Student Handbook The University of Mindanao

Dear Students:

Welcome to the University of Mindanao!

It is the aim of this Student Handbook to guide you in your
academic journey in the university. It is your handy toolkit and pocket
reference to help you steer your directions in the campus. We hope that
you will internalize all the information provided for you, and be duty-
bound in following the instructions herein for your own welfare.
The University of Mindanao underwent major reforms in its New
Season campaign beginning in 2012, which is the culmination of the
second 5-year strategic plans. Part of these reforms are the repackaging
and re-articulation of the university’s altruistic philosophy of open
and transformative education as envisioned by the founding fathers
and enshrined in the university’s motto - vincit omnia et veritas (the
truth conquers all) and manifested in our fundamental core values:
excellence, honesty, integrity, innovation and team work. In the New
Season campaign, the motto and the core values are made more
meaningful and operational through a package of action values in
eminentia urgueo et veritas (knowledge in pursuit of truth): excellence
with character (magaling at matalino); excellence through resilience
(kayod para kaya); excellence in citizenship (galing at gawi); and
excellence beyond school (husay sa buhay).
These are the foundations by which the University of Mindanao
- and this Student Handbook - stands strong and firm, grounded by its
historical richness and stirred by current and future opportunities in
educating the youth of the country.
The Student Handbook is not just a compilation of rules and
regulations; it is more importantly part of our social contract, a covenant
of our strong commitment for our students of the present and future
generations. May it serve as our compass for making your stay in the
University of Mindanao more meaningful, methodical and manifold.

Good luck to all of you!

GUILLERMO P. TORRES, JR.
President
The University of Mindanao Student Handbook

TABLE OF CONTENTS

                  Page No.

SECTION 1 GENERAL INFORMATION 1
1.1 The University of Mindanao, A Brief History 1

1.2 The University’s Vision, Mission and Goals 5

1.3 Quality Policy and Objectives 6

1.4 Philosophy of Education and Core Values 7

1.5 The University’s Logo 9

SECTION 2 ACADEMIC POLICIES,
PROCEDURES AND GUIDELINES 10
2.1 Admission and Retention 10
2.1.1 Admission Pre-Requisite 10
2.1.2 Re-admission and Denial 11
2.1.3 Admission Requirements 12
2.1.4 Policy on Retention 21

2.2 Registration and Curricular Guidelines 26

2.2.1 Registration in a Subject 26
2.2.2 Maximum Subject Load 26
2.2.3 Pre-Requisite Subject Regulation 26
2.2.4 Cross-Enrolment 27
2.2.5 Excess Load for Graduating Students 27
2.2.6 Adding and Dropping of Subjects 28
2.2.7 Attendance 28

2.3 Examination and Grading System 29
2.3.1 Examination 29
2.3.2 Grading System 29

Student Handbook The University of Mindanao

2.4 Policy on No Grade 36

2.4.1 Guidelines 36
2.4.2 Procedure for Completion 36

2.5 Academic Honors 37
2.5.1 Undergraduates 37
2.5.2 Students Graduating with Honors 38

2.6 Graduation Requirements 39

2.6.1 General Policies 39
2.6.2 Academic Costumes 39

2.7 Fees and Payments/Adjustments 41

2.7.1 Full and Installment Payments 42
2.7.2 Official Dropping of Subjects 42
2.7.3 Financial Delinquencies 43

2.8 Academic Privileges and Scholarship Programs 44
2.8.1 UM Scholarship Grants 44
2.8.2 Policy on Academic Scholarship
(Entering Freshmen) 44
2.8.3 UM Honors Society (2nd to 4th/5th Year) 51
2.8.4 G.E. Torres Scholarship 54
2.8.5 Athletic Scholarship 55
2.8.6 Choir Scholarship 60
2.8.7 Makabayan Artists Ensemble Scholarship 64
2.8.8 Band Scholarship 70
2.8.9 Student Training Assistance Program (STAP) 76
2.8.10 PD 451/RA 6728 76

SECTION 3 STUDENT SERVICES 79

3.1 Instructional Support Units 79

3.1.1 Records and Admission Center (RAC) 79
3.1.2 Library Services 81
3.1.3 Circulation Policies 82
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3.1.4 Research and Publication Center 83

3.1.5 Mini Hotel and Hot/Cold Kitchen 83
3.1.6 Engineering and Science Laboratories 84
3.1.7 Speech Laboratories 84
3.1.8 Computer Laboratory Centers 84
3.1.9 Audio-Visual/Learning Resource Centers 84
3.1.10 Computerized English Language Centers 85

3.2 Services Support Units 85

3.2.1 Guidance Services and Testing Centers 85
3.2.2 Health Services (Medical and Dental Clinic) 86
3.2.3 Office of the Student Affairs 86
3.2.4 Information and Communications
Technology Center 87
3.2.5 Sports Center 87
3.2.6 Fitness Center 88
3.2.7 Student Publication 88
3.2.8 PX Canteen and Food Court 88
3.2.9 Bookstore Services 88

3.3 Extension Units 89
3.3.1 Community Extension Center (PakiglaUM) 89
3.3.2 External Relations 89

SECTION 4 STUDENT DEVELOPMENT

AND SERVICES 90

4.1 Student Organizations and Activities 90

4.1.1 General Policies 90
4.1.2 Guidelines in the Formation of
Student Alliance 92

4.2 Student Organizations by Category 93

4.2.1 Academic Organizations 93
4.2.2 Civic Organizations 93
4.2.3 Religious Organizations 93
4.2.4 Cultural Organizations 94
Student Handbook The University of Mindanao

4.3 Composition of the Two (2) Councils 94

4.3.1 Council of College Student Government 94
4.3.2 Council of Student Organizations 99

4.4 Accreditation of Campus Student

Clubs/Organizations 100
4.4.1 Requirements for the Accreditation of
Newly Established Organizations 100
4.4.2 Requirements for the Renewal of the
Certificate of Recognition 101

SECTION 5 STUDENT’S RIGHTS 103

5.1 Freedom of Expression and Opinion 103

5.2 Right to Affordable Education 103

5.3 Right to Information 104

5.4 Right to Due Process in Disciplinary Proceedings 104

5.5 Right Against Undue and Illegal Contribution 104

5.6 Right to Adequate School Facilities 104

5.7 Right to Join Campus Organizations 105

5.8 Right to Co-curricular and Extra-curricular Activities 105

5.9 Right to Expression 106

5.10 Freedom of Religion 106

The University of Mindanao Student Handbook

SECTION 6 STUDENT CONDUCT AND

DISCIPLINE 107

6.1 Proper Decorum 108

6.1.1 On Campus Behavior 108
6.1.2 On Classroom Behavior 111
6.1.3 During Convocations, Programs and
Assemblies 112
6.1.4 Policy on “Clean As You Go (CLAYGO)” 112
6.1.5 Outside the Campus Behavior 112

SECTION 7 STUDENT FORUM PROCEEDING 114

7.1 Forum Proceeding Against a Student as Respondent 114

7.1.1 College Committee on Student Conduct 114
7.1.2 University Student Conduct Committee 115

7.2 Disciplinary Penalties 118

7.3 Grounds for Disciplinary Actions and Their

Corresponding Punishment 119
7.3.1 Punishable by Either Immediate
Exclusion or Expulsion or Suspension
Depending upon the Gravity of the Offense 119
7.3.2 Punishable by Other Disciplinary Sanctions
Depending on the Gravity of the Offense 120

7.4 Requirements for Investigation 121

7.5 Procedure 122

7.5.1 Filing of Complaint 122
7.5.2 Preliminary Inquiry 122
7.5.3 Hearing 122
7.5.4 Committee’s Decision 123
7.5.5 Finality of Decision 123
Student Handbook The University of Mindanao

7.5.6 Accountability for Failure to Submit 123

7.5.7 Dean/Director Action 124
7.5.8 Authority of the President 124

7.6 Filing a Grievance/Complaint Against a

Teacher or School Personnel 124
7.6.1 Informal Process – Level One 125
7.6.2 Formal – Appeal Committee 125
7.6.3 Formal – Level Two 126
7.6.4 Formal – Level Three 128

7.7 Student Forum Proceeding for Verification of

Complaints by a Student as Complainant 131

7.8 Dean Investigation Panel (in each college) and

Director Investigative Panel (in each branch) 131
7.8.1 Composition 131
7.8.2 Jurisdiction 131

7.9 Personnel Disciplinary Board/UM Administrative

Disciplinary Board 132
7.9.1 Functions 133
7.9.2 Jurisdiction 133
7.9.3 Procedure 134

SECTION 8 GUIDELINES IN CONDUCTING

PROGRAMS/ACTIVITIES 139

8.1 Procedures for Seeking Approval of Activities 139

8.2 Selling of Tickets and Other Fund Raising Measures 140

8.3 Guidelines for the Use of the Audio-Visual

Rooms and other Facilities 141
8.3.1 Guidelines 141
8.3.2 How to Make a Reservation 142
The University of Mindanao Student Handbook

SECTION 9 ACADEMIC PROGRAMS 143

9.1 Post Graduate 143

9.2 Graduate 143

9.3 Undergraduate Programs 143

9.4 Technical (TESDA Accredited) 145

9.5 Basic Education 145

SECTION 10 UNIVERSITY OFFICIALS 146

10.1 Board of Trustees 146

10.2 Academic and Non-Academic Officers 146

10.3 Directors of UM Branches 148

Student Handbook The University of Mindanao

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Student Handbook The University of Mindanao

SECTION 1

GENERAL INFORMATION

1.1 The University of Mindanao, a Brief History

The University of Mindanao (UM) then the Mindanao Colleges

(MC) was opened in Davao City to the public in July 1946. It was the
first school to offer tertiary education in Southern Mindanao primarily to
provide learning opportunities to the indigenous natives and pioneers of
Mindanao. It is hoped that their children shall attain college education
which was then a luxury only few elite families could afford.

It was a dream come true for CPA-Lawyer Guillermo E.

Torres, Sr. and his friends, Engr. Brigido Valencia, Atty. Pedro Quitain,
Atty. Dominador Zuño, Mr. Pedro Lat, Atty. Jesus Occeña, Dr. Manuel
Babao, Mr. Nicasio Torres and Dra. Concepcion de Asis.

During its first year of operation, there were only 13 teachers

with 381 students and four (4) rented rooms in Borgaily Building used
as classrooms.

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The University of Mindanao Student Handbook

The programs which originally operated with permits were:

Six (6) years complete Elementary Education
Two (2) years Secondary Education (1st & 2nd years)
Two (2) years Elementary Teachers Certificate
Two (2) years Associate in Commercial Sciences
Two (2) years Associate in Arts

The first commencement exercise was held on April 23, 1948

with 30 and 50 graduating students from college and high school,
respectively.

The community witnessed the expansion of Mindanao

Colleges from 1949 to 1962. Branches were established to give more
educational opportunities to many financially deprived students in the
neighboring provinces of Davao City. These are MC Digos and MC
Sta. Ana in 1949; MC Peñaplata and MC Tagum in 1950; MC Guianga,
MC Tibungco and MC Panabo in 1951; MC Cotabato in 1959 and MC
Bansalan in 1962.

Enrolment increased right at the main campus at Bolton Street

in the heart of Davao City, which remains to be a fitting symbol of the
courage and tenacity of purpose of Atty. Guillermo E. Torres, Sr., the
founder and the first President of MC.

On December 21, 1966, MC was chartered as the University of

Mindanao, Inc., the first private, non-sectarian university in Mindanao.
The University Charter was signed by the Honorable Pedro Parcasio,
then Acting Secretary of Education.

The University status brought on new and greater responsibilities

and a new image which left no space for complacency but only one
decision- No turning back. Much has been said and written but more
has yet to be done to continue the educational heritage envisioned by
the late Guillermo E. Torres, Sr.

Today, UM in Davao City has three (3) campuses - the Main

Campus along Bolton and Bonifacio Streets, the Matina - Ma-a

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Student Handbook The University of Mindanao

Campus and the Technical School Campus in Sta. Ana Avenue. The
bigger Matina-Ma-a campus is turned into a learning center worthy
of its vision- with separate buildings for each of the colleges, in the
concept of the premier state university. The newly completed BE
Building houses the College of Accounting Education and College of
Engineering Education. DPT and GET Buildings, in which the former
houses the College of Architecture and Fine Arts Education, College
of Health Sciences Education, College of Computing Education and
College of Arts and Sciences Education while the latter, GET Building,
is used by the College of Criminal Justice Education and College of
Teacher Education.

UM continues to improve its facilities. It is committed to

construct and develop state of the arts facilities and these include
the air-conditioned libraries, audio-visual rooms, auditorium, speech
laboratories, mini-hotel, engineering and science laboratories, different
learning resource centers, computer laboratory centers, e-learning and
computerized english language center.

More programs are opened so that young men and women who
opt to study in UM will have a wide variety of choices. The latest
program offerings are Doctor in Public Administration, Ph.D. in
Management, Ph.D. in Criminal Justice, Ph.D. in Linguistics, Ph.D.
in Education, Master in Library and Information Science, Master in
Management, Master of Science in Economics, Bachelor of Science
in Real Estate Management, Bachelor of Science in Accounting
Technology, Bachelor of Fine Arts, Bachelor of Science in Biology,
Bachelor of Science in Midwifery, Bachelor of Science in Legal
Management and AB Multimedia Arts.

The delivery of quality education is also a commitment. This is

manifested by the fact that Computer Science, Information Technology,
Business Economics, Financial Management, Human Resource
Management, Marketing Management, Chemical Engineering, Civil
Engineering, Electrical Engineering, Mechanical Engineering and
Computer Engineering programs have been considered Centers of
Development and Teacher Education Programs as Center of Excellence
by the Commission on Higher Education.
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The Electrical Engineering is granted Level IV Reaccredited

Status. The Graduate School is granted Level III Reaccredited
status and for its MAED and MBA programs. Teacher Education,
Business Administration have been given Level III 1st Reaccredited
status; Computer Science, Information Technology, Criminology,
Accountancy, Architecture and Mechanical Engineering - Level III
Reaccredited status; Civil Engineering - Level II 3rd Reaccredited status;
Level II 1st Reaccredited status for Chemical Engineering and Hotel
and Restaurant Management. Computer Engineering and Electronics
Engineering programs are given Level I Formal status. Added to the
list of accredited programs are Doctor of Education, Doctor in Business
Administration, Master in Library and Information Science, Master in
Engineering, Master in Environmental Planning and Master in Public
Administration granted candidate status.

Among the branches, UM Tagum College has a Level II 2nd

Reaccredited status for Teacher Education program and Level II 1st
Reaccredited status for Liberal Arts and Business Administration
programs. Hotel and Restaurant Management and Criminology
programs are given Candidate status. UM Digos College’s Liberal
Arts, Business Administration and Teacher Education programs have
also been given Level II 1st Reaccredited status.

The accreditation efforts of UM is in keeping with its

commitment to deliver quality education at the least expense to the
people of Mindanao and its neighboring provinces and cities.

The University is also committed to develop its human resource

through the Human Resource and Development Center. It has laid a
blueprint for the continuing education of its employees. The demand
for the upgrading of the knowledge and skills of its faculty as well
as its non-teaching staff has been met by providing full scholarship
in pursuing higher studies, and the conduct of in-house and outside
trainings, seminars and workshops designed to improve the delivery of
quality instruction. Faculty members and administrative employees are
also immersed in community extension activities.

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Student Handbook The University of Mindanao

There is no doubt that today, the University of Mindanao has

more than fulfilled the ideals for which the University was founded. It
will continue to do so in all the years to come with God’s grace, and
through the unwavering loyalty and dedication to duty, perseverance
and hard work of all the men and women who have contributed to the
growth and development of the University during its first 60 years and
those who came and will come after them in the coming years.

UM is proud of its contribution to the socio-economic growth

and development of Mindanao, and the Philippines in general.

UM vows to continue its vision, mission and goals – for God,

country and family.

1.2 The University’s Vision, Mission and Goals

VISION

A leading institution of higher learning recognized for its quality

transformative education serving the nation and the world.

MISSION

To provide a dynamic and supportive academic environment

through the highest standard of instruction, research, and extension
in a non-sectarian institution committed to democratizing access to
education.

GOALS

To achieve its mission, the University aims to:

• offer academic programs that meet the changing national and

international community needs;

• produce graduates who are competent leaders and productive

members of society;

• harness a pool of ethical, qualified and highly-trained human

resources;
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• provide an academic environment conducive to optimum

learning through adequate state-of-the-art facilities;

• conduct researches and other scholarly activities that generate

new knowledge and contribute to the improvement of the
“quality of life” for all;

• engage in community services that foster self-reliance and

empowerment among the marginalized community; and

• lead in the promotion and preservation of the cultural heritage

of Mindanao and of the country as a whole.

1.3 Quality Policy and Objectives

QUALITY POLICY

“The University is committed to excellence and total quality in

education.”

This will be achieved by:

1. promoting and understanding of the customer’s needs and
expectations;
2. operating and adhering to quality management system
based on the requirement of the statutory, regulatory and
international standards;

3. enhancing the skills of the University’s staff through training

and development programs to ensure continuing customer
satisfaction; and

4. encouraging and fostering a spirit of teamwork in recognition

of everybody’s contribution to the success and improvement
of the University.

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Student Handbook The University of Mindanao

The University will strive to continually improve the

effectiveness of its quality management system by monitoring the
performance against the established objectives and through leadership
that promotes employee involvement.

QUALITY OBJECTIVES

In delivering its quality policy commitments, the University

will:

1. meet with stakeholders as partners to discuss quality matters

and to use the outcomes to improve quality of service;

2. improve its quality management system to increase

satisfaction of stakeholders through effective
implementation of the organizational processes and best
practices, regulations, specifications, and code of practice;

3. ensure that employees are trained to carry their duties in a

competent manner; and

4. ensure that each member of the University is responsible for

the quality of their own work.

1.4 Philosophy of Education and Core Values

The University of Mindanao was established in 1946 by the

inspiration and vision of the founding father, Atty. Guillermo E. Torres,
Sr. Together with his core group of like-minded philanthropists, Atty.
Torres set out to put up the first ever tertiary school in Mindanao
known as the Mindanao Colleges which soon became the University
of Mindanao. As a private non-sectarian school, the University of
Mindanao is guided by secular virtuosity in the service of its altruistic
philosophy of open and transformative education anchored on diamonds
in the rough and outcomes-based education.

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As an open, transformative education, the founding fathers and

the successor generations have strongly believed and adopted education
for all as an education principle with the aim of providing universal
access to education without discrimination to youth. With universal
access through open admission, they set out to transform the youth
and students by discovering, honing and nurturing their potentials
like polishing diamonds from the rough and raw when they enter
the university. But competencies are not enough, the students and
graduates of the University of Mindanao need to demonstrate tangible
and explicit attributes and measurable outcomes of their transformation.
This is outcomes-based education.

The university’s philosophy of education is made more

discernible as enshrined in the university motto - vincit omnia et
veritas (the truth conquers all) and manifested in its fundamental core
values: excellence, honesty, integrity, innovation and team work. In the
New Season campaign, the motto and the core values are made more
meaningful and operational through a package of inclusivist action
values in eminentia urgueo et veritas (knowledge in pursuit of truth),
which demonstrate the virtues of excellence with character (magaling
at matino); excellence through resilience (kayod para kaya); excellence
in citizenship (galing at gawi); and excellence beyond school (husay
sa buhay).

These are the philosophical foundation by which the University

of Mindanao stands strong and firm, grounded by its historical richness
and stirred by current and future opportunities in educating the youth
of the country. The university management and faculty members are
dedicated to provide a meaningful transformative education to cultivate
these philosophy and virtues among the students and graduates of the
University of Mindanao.

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Student Handbook The University of Mindanao

1.5 The University’s Logo

The University of Mindanao and the year it was founded, 1946,

are inscribed on top and below, respectively inside an outer circle
edged with waves. The inner circle has the Latin words, “Vincit Omnia
Veritas,” meaning Truth Conquers All. Over it is two (2) laurel leaf
branches symbolizing honor and achievement, framing a vinta on a
wavy sea, whose giant sail has the initials of UM, with the horizon
behind. This conveys the message “Sail On” or “Move On.” In the sky
above the horizon are five (5) stars representing the heavenly bodies
that influence the destiny of the youth, Hope of the Fatherland.

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SECTION 2

ACADEMIC POLICIES, PROCEDURES AND GUIDELINES

2.1 Admission and Retention

Admission to the University of Mindanao is a privilege. While
the University is committed to democratizing access to quality
education, it reserves the right to refuse admission to applicants
or to require the withdrawal of students when it believes that their
presence in the University is inimical to the interest of the entire
studentry and the realization of the objectives of the institution.
Once the student applicant is admitted to the University, he/she
enters into a contractual relation with the University. He agrees
to bind himself to a strict observance and compliance with all
the policies, standard rules and regulations of the University
and the law. Failure to do so empowers the University to
impose the corresponding sanction in accordance with the law
and/or regulations of the school. Except in cases of academic
delinquency, violation of school rules and regulations, the
closure of the school itself, a student who qualifies for enrolment
is qualified to stay for the entire period in which he is expected
to complete his course.

2.1.1 Admission Pre-Requisite

A. High School Graduates – students to be eligible for
admission to a tertiary program must be graduates of
a secondary program taken in a public or a private
school having government recognition.
B. Admission of transferees will be based on grades in
the previous semester from the last school attended.
C. Students from foreign institutions may be admitted
only after credits in eligibility have been evaluated and
determined by the Commission on Higher Education
(CHED) and upon submission of the permit to enroll
both from CHED and the Bureau of Immigration (BI).

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Student Handbook The University of Mindanao

D. Students who have not yet graduated from high school

but who have completed at least 11 curriculum years in
elementary and secondary programs in other countries
maybe favorably considered for admission to a tertiary
education program at the discretion of the University.

2.1.2 Re-admission and Denial

A. The University of Mindanao has the right to impose

other rules and regulations for the admission of
students aside from the entrance examinations.

B. In some degrees and programs, particularly in the

tertiary level, the admission of students is not only
subject to the University’s standards, requirements
and regulations, but also to the requisites imposed by
law.

C. The University has a right to determine which

applicants will be accepted for enrollment. It has a
right to judge the fitness of students seeking admission
and re-admission. A student’s failure to satisfy the
academic standards set by the University shall be a
legal ground for the refusal of the same to readmit
him.

D. Apart from the academic deficiency, the violation of

school rules is another ground for denying a student’s
re-admission including his right to stay in school until
he graduates.

E. The closure of a program of study, or the closure of

the school itself would justify student’s denial for re-
admission. Failure to meet financial obligation to the
University, disease or illness which is prejudicial to
the health of the student or the health of other students,
are also valid grounds to deny a student re-admission
to the University.

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2.1.3 Admission Requirements

A. Admission of Freshmen - The following credentials

are requirements for enrolment:

A.1 Original copy of the High School Card (F-138A);

A.2 Certificate of Good Moral Character from the

last attended school;

A.3 Photocopy of authenticated Birth Certificate

from NSO;

A.4 Marriage Contract Certificate, if applicable;

B. Admission of Transferees - A student who has earned

credits from other colleges and universities of good
standing may seek admission to the University
provided he has not been expelled from previous
school and provided further that he presents to the
Admission Office the following credentials:

B.1 Certificate of Transfer Credentials (CTC) or

Certificate of Honorable Dismissal (CHD);

B.2 Photocopy of authenticated Birth Certificate

from NSO;

B.3 Informative copy of Transcript of Records or

scholastic record (for evaluation purposes);

B.4 Certificate of Good Moral Character from the

last school attended;

Until the Transcript of Records (TR) is received, any

action on the application is provisional. This becomes
a permanent part of the University files.

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C. Admission to the College of Health Sciences Education - A

high school graduate seeking admission to the College of
Health Sciences Education must be a graduate of any public or
private secondary school recognized by the government. The
following requirements must be submitted:

C.1 Original Report Card (Form 138) / Certificate of Transfer

Credentials (CTC) or Certificate of Honorable Dismissal
(CHD);

C.2 Photocopy of authenticated Birth Certificate from NSO;

C.3 Certificate of Good Moral Character from the last school

attended;

C.4 Laboratory results (latest Chest x-ray, CBC, urinalysis,

fecalysis, HEPA screening) and Physical Examination;

C.5 Medical Certificate issued by the University Physician

(that the student possesses good health); and

C.6 Result of Nursing Aptitude Test for Nursing Program.

D. Admission to the College of Legal Education - Any graduate

of a baccalaureate program can be admitted to the College
provided that the applicant has qualified to the following
requirements:

D.1 Entering Freshman
D.1.1 CEM-LSQT results - 476 points and above
GWA of the preparatory program - 80%

D.2 Transferees
D.2.1 CEM-LSQT results - 476 points and above
D.2.2 GWA of the preparatory program - 80%
D.2.3 GWA of law courses taken from other school -
80%
D.3 Must have passed the essay test (to be conducted at the
Dean’s Office)

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D.4 Must have completed the following courses

during the preparatory program, to wit:
D.4.1 English - 18 units
D.4.2 Mathematics - 6 units
D.4.3 Social Sciences - 18 units

In case the applicant lacks the required units

(as mentioned above), it should be enrolled
simultaneously during the first semester or be
taken during summer.

E. Admission to the Graduate School

E.1 General Requirements
E.1.1 Authenticated Transcript of Records
E.1.2 Special Order (School File)
E.1.3 Honorable Dismissal from the last
school attended
E.1.4 Authenticated Birth Certificate from
NSO
E.1.5 Marriage Contract Certificate, if
applicable

E.2 Professional Requirements

E.2.1 Doctor of Education (Ed.D.)
E.2.1.1 Must be a holder of MA in
Education
E.2.2 Doctor in Business Administration
(DBA)
E.2.2.1 Must be a holder of Master
in Business Administration/
Master in Management
E.2.3 Doctor in Public Administration (DPA)
E.2.3.1 Must be a holder of Master in
Public Administration or any
related course
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E.2.4 Ph.D. in Criminal Justice

E.2.4.1 Must be a holder of Master of
Science in Criminology
E.2.5 Ph.D. in Management
E.2.5.1 Must be a holder of Master
in Business Administration/
Master in Management
E.2.6 Master in Business Administration
(MBA)
E.2.6.1 Must be a graduate of any
business program
E.2.6.2 If he is not a graduate of
any business program, he
must have earned 12 units of
management subjects or with
three (3) years supervisory
experience

E.2.7 Master of Public Administration (MPA)

E.2.7.1 Must be a graduate of any four
(4) year program
E.2.8 Master of Science in Economics (ME)
E.2.8.1 Must be a graduate of AB or
BS Economics or AB or BS
Mathematics or AB or BS
Statistics.
E.2.8.2 If he is not a graduate of
any of the above-mentioned
programs, he must have
earned any of the following:
E.2.8.2.1 6 units
professional
subjects in
Mathematics
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E.2.8.2.2 6 units professional

subjects in
Statistics
E.2.8.2.3 9 units professional
subjects in
Economics
E.2.9 Master in Library and Information
Science (MLIS)
E.2.9.1 Must be a graduate of BS
Library Science

E.2.10 Master in Environmental Planning

(MEP)
E.2.10.1 Must be a graduate of any four
(4) year program

E.2.11 Master in Management (MM)

E.2.11.1 Must be a graduate of BS
Management or any related
course

E.2.12 Master of Arts in Education (MAEd)

E.2.12.1 Must be a graduate of any
education program.
E.2.12.2 Non-Education graduate
can enroll provided that he
must have earned 18 units
in professional education
and earned 12 units
professional subjects in area
of concentration.

E.2.13 Master of Science in Criminology

(MSC)

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Student Handbook The University of Mindanao

E.2.13.1 Must be a graduate of any

4-year criminal education
program or BS Public Safety.

E.2.13.2 Non-Criminology graduate

can enroll provided that he is
a member of the Philippine
National Police (PNP) and
have to take the following
basic criminology subjects:
E.2.13.2.1 Introduction to
Criminology
E.2.13.2.2 Introduction to
Criminal Justice
System
E.2.13.2.3 Police
Administration
and Organization
E.2.13.2.4 Human Behavior
and Crisis
Management

E.2.14 Master of Science in Social Work

(MSSW)/ Master in Social Work
E.2.14.1 Must be a graduate of BS
Social Work

E.2.14.2 Non-Social Work graduate

can enroll provided that he
must enroll the following
bridging subjects:

E.2.14.2.1 Personality Theory

E.2.14.2.2 Working with

Individuals

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E.2.14.2.3 Working with

Groups

E.2.14.2.4 Working with

Communities

E.2.15 Master in Engineering (ME)

E.2.15.1 Must be a graduate of any
Engineering Program.

E.3 Residence Requirements

E.3.1 Must have two consecutive semesters

or the equivalent of 12 units for the
master’s degree and 24 units for the
doctoral degree (excluding units for
thesis or dissertation).

E.3.2 Must have enrolled in thesis or

dissertation writing during the same
semester when the oral defense takes
place.

E.3.3 Transferees may be accepted subject to

the following conditions:

E.3.3.1 the subjects of the school last

attended are substantially the
same in content in the graduate
curriculum of the program;
E.3.3.2 the residence requirements
shall have been complied
with;

E.3.3.3 the transfer is with the

approval of the Dean upon
the recommendation of the
Director of Admission.

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E.3.4 If the student fails to finish the degree

he/she is taking within five (5) years,
he/she shall be required to re-enroll
the three (3) basic subjects for him/her
to be allowed to continue and take the
comprehensive examinations.

F. Admission of Foreign Students

The following documentary requirements should be

submitted for conversion to student visa:

1.4.1 Joint letter request addressed to the

Commissioner from the authorized
representative of the petitioning school and
applicant, using the school letterhead with dry
seal;

1.4.2 Duly accomplished CGAF (BI Form 2014-00-

003 Rev 0);

1.4.3 Photocopy of passport bio-page and latest

admission with valid authorized stay;

1.4.4 Notice of Acceptance of the applicant bearing

a clear impression of the school’s official dry
seal;

1.4.5 Endorsement addressed to the Commissioner

from the school for the conversion of the
applicant’s status, signed by the School
Registrar;

1.4.6 Certificate of Eligibility for Admission from

Commission on Higher Education (CHED), in
case of Medicine/Dentistry;

1.4.7 Photocopy of passport page bearing the

valid Bureau of Quarantine Clearance and
International Health Surveillance stamp;

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The University of Mindanao Student Handbook

1.4.8 Medical Certificate issued by the Bureau

of Quarantine and International Health
Surveillance or a government medical institution
with competence to certify that the applicant is
not afflicted with any dangerous, contagious or
loathsome disease and is mentally fit;

1.4.9 CHED Endorsement for transfer and shifting of

course, if applicable;

1.4.10
National Bureau of Investigation (NBI)
clearance.

1.4.11 Photocopy of BI school accreditation ID of the

registrar or school representative;

1.4.12
National Intelligence Coordinating Agency
(NICA) Clearance;

1.4.13 BI Clearance Certificate;

1.4.14 Scholastic Record (in English), duly notarized

and authenticated by the Philippine Foreign
Service Post of the applicant’s country of origin;

1.4.15 Police Clearance Certificate issued by National

Police Authority of the applicant’s country of
origin, duly authenticated by the Philippine
Foreign Service Post;

1.4.16 Birth Certificate authenticated from the country

of origin (red ribbon).

G. Admission of Students enjoying Educational Benefits

- Students who are grantees/beneficiaries of any
college plans/scholarships may be admitted to the
University provided they meet the basic admission
requirements and provided further that they present
duly accomplished and approved scholarship papers
upon enrolment.

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Student Handbook The University of Mindanao

2.1.4 Policy on Retention

The Open Admission Policy of the university is in
consonance with its mission to democratize access to
education primarily catering to the financially challenged
students who are intellectually capable of a college
education. However, noting of the fast changing
developments in the national and international arena as
well as sustaining academic excellence, the University
deems it proper to implement the Retention Policy to
ensure that its graduates transform themselves to fit the
needs of the community they opt to serve.

A. Requirements for Baccalaureate Programs (except

Nursing and Law)
A.1 For Non-Board Programs - Student who obtained
A.1.1 passing marks in all subjects can take
full semestral curriculum load;

A.1.2 a failing mark in any of the academic

subjects (to exclude P.E., ROTC,
and NSTP) can take full semestral
curriculum load, however, if they still
obtain a failing mark the following
semester, their next semester load shall
only be limited to not more than 21
units;

A.1.3 two (2) failing marks in any of the

academic subjects, shall only be allowed
to take a maximum load of 18 units;

A.1.4 three (3) failing marks shall only be

allowed to enroll in 15 units subjects;

A.1.5 failing marks in four (4) subjects shall

only be allowed to enroll in a maximum
load of 12 units; and

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A.1.6 failing marks in 60% or more of the

subjects taken shall be advised to shift
program.

A.2 For Board Programs

A.2.1.1 a failing mark in any of the
academic subjects (to exclude
P.E., ROTC, and NSTP) can
take full semestral curriculum
load, however, if they still
obtain a failing mark the
following semester, their next
semester load shall only be
limited to not more than 21
units;

A.2.1.2 two (2) failing marks in any

of the academic subjects, shall
only be allowed to a maximum
load of 18 units;

A.2.1.3 three (3) failing marks on the

board subjects shall be advised
to shift program.

A.2.2 Nursing Program

A.2.2.1 Undergraduate Freshmen and
Sophomores who fail in 50% of
their academic subjects in the
last semester attended will be
placed under probation during
the succeeding semester. They
will be required to re-enroll
and pass the subjects in which
they failed in the succeeding
semester. If they fail again
in 50% of their subjects, they
shall not be admitted in the
next semester.
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A.2.2.2 A student nurse shall

satisfactorily pass the
interview, the Nursing
Aptitude Test and all the
prerequisite subjects enrolled
for the first and second year
to qualify to enroll in the third
year.

A.2.2.3 To qualify for capping/

pinning, a student shall
have taken and passed all
the subjects offered in the
regular semesters and summer
of the first and second year
respectively with an NCM
100/L of no less than 3.0.

A.2.2.4 To qualify for graduation,

no student nurse shall have
a grade below 3.0 in all the
professional NCM subjects
(NCM 100, NCM 101, NCM
102, NCM 103, NCM 104,
NCM 105).
A.2.2.5 The University Registrar,
College Dean, Vice President
for Academic Planning
and Services and the
Executive Vice President for
Academic Affairs through
the recommendation of the
faculty members shall decide
on the eligibility of a student
nurse for capping/pinning and
graduation.

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A.2.3 College of Legal Education

A.2.3.1 Students who failed in any
subject for the first time shall
be under probation, however,
they shall still be allowed to
take full curriculum load the
next semester. Failing mark(s)
incurred in the following
semester(s) shall be a ground
for the University to refuse
admission in the following
semester.
A.2.3.2 Student who obtained an
average grade below 3.0
shall be under probation,
provided however, that their
GWA is above 3.0. A grade
of lower than 3.0 for two (2)
consecutive semesters shall be
a ground for the University to
refuse continued admission to
the program.

A.2.4 Master’s and Doctoral Studies

A.2.4.1 Doctoral Programs
A.2.4.1.1
A grade below
2.0 in a course is
considered a failing
grade. If the student
obtains an overall
GPA of 1.8 or below
during the semester,
excluding No Grade
(NG) and Dropped
(9.0) courses, they
will only be allowed
to take a maximum
of 6.0 units the

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Student Handbook The University of Mindanao

following semester.
However, if the
student still gets an
overall GPA of 1.8 in
any of the following
semesters, they will
be advised not to
pursue Diss A and
Diss B but will be
given Certificate
of Completed
A c a d e m i c
Requirements
upon completion
of academic
requirements and
may enroll in any
short term certificate
programs offered by
the university.

A.2.4.2 Master’s Programs

A.2.4.2.1
A grade below
2.5 in a course is
considered a failing
grade. If the student
obtains an overall
GPA of 2.0 or below
during the semester,
excluding No Grade
(NG) and Dropped
(9.0) courses, they
will only be allowed
to take a maximum
of 6.0 units the
following semester.
However, if the
student still gets an
overall GPA of 2.0 in

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The University of Mindanao Student Handbook

any of the following

semesters, they will
be advised not to
pursue GS 200 and
GS 300 but will be
given Certificate
of Completed
A c a d e m i c
Requirements
upon completion
of academic
requirements and
may enroll in any
short term certificate
programs offered by
the university.

2.2 Registration and Curricular Guidelines

2.2.1 Registration in a Subject
Any student who enrolls and pays the corresponding fees
shall report and attend the enrolled subjects from the start
until the end of the term/semester. Failure to do so shall
mean a grade of “9.0” (dropped) unless all subjects shall
be officially dropped through the Student Accounting
Office and subjects shall be truncated.

2.2.2 Maximum Subject Load

The subject load of students is based on the approved
curriculum of each program of study.

2.2.3 Pre-Requisite Subject Regulation

Pre-requisite subjects are those that must be completed for
the students to qualify for enrolment in subsequent (and
usually related) subjects. Students are not allowed to take
advanced subjects without finishing the pre-requisite. If
they do so, the advanced subjects shall not be credited to
them regardless of their performance in it.

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Student Handbook The University of Mindanao

Students may, however, be allowed to simultaneously

enroll in pre-requisite and advanced subjects if the student
has a superior scholastic standing (in this case, a copy of
the Student Permanent Record (SPR) must be attached to
his/her Advising Form.)

2.2.4 Cross Enrolment

A. The University allows cross-enrolment to other

schools for the following reasons:

A.1 The desired subjects are not offered in the

University during the term of the student’s
enrolment; and
A.2 The student intends to spend the summer term
in their home or region and wishes to enroll in
subjects while they are in the same.

B. Subjects taken in other schools by a regularly enrolled

student in the University are not credited unless the
student has secured in advance, a written permission
from the Dean which shall be the basis for the issuance
of a cross-enrolment permit by the Registrar.

2.2.5 Excess Load for Graduating Students

A. A graduating student of non-board program may be

permitted an additional load of not more than six (6)
units in excess of the normal load specified in the
curriculum but not to exceed 30 units.

B. A graduating student of board program (with licensure

examination) is not permitted to have an overload.

C. A graduating student may, on a case to case basis, be

allowed to take simultaneously two (2) PE subjects. In
the request, the student should indicate the following
information:

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The University of Mindanao Student Handbook

C.1 Reasons justifying their failure to take PE in the

preceding semesters;
C.2 Their class schedule and the schedule of the
requested classes; and
C.3 The endorsement of the Registrar with statement
“graduation upon completion of load.”

The approval of such request depend on the University.

The University is committed to take all steps to ensure a
careful evaluation of the students’ record to guarantee that
they are graduating with the proposed load.

2.2.6 Adding and Dropping of Subjects

A. A student who wishes to change their subject load

may do so within the enrolment period. Failure to
revise/change within the prescribed period shall mean
payment of fees for dropped subjects.

B. No student shall be allowed to add or to drop subjects

to their current load after the prescribed period.

C. Revision of subject load should not violate the

following:

C.1 The pre-requisite subject regulation;

C.2 Dropping of PE, NSTP or back subjects; and
C.3 The paired lecture and laboratory subject.

2.2.7 Attendance
A. Under the term system which the University observes,
the school calendar requires nine (9) weeks of classes
from Mondays to Saturdays (Saturdays for library
works, research and group activities) except for
the College of Legal Education, Graduate School
and courses with semestral subjects which requires
eighteen (18) weeks of classes.

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Student Handbook The University of Mindanao

B. Students are expected to attend classes regularly.

Attendance is counted from the first regular class
meeting. Students who incur absences equivalent to
more than 20% of the course hours required shall be
dropped from the roll.

2.3 Examination and Grading System

2.3.1 Examination
2.3.1.1 Students take four (4) examinations every
term and eight (8) examinations for semestral
courses, and three (3) examination during
summer classes. Examination shall be taken
only on scheduled dates except in the College
of Legal Education and in the Graduate
School which have their own examination
schedule. Only students with valid permits
for the specific examination are allowed to
take the examination.
2.3.1.2 Taking the examination at a later date may
be allowed upon approval by the Dean
after the student presents a valid reason and
examination permit which should not be
later than ten (10) days after the scheduled
examination missed by the student.
2.3.1.3 Missing all three (3) examinations shall be
given a failing grade of 5.0.
2.3.1.4
In the undergraduate programs,
Comprehensive Exam/Cumulative test takes
the place of the final examination.

2.3.2 Grading System

A. Course Evaluation
A.1 Assessment of grades shall be “Based-20”
(Undergraduate) or “Based-0” (Law, Graduate
School, Pre Review/Correlation courses) using
the following formula:

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The University of Mindanao Student Handbook

A.1.1 For Based-20 [raw score/total number

of items] x 80 + 20 = equivalent points
A.1.2 For Based-0 [raw score/total number of
items] = equivalent points
A.2 Conversion
CONVERSION TABLE
Undergraduate and College of Legal Education
Equivalent Grade Equivalent Grade Equivalent Grade
Points Equivalent Points Equivalent Points Equivalent
100 1.0 89 2.1 78 3.2
99 1.1 88 2.2 77 3.3
98 1.2 87 2.3 76 3.4
97 1.3 86 2.4 75 3.5
96 1.4 85 2.5 74 and below 5.0
95 1.5 84 2.6 Passed/Failed Psd/Fld
94 1.6 83 2.7 Dropped 9.0
93 1.7 82 2.8 INC-lacking 7.2
requirement
92 1.8 81 2.9 NFP - No Final 7.1
Permit
91 1.9 80 3.0
90 2.0 79 3.1

Graduate School (Post Graduate)

Equivalent Grade Equivalent Grade Equivalent Grade
Points Equivalent Points Equivalent Points Equivalent
100 1.0 94 1.6 Passed 4.0
99 1.1 93 1.7 Dropped 9.0
98 1.2 92 1.8 NG-lacking 7.2
requirement
97 1.3 91 1.9 NFP - No 7.1
Final Permit
96 1.4 90 2.0
95 1.5 89 and 5.0
below

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Student Handbook The University of Mindanao

Graduate School (Masteral)

Equivalent Grade Equivalent Grade Equivalent Grade
Points Equivalent Points Equivalent Points Equivalent
100 1.0 92 1.8 84 and below 5.0
99 1.1 91 1.9 Passed 4.0
98 1.2 90 2.0 Dropped 9.0
97 1.3 89 2.1 NG-lacking 7.2
requirement
96 1.4 88 2.2 NFP - No 7.1
Final Permit
95 1.5 87 2.3
94 1.6 86 2.4
93 1.7 85 2.5

A.3 Undergraduate Program

The bases for student rating for lecture courses
shall be as follows, except for courses with
specific rating as reflected in their syllabus:

a) Class Participation................... 40%

a.1 Assignments...................5%
a.2 Quizzes..........................10%
a.3 Class Recitation.............10%
a.4 Research and/or
Practice Sets..................15%
b) First Examination.................... 10%
c) Second Examination................ 10%
d) Third Examination................... 10%
e) Final Examination................... 30%
Total ................................. 100%

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A.4 Graduate School

The passing grade for the master’s students
shall be 2.5 and 2.0 for the doctoral students. A
graduate school student with a grade lower than
the prescribed passing mark both for the master’s
and doctoral programs shall be required to re-
enroll the course/s.
The rating of the graduate school students shall
be based on the following, except for courses
with specific rating as reflected in their course
outline:
Oral Evaluation .............................. 25%
Content.............................. 15%
Oral Language Skills......... 10%
Written Evaluation ......................... 25%
Content ............................. 15%
Written Language Skills.... 10%
Research ......................................... 20%
Examination ................................... 30%
First Exam......................... 10%
Second Exam..................... 10%
Third Exam........................ 10%
Total ........................................... 100%

A.5 College of Legal Education

Oral Evaluation............................... 10%
Content.............................. 5%
Oral Language Skills......... 5%
Written Evaluation ......................... 10%
Content.............................. 5%
Written Language Skills.... 5%
Major Written Examinations........... 80%
Preliminary Exam ............. 25%
Midterm Second Exam...... 25%
Final Third Exam............... 30%
Total ........................................... 100%
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Student Handbook The University of Mindanao

A.6 Literacy Training Service

Class Participation.......................... 30%
Oral Recitation.................. 10%
Attendance......................... 10%
Deportment........................ 10%
Class Reports ................................. 30%
Team Presentation ............ 15%
Project Narrative................ 15%
Examination.................................... 40%
First Exam ........................ 10%
Second Exam..................... 10%
Third Exam........................ 10%
Fourth Exam...................... 10%
Total ........................................... 100%

A.7 Literacy Training Service 2

Class Participation.......................... 40%
Oral Recitation.................. 15%
Attendance......................... 15%
Deportment........................ 10%
Project Formulation ....................... 30%
Project Implementation .................. 30%
Total ........................................... 100%

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A.8 Civic Welfare and Training Services 1

Class Participation.......................... 10%
Quizzes.............................. 5%
Oral Recitation ................. 5%
Personal Basic Requirements ......... 15%
Attendance ........................ 5%
Punctuality......................... 5%
Grooming .......................... 5%
Attitude ........................................... 10%
Team Presentation ............ 10%
Project Activity............................... 25%
Narrative............................ 25%
Examination.................................... 40%
First Exam......................... 10%
Second Exam..................... 10%
Third Exam ....................... 10%
Fourth Exam...................... 10%
Total ........................................... 100%

A.9 Civic Welfare and Training Services 2

Attendance...................................... 10%
Written Examination....................... 10%
Attitude/Behavior............................ 10%
CPNA ........................................... 10%
PFIM ........................................... 30%
Project Evaluation/Recommendation 15%
Final Narrative................................ 15%
Total ........................................... 100%

A.10 Reserved Officer Training Course

Attendance...................................... 30%
Aptitude........................................... 30%
Subject Professor............................ 40%
Total ........................................... 100%

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Student Handbook The University of Mindanao

A.11 The computation of final grades for courses

with laboratory component, including technical
programs, shall be: 40% for lecture and 60% for
laboratory except for courses with specific rating
as reflected in their syllabus. The laboratory
grades shall be computed based on the rubric
assessment metrices developed by each program.

A.12 A student who missed all three periodical

examinations (1st to third) shall be given a grade
of 5.0 (failed).

A.13 A student who incurred absences equivalent to

20% of the total course hours required shall be
given a grade of 9.0 (dropped).

B. Pre-Review/Correlation Courses
B.1 Base Zero Computation.
B.2 Passing Mark - The passing rate for the course
shall be 75% equivalent to 4.0 (PSD), provided
there is no grade below 60.
B.3 Retakers
B.3.1 Revalidation shall be allowed once only
for students who earn an overall average
rating of 71-74 with no grade below 60
in any of the subject cluster.
B.3.2 If the overall average rating after the
revalidation is greater than 75, the grade
credit shall only be 75.
B.4 Attendance of Reviewees
The following shall apply to all reviewees who
incur absences from any of the classes:
5.1 Five (5) absences - first warning
5.2 Eight (8) absences - second warning
5.3 Ten (10) absences - dropped from
the class (a grade of 9.0)

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2.4 Policy on No Grade (NG)

2.4.1 Guidelines

A. 7.1 / 7.2 shall only be given to students due to the
following reasons:

A.1 Non-presentation of valid Final Examination

Permit (7.1) ; and

A.2 Lack of Requirements (LR) for subjects that

demand intensive preparation (7.2) in the
following:
A.2.1 Graduate School Subjects;
A.2.2 Architectural and Engineering Design;
A.2.3 Research Subjects;
A.2.4 Practicum /OJT; and
A.2.5 Related Learning Experience.

2.4.2 Procedure for Completion

A. For NFEP (No Final Exam Permit)

A.1 The faculty shall allow the students without
Exam Permit to take the final exam. The final
grade of the students shall be computed and
reflected in the class record only, and a 7.1 grade
shall be written on the grading sheet.

A.2 The completion of an incomplete grade (7.1)

shall be done within the immediate succeeding
semester. Upon payment of the outstanding
account, the corresponding grade shall be
automatically posted by the system. If the student
cannot pay within the specific period, the grade
shall be changed to 5.0 (failed).

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Student Handbook The University of Mindanao

B. For LR (Lack of Requirements)

B.1 The faculty shall reflect on the class record “7.2

for Lack of Requirements” that the students have
to submit.
B.2 The completion of an incomplete grade of
7.2 (lacks requirement) shall be done within
the succeeding semester. If the student cannot
comply within the specific period the pre-grade
reflected in the class record shall be deemed
final.
B.3 The requirements shall be submitted to the
Dean/Director. The Dean/Director shall call the
attention of the instructor for the checking and
evaluation of the requirements. The instructor
shall immediately submit the final grade to
the Dean/Director together with the checked/
evaluated reports.
B.4 The Dean/Director shall facilitate the completion
of grade and submit the grade to the Registrar for
immediate posting.

2.5 Academic Honors

2.5.1 Undergraduates
A. Any undergraduate who obtains a general average
computed on the basis of an approved formula,
corresponding to each honor level indicated below
shall be awarded the Certificate of Progression with
honors.

HONORS GENERAL AVERAGE

EQUIVALENT RATING

First Honor 1.0 - 1.25 100 - 98.5

Second Honor 1.26 - 1.50 98 - 95
Third Honor 1.51 - 1.75 94.4 - 93.5

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B. The approved formula in the computation of general

average/honors:

Subject Grades x No. of Units

----------------------------------- = General Average
Total No. of Units per semester

C. To be a candidate for Certificate of Progression with

honors, a student shall have no grade below 2.5 and no
failing grades in PE and NSTP although these are not
included in the computation of the general average.

D. Candidates for the Certificate of Progression with

honors shall carry at least 18 academic units per
semester.

2.5.2 Students Graduating with Honors

A. Students, who complete their course with the following
general average computed on the basis of the approved
formula, shall graduate with honors provided that
they meet the other requirements prescribed by the
University.

HONORS GENERAL AVERAGE

Summa Cum Laude      1.0 - 1.25
Magna Cum Laude      1.26 - 1.50
Cum Laude      1.51 - 1.75

B. The approved formula in the computation of general
average/honors:

Subject Grades x No. of Units
----------------------------------- = General Average
Total No. of Units per semester

C. Candidates for graduation with honors must have

completed in the University at least 75% of the total
number of academic units required for graduation,
provided, however, that:
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Student Handbook The University of Mindanao

C.1 Undergraduate
C.1.1 The candidates have no grade lower
than 2.5 in any academic subject, if
graduating with a baccalaureate degree;
and

C.1.2 The candidates have no failing grades

in PE and NSTP although these subjects
are not included in the computation of
general average.

2.6 Graduation Requirements

2.6.1 General Policies
A. Upon fulfilling all the requirements prescribed in the
curriculum, the student may be recommended for
graduation by the Dean of the College subject to the
following:
A.1 The candidate must be of good moral character;

A.2 He/She must have completed the prescribed

program, provided that the last academic year
was spent in the University; and

A.3 The candidate must have been cleared of all

financial obligations in the University.

2.6.2
Academic Costumes

A. In order to secure uniformity in the costumes for
academic procession and commencement exercises,
academic costumes are hereby prescribed.

A.1 Doctoral Degree

A.1.1 The gown shall be black with long loose,
bottom pointed sleeves. The sleeves
have three (3) bars corresponding to the
color of the program.

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The University of Mindanao Student Handbook

A.1.2 The cap shall be circular type board

with soft material on top and colored
cotton yarn around. The color must
be distinctive color of the program or
college.

A.1.3 The hood is triangular, regulation shape,

of black completely lined inside with
maroon and gold equally divided. At
the edge of the neckline, there shall be
a trimming of silk of the program color.
The tip of the hood should reach the level
of the knee joint at the back.

A.2 Master’s Degree

A.2.1 The gown shall be black silk with long

sleeves, square at the end. The arms of
the same should pass through an opening
at the elbow of the sleeves thus exposing
forearm.

A.2.2 The cap should be hexagonal type

boarded with a tassle of colored cotton
yarn on the middle of the top. The color
must be distinctive color of the program
or college.

A.2.3 The hood is triangular, regulation shape

of black completely lined inside with
maroon and gold equally divided. At the
edge of the neckline, there should be a
trimming of silk of the program color.
The tip of the hood should reach the level
of the knee joint at the back.

A.3 Bachelor’s Degree

A.3.1 The gown shall be black with long loose,

bottom pointed sleeves.

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A.3.2 The cap shall be standard four cornered

Oxford type of tag board, with a thick
tassel of cotton yarn. The color of the
tassel shall correspond with that of the
program or college’s color.

A.3.3 The hood shall be a triangular hood of

similar shape. There should be a black
line with maroon and gold trim at the
edge of the neckline with silk, the color
of which shall conform to the program or
college where the student belongs. The
tip of the hood shall extend to the level of
the buttocks.

A.4 The following are the Program/College Colors:

DEPARTMENT OFFICIAL COLOR

Post Graduate Studies Program-based color
Graduate Studies Program-based color
Law Purple
Business Administration Gold
Accountancy Red/Blue
Arts and Sciences Olive Green
Engineering Orange
Education Light Blue
Criminology Red
Forestry Apple Green
Architecture Light Gray
Nursing White
Computing Education Lemon Yellow
Hospitality Education Violet

2.7 Fees and Payments/Adjustments

It is necessary for the student to pay the required down payment
of the program upon enrolment so he/she can be considered
officially enrolled.

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2.7.1 Full and Installment Payments

Under the term system, total assessment may be paid in

full or in eight (8) equal installments except in the College
of Legal Education and in the Graduate School. In case
of full payment, the student is entitled to a discount of ten
percent (10%).

2.7.2 Official Dropping of Subjects

A. In the event of withdrawing from enrollment or when

some subjects are dropped due to valid reasons, the
following policies shall be observed:

A.1 Period of Dropping/Withdrawals/Charges

A.1.1 Within the enrolment period

- Registration Fee only

A.1.2 After the enrolment period up to the first

week of classes
- Down payment

A.1.3 First week of classes up to the first exam

- Fixed Charges + 1 exam

A.1.4 Up to the 2nd Examination

- Fixed Charges + 2 exams

A.1.5 Up to the 3rd Examination

- Fixed Charges + 3 exams

A.1.6 Up to the 4th Examination

- Whole first term assessment

A.1.7 Up to the 5th Examination

- Whole first term and 5th exam

A.1.8 After the 5th Examination

- Total Assessment

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A.2 Procedure
A.2.1 The student shall secure the change of
Matriculation Form 2 (COMF2) from
the Student Accounting Office 1 (SAO
1).
A.2.2 The filled-up COMF2 is routed to the
Dean of the College for recommendation
of approval of request.
A.2.3 Upon the Dean’s recommendation, the
student shall submit the COMF2 to
SAO 1 for approval and computation of
charges.
A.2.4 The approved COMF2 shall be
submitted to the University Registrar.
A.2.4.1 If the student withdraws
before the 1st exam, he/she
can automatically get the
credentials submitted and the
subjects enrolled shall then be
truncated.
A.2.4.2 If the student withdraws
after the 1st exam, he/she
is required to request for an
honorable dismissal if he/she
desires to transfer to another
school, but his/her subjects
cannot be truncated anymore.
2.7.3 Financial Delinquencies
The University reserves the right to withhold release or
issuance of Transfer Credentials or Report of Grades,
Transcript of Records and Diploma of students who have
not fully paid their accounts. Students with outstanding
accounts at the close of the semester will not be permitted
to register in the succeeding semester unless previous
accounts are settled.

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2.8 Academic Privileges and Scholarship Programs

2.8.1 UM Scholarship Grants

The University offers various kinds of scholarship grants

to students who excel in both academic and non-academic
fields, as well as those who are poor but deserving ones.

2.8.2 Policy on Academic Scholarship (Entering Freshmen)

A. This grant is given in recognition of the outstanding

achievement or above average academic performance
of high school graduates specifically those who
belong to the top ten (valedictorian, salutatorian, and
honorable mentions).

B. Benefits and Privileges except those who will take up

Nursing Program:

B.1 High School Valedictorian

B.1.1 Free total assessment
B.1.2 Book allowance (up to P1,000 only for
the entire semester)

B.2 High School Salutatorian

B.2.1 75% of the total assessment
B.2.2 Book allowance (up to P1,000 only for
the entire semester)

B.3 First to Fifth Honorable Mention

B.3.1 50% of Tuition Fee only

B.4 Sixth to Tenth Honorable Mention

B.4.1 25% of Tuition Fee only

C. Admission Process and Requirements

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C.1 Upon enrolment, an applicant shall present

the following credentials to the Scholarship
Coordinator at Students Accounting Office
(SAO):

C.1.1 High School Card (Form 138A);

C.1.2 Recommendation and certification

from the principal that the applicant
is an honor student (valedictorian/
salutatorian/honorable mention) stating
therein the number of graduates of the
batch;
C.1.3 Certificate of Good Moral Character
issued by the Faculty Adviser of the
applicant, noted by the Principal/
Guidance Counselor of the school where
applicant graduated from;
C.1.4 All scholars are required to attend the
Orientation Seminar, and all scheduled
seminars/trainings as set by the Director
of Admission.

D. Maintaining and Sustaining the Scholarship

D.1 All academic scholarship are required to be
enrolled in a degree program (4 or 5 years
program) and must take regular load as specified
in the curriculum or must not have less than 18
units. The scholars must finish the program
within the prescribed number of years.
D.2 Taking of underload or overload units shall
be treated on a case to case basis. An official
written request should be made addressed to the
Chairman of the Scholarship Committee.

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D.3 For continuance of the privileges and benefits,

the scholars must maintain the grade required
based on the rank/honor the applicant has
obtained as shown below:
D.3.1 Valedictorian – 1.25 – 1.00 GPA with
no failing grades, dropped, N.G. and
withdrawn subjects, no grade lower than
2.5 in any subjects;
D.3.2 Salutatorian – 1.50 – 1.60 GPA with
no failing grades; dropped, N.G. and
withdrawn subjects, no grade lower than
2.5 in any subjects; and
D.3.3 1st to 10th Honorable Mention – 1.75
to 1.51 GPA with no failing grades,
dropped, N.G. and withdrawn subjects,
no grade lower than 2.5 in any subjects.

D.4 All scholars must abide with all the rules and
regulations as stipulated in the Student Manual.
Violation/s incurred will automatically forfeit
the scholarship and corresponding privileges.
Erring scholars shall be dealt with accordingly
with due process by the Scholarship Committee
and/or proper office handling the case.

D.5 All scholars must attend all meetings and

activities programmed by the Scholarship
Committee which includes but not limited to the
following:
D.5.1 Regular meetings;
D.5.2 Summer academic and co-curricular
enhancement trainings, seminars and
workshops;
D.5.3 Render assistance/duty to the College
which they belong under the supervision
of the Dean;

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D.5.4 Render assistance to the University

Career Guidance Team;
D.5.5 Render assistance during enrolment
period; and
D.5.6 Special follow-up session/performance
evaluation session conducted by
the Scholarship Committee monitor
academic and organization performance
and to assist scholars in problems
related to and/or affect their scholarship
standing.
D.6 Absences incurred during prescribed activities
without valid reasons shall be considered as
demerit to a scholar and may be taken as a
ground for giving warning and/or termination of
the scholarship and other privileges; and
D.7 Any condition and/or privileges which are
necessary will be implemented in accordance
to the discretion of the school. Any special
consideration as ordered and endorsed by the
University President shall take effect and be
implemented regardless of the existing rules
anent to this program.

E. Special Provisions/Addendum
E.1 Admission of High School Honor Graduates to
the scholarship program are allowed at any time
provided he/she has not enrolled in any colleges
or vocational courses after having graduated
from high school regardless of the year of
graduation. Applicant who has enrolled in non-
credit programs could still be admitted.
E.2 All scholars must apply and renew their
scholarship at the Student Accounting Office
(SAO) every semester. Applications must be
approved by the Scholarship Committee.

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E.3 All scholars are not allowed to shift to other

programs.

E.4 Scholars who have down slide to a lower rank

would get the corresponding privileges and
benefits enjoyed by the scholars of the same
category.

E.5 Scholars who cannot maintain the grade

requirements as benchmarked in categories
in the section on Sustaining and Maintaining
Scholarship” shall automatically loss the
scholarship slot and its privileges and benefits
but may transfer/apply to another kind of
scholarships provided they will follow the
procedures/requirements governing the
scholarship applied for.

E.6 Scholars who shall opt to stop schooling in the

middle of the semester due to a very valid reason
may still be admitted should be reason/situation
warrants consideration as determined by the
Scholarship Committee.

E.7 Scholars who have maintained good standing

but are unable to continue their studies in the
succeeding semester due to very valid reasons as
determined by the Scholarship Committee may
apply for a leave of absence and shall re-assume
the scholarship and benefits (Returnee).

E.8 Scholars shall enjoy only one scholarship

grant at a time offered by the University. The
scholar may choose a grant which offer a higher
privileges.

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E.9 Applicant/s who are valedictorian or salutatorian

enjoying scholarship from other sponsors which
would grant full tuition privileges may still be
able to avail of the other privileges and benefits
offered by the University.

E.10 Tuition benefits and privileges are non-

transferable and non-convertible to cash.

F. Termination of Academic Scholarship

F.1 The following shall be grounds for termination

of scholarship and privileges:

F.1.1 Failing grades, dropped and withdrawal

of subject;

F.1.2 Continuous absences in the programmed

activities without valid reasons;

F.1.3 Failure to render services as required;

and

F.1.4 Conduct unbecoming of a scholar

which includes but not limited to the
following:

F.1.4.1 Acts committed which is

detrimental to the institution,
drunkenness, use of prohibited
drugs, sexual harassment,
misrepresentation.

F.1.4.1 Acts of disobedience,

insubordination and disrespect
to superiors and peers;

F.1.4.2 Dishonesty, theft, falsification

of official documents;

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F.1.4.3 Intentional destruction and

wastage of school properties;
and
F.1.4.4 Putting the name/reputation of
the individual, organization,
and institution in ill and bad
light.

G. Handling of Violations and Infraction

G.1 Errant shall be given due process which will

be conducted by the Director of the Office of
Student Affairs and/or constituted committee
which may assist in handling the cases. Initially
a clarification conference and investigation will
be called.
G.2 Parents and/or guardians or errant shall be
informed in writing by the Director of the Office
of Student Affairs of the offense/s committed
and action/s which will be taken.
G.3 Errant may be evaluated on the gravity of the
offense/s after the investigation and will be given
any of the following:

G.3.1 Warning;
G.3.2 Subject for counseling;
G.3.3 Suspension; and
G.3.4 Forcible termination as the case may be.

G.4 Parents and/or guardian are informed of the

final decision of the Scholarship Committee in
writing.

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2.8.3 UM Honors Society (2nd to 4th/5th Year)

A. Rationale
UM Students are among the best in the region, as they
work their way through the most demanding program
curricula in the nation. It is only fitting that they be
acknowledged for their performance. Organizing
the honor society is the way the university accords
recognition for their excellent academic performance.

B. Objectives

B.1 To recognize students with outstanding

scholastic performance as motivation to other
students to excel in their respective chosen
disciplines.

B.2 To train student with high scholastic performance

in peer mentoring.

B.3 To provide leadership training to members.

B.4 To prepare members for the government

licensure examinations.

B.5 To prepare members for excellent performance

in their various chosen field of endeavor.

B.6 To produce excellent leaders who will build a

productive workforce for the society.

C. Vision and Mission

C.1 The UM Honors Society, is a prestigious student
honor organization of preeminent scholars who
exemplify academic and personal excellence,
foster environments of academic endurance
and serve as models for scholarship, leadership,
character, service, and advocacy for every
student enrolled in the university.

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C.2 The mission of the UM Honors Society is to

recognize outstanding scholarly achievement,
promote diversity and excellence in tertiary
education and establish academic respectability
in the community.

D. Scholarship
The UM Honors Society is an exclusive honor
society, established and recognized by the University
of Mindanao that is committed to help provide a
dynamic and supportive academic environment in the
University, members are academic scholars who are
committed to contribute to the development of their
field/s of study and who seek to ensure and sustain
excellence in their field.

E. Leadership
The UM Honors Society is comprised of scholars
who take personal responsibility for their programs
and their academic field and to be able to sustain the
scholarship requirements expected of them. The UM
Honor Society member are the embodiment of the
ideals of their respective colleges/branches. They not
only represent the mission of the university but they
also demonstrate remarkable leadership in their chosen
fields.

F. Character
A member should posses a distinctive scholarly
attitude of willingness to help students academically
and uphold the values of honesty, integrity, and self-
discipline.

G. Service
Each member should actively contribute to the well-
being of the university by giving, sharing of personal
gifts and talents to other students voluntarily exhibiting
a commitment of service for others.

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H. Advocacy
Each member should actively support and promote
academic excellence within his/her college/branch.
Activities include concerns of diverse students,
serving as a mentor, helping to address the academic
needs of other students, and educate others on the
importance of quality and excellence.

I. Membership
UM Honors Society is an exclusive honor society
of the University of Mindanao campuses. Students
who garner a cumulative GWA of 1.75 or above
with no grade lower than 2.0/2.5 in any subject, and
likewise maintained good conduct and moral standing,
shall automatically become members. Automatic
disqualification from membership is caused by not
being able to maintain the 1.75 GWA minimum grade
requirements and/or after obtaining a grade lower than
2.0/2.5 in any of the subjects taken.

J. Scholarship Privileges
J.1 Category 1 - For students who obtained a GWA
of 1.75-1.00 after the curriculum semester with
no grade below 2.0:
J.1.1 100% Total Assessment;
J.1.2 P1,000.00 worth of textbooks (for major
subjects only)

J.2 Category 2 - For students who obtained a GWA

of 1.75-1.00 after the curriculum semester with
no grade below 2.5:
J.2.1 75% of Total Assessment;
J.2.2 P1,000.00 worth of textbooks (for major
subjects only);

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J.3 Category 3 - For students who obtained a GWA

of 1.75-1.00 after the curriculum semester with
no grade below 3.0:
J.3.1 50% of Total Assessment;

J.4 Category 4 - For students who obtained a GWA

of 1.80-1.76 after a curriculum semester with no
grade below 3.0 (80):
J.4.1 50% of Total Assessment;

2.8.4 G.E. Torres Scholarship

A. This scholarship is available to Legal Education and
Accountancy students who belong to the top five (5)
of the department in terms of scholastic average.
A.1 Benefits and Privileges
A.1.1 Full Scholarship – 100% free tuition and
other charges
A.2 Admission Process and Requirements
A.2.1 Prior to enrolment, a recommendation
letter endorsed by the Scholarship
Committee shall be submitted to the
President.
A.2.2 The Scholarship Committee shall
make out a Referral Form attached to
the credentials to be forwarded to the
Scholarship Coordinator for enrolment
processing.
A.2.3 Upon approval, he/she is advised to go
to Student Accounting Office to comply
with the following:
A.2.3.1 Academic Scholarship Profile
Form; and
A.2.3.2 Two (2) pcs. 2x2 colored ID
picture.
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A.3 The grantee is given a copy of the Scholarship

Policy. All scholars are required to attend
the Orientation Seminar with schedule to be
determined by the Scholarship Committee and/
or the Scholarship Coordinator.
A.4 The grantee should maintain a general weighted
average of 1.75 with no grade lower than 2.0 in
any subject.
A.5 The grant is subject to renewal every semester.

2.8.5 Athletic Scholarship

A. The University of Mindanao supports the government’s
objective of building a strong republic through
excellence in sports as mandated by the Constitution
of the Philippines which provides that: 1) the state
shall promote physical education and encourage sports
program, league competition and amateur sports
including training for international competition to
foster self-discipline, teamwork and excellence for the
development of a healthy and alert citizenry; and 2) all
educational institutions shall undertake regular sports
activities throughout the country in coordination with
athletic clubs and other sectors.

B. On this basis the University of Mindanao shall

establish and maintain a UM Sports Team that shall
invite talented men and women as members and who
shall be granted scholarship as incentive.

B.1 Purposes and Objectives

B.1.1 To promote the image of the University
through excellence in sports by
competing in various local, national and
international athletic meets/games.

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B.1.2 To train and develop athletes in the

rudiments of their sports with extensive
awareness in proper decorum as well
as in specific rules and regulations for
sports competitions.
B.1.3 To promote cooperation, camaraderie
and harmony among higher educational
institutions here and abroad.
B.1.4 To link with government and non-
government sports associations.
B.1.5 To actualize the commitment of the
University of Mindanao in democratizing
access to quality education.

B.2 Scope and Coverage

B.2.1 The UM Sports Team shall primarily

consist of young men and women who
have passed the criteria of membership
and screening and who have favorably
maintained their academic standing
throughout their stay with the UM Sports
Team and in the University.

B.2.2 The UM Sports Team shall consist of the

following:
B.2.2.1 Team Sports

  Men     Women

Baseball   12     0

Basketball   25    15
Sepak Takraw   12     0
Softball   12    12
Volleyball   12    12
Soccer (College) 18     0
Soccer (HS)   15     0

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B.2.2.2 Individual Sports

Men   Women
Athletics/Track
and Field 15 15
Badminton 4 4
Boxing 10 0
Chess 4 4
Cycling 4 0
Judo 8 8
Lawn Tennis 6 6
Swimming 12 12
Table Tennis 4 4
Taekwondo 7 7
Weight lifting 4 0
Karatedo 5 5

B.3 Qualification for Membership

B.3.1 To qualify as a member of the UM

Sports Team, he/she must
B.3.1.1 be a Filipino Citizen;
B.3.1.2 a bona fide student of UM;
B.3.1.3 posses potential/prowess in a
specific sports and able to play
in a team;

B.3.1.4 carry a minimum academic

load of 18 units in a semester
and/or what is stated in the
curriculum;
B.3.1.5 be able to pass medical and
drug test; and
B.3.1.6 not have been charged with
violation of the Student Code
of Conduct.

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B.4 The Coach shall recommend to the UM

Scholarship Committee, with proper
endorsement by the Head Coach and Sports
Director the qualified scholars for approval.
Term of scholarship grant may be enjoyed in
accordance to the program the student chooses
which may be extended only to one (1) year.

B.5 After acceptance as a member of the UM Sports

Team, the member should comply with the
following conditions to retain membership:
B.5.1 Attend trainings as scheduled by
respective coachers;
B.5.2 Not to be tardy during trainings and
competitions;
B.5.3 Manifest proper attitude and decorum in
an out of the University;
B.5.4 Assist during the annual University
Intramurals as maybe required; and

B.6 Classification of Membership

B.6.1 Class ‘A’ scholar – one who enjoys

free 100% of the total assessment. To
qualify, one must have qualified for the
National competition;

B.6.2 Class ‘B’ scholar – one who enjoys free

100% of tuition fee privilege. To qualify,
one must have qualified for the Regional
competition and had previously enjoyed
Class A but failed to qualify in the
regional competitions; and

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B.6.3 Class ‘C’ scholar one who enjoys free

50% of tuition free privilege. To qualify,
one must have passed the screening
and recommended by the coach for
acceptance or has previously enjoyed
Class B but failed to qualify in the
regional competition.

B.7 Trainings and Participation in Athletic

Competitions
B.7.1 Trainings are held regularly as designated
by respective coaches and duly approved
by the Sports Director. Special practices
may be scheduled as needed; and
B.7.2 All members must attend athletic affairs,
practices and official engagements as
specified. In any case, they cannot be
present, they must notify their coaches
prior to the scheduled practiced.
Unjustifiable absences shall be dealt with
accordingly.

B.8 Code of Discipline

B.8.1 The members of the UM Sports Team
shall be governed by the following Code
of Conduct. Any violation of which
may be a ground for termination or
demotion of the scholarship grant. Due
process shall however be observed. The
Scholarship Committee shall hear and
decide on such cases.
B.8.1.1 Habitual absences of at least
three (3) absences from
meetings, practices and
engagements;

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B.8.1.2 Habitual tardiness of at least

six (6) occasions of tardiness
in meetings, practices and
engagements;

B.8.1.3 Misconduct during practices

or engagements;

B.8.1.4 Not wearing the prescribed

uniform during engagements;

B.8.1.5 Reporting under the influence

of liquor during practices or
engagements;

B.8.1.6 Discourtesy to Coach and

Sports Director;

B.8.1.7 Fighting with fellow athletes;

B.8.1.8 Using prohibited drugs; and

B.8.1.9 Destroying UM owned sports

equipment.

2.8.6 Choir Scholarship

A. The University of Mindanao supports the preservation
and promotion of the rich Filipino cultural heritage
through music. UM shall therefore establish and
maintain a UM Choir and invite talented young
men and women as members who shall be awarded
scholarship as incentive.

B. Purposes and Objectives

B.1 To promote the Filipino culture among the
students of the University of Mindanao through
choral singing.
B.2 To present fine performance of a variety of choir
repertoire.

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B.3 To exert a positive influence on choir

performance standards in the region.

B.4 To conduct continuing researches in the

promotion, preservation and propagation of the
Filipino culture through music.

B.5 To actualize the commitment of the University

in democratizing access to quality education and
the development of a well-rounded personality
of its students.

C. Scope and Coverage

The UM Choir shall primarily consist of young

men and women who have passed the criteria for
membership and screening, and who have favorably
maintained their membership in good standing
throughout their stay with the UM Choir and in the
University. The UM Choir shall serve the main
campuses during official functions. However, upon
request and after due approval by the University, the
UM Choir may perform for other branches and outside
of the University. The UM Choir shall consist of 25
singers.

D. Qualification for Membership

D.1 To qualify as a member of the UM Choir, he/she

must:

D.1.1 Be a bonafide student of UM Main;

D.1.2 Have an ear and heart for music;
D.1.3 Possess a good singing voice;
D.1.4 Pass the mental/medical check-up;
D.1.5 Not have been charged with violation of
the Student Code of Conduct.

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D.2 The Choir Chief shall recommend to the UM

Scholarship Committee the qualified scholars
for approval. Term of scholarship grant may
be enjoyed in accordance to the program, the
student chooses which may be extended only to
one (1) year.

D.3 After acceptance as a member, he/she shall

comply with the following conditions to retain
membership:

D.3.1
Attend trainings, seminars and
workshops, or sit-in during the regular
rehearsals;

D.3.2 Not enroll subjects during rehearsal

schedules;

D.3.3 Not be tardy during rehearsals and

presentations;

D.3.4 Manifest proper attitude and decorum in

and out of the University;

D.3.5 Promote awareness and understanding of

the Filipino culture; and

D.3.6 Assist in the Performing Arts program of

the University.

E. Classification of Membership

E.1 Full Scholar – one who enjoys free 100% of

tuition free privilege. To qualify, one must
undergo training for at least one (1) semester, and
has to get performance rating of ‘VERY GOOD’
during the audition.

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E.2 Half Scholar – one who enjoys 50% of tuition

free privilege. To qualify, one must undergo
training for at least one (1) semester, and has to
get a rating of ‘GOOD’ or ‘SATISFACTORY’
during the audition. This may be promoted
to ‘FULL SCHOLAR’ if one demonstrates
a very good performance in rehearsals and
engagements in the previous semester. It shall
also be understood that a full scholar may be
‘DEMOTED’ to a ‘HALF SCHOLAR’ for fair
or unsatisfactory performance or violation of the
UM Choir Code of Discipline as provided herein.

E.3 A new eligible member, who is recommended

to avail either full or half scholarship, can only
enjoy such privilege if there an existing vacancy
for the purpose. A member who has already
enjoyed this privilege, but stopped schooling,
may choose to re-avail the scholarship. However,
he/she shall be considered as a new member and
must therefore observe the preceding provisions.

F. Code of Discipline

F.1 The members of the UM Choir shall be governed

by the following Code of Conduct. Any violation
of which may be a ground for termination or
demotion of the scholarship grant. Due process
shall however be observed. The Scholarship
Committee shall hear and decide on such cases.
F.1.1 Habitual absences of at least three (3)
absences from meetings, practices and
engagements;
F.1.2 Habitual tardiness of at least six (6)
occasions of tardiness in meetings,
practices and engagements;
F.1.3 Misconduct during practices or
engagements;

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F.1.4 Not wearing the prescribed uniform

during engagements;
F.1.5 Smoking during sessions;
F.1.6 Reporting under the influence of liquor
during practices or engagements;
F.1.7 Discourtesy of Choir Chief, Assistant
Conductor and Officers;
F.1.8 Fighting with fellow members;
F.1.9 Using prohibited drugs; and
F.1.10
Destroying UM owned musical
equipment

2.8.7 Makabayan Artists Ensemble Scholarship

A. The University of Mindanao supports the preservation
and propagation of Filipino arts and culture, through
performing arts, awards and other related activities.
UM Shall therefore establish and maintain a UM
Makabayan Artists Ensemble, that focuses on the
fields of theater, dance and music, and invite talented
young men and women as members who shall be
awarded scholarship as incentive.
A.1 Purposes and Objectives
A.1.1 To promote the image of the University
through excellent artistic performances
and promotional programs.
A.1.2 To develop and train performing
artists with extensive awareness and
understanding of the Filipino as well as
world arts and culture.
A.1.3 To exert a positive influence on
performing arts repertoire standards in
the region.

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A.1.4 To provide an alternative venue to

cultivate better relations with the local,
national and international communities
and contribute to the world of culture
and arts through the efficient and
comprehensive implementation of
international cultural exchange
activities.
A.1.5 To conduct continuing researches in the
promotion, preservation and propagation
of the Filipino as well as world arts and
culture.

A.1.6 To actualize the commitment of the

University of Mindanao in democratizing
access to quality education.
A.2 Scope and Coverage
A.2.1 The UM Makabayan Artists Ensemble
(UMMAE) shall primarily consist
of young men and women who have
passed the criteria for membership
and screening and who have favorably
maintained their membership in good
standing throughout their stay with the
UMMAE and in the University. The
UMMAE shall serve the main campuses
during official functions. However,
upon request and after due approval
by the University, the UMMAE may
perform for other branches and outside
of the University.

A.2.2 The UMMAE shall consist of thirty-five

(35) artists and five (5) rondalla players.

A.3 Qualification for Membership

A.3.1 To qualify as a member of the UMMAE,
he/she must:

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A.3.1.1 be a bona fide student of UM;

A.3.1.2 possess basic knowledge in
theater, dance or be able to play
the bandoria and other musical
and/or ethnic instruments;
A.3.1.3 be able to pass the mental,
medical and performing arts
competencies checkup; and
A.3.1.4 not have been charged with
violation of the Student Code
of Conduct.

A.4 The Ensemble Chief shall recommend to the UM

Scholarship Committee, the qualified scholars
for approval. Term of scholarship grant may
be enjoyed in accordance to the program, the
student chooses which may be extended only to
one (1) year.

A.5 After acceptance as a member, the scholar should

comply with the following conditions to retain
membership.
A.5.1 Attend rehearsals and engagements
faithful;
A.5.2 Demonstrate proficiency in theater,
dance and music;
A.5.3 Not enroll subjects during rehearsal
schedules;
A.5.4 Not be tardy during rehearsals and
presentations;
A.5.5 Secure and maintain paraphernalia and
other properties in good condition;

A.5.6 Manifest proper attitude and decorum in

and out of the University;

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A.5.7 Promote awareness and understanding of

the Filipino culture; and

A.5.8 Assist in the Performing Arts program of

the University.

A.6 Classification of Membership

A.6.1 Full Scholar – one who enjoys free 100%
of tuition privilege. To qualify, one must
undergo training for at least one (1)
semester, and has to get performance
rating of ‘VERY GOOD’ during the
audition.
A.6.2 Half Scholar - one who enjoys 50% of
tuition fee privilege. To qualify, one
must undergo training for at least one
(1) semester, and has to get a rating of
‘GOOD’ or ‘SATISFACTORY’ during
the audition. This may be promoted to
‘FULL SCHOLAR’ if one demonstrates
a very good performance in rehearsals
and engagements in the previous
semester. It shall also be understood
that a full scholar may be ‘DEMOTED’
to a ‘HALF SCHOLAR’ for fair or
unsatisfactory performance or violation
of the UM Choir Code of Discipline as
provided herein.
A.6.3 A new eligible member, who is
recommended to avail either full or
half scholarship, can only enjoy such
privilege if there’s an existing vacancy
for the purpose. A member who has
already enjoyed this privilege, but
stopped schooling, may choose to re-
avail the scholarship. However, he/she
shall be considered as a new member
and must therefore observe the preceding
provisions.

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A.7 Organization
A.7.1 The Ensemble members shall elect from
among themselves the following set
of officers who shall hold office for a
term of one (1) year and who may be re-
elected for another term:

President
Internal Vice President
External Vice President
Secretary
Treasurer
Auditor
Business Manager
P.I.O.
Property Custodian

A.8 Rehearsals and Engagements

A.8.1 The practices of the Ensemble are

held regularly to be designated by the
Ensemble Chief. Additional meetings
may be scheduled for new members.

A.8.2 All members must be available for

practices and for official engagements
provided however, due notice has been
disseminated by the Ensemble Chief.

A.8.3 The UMMAE may be engaged for

outside functions as well as enter into
competition upon approval of the UM
Administration. Fees and cash prizes
shall be remitted to the UM Cashier.
The members shall be given a talent
fee approved by the President. All
excess funds shall be held in trust by the
University for future activities.

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A.8.4 The UMMAE Chief is required to

submit a financial report every end
of the semester to the Head, Business
Development Office.

A.8.5 All members are not allowed to accept

any activity or engagement that may
affect their schooling and interest of the
UMMAE. If by any reason there has
been any conflict on approved outside
engagement and with UM official
function, it shall always understood that
UM official function shall be given top
priority.

A.9 Code of Discipline

A.9.1 The members of the UMMAE shall

be governed by the following Code of
Conduct. Any violation of which may be
a ground for termination or demotion of
the scholarship grant. Due process shall
however be observed. The Scholarship
Committee shall hear and decide on such
cases.

A.9.1.1 Habitual absences of at least

three (3) absences from
meetings, practices and
engagements;

A.9.1.2 Habitual tardiness of at least

six (6) occasions of tardiness
in meetings, practices and
engagements;

A.9.1.3 Misconduct during practices

or engagements;

A.9.1.4 Not wearing the prescribed

uniform during engagements;

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A.9.1.5 Smoking during sessions;

A.9.1.6 Reporting under the influence

of liquor during practices or
engagements;

A.9.1.7 Discourtesy to Choir Chief,

Assistant Conductor and
Officers;

A.9.1.8 Fighting with fellow members;

A.9.1.9 Using prohibited drugs; and

A.9.1.10
Destroying UM owned
musical instrument.

2.8.8 Band Scholarship

A. The University of Mindanao believes in maintaining

a tradition of excellent band music as a way of
inculcating love of culture and the arts among
students. UM shall there establish and maintain a UM
Band and invite interested and talented young men and
women as members who shall be awarded scholarship
as incentive.

A.1 Purposes and Objectives

A.1.1 To help develop and train homegrown

musicians in the city.

A.1.2 To present fine performances with wide

repertoire of band literature.

A.1.3 To exert a positive influence on band

performance standards in the region.

A.1.4 To serve as marching band for ROTC

functions and concert band for other
official functions of the University and
the community.

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A.1.5 To actualize the commitment of the

University in democratizing access to
quality education.
A.2 Scope and Coverage
A.2.1 The UM Band shall primarily consist of
young men and women who have passed
the criteria for membership and screening
and who have favorably maintained their
membership in good standing throughout
their stay with the UM Band and in the
University. The UM Band shall serve
the main campuses only during official
functions. However, upon request and
after due approval, the UM Band may
be asked to play for other branches and
functions outside of UM;
A.2.2 The UM Band shall consist of a
maximum for 80 members all in all.
A.3 Qualification for Membership
A.3.1 To qualify as a member of the UM Band,
he/she must:
A.3.1.1 be a bona fide student of UM;
A.3.1.2 be able to read musical notes;
A.3.1.3 be able to play musical
instrument in a band;
A.3.1.4 not have been charged with
violation of the Student Code
of Conduct; and
A.3.1.5 own a musical instrument.

A.3.2 The Bandmaster shall recommend to the

UM Scholarship Committee the qualified
scholars for approval. Scholarship grant
may be enjoyed for a maximum period of
four (4) years.
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A.3.3 After acceptance as a member, the

member should comply with the
following conditions to retain
membership:
A.3.3.1 Attend rehearsals and
engagements faithfully;
A.3.3.2 Demonstrate proficiency in
playing a musical instrument
in a band;
A.3.3.3 Maintain instruments in top
and good condition;
A.3.3.4 Manifest proper attitude and
decorum;
A.3.3.5 Memorize assigned marches
and concert pieces; and
A.3.3.6 Wear prescribed uniform;

A.4 Classification of Membership

A.4.1 Full Scholar – one who enjoys free 100%

of tuition free privilege. To qualify, one
must undergo training for at least one
(1) semester, and has to get performance
rating of ‘VERY GOOD’ during the
audition.

A.4.2 Half Scholar – one who enjoys 50% of

tuition free privilege. To qualify, one
must undergo training for at least one
(1) semester, and has to get a rating of
‘GOOD’ or ‘SATISFACTORY’ during
the audition. This may be promoted to
‘FULL SCHOLAR’ if one demonstrates
a very good performance in rehearsals

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and engagements in the previous

semester. It shall also be understood
that a full scholar may be ‘DEMOTED’
to a ‘HALF SCHOLAR’ for fair or
unsatisfactory performance or violation
of the UM Choir Code of Discipline as
provided herein.

A.4.3 A new eligible member, who is

recommended to avail either full or
half scholarship, can only enjoy such
privilege if there an existing vacancy
for the purpose. A member who has
already enjoyed this privilege, but
stopped schooling, may choose to re-
avail the scholarship. However, he/she
shall be considered as a new member
and must therefore observe the preceding
provisions.

A.5 Organization
A.5.1 The UM Band Members shall elect
from among themselves the following
set of officers who shall hold office for
a term of one (1) year and who may be
re-elected for another term:

President
Internal Vice President
External Vice President
Secretary
Treasurer
Auditor
Business Manager
P.I.O.
Property Custodian

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A.6 Rehearsals and Engagements

A.6.1 Band practices are held regularly on
weekends to be designated by the
Bandmaster. Sectional rehearsals will
be held every Tuesday and Thursday.
Additional meetings shall be scheduled
at the discretion of the Bandmaster.

A.6.2 All members must be available for

practices and for official engagements
provided however, due notice has been
disseminated. Any unjustifiable absence
shall be dealt with accordingly.

A.6.3 The UM Band may be engaged for

outside functions as well as enter into
competition upon approval of the UM
Administration. Fees and cash prizes
shall be remitted to the UM Cashier.
The member shall be given a talent fee
for every engagement. All excess funds
shall be held in trust by the University
for future activities. The Bandmaster
is required to submit a financial report
every end of the semester to the VP for
Institutional Affairs.

A.6.4 All members are not allowed to accept

any activity or engagement that may
affect their schooling and interest of
the Band. If by any reason there has
been any conflict on approved outside
engagement and with UM official
function, it shall always be understood
that UM official function shall be given
top priority.

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A.6.5 The members of the UM Band shall

be governed by the following Code of
Conduct. Any violation of which may be
a ground for termination or demotion of
the scholarship grant. Due process shall
however be observed. The Scholarship
Committee shall hear and decide on such
cases.

A.6.5.1 Habitual absences of at least

three (3) absences from
meetings, practices and
engagements;

A.6.5.2 Habitual tardiness of at least

six (6) occasions of tardiness
in meetings, practices and
engagements;

A.6.5.3 Misconduct during practices

or engagement;

A.6.5.4 Not wearing the prescribed

uniform during engagements;

A.6.5.5 Smoking during sessions;

A.6.5.6 Reporting under the influence

of liquor during practices or
engagements;

A.6.5.7 Discourtesy to Bandmaster

and Officers;

A.6.5.8 Fighting with fellow members;

A.6.5.9 Using prohibited drugs; and

A.6.5.10 Destroying UM owned

equipment and other
properties.

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2.8.9 Student Training Assistance Program (STAP)

A. Slots - 485
B. 100% free tuition fee as per curriculum offering.

2.8.10 PD 451/RA 6728

A. The University of Mindanao supports the government’s
objective of providing access to education to young
men and women who are intellectually capable but
financially deprived to pursue their studies as well
as provide a learning opportunity and experience for
future employment.

A.1 Slots - 5% of freshmen distributed as follows:

IP-80 = 20%
PWD-10 = 2.5%
Dependents of
KIA-AFP-15/PNP-20 = 7.5%
Indigents = 70%

A.2 Free tuition fee up to 21 units and/or 100%

(on a case to case basis).

A.2.1 Indigent Assistance Program

A.2.1.1 Must be a graduate of a
government recognized
secondary school and must
have no grade below 80 in all
subject.
A.2.1.2 Family income does not
exceed Php 60,000 a year.
A.2.1.3 Must pass the aptitude and
personality test given by
GSTC.
A.2.1.4 Carry a minimum academic
load of 18 units in a semester.

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A.2.2 Indigenous People Support

A.2.2.1 Belong to a recognized IP

community. The applicant
must submit a certification
from the National Commission
on Indigenous People (NCIP)
as what tribal affiliation he/she
belong.
A.2.2.2 Must be a graduate of a
government recognized
secondary school and must
have no grade below 80 in all
subject.
A.2.2.3 Must take the aptitude and
personality test given at
GSTC.

A.2.2.4 Carry a minimum academic

load of 18 units in a semester.

A.2.3 Disabled Group

A.2.3.1 There is a clear manifestation
of the disabilities. The
applicant must submit a
medical certification clearly
stating the diagnosed
disability.
A.2.3.2 Must be a graduate of a
government recognized
secondary school and must
have no grade below 80 in all
subject.
A.2.3.3 Must take the aptitude and
personality test given at
GSTC.

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A.2.3.4 Carry a minimum academic

load of 18 units in a semester.

A.3 Retention of Scholarship

A.3.1 Earn a passing grade in all subjects

enrolled.
A.3.2 Have not been charged with violation of
the Student Code of Conduct.
A.3.3 Attend meetings and special trainings as
scheduled by the OSA Director.

A.4 Application Procedure

A.4.1 The applicant secures “Application

for Tuition Fee Credit Form (ATFC
F-1) from the Scholarship Coordinator
(Students Accounts Office).

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SECTION 3

STUDENT SERVICES

3.1 Instructional Support Units

3.1.1 Records and Admission Center (RAC)

The RAC is the keeper of the student’s records (from the
time the documents are submitted during admission until
the student graduates from the program), and is headed by
the University Registrar.
A. Request for Student Credentials (Transcript of
Records, Special Order, Diploma and Honorable
Dismissal)
A.1 Procedures/Requirements
A.1.1 Fill up request form (available at the
RAC Office).
A.1.2 Pay the necessary fees at the Cashier’s
Office.
A.1.3 Submit duly accomplished request form,
1 x 1 picture, OR, and documentary
stamps.
A.1.4 Letter of Authorization to transact and
receive documents, in case students
cannot claim/transact personally.

B. Request for Authentication of Credentials (Diploma,
Special Order, Transcript of Records, and Certificate
of Authentication and Verification for CHED)
B.1 Requirements
B.1.1 Original credential/s.
B.1.2 Payment of necessary fees.

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B.1.3 Certificate of Enrolment (for

undergraduate only).
B.1.4 Letter of Authorization to transact and
receive documents, in case students
cannot claim/transact personally.

C. Request for Transfer Credentials

C.1 A student, undergraduate or graduate, who is
transferring to other schools and/or pursuing
higher degree in other schools, shall request
for Transfer Credentials (otherwise known as
Honorable Dismissal.)

C.2 Upon request, a student may also apply for the

following:
C.2.1 Certification of good moral
character;
C.2.2 Certified true copy of grades, course
description, Form 137 and Form 138;
and
C.2.3 Certification of units earned.

D. Request for Correction of Names/Date or Place of

Birth

D.1 Requirements
D.1.1 Certified true copy of Birth Certificate
from the National Statistics Office (NSO)
or Alien Certificate of Registration
(NCR).

D.1.2 Personal affidavit, if of legal age or

affidavit of parents.

D.1.3 Joint affidavit of two (2) disinterested

parties.

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3.1.2 Library Services

• The Learning and Information Center (LIC) is a place

in the university that provides access to information
in many formats and in many sources such as books,
theses and dissertations, periodicals, multimedia
materials, electronic resources and online databases.

• The LIC uses the Follet Destiny Library Manager to

organize and provides access to the library collection
anytime and anywhere through its Web OPAC (Web
Online Public Access Catalog).

• Both campuses (Bolton and Matina) offer Audio

Visual Room for viewing of instructional media
materials such as DVDs and VCDs.

• Discussion rooms are also provided for the group

of 5-10 students who may study and discuss their
project, research paper, problem solving, feasibility
studies, and other related topics. There are Depository
Counters for users to deposit their bags, folders, etc.
before entering the LIC premises.

• E-resources section is provided for accessing the

internet and the Online Databases such as Proquest,
E-brary, Sage Reference, World e-books and Proquest
Dissertations and Theses (PQDT).

• Special collections are also maintained by the LIC

such as the UN/ADB/WB Collections, Memorabilia
and Mindanaoan.

• UM is one of the Depository Libraries of UN

publications and these are housed at the Matina LIC.
Memorabilia section houses the legacy of the UM
founder and includes UMiana materials which consists
of the writings, yearbooks and other publications of
the University of Mindanao. Mindanaoan corner
also houses materials about the history, culture and
heritage of Mindanao.

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• The LIC has its Entrance Monitoring System that

captures data of users entering the library premises
for the purpose of efficient, accurate and expeditious
recording of library attendance.

• The Center is provided with Closed-Circuit Television

(CCTV) surveillance cameras and Library Security
System to detect books that are brought outside for
home use.

• Library instruction are provided to users to introduce

the collection, facilities, services, organization and
programs of the UM LIC as well as teach them to
become effective users of information.

3.1.3 Circulation Policies:

a. Students are allowed to borrow two (2) books at
a time for a period of two (2) days. These are
renewable twice if not needed by other users.

b. Fiction books are allowed for home reading for a

period of five (5) days.

c. Reserve books are generally for in-house reading

only. However, these can be checked-out for
overnight and should be returned not later than
10:00 in the following day.

d. General reference, Filipiniana books, UN and ADB

publications and periodical material are likewise
for room use only, but these can be checked-out
for one hour for photocopying purposes.

e. Theses, dissertations, institutional researches and

undergraduate theses shall be used only at the LIC
area.

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f. A fine/penalty charge of P10.00 per day,

excluding Sundays and Holidays per item shall
be meted to the patron with overdue Circulation
books and P10.00 per hour per item for book
from the Reserve Section.

g. The patron shall be notified for the overdue either

through the posting of names at the circulation
bulletin board, letter of notification and/or email.

h. When a book/material is lost, the borrower is

given a grace period of one (1) week to exhaust all
means in locating the lost book/material. After the
grace period, the borrower shall replace the book
or pay the equivalent current cost of the book or
to be includes in the assessment of accounts. An
additional fine of P200.00 shall be charged as a
processing fee.

3.1.3 Research and Publication Center

The center is responsible for assuring quality education

by inculcating a culture inclined towards significant
and productive research in a conducive environment by
providing good facilities and technical and professional
assistance both to faculty and to the students.

3.1.4 Mini-Hotel and Hot/Cold Kitchen

A. The University has a mini-hotel complete with hotel

amenities. An adjoining well-equipped Hot and Cold
Kitchen provides opportunities for students to actually
prepare well-balanced meals, proper table settings,
cake and pastries preparation and serve meals.

B. The Mini-Hotel and Hot and Cold Kitchen have

become the training grounds for students enrolled
in Hotel and Restaurant Management, for them to
become entrepreneurs, caterers, food and beverages
experts that contribute the country.

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3.1.5 Engineering and Science Laboratories

Well-equipped laboratories for engineering and other
programs are provided for students to perform their
experiments and other laboratory exercises. These
laboratories have been inspected by government agencies
to ensure that the quality of education obtained through
exposure to the machines and equipment inside is
excellent. It is in these laboratories that the theories found
in books gain practical use before the eyes of the students
as they test each machine and equipment’s function.

3.1.6 Speech Laboratories

Air-conditioned speech laboratories are available for
students desiring to develop their proficiency in oral
communication. The laboratory uses up-to-date and
modern strategies in enhancing the communication ability
of students. It is in consonance with the aim of the
University to prepare its graduates for global competition
where communication is a required asset.

3.1.7 Computer Laboratory Centers

A. To meet information technology needs, the University
has computer laboratory centers that provide hands-
on-training to engage students for meaningful learning.

B. In the center, the student learns the rudiments of

hands-on-requirements in their computer subjects so
that their actual exposure to it enhances their chance
of landing a possible career in information technology.

3.1.8 Audio-Visual Center/Learning Resource Centers

A. The center is equipped with projectors (multimedia,

LCD, overhead and slide), video cameras, editing
machines, sound mixers and projection rooms. It
has a production section which produces instructional
films and slide presentations.

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B. The University has three (3) audio-visual centers,

e-learning and computerized english language center
and the colleges have their own learning resource
centers. They fully support the requirements and
needs of the academic classes where both the students
and faculty members can use.

3.1.9 Computerized English Language Centers

The center provides computerized interactive English
language course wares via DynEd (Dynamic Education)
promoted by International Language Solutions. The
modules in the course wares help in enhancing students’
proficiency in English which has become a consisted
necessary requirement in the global labor marketplace.

3.2 Services Support Units

3.2.1 Guidance Services and Testing Centers

A. The University maintains a Guidance Services and
Testing Center ready to meet the needs of every
student. It is generally concerned about student
welfare, helping and assisting students to actualize
their potentials in order to become mature and
responsible members of society. In addition, Guidance
Counselors are designated in all colleges to make
themselves available for consultation, conference and
counseling and other needs of the students where they
can be of help.

A.1 Services
A.1.1 Orientation Service
A.1.2 Counseling Service
A.1.3 Psychological Assessment/Testing
Service
A.1.4 Career Services

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A.1.5 Individual Inventory Services

A.1.6 Enrichment Services
A.1.7 Administer aptitude, achievement and
other psychometric tests
A.1.8 Recommend appropriate measures for
better student performance

3.2.2 Health Services (Medical and Dental Clinic)

A. The Health Services (Medical and Dental Clinic) is
maintained to promote the health and well-being of
the University community. The clinics is manned by
full-time and part-time physicians, dentists and nurses.
Students may avail of free consultations, first aid, and
initial dosage of medication for common ailments.
A.1 Services
A.1.1 Medical services include consultation,
blood pressure taking, dispensing of
over the counter medicines, parenteral
medications, wound care, physical
examination, Family Welfare Program.
A.1.2 Dental services include consultation,
dispensing of medicines, annual oral
examination (elementary and high
school) and simple tooth extraction.

3.2.3 Office of the Student Affairs

A. This is the central body which oversees the student
affairs of the University. It helps implement student
discipline, instill values in the students and foster
camaraderie while preparing the students for
competitions.
B. It also encourages students to develop social and
interpersonal relationship as well as leadership skills

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through membership in various campus organizations

which are being supervised by faculty advisers.
Among these are the College Student Government,
and all the accredited academic, religious, civic and
social organizations.

C. The Office provides spiritual individual/group

counseling, and spiritual upliftment through the
Campus Ministry both for Catholics and Protestants
and Muslims only.

D. Programs and Services

D.1.1 Elected Student Leader’s Formation Program
D.1.2 Freshmen Campus Tour Orientation Program
D.1.3 Academic and Non-Academic Development
Program
D.1.4 Request Facilitation
D.1.5 Mediation Service

D.1.6 Student Organization Accreditation Program
D.1.7 Spiritual and Services Program

3.2.4 Information and Communications Technology Center

The department facilitates the enrolment of the University
and handles the computerized system of all departments
including the operations of the Internet and Computer
Laboratory Centers.

3.2.5 Sports Center

A. The University promotes the physical and skills
development of the students through various sports
activities designed to inculcate the values of fair play,
teamwork, and sportsmanship notably through the
annual intramurals and participation in the various
local and national competitions.

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B. The University has two (2) gymnasia, an oval, an

outdoor/indoor basketball courts, a tennis court, and
volleyball court.

3.2.6 Fitness Center

In consortium with the Espie Chinel Aparis Dance
Center, a UM Fitness and Dance Center caters to student
needs for a physically conditioned and healthy body.
Weights and other special equipments are available in the
Center. Special PE such as dancing lessons and aerobics
are offered. The Center likewise offers Personality
Development course and Health and Nutritional Care.

3.2.7 Student Publication

The PRIMUM is the official student publication of the
University. Students can express their views on issues
affecting them within the bounds of journalistic ethics.
It has trained writers, journalists, and editors towards
responsible journalism.

3.2.8 PX Canteen and Food Court

Canteens are available at accessible places in all campuses
to provide affordable and fast food services to students
and offer comfortable venues where they exchange
pleasantries with their classmates and friends while
partaking of their meals. Nutritious meals are served
at different times of the day catering to the needs of the
students and employees alike. Everyone availing of the
services of the canteens food court must observe “Clean
As You Go” policy.

3.2.9 Bookstore Services

The bookstore provides some books needed by the
students. The updated books are sold at affordable cost.

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3.3 Extension Units

3.3.1 Community Extension Center (PakiglaUM)

A. The Community Extension Center (PakiglaUM),
serves as the benchmark for the academic programs
where faculty, students and staff are provided with
enriching opportunities to engage with and help the
communities through the different extension projects.

B. Community Extension is viewed as an essential part in

educating the students and in enhancing the academic
performance of the faculty. Community extension
activities are geared towards not only helping
communities but more so developing within students
the values of service and community involvement
essential in nation-building.

3.3.2 External Relations

A. This office coordinates the academic linkage
programs of the different colleges and departments
to continuously strengthen UM’s relationship with its
external environment.

B. It covers the promotion, facilitation and assessment

of international linkages which are beneficial to the
University in terms of improved resources, academic
enrichment and the adherence to global standards of
the curricula and faculty expertise.

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SECTION 4

STUDENT DEVELOPMENT AND SERVICES

4.1 Student Organizations and Activities

Students are encouraged to participate and join in co-curricular
and extra-curricular activities which provide them with the
opportunities to increase their understanding of contemporary
social problems. These activities are likewise offered to
students to develop leadership, teamwork, sportsmanship, social
dynamism, community involvement, and to inculcate the value
of loyalty and responsibility.

Campus clubs/organizations are classified as academic, religious,

civic, and cultural.

4.1.1 General Policies

A. The following policies govern student involvement in
organizations and activities to wit:

A.1 Qualifications of officers in a student

organization
A.1.1 A student must be currently enrolled in at
least 18 units, and has no failing, dropped
or incomplete grades in the previous
semester immediately preceding the
election.
A.1.2 Must not have any record of misconduct
and must be cleared of any accountability
of funds in any organization of which he/
she has been an officer or member.
A.1.3 Failure in any academic subject in the
current semester/term shall disqualify the
officer from continuously discharging
his/her function in the organization.

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A.1.4 To occupy any position in the yearbook,

one must be enrolled in at least 18 units
and has no failing, dropped or NG marks
in the previous semester.

A.1.5 For graduating students, the 18 units

requirement may be reduced based on
the actual load needed for graduation as
certified by the Registrar.

A.2 All student campus organizations must be duly

accredited by the Office of the Student Affairs
(OSA).

A.3 The (OSA) has the authority to grant recognition

to any student organization that has complied
with all the requirements set by the University.
However, the OSA reserves the right to
disapprove any application, withdraw or cancel
the recognition granted for any of the grounds
enumerated in the OSA Manual.

A.4 Every organization must have a Constitution

and By-Laws which should be anchored on the
objectives of the Philippine Constitution, the
Vision, Mission and Goals of the University,
Commission on Higher Education (CHED)
Orders, and other laws issued by duly constituted
authorities.

A.5 Every organization must have a UM faculty

adviser or moderator otherwise, it will not be
recognized by the University.

A.6 Recruitment of members in all organizations

shall be limited to upper classmen. Freshmen
students are still in a period of adjustment hence
they should participate only in class and year
level organizations.

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A.7 Aside from the class organization, a student is not

allowed to join more than two (2) organizations.
A student who is a Chairman, a Secretary, and
Treasurer of one (1) organization can only
become a member in the second organization.

A.8 Hazing in any form is not allowed in the

organization.

A.9 All officers and faculty advisers are collectively

held responsible for the commission of acts
inimical to the best interest and well-being of the
members and the University in general.

A.10 Should students collect membership fee from the

organization members, a financial statement of
all the financed activities of the organization shall
be submitted to OSAAS and certified correct by
the Dean, and the President/Chairman of the
organization. The report must be submitted by
the Treasurer before the close of each semester.

4.1.2 Guidelines in the Formation of Student Alliance

A. University of Mindanao adheres to the principle

of student empowerment. Students are trained to
maximize their potentials and consequently nourish
themselves by experiential lifts that promote
leadership abilities. Corollary to this, student
organizations are categorized according to their nature
and are organized into two (2) Councils, namely the
Council of College Student Government and Council
of Student Organizations. The organization of these
two (2) councils is governed by UM existing rules and
regulations.

B. The University of Mindanao Council of College

Student Government (UMCCSG) and the campus
organizations shall have their Constitution and By-

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Laws (CBL) within the framework of these rules and

regulations which shall be approved by the Director of
the Student Affairs. Nothing in the constitution and
by-laws shall conflict, be contrary to, or circumvent
the rules and regulations of the University, or pertinent
CHED rules and regulations and the laws of the land.

4.2 Student Organizations by Category

4.2.1 Academic Organizations

The academic organizations consist of those student
associations that are organized for the academic
development of the members thereof. Most of the
activities shall help the members understand their course
and subsequently their career options. Activities must
include those which permit interactions with companies
and organizations, and encourage direct working relations
with the companies and work settings.

4.2.2 Civic Organizations

The Civic organizations cater to the social needs of the

members. Its concern revolves on the development of the
interactive personality of the students and their creative
potentials. The activities are more on community services
and the conduct of seminars and symposia enhancing
personality development and the individual’s sense of
social responsibility to the members and the community
they are serving. Their activities are mostly focused on
community outreach and services which awaken and
develop their members’ social awareness.

4.2.3 Religious Organizations

The religious organizations focus on activities that mold

and nourish the spiritual life of the students. Their
aim is to bring the students to the fold of spirituality in
their actions and words. Consequently, they engage in
formation, worship and service programs.

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4.2.4 Cultural Organizations

Cultural organizations are organized to promote
preservation and appreciation of Filipino culture and arts
especially that of Mindanao. These organizations are
encouraged to go into music, theatre, film, dance and other
performing arts, visual arts as well as literature.

4.3 Composition of the Two (2) Councils

The creation of the two (2) councils and their constitution and
by laws shall be governed by the existing rules and regulations
embodied in this handbook and approved by the OSA after the
same has been ratified by its members thereof called for that
purpose.

The composition of the Councils varies according to its category:

4.3.1 Council of College Student Government

A. The Council of College Student Government (CCSG)

consists of student leaders who are the Presidents of
the Student Governments of the eleven (11) colleges
of the University who assume their posts by virtue of
an election done in their respective colleges. They are
authorized to represent and advocate on behalf of the
student body.

B. This Council of student leaders is primarily responsible

for providing students with the opportunity to
participate in the decision making processes of
the University. They do so by initiating action on
behalf of their constituents and by ensuring student
representation in the meeting with the administration
on matters affecting the students. The CCSG
coordinates with the OSA in overseeing all student
activities, projects and programs that benefit the
students of the colleges.

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B.1 Composition

B.1.1 The following officers shall be elected

from among the Presidents of the College
Student Government to constitute the
Council:
B.1.1.1 Chairman;
B.1.1.2 Secretary;
B.1.1.3 Treasurer;

B.1.1.4 Public Information Officer;

and
B.1.1.5 Ambassador.

B.1.2 In the event that the incumbent officers
feel the need to add or reduce or change
any of the positions herein identified,
other positions may be created for as
long as the same do not result to duplicity
of functions and do not run contrary to
the rules set forth by the University.

B.2 Election Schedule

The annual regular schedule of the student
election for the two (2) councils shall not be
earlier than June or later than the third week of
July. The two (2) Councils can only proceed
with the election after the officers of the student
organizations, and college student government
shall have been elected.

B.3 Election Procedure

B.3.1 The Director of the OSA shall propose
to the Administration the schedule of the
student government election which shall
not be earlier than the first week of July

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but not later than July 27. This activity

shall be done to constitute and organize
the two (2) Councils of students.

B.3.2 To promote greater participation of the

students in the electoral process and to
encourage active involvement of the
student leaders in the selection of student
government, voting shall commence in
the grass root level. There shall be an
election of officers in all classes of all
colleges on a date set for the purpose.

B.3.3 As soon as they are chosen, the

presidents of the respective classes shall
be convened in an assembly to elect the
year level officers, three (3) days after the
election of the classroom officers. Upon
their election, voting shall be done to
finally choose the College or Department
level officers who shall come from the
presidents of the year level officers.

B.3.4 To facilitate an orderly and peaceful

conduct of the election, the Dean of
each College with the help of the student
government officers, shall commission
student leaders who are not candidates
thereof to draft clear mechanics that shall
be used to effect the same. Moreover,
the Dean of the College through the
Administrative Assistant shall make a
close supervision of the conduct of the
election with the assistance of the Year
Level Advisers.

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C. The positions in the CCSG shall be filled in by the

election of the presidents of the College Student
Government. The following rules shall be observed in
the conduct of the election:

C.1 OSA shall serve a notice to the Deans of the

Colleges informing them of the approved
schedule of the student election as well as the
corresponding guidelines thereof;

C.2 The Deans of the Colleges shall direct the adviser

of the College Student Government (CSG) to
convene the incumbent student government
officers for the purpose of organizing the College
Commission on Election three (3) days after the
receipt of the notice from the OSA;

C.3 The screening of the applicants for the

COMELEC shall be done by the officers under
the close supervision of the adviser within three
(3) days after the deadline for the submission of
the application thereof;

C.4 After the selection of the members of the

College COMELEC initiated by the Deans of
the Colleges, the latter shall forward to the OSA
the names of the COMELEC Members with his/
her signature to make sure, that the selection
of the COMELEC officers has the knowledge,
guidance and approval of the Dean;

C.5 A week after the constitution of the COMELEC

for each college, the OSA shall convene the same
for a general briefing and setting of election
guidelines;

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C.6 The COMELEC shall be composed of at least

five (5) members who shall supervise the
conduct of the election in the year and college
levels. The election of the class officers shall be
under the direct supervision of their teachers in
that particular class and period ;

C.7 To facilitate an orderly election, there shall be

specific schedule of time wherein all classes in
the year levels shall be made to cast their votes;

C.8 Students who have already been elected in a class

shall no longer be eligible for election in his/her
other classes;

C.9 The result of the election in the classroom

shall be submitted to the Dean’s office by the
class president to be noted by the class adviser.
Written report of the result of the election passed
to the Dean’s office without the signature of the
class president elect and the adviser shall not be
recognized;

C.10 After the election of the officers in the classroom,

the COMELEC assigned in the Colleges as
constituted by the Office of the Dean shall
schedule the election of the Year Level Officers
three (3) days after for the election of the same.
The Year Level Advisers shall strictly supervise
the said activity. Consequently, election in the
college level shall be completed in three (3) days.
Only president elect in the classroom shall be
bonafide candidate for the year level positions;
and

C.11 The Dean shall immediately furnish OSA a copy

of the list of officers in the year and college
levels.
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4.3.2 Council of Student Organizations

A. Students are part of our university community

consequently the school shall provide opportunities
for their personal and intellectual growth and
development.

B. Clubs and organizations are integral part of student

life. College experience of the student becomes
more enriching because of the student involvement.
Co-curricular and extra-curricular activities support
students’ holistic development. Consequently, the
University allows and encourages the creation of the
Council of Students Organizations to promote the
formation of student organizations and encourages
students to take advantage of the opportunity to gain
experience in activities that enhance their education.

B.1 Composition
B.1.1 President
B.1.2 Vice President
B.1.3 Secretary
B.1.4 Treasurer
B.1.5 Assistant Treasurer
B.1.6 Auditor
B.1.7 Public Information Officer (Main)
B.1.8 Public Information Officer (Matina)

B.2 Election Procedure

B.2.1 The election of the officers of the
Council of Student Organizations shall
be done on a separate date called by the
Office of the Student Affairs for the said
purpose.

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B.2.2 In no case shall a student be an officer

of the council unless he/she is an elected
president of his/her organization for the
school year for which he or she is serving
as such.

4.4 Accreditation of Campus Student Clubs/Organizations

Recognition is a movement toward official certification as

a group and carries with it the understanding of the student
organization’s compliance with school rules and regulations.
All student organizations shall operate only upon the approval
for recognition and shall be terminated on the last school day
of March.

The University of Mindanao encourages the exercise of

students’ basic right to form associations. However, to formally
acknowledge its formation, the students must comply with a set
of procedures provided for recognition.

4.4.1 Requirements for the Accreditation of Newly
Established Organizations

A. Application letter for recognition addressed to the

Director of the Student Affairs which contains the
name and nature of the organization signed by the
organization president and adviser.

B. The Constitution and By-laws shall provide for and

require participation in activities on anti-drug abuse,
awareness and drug abuse presentation (required by
CMO9 series of 2013).

C. List of Names of elected officers and at least 20

members with corresponding courses, year levels and
signatures and recent pictures of the officers;

D. Latest Barangay Clearance of all elected officers.

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E. For academic organizations, he/she must be a faculty

of the college/program where the organization is
based. The Dean of the College shall recommend the
teacher for advisership.

F. Annual Plans and Programs to be submitted at the start

of the school year which must include environmental
preservation/protection and gender sensitivity
activities.

G. Attendance of all Elected Officers in the Leadership

Training Seminar (to be scheduled by the OSA).

H. Attendance of the respective Adviser/Moderator

during the orientation seminar on Campus Advising to
be conducted by the OSA.

I. Latest Student Permanent Record (SPR) and Form 1

of all elected officers.

4.4.2 Requirements for the Renewal of the Certificate of

Recognition

A. Application letter for recognition addressed to the

Director of the Student Affairs signed by the president
and adviser.

B. Approved Constitution and By-laws. (There must be a

provision that no hazing in any form is allowed in any
initiation as a requirement to become a member in the
organization.).

C. List of Names of elected officers and members with

corresponding courses, year levels and signatures and
recent ID pictures of the officers. (A faculty member is
allowed to become an adviser of one (1) organization
only.) All reports on plans and activities to be
undertaken by the organization, for submission to the
OSA, should be noted by the adviser/moderator, and
by the program head if it is an academic organization.

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D. For academic organizations, the adviser must be a

faculty of the college/program where the organization
is based. The Dean of the College shall recommend
the teacher for advisership.

E. List of Project Accomplishments (achievement report)

to be submitted at the end of the school year.

F. List of Project/Activities undertaken during the year

with evaluation of effectiveness of the said project/
activities.

G. Financial Statement duly audited by the Accounting

Committee constituted by OSA, if membership fees
and other dues have been collected from members.

H. Annual plans and programs which must include

environmental preservation and gender sensitivity
activities/programs.

I. Attendance of all Elected Officers in the Leadership

Training Seminar (to be scheduled by the OSA).

J. Attendance of the respective Adviser/Moderator

during the orientation seminars on campus advising to
be conducted by the OSA.

K. Latest barangay clearance Form 1 and SPR of all

elected officers.

L. Minutes of the monthly meetings.

M. Attendance to meetings called by OSA.

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SECTION 5

STUDENT’S RIGHTS

5.1 Freedom of Expression and Opinion

5.1.1 To freely express one’s opinion with responsibility.

5.1.2 To relay their academic and non-academic concerns as

students of the University.

5.1.3 To dress according to their preference provided the

University’s dress code is duly observed.

5.1.4 To inform the school authority regarding any complaint

against any employee or fellow student in accordance
with the guidelines embodied in the student handbook.

5.1.5 To have a peaceful assembly in order to discuss matters

affecting their welfare.

5.1.6 The right to free speech in the school premises subject to

the limitations set by the school and by law.

5.1.7 Freedom of the press in the campus subject to the rules on

responsible journalism.

5.2 Right to Affordable Education

5.2.1 The student shall have the right to acquire a quality

education notwithstanding poverty through various
scholarship programs offered by the University provided
he/she has met the requirements set by the same. Likewise,
it is the right of the student to avail of other means of
help accorded to poor but deserving students offered by
the University and other agencies of the Government
Organizations (GO) and Non-Government Organizations
(NGO).

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5.3 Right to Information

5.3.1 The students shall have access to school records,

documents and other vital information that concern them.
This right includes proper disclosure of the students’
full transaction with the University provided necessary
safeguards are properly observed.

5.4 Right to Due Process in Disciplinary Proceedings

5.4.1 The students have the right to be informed in writing of

the nature and cause of any accusation against them;

5.4.2 They shall have the right to answer the charges against
them with the assistance of counsel if desired;

5.4.3 They shall be informed of the evidence against them;

5.4.4 They shall have the right to adduce evidence in their own
behalf; and

5.4.5 The evidence must be considered by the investigating

committee as designated by the school authorities to hear
the case.

5.5. Right Against Undue and Illegal Contribution

5.5.1 The student shall have the right not to be unduly burdened
by additional contributions and solicitations in cash
or in kind from students and the faculty without proper
authorization from the school administration.

5.6 Right to Adequate School Facilities

5.6.1 The students shall have the right to enjoy and use the
school facilities of the University.

5.6.2 They shall have the right to be provided with clean and
sanitary rest rooms.

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5.6.3 They shall have the right to be provided with clean and
safe drinking water inside the campus.
5.6.4 They shall have the right to be given good classrooms
with proper ventilation equipped with safety devices, fire
escapes and fire extinguishers.

5.7 Right to Join Campus Organizations

5.7.1 The students shall have the right to form and join a
student organization, and consequently to engage in
activities permissible by the school as long as it is within
the ambit of the law. This is to widen the sphere of the
students’ exposure and help them develop a good human
relationship. Consequently, the students have the right
to form, establish, join and participate in organizations
or societies recognized by the school to foster their
intellectual, cultural, spiritual, and physical growth
and development. However, the student organization
must operate in accordance with the school rules and
regulations and are not harmful to the legitimate interests
of the school and the students. As a recognized student
organization, their activities, programs, and projects
must be legally considered as officially sanctioned by
the school administration and hence, are official or
recognized school functions and/or activities.

5.7.2 Organizations that exist or operate outside of the system
of school recognition shall continue to be governed by
law.

5.8 Right to Co-curricular and Extra-curricular Activities

5.8.1 This is the right of the student to take part, involve,

be consulted and participate in the planning and
implementation of co-curricular and extra-curricular
activities that shall promote their holistic student
development subject to certain school policies.

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5.9 Right to Expression

5.9.1 This right includes the freedom of speech and the liberty
to discuss publicly and truthfully, any matter of public
interest without censorship or punishment and which is
not to be limited, much less denied except on showing
a clear and present danger of a substantive evil that the
school has the right to prevail. Exception of obscenity,
defamation, fighting words or incitement, certain form of
criminal conduct which involves speech and envasion of
privacy.

5.10 Freedom of Religion

5.10.1 It means the right of the students to exercise their freedom

of religion and ensures their protection against school rules
which may prohibit this freedom or when they are forced
to follow school rules against the religious beliefs.

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SECTION 6

STUDENT CONDUCT AND DISCIPLINE

University regulations on student conduct and discipline are

intended to develop and maintain a healthy school atmosphere
conducive to the promotion and preservation of academic freedom and
effective teaching and learning process.

Character formation, however, is the business and responsibility

of the student himself. He should be convinced that the good character
he builds today will serve him well for the rest of his life.

Students are expected to practice proper behavior and decorum

such as refined manners, discipline, courtesy, proper attire, refined
speech, honesty, and respect for authority at all times and all occasions.

The rights of the University to impose sanctions against improper

student conduct rest on its inherent and primary obligation to
- exemplify moral values, ethics and ideals;
- protect its property and the property of the members of the
community;
- protect the health of persons in the academic community
and ensure their safety;
- preserve peace and ensure orderly procedures;
- protect its good name as an educational institution; and
- maintain and strengthen student morale.

The students shall, at all times abide by all the laws of the country,
the Manual of Regulations for Private Higher Education (MORPHE)
law, all Commission on Higher Education (CHED) memoranda and all
rules and regulations of the University.

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6.1 Proper Decorum

Good manners, right conduct, refined language and behavior are

the distinctive marks of a University of Mindanao student. The
University of Mindanao, cognizant of its role in value formation,
herein defines the proper decorum it expects from everyone in
the academic community.

6.1.1 On Campus Behavior

A. Campus Cleanliness and Respect for Property

A.1 All students are expected to cooperate with
the administration in maintaining a clean and
wholesome campus environment. Students
are also expected to respect and preserve other
peoples’ property.

A.2 In view of these, the following acts shall be

considered violations of this policy:

A.2.1 Vandalism which includes writing and

posting of names or graffiti on walls,
chairs, tables or any other school
property;
A.2.2 Indiscriminate throwing of chewing
gum or sticking/pasting the same to any
school property;
A.2.3 Destruction of school property and
property of others;
A.2.4 Playing with electrical gadgets such as
switches, circuit breakers fire alarms and
the like; and
A.2.5 Improper use of facilities in restrooms/
toilets which result in wastage or
malfunction thereof.

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B. Students Prescribed Attire Inside the Campus

B.1 There is no school uniform for the students
however, they are enjoined to observe prescribed
school attire which are as follows:

B.1.1 For Male Students

B.1.1.1 Short-sleeved/long-sleeved
shirt.
B.1.1.2 T-shirts with sleeves and
with no offensive prints or
symbols/language.
B.1.1.3 Clean shoes (leather, rubber
or other materials) but not
sandals or slippers.
B.1.1.4 Hair must be kept neat and
clean. Long hair must be in
ponytail.
B.1.1.5 All kinds of body piercing is
not allowed.
B.1.1.6 All custom-made pants except
those that are torn, unstitched
or with untrimmed edges;
no student wearing shorts is
allowed to enter the premises.

B.1.2 For Female Students

  Female students are required to
wear decent attire which means none of
the following:

B.1.2.1 Dresses/blouses which

are halters, tube, strapless,
backless, with plunging
necklines or spaghetti straps.

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B.1.2.2 T-shirt with offensive prints or

symbols/language.
B.1.2.3 Micro-mini skirts/dress,
shorts.
B.1.2.4 Pedal pushers or leggings
worn with t-shirt.
B.1.2.5 “Bakya”, rubber slippers, flip-
flops or “tsinelas”.
B.1.2.6 All kinds of body piercing
except earrings (limited to one
pair only).
B.1.3 Gender-inappropriate attire which
includes use of make-up for male
students.

C. Policy on School ID

C.1 Every student shall be required to wear the official

ID at all times upon entrance and while at the
University premises. All students are enjoined to
have their ID validated at the Admissions Office
at the start of every semester.

C.2 The ID card is strictly non-transferable.

C.3 The ID card must not be altered/mutilated.

C.4 Students without ID card shall not be admitted

in class unless they present to their teacher an
affidavit of loss or their Form 1 or Temporary
Permit to enter from OSA.

C.5 Administrators, faculty, and security officers are

expected to implement the school ID policy.

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6.1.2 On Classroom Behavior

A. Arrive in classes on time.
B. Put off cell phones or put them in silent mode. Refrain
from texting during class hours.

C. Listen attentively to lectures.

D. Avoid chatting with seatmates.

E. Be polite in approaching or answering faculty.
F. Participate actively in class discussions.
G. Avoid heckling or causing any disturbance inside the
classroom.
H. Avoid unnecessary comments during and after
lectures/discussion/recitations.
I. Offer to clean the blackboards/whiteboards and clean
erasers.
J. Observe courtesy and politeness by greeting faculty as
a sign of respect.
K. Make frequent use of “Please, Thank You, May I beg
your pardon, and Excuse me, Please, May I?.
L. Stand at attention when the University song is sung.
Join the class in singing of the same.
M. Be always ready with quiz papers (1/4, 1/2 sheets of
paper) or worksheets.
N. No eating and drinking inside the classroom.
O. Always bring the needed notebooks and books inside
the classroom.
P. No wearing of caps/hats inside the classroom.
Q.
No group actions like boycott of classes/
demonstrations against any issue, person or teacher is
allowed.
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6.1.3 During Convocations, Programs and Assemblies

A. Arrive on time.
B. Line up properly during registration time.

C. Listen attentively to speakers/lectures and take down
notes.

D. Participate actively during the open forum.

E. Avoid heckling, booing, hooting, making catcalls or
making unnecessary noise.
F. Turn off or put in silent mode cellphones.

6.1.4 Policy on “Clean As You Go (CLAYGO).”

All students and employees must observe “Clean as

You Go” everywhere in the campus including classrooms,
canteens, foodcourt, study areas, rest rooms and all other
facilities.

6.1.5 Outside the Campus Behavior

A. A college or any school has a dual responsibility to its
students. One is to provide opportunities for learning
and the other is to help them grow and develop into
mature, responsible, effective and worthy citizens of
the community.
B. UM compels students to keep the norms of conduct
expected of members of the academic community
whether in or off campus. Therefore, the University
exercises its power over its students for acts committed
outside the school and beyond school hours in any of
the following:
B.1 Violation of school policies or regulations
occurring in connection with a school-sponsored
activity off campus;

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B.2 Where the misconduct of the student involves his

status as a student or affects the good name or
reputation of the University;
B.3 Assaulting a teacher or another student;
B.4 Possession of or smoking marijuana, or other
prohibited drugs;
B.5 Seriously assaulting another person;
B.6 Hazing; and
B.7 Immorality or sexual misconduct.

B.8 Scandalous display of amorous behavior.

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SECTION 7

STUDENT FORUM PROCEEDING

Any student who has been found to violate any policy or rule
of the University shall be subjected to investigation and subsequent
punishment if found guilty after exhaustion of the due process
requirement.

The student may be investigated by the Dean of the College for

the commission of an offense which is directly under the jurisdiction
of the latter save those cases wherein there shall be no fair conduct of
investigation if handled by the Dean as there may likely be conflict of
interest. In such case, the Office of the Student Affairs (OSA) shall
cause the conduct of the investigation. The procedure set forth in this
policy shall be strictly observed in doing the investigation.

Commission of acts or offenses by the student as a consequence
of a violation of any policy or rule affecting the University shall be
investigated upon by the Head of the Office of the Student Affairs. In
the absence of appropriate provision which shall deal with the issue
to be resolved, the OSA may also promulgate its rules subject to the
approval of the University President as the case may warrant.

7.1 Forum Proceeding Against a Student as Respondent

7.1.1 College Committee on Student Conduct

A. Composition

There shall be a College Committee on Student

Conduct composed of the Dean of the College,
Program Head/Instruction Chair Coordinator or
Discipline Head, a faculty of the Program where the
student is enrolled and the President of the College
Student Government.

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B. Functions
B.1 To receive the copy of complaints filed against
the student respondent and enter the same in the
record book.
B.2 To schedule the date of the hearing and notify all
the parties concerned, the complainant and the
respondent with their witnesses as well as the
members of the said Board regarding the case to
be investigated upon.
B.3 To conduct the investigation observing the right
to due process in disciplinary hearings (Sec. 5,
Par. 5.4, UM Student Handbook).
B.4 To keep and maintain records of all complaints,
minutes of proceedings and resolution of the
case.

C. Jurisdiction
The College Committee on Student Conduct has the
jurisdiction over cases involving violations of college
policies.

7.1.2 University Student Conduct Committee

There shall be a University Student Conduct Committee

which shall be constituted and under the direct supervision
of the Head of the Student Affairs, composed of a lawyer
who is also a faculty of the school, the President of the
Faculty Supreme Council and the President/Chairperson
of the Council of College Student Government (CCSG).

A. Functions
A.1 To hear and preside over the complaints for
misconduct committed by a student against
another student or against the employee or the
school and such cases which shall fall under the
jurisdiction of the said body.

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A.2 To summon the parties and the witnesses to

appear before the committee on a specified date,
time and place as may be determined by the
same.

A.3 To send a written report to the OSA within a

reasonable time not exceeding 15 days from
the date of the investigation and hearing stating
the result of the investigation, indicating therein
the factual findings and recommendation by the
Committee for disciplinary penalty as the case
may be. A copy of the findings shall also be
given to the parties to the case.

B. Jurisdiction
Cases involving student discipline and those conducts
which adversely affect the University community as
contemplated under these rules shall be subject to
the jurisdiction of the University Student Conduct
Committee. Specifically, these include the following:

B.1 Any act that constitutes a violation of a University

policy or any rule which directly and indirectly
affects the general interests of the University
resulting to serious damage against the person or
property of an individual/University; and

B.2 Complaint against a student for the commission

of the following acts:

B.2.1 Acts which would distract and hamper

University activities, including service
functions and other authorized activities
of the school;

B.2.2 Violence and other acts of abuse

committed against a fellow student,
employees and administrative officials
of the university;

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B.2.3 Use or possession of ammunition,

firearms, explosives and the like inside
the campus;

B.2.4 Hazing;

B.2.5 Disruptive activities like preventing and

threatening a student or employee of the
University from entering the campus
or from attending classes or from
discharging his/her duties;

B.2.6 Drug dependency and illegal use,

possession, sale, manufacture,
distribution of prohibited, dangerous or
illegal drugs and misuse, possession or
effective control with intent to misuse of
the same; and

B.2.7 Scandalous display of amorous behavior.

B.2.8 Instigating or participating in concerted

activities leading to the stoppage of
classes;

B.2.9 Dishonesty which includes forgery or

alteration, misuse of records, cheating
during exam, telling a lie, use of faked
permits during examinations, wearing of
fake identification cards, using someone
else’s ID and submission of tampered
school records;

B.2.10 Acts of violence such as assaulting and

beating up students from another school,
infliction of physical harm upon the
person of a student or employee or any
person; and

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B.2.11 Acts violative of the University’s policy

and rules which are committed outside
the premises of the school which directly
affect the offender’s status as a suitable
member of the academic community.

7.2 Disciplinary Penalties

The University of Mindanao may impose the following

sanctions/penalties to students found guilty of acts of misconduct
enumerated under the rules:

7.2.1 Reprimand - a written warning that a commission of a

similar offense in the future shall be dealt with severely;

7.2.2 Suspension - a penalty which shall be imposed to deprive

a student of attendance in classes for a period of time not
exceeding 20% of the prescribed class days fortheterm,
semester or school year;

7.2.3 Exclusion - a penalty whereby the erring student is

excluded or dropped from the school rolls for being
undesirable and transfer credentials are immediately
issued;

7.2.4 Expulsion - an extreme penalty on an erring student

consisting of his exclusion from admission to any public
or private school in the Philippines and which requires the
prior approval of the Commission on Higher Education
(CHED).

7.2.5 Restitution - in addition to other penalties which

may be imposed, the University may also require the
student to reimburse or pay for damages, destruction or
misappropriation of school property.

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7.3 Grounds for Disciplinary Actions and Their Corresponding

Punishment.

Any student found guilty of the misconduct enumerated below

shall be penalized as follows:

7.3.1 Punishable by Either Immediate Exclusion or

Expulsion or Suspension Depending Upon the Gravity
of the Offense:

A. Gross misconduct which adversely affects directly

or indirectly the interests and/or the name of the
university or any of its official, employees, or student,
or result to serious injury to any school official,
employee or student or damage to his property.

B. Instigating or participating in concerted activities

leading to the stoppage of classes.

C. Preventing or threatening any student or employee

of the University from entering the campus or from
attending classes or from discharging his/her duties.
D. Drug dependency or addiction.
E. Selling and/or possession of prohibited drugs.
F. Hazing
G. Extortion
H. Plagiarism
I. Immorality or sexual misconduct inside the campus.
J. Stealing
K. Assaulting any member of the University community.
L. Forging or tampering with school records and forms.
M. Securing or using forged school records, forms and
documents.

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N. Defacing or mutilating school property, including

library books.
O. Vandalism.
P. Hooliganism.
Q. Drunkenness.
R. Other instances analogous to the foregoing.

7.3.2 Punishable by Other Disciplinary Sanctions

Depending on the Gravity of the Offense:

A. Discourtesy to any official or employee of the

University.

B. Fighting in-or-off-campus if the incident originated in

the campus.

C. Intoxication or consumption or bringing of intoxicating

liquor inside the campus.

D. Defacing or mutilating school property including

library books.

E. Gambling

F. Vandalism

G. Hooliganism

H. Cheating during examination

I . Smoking inside the campus

J. Using fake examination permits

K. Using borrowed examination permit ID or Form 1,

in which case both the lender and borrower shall be
punished.

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L. Loitering along corridors when classes are going on in

the rooms nearby.

M. Loud and distracting conversations and guffaw /

chuckle which disturb / disrupt classes.

N. Violating UM dress code.

O. Parking vehicles/motorcycles improperly.

P. Cursing, insulting or committing physical violence

against a visitor or employee of a supplier/contractor
of the University inside the campus or during a school
related activity outside the campus.

Q.
Disrupting classes and barricading classroom
entrance.

R. Refusing to identify a student who he/she knows has

violated a school regulation.

S. False testimony done during the hearing on the

charges against himself/herself.

T. Delivery of an offensively lewd and indecent speech,

which contains sexual descriptions.

U. Making bomb jokes.

V. Acts of misbehavior outside the campus which affects

the student’s status as a suitable member of the college
where he is enrolled or the name of the school itself.

W. Other instances analogous to the foregoing.

7.4 Requirements for Investigation

Investigation may be commenced by the members of the College
on Student Conduct Committee or by the University Student
Conduct Committee as the case may be. A quorum of the
members of the committee or the board must be satisfied prior to
the conduct of the hearing.
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7.5 Procedure

7.5.1 Filing of Complaint

A. A written complaint shall be filed against a student

before the Office of the Student Affairs or the Dean
of the College depending on the nature of the offense
committed specifying the act or misconduct and signed
below by the complainant;.

B. Upon the filing of the charge with the Office of the

Student Affairs or the Dean of the College, an entry
shall be made in an official entry book of these offices
mentioned kept for the purpose, specifying the names
of the respondents, complainant and witnesses, the
date of filing and the acts complained about.

7.5.2 Preliminary Inquiry

A preliminary inquiry shall be held by the Director of the

Office of the Student Affairs or the Dean of the College
within five (5) days upon the receipt of the complaint to
determine if the complaint is sufficient to call for a hearing.

7.5.3 Hearing

The hearing must be conducted following due process as

provided for in Sec. 5 Par. 5.4.

A. The Committee may in its discretion temporarily

postpone the hearing at any time to call other important
witnesses if necessary to adduce more evidence.

B. The student respondent can present his answer to

the accusations as well as the written evidence and
witnesses after the complainant has finished presenting
his allegations.

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7.5.4 Committee’s Decision

A. After listening to the testimonies of the complainant

and respondent and their witnesses, the Chair shall
request the respondent, the complainant and their
witnesses to leave the room so that the committee can
proceed with the deliberations and voting to resolve
the issue. Upon determining the explanations and
evidences presented, the committee may either dismiss
the disciplinary matter or deliberate on the misconduct
penalties.

B. The Chair of the Committee has to submit report on

the conduct of the proceedings to the Dean of the
college where the student belongs or to the Director
of the Student Affairs as the case may be. OSA then
forwards the report to the EXCOM who makes the
final decision.

7.5.5 Finality of Decision

A. The committee shall submit its factual findings of the

issue to the EXECOM who will deliberate and give
decision on the case in issue.

B. Any decision of the Committee or of a Dean, other

than expulsion, or suspension for more than 30
calendar days, shall become final and executory after
15 days from receipt of the decision by the respondent.
However, if within ten (10) days from receipt thereof
a motion for reconsideration of the same is filed, the
decision shall be final after 15 days from receipt of the
action on the motion for reconsideration.

7.5.6 Accountability for Failure to Submit

The complainant and the respondent shall be given
a written copy of the result of the investigation. The
members of the Committee who fail to submit the result of

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the investigation within ten (10) days from the conclusion

of the same, shall be required to explain in writing why
the Committee failed to comply with its obligation
to furnish the Dean or the Director of the Office of the
Student Affairs a written report of the case investigated
upon, after the Dean of the College or the Director of the
Student Affairs demands for the same.

7.5.7 Dean/Director Action

After reviewing the report of the Committee or Board, the
Dean or the Director of the Student Affairs must submit a
report to the Executive Committee (EXECOM) who will
made the final decision. If the report of the Committee or
Board is not substantially complete, the EXECOM, may
call for another investigation to verify matters not clear in
the written report.

7.5.8 Authority of the President

The penalty of suspension, exclusion or suspension
for more than 30 calendar days shall be vested with
the President. Likewise, the power to expel or exclude
students from the University is lodged solely with the
President.

7.6 Filing a Grievance/Complaint Against a Teacher or School

Personnel

The student grievance procedure provides a mechanism for

students to receive a fair hearing on issues of discrimination or
violation of rights. Although the college urges all students to
use informal means to resolve such complaints, students have the
right to be represented by legal counsel or other representation.
Resolution of complaints occurs at two (2) levels, informal and
formal. The students shall be assisted in resolving concerns first
at an informal level that includes meeting with the faculty/staff
member/student.

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7.6.1 Informal Process – Level One

A. A student who has a complaint shall attempt to resolve

issues and concerns directly with the individual with
whom he has a concern. If the student is unable to
resolve the issue on his own and wishes to further
pursue the concern, consult with the College Dean
or the Director of the Student Affairs and Alumni
Services as the case may be. The student will be
assisted in defining the complaint, understanding
the appropriate steps to be taken in completing the
grievance form by the year level adviser of the college
where the student belongs. A copy of College Policy
and procedures will be given to the student at this
time. The student will first be referred to the faculty
or staff member involved in an attempt to informally
resolve the complaint. The year level adviser will
coach the student on the most effective approach to
accomplish this in a productive manner.

B. When the student files his complaint, referral to the

Faculty or Dean’s appropriate supervisory personnel
shall take place. The Dean’s supervisory personnel
may mediate in the conference if the student makes
this request. The conference will take place within
seven (7) class days from the filing of the complaint.
The student will be notified in writing by the Dean’s
supervisory personnel of the determination of the
issues within three (3) class days of the conference.

7.6.2 Formal – Appeal Committee

If resolution is not attained to the student’s satisfaction,

the student may request to proceed to the next level.

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7.6.3 Formal - Level Two

A. The student must submit a written request to the Year

Level Adviser within ten (10) days of receipt of the
notification from the appropriate supervisory personnel
to have an appeal heard by an Appeal Committee. The
appeal committee shall be constituted by the College
where the student belongs or the Student Affairs Office
as the case may warrant.

B. The Year Level Adviser will notify the Dean or the

Director of the of the Student Affairs regarding the
student’s request to appeal the case to an Appeal’s
Committee and all of the evidence will be turned
over to the Dean’s or the Director’s office. He shall
appoint a faculty to serve as monitor and facilitator of
the grievance process as well as maintain all pertinent
materials/documentation. The Dean/Director shall
form the Appeals Committee, which will be made up
of the following:

B.1 Two (2) students selected from four (4)

nominations submitted by the College Student
Government;

B.2 Two (2) faculty members selected from

nominations by the College Faculty;

B.3 An Administrative Officer to be named by the

Director of the Student Affairs; and

B.4. If the grievance is against a staff member (and

not a faculty member), a classified staff member
selected by the UM Administrative Employees
Association (UMAEA). The members will be
selected in a manner to assure there is no conflict
of interest in terms of team membership or other
relationships that would potentially jeopardize
objectivity.

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C. The student and faculty/staff member will have the

opportunity to challenge members of the Appeals
Committee. Either party can make a challenge with
justification. The Year-Level Adviser will determine
if the justification is sufficient and appropriate to
warrant replacement.

D. The Year-Level Adviser will schedule the hearing at

a time when all parties are available and notify all
parties at least five (5) class days prior to the hearing.
All parties will receive written information in advance
of the hearing regarding all policies and procedures.
The notice will contain the following:

D.1 The date, time, and place of the hearing;

D.2 A copy of all relevant information regarding

the complaint including a description of
the complaint in sufficient details to enable
preparation of a defense against the charges;

D.3 Names of witnesses who will testify against the

faculty or staff member; and

D.4 All parties will be informed of the importance of

confidentiality of all information regarding the
grievance.

E. The Year-Level Adviser will convene the Appeals

Committee within five (5) class days from the date
of the official appeal of the student. The Year-Level
Adviser will serve as a neutral party in the hearing to
ensure that all parties are given equal opportunity to be
heard and will not vote.

F. The Appeals Committee will hear all evidence from

both parties and others that may have information
pertaining to the complaint.

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G. The student and the faculty/staff member shall have

the right to be assisted by someone (an advisor) of his/
her choosing but must notify the Year-Level Adviser
at least three (3) days before the appeal hearing of
that person’s attendance. The student and faculty/
staff member are encouraged to speak for themselves.
The role of the advisor shall be one of providing
direct advice and counsel to the student. Only under
exceptional circumstances would another person be
permitted to speak independently for the student or in
his/her stead, which would be approved in advance by
the Year-level Adviser.

H. The Appeals Committee shall submit, within five (5)

class days of the hearing, a written determination
of the grievance to the student and the faculty/staff
member. A copy of determination will be submitted
to the Office of the Academic Affairs.

7.6.4 Formal – Level Three

A. If the response of the Appeal Committee does not

resolve the grievance to the student’s satisfaction, the
student may request a final review by the Executive
Vice-President for Academic Affairs. The Executive
Vice-President for Academic Affairs will review all
documentation and the Appeals Committee’s response
and meet with parties involved, if needed. If the
EVP for Academic Affairs is not convinced with the
findings of the Appeals Committee, he shall constitute
the Personnel Disciplinary Board (PDB) within 48
hours from receipt of the findings. The student and
faculty/staff member will be notified in writing of a
final decision regarding the grievance within seven
class days from receipt of the Appeal Committee’s
response.

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B. If the respondent is a teacher, the PDB shall be a

five-man investigating panel, composed of the EVP
Academic Affairs as chairperson, and as members
representing management, the AVP for HRMD and
the Director for Guidance Services. Two (2) other
members are to come from the FSC or the FFCs of the
North and South as the case may be and the Faculty
Club President where the respondent belongs.

C. If the respondent is an administrative employee, the

PDB shall be composed of five (5) persons. Three
(3) shall come from the Management group while
two (2) shall represent the Employees group, one of
which should be the President of the UMAEA or his
authorized representative.

C.1 Issuance of A Written Notice

C.1.1 Within two (2) days after the constitution
of the PDB, the Chairperson shall cause
the issuance of a written notice to the
respondent of the particular act/s or
omission/s charged against him/her and
directs him/her to file his/her answer to
the charges against him/her within five
(5) days from receipt thereof. A copy of
said notice and answer shall be furnished
the complainant.

C.2 Formal Hearing

C.2.1 Within five (5) days from receipt of
the respondent’s reply, the PDB shall
schedule the formal hearing. Summons
shall be sent to the complainant, the
respondent and their witnesses. Parties
concerned are entitled to avail of the
services of the private counsel, if they so
desire.

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C.2.2 The proceedings shall be private and

confidential and shall proceed as simple
as possible and shall not be bound by the
technical/legal rules of procedures done
in courts of law.

C.2.3 The PDB shall complete its formal

investigation within ten (10) days.

C.3 Submission of Findings and Recommendation

After the conduct of the investigation, when

all the factual evidences are gathered to form
an accurate decision regarding the case in
issue, the PDB shall submit its findings and
recommendations to the EXECOM at least five
(5) days after the completion thereof.

C.4 EXECOM Final Report to the President

The EXECOM shall judiciously deliberate on

the report and shall immediately forward its
recommendation to the President for his final
action/approval.
The respondent employee shall be notified in
writing of the decision stating clearly the reasons
therefore.

C.5 Motion for Reconsideration

The respondent employee shall be given three (3)

days within which to move for reconsideration of
the decision, after which the decision becomes
final.

The respondent employee may contest the

validity or legality of the decision as provided
by law.

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7.7 Student Forum Proceeding for Verification of Complaints by

a Student as Complainant

Students can ventilate their views and complaints on University

affairs and to seek redress from conditions which they perceive
to be threats to them.

In order to promote a wholesome conducive atmosphere of

learning and to preclude student mass action and boycott of
classes which result in loss of credit on the part of the students,
the University has installed a mechanism for receiving and
resolving grievances and complaints of students.

The forum shall be available only to bona fide students of the

University.

Grievance Panels shall be organized emanating from the

Dean and the Administration levels with their corresponding
jurisdiction as follows:

7.8 Dean Investigative Panel (in each college) and /Director

Investigative Panel (in each branch)

7.8.1 Composition

There shall be a Dean/Director Investigative Panel

composed of the Program Head, Head of the Office of
Student Affairs, the president of the Faculty Club where
the teacher belongs, president or officer of the College
student government and a Faculty Member of the College
where the complainant student is enrolled.

7.8.2 Jurisdiction

The Dean/Director Investigative Panel shall have

jurisdiction over the following cases:

A. Complaints related to instructional competencies of

the Faculty;

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B. Complaints regarding the conduct of a teacher

committed inside and outside the classroom and or
within and without the University that seriously affect
the student’s academic performance, destroys his/her
enthusiasm or hamper his/her intellectual, emotional,
psychological, spiritual and physical development;

C. Failure of the teacher to attend to the needs of the

students that leads to actual damage suffered by the
latter on account of non-compliance of a requirement
or failure to address a deficiency in compliance
with academic requirements due to malicious or
unjustifiable refusal of the teacher to attend to the
student’s concern;

D. Matters pertaining to class activities that may subject

the students to difficulty resulting to damage against
his person, property and dignity;

E. An act of a teacher, a non-teaching employee or any

person that transgresses the rights of the students
recognized by the school, CHED and the Philippine
Constitution;

F. Problems on the poor attendance and tardiness of the

Faculty or non-teaching employee whose performance
had prejudiced and jeopardized the interests and rights
of the students to quality and effective services; and

G. Other instances analogous to the foregoing.

7.9 Personnel Disciplinary Board/UM Administrative

Disciplinary Board

The Administrative Disciplinary Board shall be constituted to

hear an appeal or request for review of the decision done below
if the person complained against by another student is also a

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student. Its composition shall be determined by the Academic

Affairs Head. However, the Personnel Disciplinary Board shall
hear cases on appeal or for review in the event that the respondent
thereof is a teacher or an employee of the University. The Board
shall be composed of Academic Affairs Head as the chairman,
HRMD Head and Student Affairs Director as representatives of
the management and the officer of the Supreme Faculty Council
/ Federation of the Faculty Council of the branches as the case
may be.

7.9.1 Functions

A. To review the factual findings of the Dean/Director
Investigative Panel in case of an appeal.
B. To review the written report of investigation regarding
faculty against a student or against the employee or
the school and such cases which shall fall under the
jurisdiction of the said body.
C. To summon the parties and the witnesses to appear
before the Board on a specified date, time and place as
may be determined by the same.
D. To send a written report to the President within a
reasonable time not exceeding 15 days from the date
of the investigation and hearing stating the result of the
investigation, indicating therein the factual findings
and recommendation by the Board for disciplinary
penalty as the case maybe. A copy of the findings shall
also be given to the parties to the case.

7.9.2 Jurisdiction

A. The Personnel Disciplinary Board shall act upon the

written report submitted to the same by the Dean
Investigative Panel and may review on appeal the
findings of facts and the recommendation submitted
by the same body mentioned above.

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B. The Personnel Disciplinary Board may also hear

for the first time, issues pertaining to College affairs
and activities and other problems that affect the
students which are not within the ambit of the Dean’s
Investigative Panel’s jurisdiction.

7.9.3 Procedure
A. The following disciplinary procedures shall be
observed in the investigation and hearing of cases
submitted before the two (2) investigative panels:
A.1 Filing of Complaints
A.1.1 The student shall prepare a written
complaint in clear and concise terms,
bearing his/her signature or by the duly
authorized representatives of existing
classes and/or by the legitimate student
organization.
A.1.2 It shall be filed with the appropriate
investigative panel. If the student
complainant has any reservation as to the
credibility and impartiality of the Faculty
Investigative Panel it being composed
of the teachers who can influence the
fair conduct of the investigation, he/
she can request instead the Office of the
Student Affairs to conduct preliminary
investigation, henceforth, the said case
shall be submitted to the University of
Mindanao Conduct Committee if the
complaint is found to be with basis.
A.1.3 The students, or classes or legitimate
student organization, filing the
complaint or grievance shall be known
as “complainant”, and the party against
whom they are complaining is referred to
as the “respondent”.

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A.2 Preliminary Investigation

A.2.1 Upon receipt of the complaint and/or

grievance, the Dean of the College or
the Director of the Office of the Student
Affairs as the case maybe, shall conduct
a preliminary investigation to ascertain
whether an offense or a violation of any
UM policy has been committed. Direct
parties to the case shall be notified in
writing and shall be directed to appear
before the Dean or the Director for an
investigation which should be held not
later than three (3) days from receipt of
the complaint and/or grievance, at such
time and place specified in the notice.
The proceeding shall be confidential,
and only the members of the panel,
the parties and their witnesses shall be
permitted to be present.

A.3 Hearing

A.3.1 If after the preliminary investigation,

it can be established that there is a
sufficient reason to pursue the conduct
of a formal hearing on the complaint, the
following rules must be observed and
followed:

A.3.1.1 The Dean/Director shall

forward the case to the
Investigative Panel within five
(5) days from the date of the
hearing;

A.3.1.2 The Investigative Panel

shall set the date of the
investigation;

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A.3.1.3 Parties shall be served with

the copy of the charges
and shall be notified of the
schedule of the hearing. The
“complainant” may appear
alone or with a friend or even
with the assistance of any
lawyer;
A.3.1.4 If the complaint is filed by a
class or legitimate student
organization, an officer or
the officers of the class or
legitimate student organization
may be admitted together with
a lawyer representing the
class or legitimate student
organization. However, in
order to avoid disorder, the
class or student organization
may be heard through an
authorized spokesman only,
aside from the lawyer or friend
unless there is a need for other
students present to be heard;
A.3.1.5 The proceedings during
the investigation shall be
recorded and the decision
of the said body shall be
reduced in writing to be
signed by the complainant
and the respondent, the party
or parties assisting and the
members of the Investigative
Panel concerned;
A.3.1.6 The complaint or grievance
shall then be deemed resolved
and terminated once there is a
recorded decision, settlement
or solution;
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A.3.1.7 A copy is kept on file with the

Office of the Student Affairs
(OSA) the Dean’s Office and
the Head, Academic Affairs;
and
A.3.1.8 In no case shall the hearing
last beyond one month from
the date it was commenced.

A.4 Dean’s Investigative Panel’s Decision

A.4.1 The Dean’s/Director’s Investigative

Panel shall submit to the Office of
the Academic Affairs the result of its
investigation within two (2) weeks after
the termination of the hearing and shall
include its recommendation which shall
be supported by factual and legal bases.

A.5 Dean’s Action

A.5.1 Upon receipt of the report of the Dean’s/
Director’s Investigative Panel, the Dean
may approve, reject, or cause the conduct
of a new hearing for the presentation of
new evidence and reconsideration of
the decision should the latter find the
decision erroneous and tainted with
irregularity and bias.

A.5.2 Thereafter, he shall be required to submit

before the Personnel Disciplinary Board
his written decision and recommendation
of the case substantiated by the factual
findings, taken from the report of the
Dean’s/Director’s Investigative Panel
within ten (10) days from his receipt
of the same, unless for some important

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The University of Mindanao Student Handbook

justifiable reasons, an extension of time

shall be sought for. However, a request
for extension for the submission of the
report shall be communicated to the
administration in writing before the
expiration of the period set as deadline
for its submission.

A.6 Appeal for Review

A.6.1 In the event that no settlement or

decision is reached in the Dean’s level,
or if the parties are not satisfied with the
Dean’s Investigative Panel’s decision,
the parties can make an appeal to the
Administration through the Office of
the Academic Affairs within five (5)
working days, after the decision has been
reached, either of the parties may serve
a notice of appeal to the Administration.
The decision of the Dean Investigative
Panel shall be reviewed on the basis
of the forwarded documents from the
Chairman of the Dean’s Investigative
Panel.

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Student Handbook The University of Mindanao

SECTION 8

GUIDELINES IN CONDUCTING PROGRAMS/ACTIVITIES

8.1 Procedures for Seeking Approval of Activities

8.1.1 If the program is held within the University premises,
application forms shall be secured from the Office of the
Student Affairs (OSA).
8.1.2 If the program is held outside the University premises,
a permission letter shall be submitted to the Office of
the Academic Planning Services with the following
endorsement and attachments:

A. Endorsement
A.1 Class President
A.2 Adviser/Moderator
A.3 Dean of the College (where majority of the
students belong)

B. Attachments

B.1 List of Participants

B.2 List of Officers
B.3 Itemized Budget
B.4 Insurance Coverage
B.5 Notarized Waiver and Quitclaim
B.6 Parents Consent
B.7 Itinerary
B.8 Registrar’s Certification that they are officially
enrolled

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8.2 Selling of Tickets and Other Fund Raising Measures

8.2.1 The letter shall be addressed to Head of Operations and

signed by the following:

A. President of the Organization;

B. Adviser/Moderator;

C. College Student Government President;

D. Dean of the College of the Host or Sponsoring

Organization;

E. Community Extension Center Director (for community

extension activity);

F. Office of the Student Affairs;

G. Head - APS and

H. The host/sponsor must submit a letter requesting the

approval which shall contain the following:
H.1 Name of Host/Sponsoring Organization;
H.2 Name of the President (Host) with signature;
H.3 Name(s) of the adviser(s) with signature;
H.4 The exact number of tickets to be sold;
H.5 The purpose of the fund raising activity; and
H.6 The financial statement of their previous fund
activity or of their proposed financial target;

H.7 Provision for a post activity evaluation under

the guidance of OSA. This shall include the
liquidation of expenses presented in an officially
audited form and accompanied by official
receipts.

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8.2.2 Evaluation Forms are available at the OSA.

8.2.3 Any irregularity or anomaly found shall be grounds for

severe disciplinary action on the officers, organization,
proponents and those directly responsible for the activity.

8.3 Guidelines for the Use of the Audio-Visual Rooms and other
Facilities

The University has two (3) AV Centers, one (2) in Bolton

Campus and the other one (1) in Matina Campus and an
auditorium which can be used by the students and employees
for events that will require multi-media services. For bigger
affairs, the University offers its two (2) gymnasia at Bolton and
Matina Campuses.

8.3.1 Guidelines

A. No one is allowed to use the facilities without the

required permits.

B. Students shall not be allowed to enter the facility

without an accompanying faculty member.

C. Users of the facility are expected to observe total

cleanliness and orderliness. The instructor concerned
shall be responsible for the conduct of the students.

D. Food and drinks are not allowed inside the facility/

centers.

E. Any damage and/or loss of property shall be the

responsibility of the requesting party.

F. Bringing of office furniture and equipment must have

prior approval from the Head, Operations.

G. Students shall observe the proper use of the air-

conditioned rooms. Rooms must not be left open.
Users must refrain from frequent switching of
temperature control.
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8.3.2 How to Make Reservation

A. Secure approval using the SRF which are available at

Accounting Department/ Quality Management Office
for Bolton Campus and Audio Visual Room (GET
Building) for Matina Campus.

B. Follow procedures in “Guidelines in Conducting

Activities/Program.”

C. Upon approval, give one (1) copy to the Supervisor of

the facility requested and one (1) copy to the entrance
guard and Maintenance Office.

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Student Handbook The University of Mindanao

SECTION 9

ACADEMIC PROGRAMS

9.1 Post Graduate : Doctor in Business Administration

PhD in Linguistics @
Doctor of Education
PhD in Education @
Doctor in Public Administration
PhD in Criminal Justice
PhD in Management

9.2 Graduate : Master in Business Administration 3

Master in Engineering @
Master in Environmental Planning @
Master in Management
Master in Public Administration @
Master of Science in Social Work (SW)
Master of Social Work (non-SW)
Master of Arts in Education 3
Master of Science in Criminal Justice
Master of Science in Economics
Master in Library and Information
Science

9.3 Undergraduate Programs

Accounting Education : BS in Accountancy 3
BS in Accounting Technology
Architecture and Fine : BS in Architecture 3
Arts Education Bachelor of Fine Arts
  major: Painting
Business Administration Education
  : BSBA Business Economics 3
BS in Entrepreneurship
BSBA Financial Management 3
BS in Legal Management

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The University of Mindanao Student Handbook

BS in Real Estate Management

BSBA Human Resource Management 3
BSBA Marketing Management 3

Criminal Justice : BS in Criminology 3

Education

Teacher Education

  Elementary : BEED Generalist 3

BEED Special Education 3
BEED Pre-School 3

  Secondary : BSED English 3

BSED Filipino 3
BSED Mathematics 3
BSED Biological Science 3
BSED Music, Arts & PE 3
BSED Social Studies 3

Engineering Education : BS in Chemical Engineering 2

BS in Civil Engineering 2
BS in Computer Engineering 1
BS in Electrical Engineering 4
BS in Electronics Engineering 1
BS in Mechanical Engineering 3

: BS in Forestry
   Environmental Studies
BS in Environmental Science
BS in Agro Forestry

   Legal Education : Bachelor of Law

    Arts & Sciences : AB Political Science 3

Education AB English Language 3
BS in Psychology 3
AB Mass Communication 3
BS in Chemistry
BS in Mathematics
BS in Physics

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Student Handbook The University of Mindanao

BS in Social Work
BS in Biology
AB Multimedia Arts

Computing Education: BS in Computer Science 3

BS in Information Technology 3

BS in Information System
Bachelor of Library and Information
Science

Health Science : BS in Nursing

BS in Midwifery

Hospitality Education: BS in Hotel and Restaurant

Management 2

BS in Tourism Management

9.4 Technical : Caregiving NC 2 (786 hrs)

(TESDA Accredited) Automotive Servicing NC 2
(670 hrs with driving lessons; free
training on BRIGGS and STRATTON
engines)
Electrical Installation Maintenance
NC 2 (510 hrs)
Consumer Electronics
  Servicing NC 2 (569 hrs)
 (AM/FM, Audio and Video Equipment
TV, VHS, VCR, Cable System,
Computers and Cellphone Repair)

9.5 Basic Education : Elementary (Grade 1 to Grade 6)
High School (Year 1 to Year 4)

Legend : 4
- Level 4 Reaccredited Status
3
- Level 3 Reaccredited
2
- Level 2 Reaccredited
1
- Level 1 Formal Status
@ - Candidate Status

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The University of Mindanao Student Handbook

SECTION 10

UNIVERSITY OFFICIALS

10.1 Board of Trustees

Chairman of the Board Guillermo P. Torres, Jr.
First Vice-Chairman Edward C. Go
Second Vice-Chairman Edwin P. Torres
Treasurer Pedro B. San Jose
Members Jesus G. Dureza
Delia E. Dango
J. Melchor V. Quitain
Leocadio S. Nitorreda
Darlene Magnolia A. Custodio
Julian R. Rodriguez
Corporate Secretary/Member Manuel S. Nitorreda
Assistant Corporate Secretary Edgardo O. Castillo

10.2 ACADEMIC AND NON-ACADEMIC OFFICERS

President Guillermo P. Torres, Jr.
EVP-Operations/QMR Gloria E. Detoya
EVP-Academic Affairs Pedro B. San Jose
SVP-Academic Planning and Services (Branches) Eugenio S. Guhao, Jr.
SVP-Treasury Department Sandra G. Angeles
SVP-Information and Communication
Technology Center/DQMR Edgardo O. Castillo
VP-Physical Plant Management and
General Services Felicisimo V. Ramos
VP-Student Personnel Services/Records and
Administration Center Carmencita E. Vidamo
VP-Academic Planning and Services (Main) Ronald V. Amorado
VP-Special Assistant to the President Felix A. Maceda
Purchasing Officer Jean B. Albutra
AVP-Research and Publication Center Ma. Linda B. Arquiza

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Student Handbook The University of Mindanao

AVP-Human Resource Management and

Development Maria Paz T. Dabon
AVP-Business Development Office Reynaldo C. Castro
AVP-Physical Plant Management and
General Services Ruben F. Erickson
AVP-Learning and Information Center Virginia I. Caintic
Dean-College of Accounting Education Esterlina B. Gevera
Dean-College of Architecture and
Fine Arts Education Iluminado D. Quinto, Jr.
Dean-College of Arts and Sciences Education Khristine Marie D. Concepcion
Dean-College of Business Administration
Education Vicente Salvador E. Montaño
Dean-College of Criminal Justice Education Carmelita B. Chavez
Dean-College of Teacher Education Ruby A. Serrano
Dean-College of Engineering Education Charlito L. Cañesares
Dean-College of Legal Education J. Melchor V. Quitain
Dean-College of Nursing Education Ofelia C. Lariego
Dean-College of Hospitality Education Gypsy Mae B. Casurao
Dean-College of Computing Education Ramcis N. Vilchez
Dean-Graduate School Eugenio S. Guhao, Jr.
Director-Technical School Gerardo J. Salas
Principal- Basic Education Jenelyn I. Rosendo
Director-Instruction Pedrito Castillo
Director-Student Assessment Melvin B. Manayon
Director-Guidance Service and Testing Center Ethel R. Rosete
Director-Office of Student Affairs Deborah C. Diamante
Director-Community Extension Center Sitti Rogaiya L. Apadan
Director-Sports Development Center Joaquin P. Sarabia
Director-HR Development Center Michelle Y. Acledan
Director-Center of Health Services Othello V. Enoveso
Chief-Cashiering Office Roqueline A. Valenzona
Chief-Internal Audit Office Neri B. Filipinas
Chief-Student Accounting Office Clarencio P. Ibea
Chief-Security and Safety Office Candido O. Suralta
Budget Officer Zenaida T. Sablay
Chief, Physical Plant Maintenance Jaime B. Nini Jr.
Property Custodian Roel L. Darunday
Media Relations Officer Amalia B. Cabusao

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10.3 DIRECTORS OF UM BRANCHES

Tagum Fely D. Rabaca
Panabo Evelyn P. Saludes
Peñaplata Alberto M. Condes
Ilang-Tibungco Julieta C. Pernes
Digos Tessie G. Miralles
Bansalan Viola P. Buenaventura
Guianga Matias L. Mercado

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Student Handbook The University of Mindanao

UNIVERSITY HYMN

Glory to UM
Light of the Southern Skies
Guide to the thousands who’ve come to thy halls
Seeking the wisdom
The knowledge thou hast
To offer to young and seasoned alike

Ever with faith in thee

We’ll never cease to see
That thy name shall always ring with glory
Honor to UM, our Alma Mater dear
UNIVERSITY OF MINDANAO.

TANGLAW KA UM

Tanglaw ka UM sa Timog Mindanaw

Gabay ka sa aming mga kabataan
Hanap namin ay talino’t karunungan
Sa iyo ay makakamtan

Pananalig sa iyo ay di magbabago

Mamahalin namin lagi pangalan mo
Dakilang UM ang Alma Mater ko
UNIBERSIDAD NG MINDANAW.

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The University of Mindanao Student Handbook

UM LOYALTY MARCH

With loyal hearts and purpose true

And with a spirit ever new we sing to thee
In joyous harmony we lift our voices clear to thee
Our Alma Mater dear

UM beloved to thee we pledge you loyalty

We’ll strive to live up to thy name
Thy honor is our aim
Though we may wander far and wide
We’ll cherish thee with pride
Thy noble aims and spirit bright
Our guiding light

UM beloved in thee our hopes and faith abide

Thy standard banner waving high
Inspires us to the sky
With steady steps and steadfast minds
Our loyalty aims defined
With thee to guide will we have won
We will march on.

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