Commingled Scenario – Storage Agreement with

Load out Process

System Access Information

This paragraph gives you the generic system access information needed to run this process.

System Landscape

System Landscape, this Process is built in

Solution Components used in this Process

SAP Agricultural Contract Management

Please check the currently valid system IDs and active clients on the tab strip SYSTEMS of this
process in the Demo Database.

Users

Predefined User Password Component

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Purpose

The commingled scenario uses storage agreements that are contracts between a company and a
vendor outlining the terms and conditions under which goods are stored. The process starts with a
Load-In that will determine if the load is going to be applied to a purchase contract, spot contract or
if the load is going to be part of the commingled stock. Once Load Data Capture is saved and the
load will be applied to commingled stock, then goods movement and application documents are
created automatically in the background. The process continues when the firm settle the 3rd party
goods that are in storage at a plant.

Process flow
1. Storage Agreement

2. Storage condition records

3. Capture Loads

4. Create, Release and Approve Settlement Document

5. Load out

6. Load out match

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 Storage Agreement Contract Capture
Use

Storage Agreement contract capture is the first step in the process. During storage agreement
contract capture, you define the terms and conditions between a company and a vendor under
which goods will be stored.

Procedure
1. Call up the transaction as follows:

System Menu Path SAP Easy Access  Agricultural Contract

Management  Contract Management 
Commodity Contract  Create

Transaction code WB21

2. Enter “STOA” for the Contract Type and press Enter

3. Enter the following data:

Field Data

TEW Type Standard

Purchasing Organization 0001

Purchasing Group 001

Company Code 0001

Plant 0001

4. Click on button - Copy

5. On Basic Data Tab enter the following:

Field Data and Explanation

Vendor <see master data>

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 External Number For example: Storage_Contract_XXX

The number can also be used as a search

criterion for trading contracts

Incoterms Purch DDP (determined automatically)

6. Click on button - Overview in the menu bar.

7. On Item Overview Tab enter the following fields:

Field Data and Explanation

Article/Material <see master data>

Quantity Ordered 1000 and the according unit of measure

defined by the system

Plant <see master data>

8. Click enter and then select the line and click - Display Item Details at the bottom

9. Select the Storage Items tab

10. Enter the following data:

Field Data and Explanation

Location Hierarchy <see master data>

Number of Free Days 0

Rates Locked 0

Include Storage Start Date YES (Select the checkbox)

Include Storage End Date YES (Select the checkbox)

Inventory Level Based Agreement NO (Do NOT select the checkbox)

Weight type G (Gross Weight)

11. Press Enter.

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12. Select DPQS Tab enter the following fields:

Field Data and Explanation

Schedule Name DPQS value schedule according to the material

– A discount premium quality schedule (DPQS)

specifies the quality characteristics to be
measured for a commodity, the acceptable
values for those characteristics, and any
discounts or premiums to be applied. The
DPQS also specifies volume adjustments to be
applied based on quality characteristics such
as moisture content and foreign material
content. The system uses the DPQS to
evaluate the quality of a load, determine
whether a load is of an acceptable quality, and
calculate the relevant discounts or premiums.
The results of the evaluation are used in the
contract application process (to match loads to
pricing trading contracts) and in the contract
settlement process (to apply relevant discounts
or premiums).

Timing At Contract – Determines when DPQS is

evaluated.

13. Press Enter and the Characteristics and Range Details should appear below

14. Click button - Save and you should come back to the Header Data View.

15. Take note of the just created Contract number in order to follow the next process steps:

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 16. Go to transaction WB22 using the field in the top left. The “Trading Contract Change”
window opens and your external number and the contract number should be already
entered.

17. Select -Search.

18. Go to the “Approval” tab and check the “Approval Indicator” box and your name and the
current date should appear below.

The associate responsible for processing a specific trading contract. You can configure
your system so that the logon user is defaulted as the responsible associate. This setting is
made in the settings for the trading contract type.

19. Click button - Save

20. Press button - Back to return to the SAP Easy Access Menu.

Storage Condition Records

Use

The condition records will determine the storage calculation(s). The storage condition records are
assigned to a storage agreement and will be used along the settlement process to settle storage
pricings.

Procedure
21. Call up the transaction as follows:

System Menu Path SAP Easy Access  Logistics  Materials

Management  Purchasing  Master Data
 Conditions  Other  Create

Transaction code MEk1

22. Enter “YPRD” for the Day graduate scale. Note that other condition types, especially for event fees
might be setup, but for PoC YPRD (day graduate scale) will be used.

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23. Press Enter and the create Day graduate scale Condition (YPRD): Fast Entry screen should
appear below

1. Enter the following data:

Field Data

TCNo Your storage agreement ID

Amount 10,00

Unit EUR

Per 1

UoM Kg

Valid From January 01, <current year>

Valid To December 31, 9999

2. Press Enter

24. Select the line item and click on - scales button.

25. The Scales screen should appear

1. Enter the following data:

Field Data

Scale quantity (line 01) 10

UoM DAY

Amount 10,00

Unit EUR

Per 1

UoM Kg

Scale quantity (line 02) 20

Amount 20,00

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 Scale quantity (line 03) 30

Amount 30,00

Scale quantity (line 04) 10000

Amount 50,00

26. Click button - Save

You have completed the assignment of condition record to a storage agreement

27. Select - Exit to return to the SAP Easy Access Menu.

Capture Loads
Use

Load Data Capture is one of the key functional areas within the SAP Agricultural Management
solution. It comprises the Load Data Capture (LDC) transaction and the Orchestration Framework
(OF) to streamline the capturing, on arrival or departure, of certain attributes of a purchased or sold
load. These attributes are used to determine whether a load conforms to the requirements of the
contract in a planned scenario, to select an appropriate contract to fulfill, or to generate a spot
contract or unassigned load in unplanned scenarios. Load Data Capture allows users to capture
weight, grade, and other logistical data for bulk shipments (both inbound and outbound) of
agricultural commodity products, while the Orchestration Framework oversees the generation of
follow-on documents.

Procedure
2. Call up the transaction as follows:

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 System Menu Path SAP Easy Access  Agricultural Contract
Management  Load Data Capture 
Maintain LDC

Transaction code /ACCGO/UIS_WC

3. Double click “Create LDC Object” on the left side

4. Enter the following:

Field Data

Application Instruction 07 (Accumulate to Store)

Storage Agreement/Item Enter the previously generated storage

agreement

LDC type Incoming

Event Unload

Mode of transport 01

Event location <see master data>

Storage location <see master data>

Material <see master data>

Vendor <see master data>

5. Click button
6. Double click in the LDC ID-field

7. Select Weight Details Tab and enter the following:

Field Data

Certification category 01

UoM Kg

Gross weight 300

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8. Select Analysis Details Tab and enter the following:

Field Data

Certification category 01

Analysis type 01

9. In case the Characteristics are not retrieved from the Master data please perform the following
steps:

1. Click on - Add Characteristics

2. Click on to select all Characteristcs

3. Click - OK

10. Enter the following for every line item:

Field Data

Characteristic Value1 Characteristic value (e.g.8)

Characteristic Value 2 Characteristic value (e.g.2)

Characteristic Value N Characteristic value (e.g.4)

11. Press Enter and check if all status-fields turn green - Succes

12. Click button - Save.

13. Select - Back

14. Note down the LDC ID for further reference: _____________

15. Select line and press - Select for Release

The status should turn into Released

16. Click button - Save

The status should turn into OF Excecution Successful

17. Select the line and press - Recovery Report to display Orchestration Framework Recovery
Report.

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18. Select the line and press - Document Flow to display the document flow of the automatic

document creation. You can note down the numbers of the reference document for further
references.

19. Select - Exit to return to the SAP Easy Access Menu.

Contract Application
20. Call up the transaction as follows:

System Menu Path SAP Easy Access  Agricultural Contract

Management  Contract Application 
Manual Application Workcenter

Transaction code /ACCGO/MWC

21. Double click Commingled in the “Application Workcenter” window

22. Enter the following data:

Field Data

LDC Object ID(s) Your LDC object ids

23. Press - Execute

24. Verify application line status text

Status shall be Storage what means that the loads got successfully assigned to a storage
agreement

25. Press Exit to return to the SAP Easy Access Menu.

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 Create, Release and Approve the Settlement
Document

Use
Refers to the process of settling the 3rd party goods that are in storage at a plant.

 Storage settlements can occur:

 Unload-based (pre-payment),
 Inventory-based: periodic settlement of storage fees and storage related event fees
while in storage (weekly, monthly).
 at load-out
 at the time of ownership transfer while still in storage
 Load-ins and Load-outs can be settled together or they can be settled separately
 Storage fees are only relevant for Load-ins
 Only event fees can be relevant for Load-outs
 Calculate and Post Accrued Storage

Procedure
26. Call up the transaction as follows:

System Menu Path SAP Easy Access  Agricultural Contract

Management  Contract Settlement 
Settlement Workcenter

Transaction code /ACCGO/CAS_STL_WC

27. Double click on Storage Settlement.

28. Enter the following data on the parameters screen tab:

Field Data

Unload Based Maintain this option selected

Run Date Current date

29. Enter the following data on the selection screen tab: Note that this is a selection screen; you
might use other selection criteria.

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 Field Data

Storage Agreement Enter your storage agreement ID

30. Press - Execute

31. Select line item(s) and - Propose Groups

32. In the “Settlement Group” window select line item(s) and to generate Settlement Unit(s)

33. Double click on Change Settlement

34. Press - Execute

35. Select line item(s) and - Release

36. For Reason Code select “All OK”

37. Press - Ok

38. Select to exit transaction

39. Call up the transaction as follows:

System Menu Path SAP Easy Access  Agricultural Contract

Management  Contract Settlement 
Settlement Approval Queue

Transaction code /ACCGO/CAS_STL_APQ

40. Double click on Settlement Approval Queue

41. Enter the following data:

Field Data

Settlement Document Enter your settlement document numbers

42. Press - Execute

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43. Select line item(s) and - Approve

44. Select each settlement group and icon to view details. Select the tabs to see view
details available for viewing.

45. Select each settlement unit and icon to view details.

46. Select each tab to view details on premiums and discounts for DPQS,

47. Select to return to display of settlement group

Load out
Use

Refers to the process to load out 3rd party owned commodities stored at a facility as part of a
storage agreement.

 It will be initiated from LDC with new UIS App instruction 35.
 Gross Quantity will be used to create the Load-Out Document. LAQ is only calculated
during LOAD-OUT MATCH using the DPQS entered in the selection screen.
 During LDC release a LAD will be created without any goods movements. All the necessary
inventory posting movements will happen at the time of LOAD-OUT MATCH.
 LAD document will be visible in Orchestration Framework Log.
 LAD will be created in ‘Ready to Match’ status and will be changed to ‘Matched’ after
matching.

Procedure
48. Call up the transaction as follows:

System Menu Path SAP Easy Access  Agricultural Contract

Management  Load Data Capture 
Maintain LDC

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 Transaction code /ACCGO/UIS_WC

49. Double click “Create LDC Object” on the left side

50. Enter the following:

Field Data

Application Instruction 35 (Load Out)

LDC type Outgoing

Event Load

Mode of transport 01

Event location <see master data>

Storage location <see master data>

Material <see master data>

Vendor <see master data>

51. Click button

52. Double click in the LDC ID-field

53. Select Weight Details Tab and enter the following:

Field Data

Certification category 01

UoM Kg

Gross weight 150

54. Select Analysis Details Tab and enter the following:

Field Data

Certification category 01

Analysis type 01

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55. In case the Characteristics are not retrieved from the Master data please perform the following
steps:

4. Click on - Add Characteristics

5. Click on to select all Characteristcs

6. Click - OK

56. Enter the following for every line item:

Field Data

Characteristic Value1 Characteristic value (e.g.8)

Characteristic Value 2 Characteristic value (e.g.2)

Characteristic Value N Characteristic value (e.g.4)

57. Press Enter and check if all status-fields turn green - Success

58. On the upper screen tab, select the Events tab and click on the icon to determine the

outgoing batch.

59. The Batch screen should be available for input

60. Click on the icon

61. Enter the following for every line item:

Field Data

Bach Click on the search help and select the highest

batch number available

UoM Kg

Quantity Same quantity entered on the weights screen

tab (e.g. 150)

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62. Click button - OK

63. Click button - Save.

64. Select - Back

65. Note down the LDC ID for further reference: _____________

66. Select line and press - Select for Release

The status should turn into Released

67. Click button - Save

The status should turn into OF Excecution Successful

68. Select the line and press - Recovery Report to display Orchestration Framework Recovery
Report.

69. Select the line and press - Document Flow to display the document flow of the automatic

document creation. You can note down the numbers of the reference document for further
references.

70. Select - Exit to return to the SAP Easy Access Menu.

Contract Application

Procedure

71. Call up the transaction as follows:

System Menu Path SAP Easy Access  Agricultural Contract

Management  Contract Application 
Manual Application Workcenter

Transaction code /ACCGO/MWC

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72. Double click Commingled in the “Application Workcenter” window

73. Enter the following data:

Field Data

LDC Object ID(s) Your LDC object ids

74. Press - Execute

75. Verify application line status text

Status shall be Ready to Match

76. Press Exit to return to the SAP Easy Access Menu.

Load out Match

Use

Match Load-out(s) from a physical storage location to previous commingled and/or stored
Unload(s). The washout of obligation stock by identifying the corresponding unloads for the
specific load-out material and clearing off the quantity from the obligation stock.
A match happens between load outs application documents (LAD, MAD) and stored goods
application documents (CAD, AAD). This is a N:M relationship. For example, 4 LADs can be
matched to 5 CADs, or otherwise
Scenarios:

1. Stored goods quantity > Load out quantity

If there is remaining stored goods quantity, the user can choose to keep it in storage or
scrap it.

2. Load out quantity > Stored goods quantity

When the load out quantity is greater than the stored quantity, the user can choose either
to sell out the residual quantity or to scrap it, in order to match the missing delivered quantity.

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Procedure
77. Call up the transaction as follows:

System Menu Path SAP Easy Access  Agricultural Contract

Management  Contract Application 
Manual Application Workcenter

Transaction code /ACCGO/MWC

78. Double click Load Out Matching in the “Application Workcenter” window

79. Enter the following data: Note that this is the Load Out LDC (LAD)

Field Data

LDC Object ID(s) Your LDC object ids

Value Schedule Use your value schedule

Storage Match Maintain the Storage Match selected

80. Press - Execute

81. Application document shall be available. Select the line item

82. Click on - find matches

83. Find Matches screen should appear

84. Enter the following data

Field Data

Storage Agreement Your generated storage agreement ID

85. Proposed Matches screen should appear

86. Select the line item

87. Click on - choose matches

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88. Click on - save matches
89. The Load out Matching pop-up screen should appear

90. Choose Scrap and click on - OK

91. Check Load Data Capture. Check that the process finished by verifying the automatically
generated documents for your load out document.

92. Call up the transaction as follows:

System Menu Path SAP Easy Access  Agricultural Contract

Management  Load Data Capture 
Maintain LDC

Transaction code /ACCGO/UIS_WC

93. Double click “Change LDC Object” on the left side

94. Enter the following:

Field Data

LDC General Information Enter your load out LDC ID

95. Click button

96. The Change LDC Object screen should appear

97. Select the line and click on - recovery report

98. Recovery report screen should appear and two lines shall be visible

99. Select the second line and click on - document flow

100. The goods movement documents should appear

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