Data Storage and Manipulation-This Aspect Involves Office Record and Other

Office Automation
.Introduction
Office automation is an integrated process that consists of hardware, software and
networking, all working to accomplish different office tasks like data processing, email,
etc. The system works by collecting, storing, manipulating and relaying office
information and data digitally, to complete basic tasks and goals.
Office automation helps companies to improve their productivity and suggest them
easier ways to do business in profit. Office Automation System(OAS) helps in optimizing
the existing office procedures by reducing the money, time and money efforts.
The most common type of Office Automation System is a Microsoft word suite which
consists of various programs like a spreadsheet, PowerPoint presentation and data
managing application. Today Office Automation System has become more advanced
and has integrated with various tasks of a workplace to determine itself as a more broad
solution for problems associated with communication, data management, etc.
Office automation is the application of computer technology to processing and using

information in office. It provides faster use of information. At present the office
automation concepts of administration support, emerge along with the data processing,
concept of management information system (MIS) the objective is to use computers to
support administrative and management activities. The more advanced technology we
become, the better prepared will be the world in quick adoption of machines in offices.
The best example of OAS can be a facility management that permits to manage and
automate various operations associated with our workplace. These can be tracking
receivables, payable and rented properties.
The Basic Activities of Office Automation

There are three basics activities of an office automation:
1. Data Storage and Manipulation- This aspect involves office record and other
official form and documents. Data application involves creation and editing of files,
images or spreadsheet, word processing and other desktop presentation package
that accommodate raw facts and graphical data. Spreadsheet is use for calculation
and multiplication of text or figure on a computer. Word processing provides a user
with sophisticated commands to format, edit, and print text documents within
shortest period of time.
2. Data Exchange- Exchange of information is a component of office automation that is
used by computer users. Electronic transfer is a general application that involves the
exchange of information between two or more users. Example Electronic mail (E-mail)
voice mail and fax. System automation allows the user to share resource online through
computer or audio exchange with video capture
3. Data Management Office automation - System is also often used to track both
short-term and long-term data in the financial plans, workforce allocation plans,
marketing expenditures inventory purchases and other aspects of business task
management or scheduling system monitor and control various projects and activities
within the office.
Characteristics of an Office Automation System:

1.It involves and integrates people, procedures and technology.
2, It supports a large number of software packages working by integrating with each

other.
3. It consists of word processors and other essential documenting and presenting

designing software connected to one another through means of a local area network.
Benefits of implementing OAS:

1. It enhances multiple tasks at a time.
2. It creates centralized control of entire organization data.
3. It increases productivity; it enables work to be done quickly and easily.
4. It enables an organization to restructure operations in new ways.
5. It makes work less without fatigue.
Factors opposing Automating Office in Organisation

(1) High cost of modern technological gadgets and facilities.
(2) Lack of trained personnel on the usage of these modern gadgets.
(3) Lack of fund to purchase the gadgets and facilities required to automate office.
(4) High cost of maintenance of this gadget and facilities.

(5) Vulnerability to health hazard.
Challenges of Office Automation Office automation

It offers new opportunities for improving organization performance, improved products
and services, to take best advantage of the opportunities and result in some undesirable
results:
1.Displacement of individuals.
2.Excessive monitoring of works.
3.Stressful work environments.
4.Factory of production line approach of office work.
5.Poorly designed work areas, leading to discomfort or health hazards.
Futire Trends
The growing economic importance of information within the modern society has led to
characterize our society as modern era. With the planet becoming a worldwide village.
The simple approach to achieve effective, faster and reliable mode of information
processing for effective service delivery in any organization is to adopt office
automation. Office automation is not any longer a luxury, this costly resource can
improve productivity, though hitches in turning office fully automated is inevitable, the
prospects is gigiantic. Office automation enables the user to perform duty effectively
and efficiently with great ease.
To achieve maximum benefits from office system automation organization should take
the subsequent measures.
1. Old workforce should be frequently trained to use the new technology and to adopt
change in occupation and work environments.
2. To deal with national and international competition, electronic system should be link
globally, enabling to move and share information.

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Office Automation

Office automation is the application of computer technology to processing and using

The Basic Activities of Office Automation

Characteristics of an Office Automation System:

2, It supports a large number of software packages working by integrating with each

3. It consists of word processors and other essential documenting and presenting

Benefits of implementing OAS:

Factors opposing Automating Office in Organisation

(2) Lack of trained personnel on the usage of these modern gadgets.

(4) High cost of maintenance of this gadget and facilities.

Challenges of Office Automation Office automation

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