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5B. Purchase Order (Equipment Rental)

The purchase order requests equipment rental services from a supplier according to a quotation, listing the equipment needed, expected output, contract duration, unit rates, and total rental cost. It outlines terms and conditions regarding delivery, payment, equipment operation and maintenance, insurance, and liability. The barangay treasurer, registered owner, and project teams must sign to indicate funds availability, conformance, and receipt of the rented equipment.

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Bdak B. Ibias
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2K views2 pages

5B. Purchase Order (Equipment Rental)

The purchase order requests equipment rental services from a supplier according to a quotation, listing the equipment needed, expected output, contract duration, unit rates, and total rental cost. It outlines terms and conditions regarding delivery, payment, equipment operation and maintenance, insurance, and liability. The barangay treasurer, registered owner, and project teams must sign to indicate funds availability, conformance, and receipt of the rented equipment.

Uploaded by

Bdak B. Ibias
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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CBPM Form B-9

KALAHI-CIDSS NATIONAL COMMUNITY DRIVEN DEVELOPMENT PROGRAM


Office of the Barangay Sub-Project Management Committee
Barangay: _________________________
Municipality: ________________________
Province: __________________________

PURCHASE ORDER (for equipment rental)

Name of Supplier: P.O. No. _________


Address:
Date:___________________

In accordance with the quotation dated (insert the date of quotation from the
supplier/contractor), the Community Project Management Committee (C/BSPMC) of Barangay
____________________ requests you to provide services as stated below:

Contract Total
Number of Unit Rate
Item No. / Expected Duration Rental
Equipment Needed equipment/ (per hour or
Package Output (No. of Cost
(Type of Equipment) No. of Unit day)
No. (Quantity) Days/Hours) e= a x c x
(a) (d)
(b) (c) d

TOTAL AMOUNT OF THIS PURCHASE ORDER:

TERMS & CONDITIONS:


1. The equipment shall be delivered and ready to use at insert project location on or before
insert date of delivery. In case of delay in delivery of services, “Liquidated damages will be
deducted to the final payment. The basis of computation of LD is one percent (1%) of the
cost of all the remaining works, goods or services, scheduled for delivery or to be
performed, after the deadline until completion of the deliverables. (Weekends, and holidays
included); otherwise, 1/10 of 1% for contracts higher than 10M. In no case shall the sum of
liquidated damages exceed ten percent (10%) of the contract amount. If it does, the
contract shall be deemed automatically terminated by the C/BSPMC, without prejudice to
other courses of action and remedies available to it.
2. Quotation must be valid and fixed for 30 calendar days.
3. Prices quoted must include taxes and other incidental expenses.
4. The Equipment maintenance and repairs shall be for the account of the LESSOR including
Fuel, oil and lubricants and wages of the Equipment Operators and helpers; unless,
otherwise agreed by both parties.
5. The LESSOR shall ensure that the equipment is in operating condition at all times during
the duration of the contract agreement.
6. The LESSOR shall insure the equipment for third party liability and for total loss or partial
damage to the equipment while in transport or at the designated area of operation.
7. The LESSOR binds itself to protect and immune the LESSEE from any suit or liability
resulting from claims of any nature, whether for death, injuries or damages that maybe

Page ___ of ___


suffered by the LESSOR’S Operator and/or third parties, arising from or in connection with
the transport of the equipment or performance of the work.
8. Damages caused by the LESSOR’S party shall be charged/deducted from the LESSOR.
9. Payment shall be through CHECK.
10. In cases where the expected output was reached earlier than the number of days in the
contract, full payment shall be made to the LESSOR.
11. In cases where the expected output is not delivered/reached in the given number of
days in the contract only the actual accomplishment shall be paid. Computation should be
total Contract amount multiplied by the percentage of actual accomplishment less the taxes.
12. In cases where the LESSOR and the LESSEE agreed to complete the expected output
beyond the duration of contract, full payment shall only be made upon reaching the
expected output. Computation should be total Contract amount multiplied by the percentage
of actual accomplishment less the taxes and other charges such as LIQIDATED
DAMAGES.

C/BSPMC reserves the right to accept or reject the equipment if found not capable of
delivering the required services.

Very truly yours,

SIGNATURE OVER PRINTED NAME


Chairperson, C/BSPMC
Date: __________

Funds Available:

SIGNATURE OVER PRINTED NAME Date ________


Brgy. Treasurer

Conforme: SIGNATURE OVER PRINTED NAME Date ________


(Name and signature of the Registered Owner)

Inspected/Tested by: SIGNATURE OVER PRINTED NAME Date:__________


(Monitoring and Inventory Team)

Received by: SIGNATURE OVER PRINTED NAME


(Project Inspection Team or if not available BSPMC Chair) Date:__________

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