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    Document Control Procedure

    Uploaded by

    Heny Kusumawati
    This document describes the procedure for controlling documents at PT. DAEHAN GLOBAL. [1] It covers identifying records, determining record shelf lives, and storing and destroying records. [2] Records include documents required by ISO and environmental management standards as well as other company documents. [3] Records are stored safely and identified according to type and name. Access and storage time depends on the confidentiality and type of record.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd

    Document Control Procedure

    Uploaded by

    Heny Kusumawati
    347 views3 pages
    This document describes the procedure for controlling documents at PT. DAEHAN GLOBAL. [1] It covers identifying records, determining record shelf lives, and storing and destroying records. [2] Records include documents required by ISO and environmental management standards as well as other company documents. [3] Records are stored safely and identified according to type and name. Access and storage time depends on the confidentiality and type of record.

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    This document describes the procedure for controlling documents at PT. DAEHAN GLOBAL. [1] It covers identifying records, determining record shelf lives, and storing and destroying records. [2] Records include documents required by ISO and environmental management standards as well as other company documents. [3] Records are stored safely and identified according to type and name. Access and storage time depends on the confidentiality and type of record.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    347 views3 pages

    Document Control Procedure

    Uploaded by

    Heny Kusumawati
    This document describes the procedure for controlling documents at PT. DAEHAN GLOBAL. [1] It covers identifying records, determining record shelf lives, and storing and destroying records. [2] Records include documents required by ISO and environmental management standards as well as other company documents. [3] Records are stored safely and identified according to type and name. Access and storage time depends on the confidentiality and type of record.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    of 3
    At a glance
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    The key takeaways are that this document describes the process for controlling documents and records at PT. DAEHAN GLOBAL including identification, storage, destruction and changes made to documents.

    The purpose of this procedure is to describe the process of controlling the issue and changes made to documents PT. DAEHAN GLOBAL. Data kept on any electronic media is treated as a document.

    Controlled recordings include: a. Records requested by the ISO 9001: 2008 Quality Management System, ISO 14001: 2004 b. Environmental Management System, PP 50/2012 and PAS 99: 2012 SMK3. c. Other recordings requested by PT. DAEHAN GLOBAL or other related parties. The types of recordings can be in the form of, among others, Activity Implementation Reports, Work Drawings, Service Records and Computer Data.

    Company Chop

    1 PURPOSE

    The purpose of this procedure is to describe the process of controlling the issue and changes made to
    documents PT. DAEHAN GLOBAL. Data kept on any electronic media is treated as a document.

    2 SCOPE

    1.1 This procedure contains the following sections:


    1.2 Iidentification,
    1.3 determination of the shelf life,
    1.4 storage and destruction of records

    3 REFFERENCE

    3.1 ISO 9001: 2008 QMS Requirements, Clause 4.2.4 Control Records.
    3.2 Requirements for SML PP 50/2012, Collection of Data Elements 10 and Users.
    3.3 ISO 14001: 2004 SML Requirements, Clause 4.5.4 Control Records.
    3.4 PAS Requirements 99: 2012, Clause 7.5.3 Control of Documented Information.

    4 DEFINITION

    4.1 Records: containing information about the implementation of activity management systems.
    4.2 Record Keeper Personnel responsible for storing and maintaining records.

    5 PROCEDURE

    5.1 Record Identification


    5.1.1 Controlled recordings include:
    a. Records requested by the ISO 9001: 2008 Quality Management System, ISO 14001:
    2004
    b. Environmental Management System, PP 50/2012 and PAS 99: 2012 SMK3.
    c. Other recordings requested by PT. DAEHAN GLOBAL or other related parties.
    5.1.2 Record identification can use the number and / or date of publication of the recording, record
    name or form number.
    5.1.3 The types of recordings can be in the form of, among others, Activity Implementation Reports,
    Work Drawings, Service Records and Computer Data.

    5.2 Record Storage and Maintenance


    5.2.1 The Controller Document must specify the period of record keeping that will be stored and if it
    has exceeded the shelf life, then the record can be destroyed or extended its shelf life in
    accordance with the policies of the relevant Management Representative.
    5.2.2 Records must be stored on media that is safe and in accordance with the type of recording
    stored.
    5.2.3 As long as it is stored, records must be kept so that they are easy to read and retrieve to show if
    needed.
    5.2.4 Storage media must be identified according to the type and name of the recorded record.
    5.2.5 Records that are stored must be recorded on the Record List by the record keeper.
    5.2.6 For records that are confidential (such as: Medical Check Up Results, employee database, work
    accident investigation results etc.), access to storage is limited and labeled CONFIDENTIAL
    5.2.7 Standard document storage is 3 years for production records, and 10 years for documents and
    recordings for accounting and exim entities.

    455537836.doc
    Company Chop

    5.3 Record Destruction


    5.3.1. Before destroying the records, the record keeper made the Minutes Destruction and must be
    approved by the Deputy Management.
    5.3.2. Records that are destroyed must be recorded in the List of Destroyed Records).

    6 APPENDIX

    Appendix 1 – New and external controlled document flow chart

    New controlled
    document identified

    Y
    Is new
    document of
    external origin?

    Document produced in
    format as described in
    4.1
    Requirement for new /
    updated external document
    identified

    Document checked for


    accuracy by process owner/
    MR and approved

    Updated
    New copy of external Document forwarded to MR master
    document obtained for entry on to master document
    document index index

    Superseded document
    marked as “obsolete” if Controlled copies of
    retained new document
    released to relevant
    areas
    455537836.doc 2
    Company Chop

    Appendix 2 – Document change and obsolescence flow chart

    Requirement for
    change to controlled
    document identified

    Document changed by
    MR (or delegate)
    accordingly

    Amendments indicated in
    text by
    bold underlined (or
    alternative)

    Document revision table


    updated to include new
    issue status and summary
    of change

    Updated
    Controlled copies of
    Master document index master
    new document
    updated to reflect new document
    released to relevant
    issue status index
    areas

    Obsolete document
    removed and either
    destroyed or if
    retained, marked as
    “obsolete”

    455537836.doc 3

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