How To Complete USPS Form 1583 in Five Minutes PDF

How
to Complete USPS Form 1583 in Five Minutes

Anyone who wants to rent a PO box, or postal mailbox, in the United States must fill out Form 1583. This
form often looks confusing the first time you see it. This article helps you understand what USPS Form
1583 is for and how to fill it out properly for your mail forwarding service or PO box rental.

Why USPS Form 1583 Is Needed
In the United States, the U.S. Postal Service regulates how mail can be received and handled. USPS also
dictates required procedures for commercial mail receiving agents (CMRAs) like Xend USA, LLC to follow.
USPS Form 1583 authorizes a CMRA to receive mail on the customer’s behalf. The completed form is
required before anyone can give you a mailbox.

Filling Out Form 1583
In general, the form is broken down into three sections: the CMRA (Xend USA, LLC) information, the
mailbox applicant information, and optionally the business information.

The CMRA (Xend USA, LLC) Information (Boxes 3, 4 and 15)
This information is generally filled out by Xend USA, LLC, so you do not need to concern yourself with
this.
• Box 3: PMB (Private Mail Box) Assignment -‐ which will be given to you after approval of
application.
• Box 4: It simply shows to whom you are authorizing mail delivery.
• Box 15: If applicant lives overseas, the 1583 form needs to be notarized. Xend USA, LLC will
assist the mailbox applicant. Clear copies of the mailbox applicant’s IDs are required.

Mailbox Applicant Information
This is the information that you need to fill out. Most items are self-‐explanatory.
• Box 2: Write the full name that this mailbox will be receiving for.
• Box 5: Sign here to authorize us to receive restricted-‐delivery mail on your behalf.
• Boxes 6 & 7: Indicate the person who is applying for this mailbox. Normally, this is the same as the
person who is receiving mail for this mailbox (see box 2). Be sure to include a phone number where
you can be reached.
• Box 8: Write down the two IDs that you will use to proof your identity and the ID numbers. One
must be a photo ID. You can find a list of acceptable IDs at the end of this article.
• Box 16: Sign the form.

Optional Business Information
If you are linking a business to your mailbox, fill out boxes 9–14. Most boxes are self-‐explanatory except
for a few that are clarified below:
• Boxes 10a -‐ 10e: Add your business contact information. You may use your business mailing address
or registered agent address as well. Use your home address if it is a home-‐based business. This
information is only for VPM and USPS and is not available to others.
• Box 11: Indicate what product(s) or service(s) your business provides, such as “market research,”
“consumer products,” “clothing,” etc.
• Box 12: Enter each member or employee who will receive mail here. Although names must have
verifiable identification, we do not require you to provide a separate Form 1583 for each employee
unless requested by us.
Sending the Form 1583 Documents to Xend USA, LLC

1. Pickup: We can arrange pickup of the original copy (NOT a photocopy) of the form along with the
photocopied IDs.
2. By email: Scan the original copy of the form and your two IDs. These MUST be clear scanned copies.

Acceptable IDs
Two (2) forms of IDs are required. A photo ID such as passport, Driver’s license and proof of residency
document that shows applicant’s current address such as Voter, or Vehicle Registration, Residence
Certificate (Cedula).

Following is a list of acceptable IDs as listed on the form:
• Valid driver’s license or state non-‐driver’s identification card
• Recognized corporate ID (your work ID)
• Student ID
• Passport, alien registration card (aka “green card”), certificate of naturalization.
• Current lease, mortgage, or deed of trust.
• Voter or vehicle registration card, Residence Certificate.
• Home, health, or vehicle insurance policy
Social security cards, credit cards, and birth certificates are NOT acceptable forms of identification.

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Sending the Form 1583 Documents to Xend USA, LLC

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