Anandji Haridas & Co.Pvt.Ltd.

Chakan Pune PROCEDURE Documented Information

Rev No.: 01 Rev Date: 1st Oct 2019 Page No. 1 of 8 Doc No: QSP -7.5

1. PURPOSE: 1 This procedure has been established to describe the process for controlling Documented Information

2. SCOPE: Applies to the all documents that directly affect product quality
.
3 Definition: Refer ISO 9001 2015: Documented information: Documented and records are covered in documented
information

Retain: Records are documented information that is retained

Maintain: Documents are documented information that can be maintain Blank form is document &when Blank form filled the
information it becomes record

4. Process Owner: All HOD

5Work Instruction WI

6 Quality Record : Master List of Documents (Procedure process turtle Drawing PFD PFMEA CP Final quality plan

7 Process Measurements: Number of NC regarding obsolete doc in Audit

8 Procedures

8.1 Document Numbering

Ulhas kavahkear Systemhead Shyam Sampat Sandeep Sampat

Prepared By Process Owner Checked by CRM Director Director.

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Anandji Haridas & Co.Pvt.Ltd. Chakan Pune PROCEDURE Documented Information
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• Document items that required document control are assigned a unique number or alpha numeric identifier for control
purposes. No two or more items shall be assigned the same number or identifier
• Document Control/Quality Assurance shall retain an electronic copy of the document for Document Control purposes; this
includes retaining old revision electronic copies. Document items shall have the item's unique part number and revision on
the front page and in the electronic file
• Documentation Numbering system :

Level one
QM: Quality Manual
Level2
QSP XXX; QSP = Quality System procedure XX ISO/IATF Clause number
QCP XXYY ; OCP –Operation control procedure XX –EM –ISO 14001 environment system or SM ;Safety Management system
ISO45001 YY is serial no’s

• The codifications of PFD PFMEA AND CONTROL PLAN Is defined as below

For the Process Flow : PFD/XXX/YY &PFMEA : PFMEA /XXX/YY Control Plan PFD/XXX/YY
Whether XXX stands for the Part family name , YY stands for the serial Nos of that Part Family
• Final Control Plan Numbering system is as below
• FP/XXX/YYY XX stands for the customer YY stands for the Serial nos of the customer

Ulhas kavahkear Systemhead Shyam Sampat Sandeep Sampat

Prepared By Process Owner Checked by CRM Director Director.

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Anandji Haridas & Co.Pvt.Ltd. Chakan Pune PROCEDURE Documented Information
Rev No.: 01 Rev Date: 1st Oct 2019 Page No. 3 of 8 Doc No: QSP -7.5

• Special Process Supplier Quality Plan Numbering System is defined as below

CCED XXX – yyy or CHPXXX-yyy or CLPXXX-yyy or CPCxxx -yyy or CTPXXX-yyy
C stands for Chakan CED Cathode Electro Deposition or HP Hexavalent Plating LP Liquid painting , PC Powder Coating or TP
Trivalent Plating XX stands for the serial no YY stands of standard name
Final Quality Plan Numbering system as below FQ /XX/yy XX customer Name YY –serial number
• The electronic files that are retained on the Internet Web of common server ; ISO 9001 QMS Documentation folder shall be
segregated as “Current” and “Old Revision/Obsolete” to prevent improper use.
8.2 Document Control –QMS maintains a master file of approved Documents (i.e. manuals, policies, procedures, instructions,
and forms) and Software using our Internet Web; ISO 9001 QMS Documentation folder
ISO 9001 QMS Initial Release and Revision Control
When a Document item is to be initially released, the functional department who prepared the item ensures that it has
been assigned the following information on the first page minimum:
Document No.:
Revision: X
Date: MM/DD/YY (not required for forms)
Sheet X of X
8.3 Release Approval – QMS head has sole responsibility for approval and uploading Document item(s) to the common server
. This QA approval is recorded electronically (Password Protected) when the item is uploaded to the Internet Web; ISO 9001
QMS Documentation folder. The Internet Web; ISO 9001 QMS Documentation folder is password protected where IT
management, Quality Assurance/Document Control and our President has access
Management system Numbering Codification

Ulhas kavahkear Systemhead Shyam Sampat Sandeep Sampat

Prepared By Process Owner Checked by CRM Director Director.

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Anandji Haridas & Co.Pvt.Ltd. Chakan Pune PROCEDURE Documented Information
Rev No.: 01 Rev Date: 1st Oct 2019 Page No. 4 of 8 Doc No: QSP -7.5

8.4 Records Control

Document Control/Quality Assurance shall store, maintain and control the master (original) Document items using the
Internet Web for ISO 9001 QMS Documentation and Subversion Software for Custom Software Products.

8.5 Obsolete Documentation/Software

• When new Documents or Software are released, Document Control/Quality Assurance is responsible for gathering and
removing obsolete items from usage. Manuals shall be gathered and updated at the same time to ensure manuals are
updated with accuracy, completeness and performed in a timely manner. In addition, electronic documentation on the
QMS computer IATF 16949 QMS Documentation and Subversion Software for Custom Software Products shall be updated
by Document Control/Quality Assurance .

• Area supervisor(s) or leader(s) are responsible for obsolete documentation or software if exposed to the work area.

• All obsolete documents or software shall be disposed of as directed by Document Control/Quality Assurance.

Obsolete documents are to be marked as obsolete via a watermark, and the form description in the internal server folder
must begin with the phrase “Obsolete: Do Not Use Obsolete or earlier revision documents . In case any process owner
required to store hard copy for the future reference then same shall be clearly marked or stamped with “Obsolete” to
suitably identify for users that the item is not the most current revision
• . Personnel shall not use obsolete or earlier revision documentation unless required by Customer order, or when
specified by Document Control/Quality Assurance.

Ulhas kavahkear Systemhead Shyam Sampat Sandeep Sampat

Prepared By Process Owner Checked by CRM Director Director.

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Anandji Haridas & Co.Pvt.Ltd. Chakan Pune PROCEDURE Documented Information
Rev No.: 01 Rev Date: 1st Oct 2019 Page No. 5 of 8 Doc No: QSP -7.5

• It is acceptable for Document Control/Configuration Management/Quality Assurance to retain Obsolete or Old

Revision Documentation or Software as long as it is clearly marked or stamped with “Old Revision” or “Obsolete”.
8.6 Document Revisions &Modifications
a) Documents may be modified and or updated as needed. All document revisions must follow an approval process prior to
issue.
1. When documents are modified they are to take the next revision number, IE revision 2 now becomes revision 3. This
revision number shall match the version number list once the document is approved. The approver is responsible for
ensuring the revision number is updated in the document prior to approval.( No alphabets system is allowed )
2. When changes to the procedure have been made, the changes shall be identified by means of a details of reviosn in a
table For the Formats revision Number separate table has been made Kept at Management representative
b) Document templates may also be modified and or updated as needed and must follow an approval process. When template
documents are updated there shall be no need to retroactively update all documents created from the template.
c) When creating a new document from a template it is highly encouraged to not modify the form of the template, only to add
to it, however in situations where there is no suitable template for the needs of the document, the document may be
customized to suit the requirements.

8.8 Approval for Quality System Documents

a) Only users as authorized by management and/or Quality have been granted access to contribute to the document libraries,
all other users as applicable based on department and need have read only access based on department and job
responsibility.

Ulhas kavahkear Systemhead Shyam Sampat Sandeep Sampat

Prepared By Process Owner Checked by CRM Director Director.

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Anandji Haridas & Co.Pvt.Ltd. Chakan Pune PROCEDURE Documented Information
Rev No.: 01 Rev Date: 1st Oct 2019 Page No. 6 of 8 Doc No: QSP -7.5

b) Users with read only access can only see approved versions of the documents. By doing so the AHCPL is able to ensure only
the most up to date version of the document is available at all times.
c) All documents and data that relate to the requirements of the quality system are reviewed and approved for suitability by
management and Quality.
Note 1: The author of the document shall not be authorized to also approve Process Procedures, Repair Procedures, or
Specifications.
Note 2: Policies and manuals must be approved by a Director

Document Approval Matrix is as below

Sr No Document Prepared by Reviewed by Approved by Issued by

1 Integrated Management System MR Director Director MR
Manual
2 Quality System procedure MR or process owner Director Director MR
QSO/Operation Control
Procedure (OCP)
3 Work Instructions Engineer Department Head Department head MR
4 Formats Engineer Department Head Department Head MR
5 Process Flow PFMEA Control CFT Team CFT Team Operation Head Development Head
Plan

Ulhas kavahkear Systemhead Shyam Sampat Sandeep Sampat

Prepared By Process Owner Checked by CRM Director Director.

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Anandji Haridas & Co.Pvt.Ltd. Chakan Pune PROCEDURE Documented Information
Rev No.: 01 Rev Date: 1st Oct 2019 Page No. 7 of 8 Doc No: QSP -7.5

External Document

External documents deemed necessary for the Quality system shall be maintained in a master list by QA &every year HOD qa
ensures the updataion

Note 4: External documents used as reference during research and/or production need not be integrated into the Quality system,
only external documents deemed necessary by management or the Quality

Software Product Design; Document and Software Review and Release

The Project Manager for each Software Design Project working with Configuration Management is responsible for ensuring
his/her project Software Product Design documentation and software item are assigned a unique number using the
Subversion Software or other project specific software for tracking purposes. Each item is assigned a unique identification
(i.e. number) and revision for tracking.

The Project Manager working with Configuration Management is assigned the responsibility for reviewing and approving
Software Product Design documentation and/or software prior to release. This approval is electronically recorded via
Subversion Software or other project specific software.

Changes - All changes are require a change to the items revision and shall be approved in the same manner as an initial released
Software Product Design. The scope of change is tracked using the Internet Web Software or other project specific software

Ulhas kavahkear Systemhead Shyam Sampat Sandeep Sampat

Prepared By Process Owner Checked by CRM Director Director.

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Anandji Haridas & Co.Pvt.Ltd. Chakan Pune PROCEDURE Documented Information
Rev No.: 01 Rev Date: 1st Oct 2019 Page No. 8 of 8 Doc No: QSP -7.5

RECORD OF REVISION:

Rev Rev.
Details of Revisions
No. Date
00 01/12/2017 New release as per IATF 16949; 2016

01 01st oct 2019 Document Approval Matrix has been added & Document revision &modifications is added

Ulhas kavahkear Systemhead Shyam Sampat Sandeep Sampat

Prepared By Process Owner Checked by CRM Director Director.

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