Constitution and by Laws
Constitution and by Laws
Constitution and by Laws
ARTICLE I
NAME AND PRINCIPAL ADDRESS
SECTION 1. This organization shall be known as the Junior Philippine Institute of Accountants –
Cavite State University Chapter herein referred to as JPIA – CvSU.
SECTION 2. The principal address of the JPIA – CvSU shall be at the Department of Accountancy,
College of Economics Management and Development Studies, Cavite State University, Indang, Cavite.
ARTICLE II
GENERAL PROVISIONS
SECTION 2. JPIA – CvSU is the only legitimate organization of accountancy students in Cavite
State University.
SECTION 4. Chapter year shall mean one academic year and shall end on April 30 of each fiscal year.
SECTION 11. Majority shall mean more than fifty percent (50%) of the present members in the
assembly.
SECTION 12. Quorum shall mean two-thirds (2/3) of the members of the executive board.
ARTICLE III
OBJECTIVES OF THE ORGANIZATION
ARTICLE IV
BOARD OF TRUSTEES / OFFICERS
SECTION 1. The powers of the organization shall be exercised; all business conducted and all
property controlled and held by the board of trustees to be elected from among the members of this
organization, who shall hold office for one (1) year and until their successors are elected and
qualified.
SECTION 2. Every trustee must be a member of this organization. Any trustee who ceases to be
member shall thereby cease to be a trustee.
SECTION 4. At all elections of trustees there must be present, in person, a majority of the members
entitled to vote. The election must be by ballot if requested by any voting member. Members may
cast as many votes as there are trustees to be elected but may not cast more than one vote for
one candidate. Candidates receiving the highest votes shall be declared elected. Any meeting
of the members called for an election may adjourn from day to day, from time to time but not
indefinitely if, for any reason, no election is held, or if there are not present, at the meeting, a
majority of the members entitled to vote.
SECTION 5. Immediately after their election, the trustees must formally organize by the election
of chairman, who shall also be the president.
SECTION 7. The board of trustees shall elect the officers from among themselves, except for the
secretary general, assistant secretary general and the comptroller, whom shall be appointed by the
president. No single person can occupy more than one (1) office at the same time. The secretary
general, assistant secretary general and the comptroller by virtue of being appointed shall have no
voting powers and are not members of the board.
SECTION 8. The trustees and officers to be elected shall perform the duties enjoined on them by
this constitution. A majority of the number of trustees shall constitute a quorum for the transaction
of business, and every decision of at least a majority of the trustees present at a meeting at which
there is a quorum shall be valid as an act, except for the election of officers which shall require the
vote of a majority of all the members of the board.
Trustees cannot attend or vote by proxy at board meetings.
SECTION 9. No person sanctioned by final judgment of an offense punishable by an exclusion for not
less than one week to not more than one semester, or a violation of this constitution, committed
within six (6) months prior to the date of his election or appointment, shall qualify as a trustee or
officer.
SECTION 10. Any trustee may be removed from the office by a vote of two-thirds (2/3) of the members
entitled to vote: Provided, that such removal shall take place either at a regular meeting or at a special
meeting called for the purpose, and in either case, after previous notice to members of the intention to
propose such removal at the meeting. A special meeting of the members for the purpose of removal of
trustees, or any of them, must be called by the secretary general on order of the president or on written
demand of a majority of the members entitled to vote.
SECTION 11. Any vacancy occurring in the board other than by removal by the members or by
expiration of term, may be filled by the vote of at least majority of the remaining trustees, if still
constituting a quorum; otherwise, said vacancies must be filled by the members in a regular or special
meeting called for that purpose. A trustee so elected to fill a vacancy shall be elected only for the
unexpired term of his predecessor in office.
SECTION 12. In special cases, such as untimely resignation of a trustee(s), the president may appoint
a trustee(s) to fill a vacancy in the board as approved by the adviser. Appointed trustee(s) shall
inherit the powers as well as the voting rights of the predecessor executive member(s). The adviser
may approve first year to fifth year members to fill in a vacancy, overriding section of this article, as
appropriate.
ARTICLE V
FUNCTIONS AND POWERS OF THE OFFICERS
SECTION 11. The vice president for media and graphics shall:
a. Be responsible for the dissemination of information in online platform.
b. Aid in the preparation of presentations for organization events.
c. Monitor the technical mediums such as sound system and computer during events.
d. Act as the OIC of Committee on Venue Preparation and Restoration; and
e. Perform other duties inherent to the position.
SECTION 14. The assistant secretary general shall assist the secretary general in:
a. Keeping accurate minutes of all meetings and official record of all business transactions
of the organization;
b. Disseminating all notices required to be given by this constitution;
c. Being the custodian of all records, documents and papers of the organization and to
certify all records of the organization noted by the president;
d. Preparing an annual report of all activities of the organization; and
e. Performing other duties inherent to the position.
ARTICLE VI
MEMBERS AND MEMBERSHIP
SECTION 1. Membership into the local chapter is mandatory to all students enrolled in
accountancy program of Cavite State University.
The members of the local chapter are automatically members of the provincial, regional and
national federation.
SECTION 2. A member must pay membership fee set by the executive board.
SECTION 4. The right of the m embers to vote may be limited, broadened or denied. Unless so
limited, broadened or denied, each member shall be entitled to one vote.
SECTION 5. Membership in organization, and all rights arising therefrom, is personal and non-
transferable.
SECTION 6. Termination of membership shall have the effect of extinguishing all rights of a member
or in its property.
Membership shall be terminated in the following cases:
a. Graduation – any member who graduated in accountancy program ceases to become
a member.
b. Shiftees - any member who disqualified to enroll in accountancy program ceases to become
a member.
c. Others – any member who, in one way or another, has failed to uphold the purposes,
for which this organization was established, upon the discretion of the executive board
and advisers, ceases to become a member.
ARTICLE VII
RIGHTS, DUTIES AND RESPONSIBILITIES OF THE
MEMBERS
SECTION 1. The regular members of this organization shall have the following expressed rights:
a. Right to participate in the discussion in all assemblies of the organization;
b. Right to exercise the right to vote on all matters relating to the affairs of the organization;
c. Right to be eligible to any elective or appointive office of the organization;
d. Right to examine all the records or books of the organization during business hours; and
e. Right to vote in the election of the board of trustees provided that he should vote in person.
SECTION 2. The regular members of this organization shall have the following expressed duties
and responsibilities:
a. Duty to comply with the provisions of this constitution and other rules that may be
promulgated by the board or may be agreed upon by the organization;
b. Duty to attend meetings whether regular or special;
c. Duty to pay the membership fee and such other fees that may be deemed appropriate
by the executive board in accordance with this constitution;
d. Duty to comply with any other requirements of the organization set by the executive board;
e. Duty to defend honor, prestige, and integrity of the organization;
f. Duty to respect other members of the organization;
g. Duty to support all the undertakings of the organization and participate actively in all
the activities and functions of the organization; and
h. Duty to deepen their understanding of the concept of the organization.
SECTION 3. Any member who does not attend a meeting shall be deemed to have waived his right
to any decision-making in the said meeting.
SECTION 4. Violations of members:
a. Culpable violation on any provision of this constitution;
b. Gross misconduct, dishonesty, discourtesy and disloyalty to the organization;
or
c. Inefficiency and incompetence in the performance of official duties.
ARTICLE VIII
PROCEEDINGS AND SANCTIONS
SECTION 1. Members may file a complaint individually or collectively. Only regular members of
the organization shall have the right to file a complaint against any member of the organization who
commits violations. All complaints should be in writing properly signed by an identified member.
Complaints received through electronic mail shall be construed as originating from the owner of the
e - mail address used. Complaint should be addressed to the president, who concurrently acts as the
OIC of the Grievance Committee.
SECTION 2. No member shall be subject to remedies and sanctions without just cause and due
process. The board shall summon the offender through letter to appear before the board. The
member shall be given thirty (30) days to appear after such notification was received. In case
appearance is improbable, the offender may otherwise express the defense through a letter. It must
be addressed to the president and must be received within thirty (30) days. Ten (10) days after the
appearance of the offender or the receipt of the defense letter, the board shall render its decision
accordingly with the remedies and sanctions set forth under this article. The decision of the
board shall take effect in reference of paragraph two (2) of this section. A letter notifying the offender
the decision shall be sent to him.
The decision of the board shall be final and executory within fifteen (15) days from the
date of decision, unless appealed to the board. The board shall decide on the appeal within thirty
(30) days. The decision of the board, after due notice, shall be final and executory.
SECTION 3. Violations of the duties shall mean the enforcement of any of the
following:
a. Full compliance of the duty;
b. Probationary membership;
c. Suspension; or
d. Other such remedies and sanctions deemed appropriate by the board in accordance
with this constitution.
SECTION 4. Any officer may be faced with disciplinary action, which may be determined by the
organization on the following grounds:
a. Willful violation of this constitution;
b. Gross neglect of duty;
c. Five (5) unexcused absences; or
d. Any other act the organization deems necessary to be subjected to a disciplinary action
to any officer.
SECTION 5. Any member of the organization may raise a motion of disciplinary action to any officer.
A resolution for investigation must be filed and presented to the organization and must be approved
by at least majority of the board. The charged officer shall be informed of the charges being raised
against him not later the one (1) week upon the approval of the request for investigation. He shall be
given two (2) weeks before the meeting will be convened to decide his case. The board shall have
the sole power to try and decide on the suspension of the said officer by the affirmative vote of at
least two -thirds (2/3) of the board.
ARTICLE IX
MEETINGS
SECTION 2. Regular meetings of members shall be held annually on a date fixed by the executive
board: Provided, that written notice of regular meetings shall be posted, or sent personally or
electronically at least one week (1) prior to the meeting.
Special meetings of members shall be held at any time deemed necessary: Provided,
however that at least three (3) days written notice shall be posted, or sent personally or
electronically.
Whenever, for any cause, there is no person authorized to call a meeting, the office
of student affairs, upon petition of a member, and on the showing of good cause therefore, may
issue an order to the petitioning member directing him to call a meeting of the organization by
giving proper notice required by this constitution. The petitioning member shall preside thereat
until at least a majority of the members are present and have chosen one of their members as
presiding officer.
SECTION 3. Members’ meetings, whether regular or special, shall be held inside the university.
SECTION 5. Regular meetings of trustees may be held anywhere in or outside the university.
Notice of regular or special meetings stating the date, time and place of the meeting must be
posted, or sent personally or electronically at least one (1) day prior to schedule meeting.
SECTION 6. The president shall preside at all meetings of trustees as well as of the members.
ARTICLE X
FUNDS
SECTION 1. The fund shall be derived from membership fees, admission fees, annual dues and
special assessments of members, gifts, or donations.
SECTION 2. The collection of the fund shall be imposed during the yearly renewal of membership.
SECTION 3. The fund shall be deposited in a bank wherein the signatories shall be the president and
vice president for finance. The passbook must be under the safekeeping of the vice president for
finance. ATM (Automated Teller Machine) access to funds is prohibited.
SECTION 4. Withdrawals shall only be allowed through the authorization and signatures of the
president and vice president for finance and shall be appropriated for legitimate purposes only.
SECTION 5. The board shall retain a specified amount of fund as may be agreed upon by the board
at the beginning of the year for the sole purpose of helping the succeeding executive board.
SECTION 1. The organization shall, at its principal office, keep and carefully preserve a record
of all business transactions, and minutes of all meetings of members, or of the board of trustees, in
which shall be set forth in detail the time and place of holding the meeting, how authorized, the
given notice, whether the meeting was a regular or special, if special its object, those present and
absent, and every act done or ordered done at the meeting. Upon the demand of any trustee or
member entered or left the meeting must be noted in the minute; and on a similar demand, the yeas
and nays must be taken on any motion or proposition, and a record thereof carefully made. The
protest of any trustee or member on any action or proposed action must be recorded in full on his
demand.
The records of all business transactions of the organization and the minutes of any
meeting shall be open to the inspection of any trustee or member of the organization at reasonable
hours on working days and he may demand in writing, for a copy of excerpts from said records or
minutes, at his expense.
SECTION 2. Within ten (10) days from receipt of a written request of any member, the organization
shall furnish him its most recent financial statement, which shall include a balance sheet as of the
end last chapter year and a profit or loss statement for said chapter year, showing in reasonable
detail its assets and liabilities and the result of its activities.
At the regular meeting of members, the board of trustees shall present to such members
a financial report of the activities of the organization for the preceding year, which shall be certified
by the comptroller and vice president for finance.
ARTICLE XII
ADVISERS
SECTION 1. The board shall choose the organization’s advisers, provided that the advisers are faculty
of the Department of Accountancy, College of Economics Management and Development Studies,
Cavite State University.
SECTION 2. They shall have the right to be informed of all the activities and projects of the
organization.
SECTION 3. They shall have the right to attend the meetings of the board and give their opinions
in all matters pertaining to the organization but the final decision should rest on the executive board.
ARTICLE XIII
CORPORATE SEAL
SECTION 1. The corporate seal shall be in such form and design as may be determined by the board.
ARTICLE XIV
ELECTIONS
SECTION 1. There shall be a Commission on Elections referred to as the COMELEC. It shall supervise
and conduct the electoral process of the officers for the executive office.
SECTION 2. The board shall appoint a chairman and four (4) commissioners of the COMELEC. The
board shall have the power to decide on matters concerning protests filed against any member of the
COMELEC and their decisions are final and executory. The COMELEC function shall take effect after
the appointment and shall end after the new COMELEC is appointed.
SECTION 4. Election of fourteen (14) of sixteen (16) of members of the board shall be held every April
of the fiscal year. Two (2) vacant seats shall be reserved for the incoming freshmen accountancy
students.
SECTION 5. Election of two (2) freshman members of the board shall be held every General Assembly
of the fiscal year.
SECTION 6. Candidates receiving the highest number of votes shall be declared elected. In case that
the candidate has no opponent either in regular or special elections, the COMELEC shall proclaim
him elected if he received majority of the votes of members present in election.
ARTICLE XV
CONSTITUTIONAL AMENDMENTS OR
REVISIONS
SECTION 1. The board of trustees, by a majority vote thereof, and at least a majority of the members,
at a regular or special meeting duly called for the purpose, may amend or repeal any provisions or
adopt new constitution. The members of the organization may delegate to the board of trustees the
power to amend or repeal any provisions or adopt new constitution: Provided, that any power
delegated to the board to amend or repeal any provisions or adopt new constitution shall be
considered as revoked whenever a majority of the members, shall so vote at a regular or special
meeting.
ARTICLE XVI
EFFECTIVITY
SECTION 1. This constitution shall take effect fifteen (15) days from the date of
ratification.