changes in Maritime Security Levels

New Security Date of notification Time of notification Time of compliance with
Notified by :
Level received receved additional requirements

(5) Maintenance, calibration and testing of security equipment

Security equipment Date Time Description

(6) Security threats

How the threat

Date of Time of was Who Description of Description
Reported to;
occurrence occurrence communicated ? received or threats of response
identified ?

(7) Annual audits

Date Who conducted? Location Record number

(8) Review of security activities

Date Who conducted? Location Record number

(9) Review of Ship Security Assessment

Date Who conducted? Location Record number

(10) Review of Ship Security Plan

Date Who conducted? Location Record number

(11) Amaendements to the Ship Security Plan

Date of revision Revision status Date of receipt Date of implementing

Security Levels and special measures taken for last 10 Port calls (Sample)

Special
Voy Security level
Name of Port Arrival Departure Work measures
No
Port Ship taken

Security Levels and measures taken for ship to ship activities during last 10 Port calls

Security level
Special
Voy Name of other
Commenced Completed Work measures
No ship Other This
taken
ship Ship

Annex 5 : Inventory of Dangerous Goods and Materials

CAPT. HYRONIMUS A TANEH