Nonimmigrant Visa Process Map

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Step 1: Prescreening Team Leader
generates at 6:30 a.m. the list of Prescreening LES adjusts NIV workstation defaults
Load cases into NIV system by clicking Applying for L visa Applying for F/M visa Applying for H/O/P/Q/R/CW visa Applying for J visa Applying for B1/B2, C1/D, E, I visa
interview appointments booked two Greeter prints CEAC barcode stickers TL provides printed barcodes Interpreter will collect all Collect/Organize all authorized/approved Next business day, Processing Team TL/DTL check and inform ACO of total
Greeter returns list and based on the cases being preloaded (e.g. Visa class Place the cart/s inside the NIV workroom on/
business days from today through the TL forwards list to greeters via (which are grouped by timeslot) “Load” button in NIV CEAC Load screen authorized/approved passports at interviewing windows and Collect all the trays and LES will get the cart/s with number of printable cases, cases with
using the appointment list. code: B1/B2, Source code: GSS) and scans barcodes
email and provides provides barcodes to Team B1/B2 Taiwanese passport Click dropdown annotation no. 90 before COB (make sure that no passport left at
Atlas database. Barcodes are printed through the to Prescreening LES assigned to once a batch of 30 (or less) barcodes or one passport/s at the officers’ bundle in set of ten(10) and place in large place them on a cart. authorized passports from the pending clearances and breakdown of
into NIV CEAC Load screen to load/enter the the interviewing area before end of the day.
printed copy. Leader at 7:30am. preload cases in NIV system. sheet of barcode stickers were scanned. holder w/o national ID. Window. passport trays.
GSS barcode printer. CEAC record. workroom. each foil printer.
Ask for Form I-797 and staple it at the back of the Ask for Form DS-2019 and staple at the last
Ask for Form I-797, change visa expiry
passport. Click on annotation #1, retain max validity of Ask for Form I-20. For principal applicant, put page of Passport. For Student Trainee, Change nationality to XXX, Change entries to 1 and Max. Validity to 3. Click
as per I-797. For Dependent app, get B1/B2 Chinese passport
60months. Associate Petition, indicate PIMS expiry date of in annotation (Sevis#, School, City and State). Scan Training Plan. dropdown annotation 14 (22 CFR….). Ask for one extra 2x2 photo (meeting photo
copy of PA’s visa, put PA’s name in holder. Fill out correction slip( yellow for bio-page TL/DTL distribute and assigns
3 years minus 1 day from application was received. For For dependent applicant: put in annotation Re-enter case and enter Scan passport barcode for
requirements) and Put it inside zip lock and staple it on the last page of passport. Error? Check passport bio-page
(PA name, Sevis#), follow visa expiration of annotation, change visa expiry as per error and pink for non-essential info error) and Set printer settings priority/regular cases to
CEAC applicant Blanket petition, get 3 copies of form I-129s and click on case notes. Y
cases to print
On the day applicant shows up for his/her inter- Change “Visa Class” field in ac- place case in Ops spoiling box. information vs. NIV window.
Edit other fields in NIV App Info screen PA. If Program Start in 30 days, annotation PA’s visa. Associate Petition. If petition printer/s.
name matches CEAC record not CEAC records Annotation 112. Fill out blue form for Processing Fee,
view, at Step 1 Prescreening Window, (i.e. visa expiration, annotation) cordance with applicant’s Enter interview date on Open loaded cases in NIV Ap- Y “Valid 30 days …”, If returning student, put in will not start in 10 days, annotate “ B1 Domestic N
with the name in Y Y found?
previously loaded instruct to pay fees at Cashier and return to window with Ask for Employment Contract and copy of employers’ passport bio page; Click dropdown
Prescreening LES obtains passport (affixed with in accordance with visa class selected purpose of travel. Refer to “Appointment Date” field. plicant Information screen. Case notes “returning Student”. Valid 10 days…”. For H2B applicants that Applicant
barcode? in NIV system? receipt, stamp “received” on receipt and attached it on annotation no. 2 (if employer is a NIV holder) or 3 (if employer is an Amcit) and put the
barcode) from applicant. Purpose of Travel field. are working in Guam, put in “GUAM Line Chief/NIV Manager corrects Set date criteria “Date Printed “ in
by applicant. Priority printer collects cases from Scan and check status
Form I-129s. name of the employer; Put case notes (name of employer/ visa case number for Non Imm/ Print Cases Printable? Y Print visa QA tab and prints one (1) copy of list
WORKER” in annotation. error, issues and place case in in MRV.
N passport details for US Cit). Indicate too if with/without contract or if accompanied by em- Ops issued box.
N N in alphabetical order.
ployer or not. Scan documents into case. Remind about Wilberforce pamphlet. Ops issued box. N

Highlight barcode with

Load Barcode into the NIV. If barcode cannot be read but with valid DS-160 Check record in Separate cases from
orange. Case is for Transit Applicant Change visa class to C1 Line Chief places adjudicated and cleared Forward case to Line Chief for clearances
Remove/unclick applicant name NIV Applicant
confirmation page or CEAC record, cut readable barcode found on applicant’s DS-160 and verification during For B1 painters or cable laying, change visa class to B1 and visa validity to 60. cases in Ops issued box. printable cases.
from NIV CEAC Load screen and Summary screen. to be completed.
affix it on applicant’s passport or ask greeter to reprint barcode sticker with new DS160 no. prescreening or for turn If painter, put “Auxiliary Maintenance – Not Crew” in annotation. If cable
highlight barcode with orange. Flight Crewmember Retain C1/D visa class
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and affix it on the passport. If applicant has no DS-160, laying, put “Joining a cable laying vessel, not OCS” in annotation. Seafarer Applicant
Case is for verification during away, if seafarer.
Ask applicant to come back within an hour with a completed DS-160 online prescreening or for turn away, Spoil for
E1/E2 Visa Applicant If Principal Applicant, retain 60 months visa validity; If dependent, edit visa Refer issue to Line Chief/
application. If cannot come back within an hour, remove barcode and place it in a NIV Atlas if seafarer. Y re-print?
expiration date according to PA’s visa expiry date. Forward case to E visa LES. NIV Managers.
Request Slip for untagging of receipt. Return passport and provide instruction on how to w/ correct
Status “Open”/ For B1/ OCS, ask for Coast guard letter, scan it in NIV and insert to passport.
reschedule. Forward slip to Prescreening TL after done with window duties. seafarer
”221g” no show N Change visa class to B1, and Visa Validity to 60. If Coast guard letter has Y
guarantee
applicant? expiration date, change visa expiration date based on letter. If TWIC, scan If Principal Applicant, annotate with name of employer, LCA’s expiration date and ETA
letter? E3/ E3R Visa
TWIC letter into NIV, put “OCS” and “TWIC Letter Received” in annotation. Applicant case number; If dependent, annotate with PA’s name, name of employer, LCA’s

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expiration date and ETA case number, edit visa expiration date according to PA’s visa
Y
expiry date. Forward case to E visa LES. Courier representative checks Bundled visa issued passports with Scan Ds-232 in NIV Let the adjudicating officer Paste additional photo on Place printed v
Courier representative will receive
For B1 Yacht, change visa class to B1 and visa validity to 60. number of bundled visas if it one(1) copy of list to courier case. signs Ds-232 and place dry Ds-232 and place wet DS-232, manua
Check if applicant fills out correct DS-160 and is in correct timeslot. If not, enter case and sign the printer’s list.
Indicate original appointment date in Put “YACHT” in annotation. Enter case notes in NIV tallies with the printer’s list. Representative. seal on the signature. seal on the photo. for QA.
remarks:“wrong visa class or gender, for deletion” or “wrong timeslot, for reschedule”. I Visa Applicant
Edit “Appointment Date” field; NIV case remarks; refer to Case Remarks field if
and provide case information to Prescreening Team Leader for deletion of record. guarantee letter has Get Endorsement Letter issued by Company. If principal applicant, put in
enter new interview date. “Appointment Date” field in NIV
Return passport and provide instruction on how to reschedule. missing information or annotation the company name and country and retain maximum visa validity/
Applicant Summary screen.
For C1/D visa, retain visa class and visa validity. guarantee letter itself reciprocity. If dependent, put in annotation the Principal Applicant’s name,
is missing. company name and country and visa validity same with principal applicant.

Printer scans I-12

Obtain from applicant NIV Access Re- On the Applicant Information Ask where in the U.S. ap- the NIV case.
If applying as a group or family, cre- Go back to Applicant Infor- Check passport biopage
quest (green) Slip, if any, and forward screen, click CEAC Report and verify Scroll down and click “Data plicant will go to. If Guam, Ask purpose of travel to
ate group and associate cases. mation screen by closing the against NIV and make
slip to Prescreening TL when done information on CEAC Check” and “Bio Data Verified enter GUAM on Case determine visa class. Add case remarks - “cannot capture FP
CEAC Application Report screen. necessary corrections. Step 2: Biometrics Facilitator
with window tasks. with Travel Doc” buttons. Tag Field. Click “Bio Image” and check photo. If photo standards are not met, ask Ask Applicant to proceed to Verify name , DOB & gender, Capture due to un-healed wound”. Applicant will
Applicant Report screen. N TL/DTL accepts report and
Click “IA” Check”. Scan barcode at the back of fingerprints
applicant to provide a new photo and scan into NIV. Step 2 – Fingerscanning. conduct facial recognition. proceed to Step 3– Interview. Officer will emails final Priority printer will fill up and print the Priority printer surrender foils, dry seal, Priority printer generates reports, Forward used/unused foils, non-printable
applicant’s passport. issue 221G letter for applicant to return Priority printer collates Reconcile
workload to NIV PRINTED VISA REPORT, signed and for- wet seal, Ds-232 and 77C report to ACO collect copies of CWOPed visas and/or pending cases to Priority Printer
Y for Fingerscanning & Interview. all foils from each printer. unused f
Managers. ward to TL/DTL. officer. and print 77C report. to priority printer (end of the day).

Edit other fields in NIV App Info screen (e.g. visa expiration, If PIP applicant, ask for PIP guarantee letter, and stamp with PIP. Note in case
annotation) in accordance with applicant’s purpose of travel. remarks that letter is verified and note any discrepancies in signature and/or If expedited appointment, enter remarks on case.
After done with fingerscanning,
format. Step 3: Consular Officer TL/DTL pass referral case/s to NIV
Biometrics facilitator advises applicant
Interviews applicant. admin for return to CG’s office.
to proceed to Step 3 – Interview.

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