Excel Shortcut Keys Word Shortcut Keys

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 Microsoft Excel Sh
This list shows all keyboard shortcuts for Microsoft Excel. For users with mobility or vision disabilities, keyboard shor
list itemizes the keyboard shortcuts for Excel on Windows.
Notes:
• If a shortcut requires two or more keys at the same time, the keys are separated by a plus sign (+).

Press
Alt or F10. To move to a different tab,
use access keys or the arrow keys.
Alt+A
Alt+A
Alt+Down Arrow
Alt+Enter
Alt+F
Alt+F1
Alt+F11
Alt+F8
Alt+H
Alt+H
Alt+H, A, then C
Alt+H, B
Alt+H, H
Alt+H,D, then C
Alt+JI

Alt+M
Alt+M, M, D

Alt+N

Alt+P
Alt+Page Down
Alt+Page Up
Alt+Q, and then enter the search term.
Alt+R
Alt+Shift+F10

Alt+W
Ctrl+0
Ctrl+1
Ctrl+5
Ctrl+6
Ctrl+8
Ctrl+9
Ctrl+A

Ctrl+A or Ctrl+Shift+Spacebar
Ctrl+Alt+F9
Ctrl+Alt+Shift+F9
Ctrl+Alt+V
Ctrl+apostrophe (')
Ctrl+Arrow key

Ctrl+B or Ctrl+2

Ctrl+C
Ctrl+D
Ctrl+E

Ctrl+End
Ctrl+Enter
Ctrl+F1
Ctrl+grave accent (`)
Ctrl+Home
Ctrl+I or Ctrl+3
Ctrl+K
Ctrl+L or Ctrl+T
Ctrl+Minus (-)
Ctrl+O
Ctrl+Page Down
Ctrl+Page Up
Ctrl+Q
Ctrl+R
Ctrl+S
Ctrl+semi-colon (;)
Ctrl+Shift+A
Ctrl+Shift+ampersand (&)

Ctrl+Shift+arrow key

Ctrl+Shift+asterisk (*)
Ctrl+Shift+at sign (@)
Ctrl+Shift+caret (^)
Ctrl+Shift+colon (:)
Ctrl+Shift+dollar sign ($)

Ctrl+Shift+End
Ctrl+Shift+exclamation point (!)
Ctrl+Shift+F or Ctrl+Shift+P
Ctrl+Shift+Home
Ctrl+Shift+number sign (#)
Ctrl+Shift+Page Down
Ctrl+Shift+Page Up
Ctrl+Shift+percent (%)
Ctrl+Shift+Plus (+)
Ctrl+Shift+Spacebar
Ctrl+Shift+straight quotation mark (")
Ctrl+Shift+tilde (~)
Ctrl+Shift+U
Ctrl+Shift+underline (_)
Ctrl+Spacebar
Ctrl+U or Ctrl+4

Ctrl+V
Ctrl+W

Ctrl+X
Ctrl+Y

Ctrl+Z
Delete key

End, Arrow key

Enter
Esc

F1

F2

F3
F4

F5

F6

F7

F8

F9

F10
F11
F12
Home
Home+Scroll Lock
Page Down
Page Up
Shift+arrow key
Shift+Enter
Shift+F10 or
Shift+F10, or Context key
Shift+F2
Shift+F3
Shift+F8
Shift+F9
Shift+Spacebar
Shift+Tab
Spacebar or Enter
Tab
Tab or Shift+Tab
The Down Arrow key
The Down Arrow, Up Arrow, Left Arrow, or Right Arrow key
Turn extend mode on and use the arrow keys to extend a selection. Pre

Alt

Arrow Keys

Backspace

Delete
End

Enter

Esc

Home

Page Down
Page Up

Spacebar

Tab
Up Arrow key
Right Arrow key

Left Arrow key

Down Arrow key

 Microsoft Excel Shortcut Keys
For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternati
.

e, the keys are separated by a plus sign (+).

Description

Select the active tab of the Ribbon, and activate the access keys.
Go to Data tab
Open the Data tab and connect to, sort, filter, analyze, and work with data.
Open the menu for a selected button.
Start a new line in the same cell.
Open the File page and use Backstage view.
Create an embedded chart of the data in the current range.
Open the Microsoft Visual Basic For Applications Editor.
Create, run, edit, or delete a macro.
Go to the Home tab
Open the Home tab and format text and numbers and use the Find tool.
Center align cell contents
Add borders
Choose a fill color
Delete column
Open the Draw tab to select a drawing tool, color and line thickness.
Go to Formula tab
Open the Formulas tab and insert, trace, and customize functions and calculations.
Define a name to use in references.
Go to Insert tab
Open the Insert tab and insert PivotTables, charts, add-ins, Sparklines, pictures, shapes, headers, or text boxes.
Go to Page Layout tab
Open the Page Layout tab and work with themes, page setup, scale, and alignment.
Move one screen to the right in a worksheet.
Move one screen to the left in a worksheet.
Open the Tell me box on the Ribbon and type a search term for assistance or Help content.
Open the Review tab and check spelling, add comments, and protect sheets and workbooks.
Display the menu or message for an Error Checking button.

Go to View tab
Open the View tab and preview page breaks and layouts,
show and hide gridlines and headings,
set zoom magnification,
manage windows and panes, and view macros.
Hide the selected columns.
Format a cell by using the Format Cells dialog box.
Apply or remove strikethrough formatting.
Switch between hiding objects, displaying objects, and displaying placeholders for objects.
Display or hide the outline symbols.
Hide the selected rows.
Display the Function Arguments dialog box when the insertion point is to the right of a function name in a formula.

Select the entire worksheet.

Select the current region if the worksheet contains data.
Press a second time to select the current region and its summary rows.
Press a third time to select the entire worksheet.
Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.
Check dependent formulas, and then calculate all cells in all open workbooks, including cells not marked as needing to be calc
Paste content by using the Paste Special dialog box.
Copy a formula from the cell above the active cell into the cell or the Formula Bar.
Move to the edge of the current data region in a worksheet.
Bold
Bold text or remove bold formatting.
Copy
Copy the selected cells
Use the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.
Invoke Flash Fill to automatically recognize patterns in adjacent columns and fill the current column
Move to the last cell on a worksheet, to the lowest used row of the rightmost used column.
Move the cursor to the end of the text when in the formula bar.
Fill the selected cell range with the current entry.
Expand or collapse the Ribbon.
Switch between displaying cell values or formulas in the worksheet.
Move to the beginning of a row in a worksheet. Home Move to the beginning of a worksheet.
Italicize text or remove italic formatting.
Create or edit a hyperlink.
Display the Create Table dialog box.
Display the Delete dialog box to delete selected cells.
Open a spreadsheet
Move to the next sheet in a workbook.
Move to the previous sheet in a workbook.
Display the Quick Analysis options for selected cells that contain data.
Use the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right.
Save a spreadsheet
Enter the current date.
Insert argument names and parentheses when the insertion point is to the right of a function name in a formula.
Apply an outline border to the selected cells.
Extend the selection of cells to the last nonblank cell in the same column or row as the active cell,
or if the next cell is blank, to the next nonblank cell.
Select an entire PivotTable report.
Select the current region around the active cell or select an entire PivotTable report.
Apply the Time format with the hour and minute, and AM or PM.
Apply the Scientific number format with two decimal places.
Enter the current time.
Apply the Currency format with two decimal places (negative numbers in parentheses).
Select all text in the formula bar from the cursor position to the end.
Extend the selection of cells to the last used cell on the worksheet (lower-right corner).
Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.
Format fonts in the Format Cells dialog box.
Extend the selection of cells to the beginning of the worksheet.
Apply the Date format with the day, month, and year.
Select the current and next sheet in a workbook.
Select the current and previous sheet in a workbook.
Apply the Percentage format with no decimal places.
Insert blank cells with the Insert dialog box.
Select all objects on a worksheet when an object is selected.
Copy the value from the cell above the active cell into the cell or the formula bar.
Apply the General number format.
Expand or collapse the formula bar.
Remove the outline border from the selected cells.
Select an entire column in a worksheet.
Underline text or remove underline.
Paste
Paste content at the insertion point, replacing any selection.
Close a spreadsheet
Cut
Move the selected cells.
Repeat the last command or action, if possible.
Undo
Undo the last action.
Remove cell contents
Enter End mode, move to the next nonblank cell in the same column or row as the active cell, and turn off End mode.
If the cells are blank, move to the last cell in the row or column.
Complete an entry in the formula bar and select the cell below.
Move to the first field in the next record of a data form.
Cancel an entry in the cell or Formula Bar.

Displays the Excel Help task pane.

Ctrl+F1 displays or hides the ribbon.
Alt+F1 creates an embedded chart of the data in the current range.
Alt+Shift+F1 inserts a new worksheet.

Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the inserti
formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference.

Shift+F2 adds or edits a cell comment.

Ctrl+F2 displays the print preview area on the Print tab in the Backstage view.

Displays the Paste Name dialog box. Available only if names have been defined in the workbook (Formulas tab, Defined Name

Shift+F3 displays the Insert Function dialog box.

Repeats the last command or action, if possible.

When a cell reference or range is selected in a formula, F4 cycles through all the various combinations of absolute and relative

Ctrl+F4 closes the selected workbook window.

Alt+F4 closes Excel.

Displays the Go To dialog box.

Ctrl+F5 restores the window size of the selected workbook window.

Switches between the worksheet, ribbon, task pane, and Zoom controls. In a worksheet that has been split (View menu, Mana
Panes, Split Window command), F6 includes the split panes when switching between panes and the ribbon area.

Shift+F6 switches between the worksheet, Zoom controls, task pane, and ribbon.

Ctrl+F6 switches to the next workbook window when more than one workbook window is open.

Displays the Spelling dialog box to check spelling in the active worksheet or selected range.

Ctrl+F7 performs the Move command on the workbook window when it is not maximized.

Use the arrow keys to move the window, and when finished press Enter, or Esc to cancel.

Turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the se

Shift+F8 enables you to add a nonadjacent cell or range to a selection of cells by using the arrow keys.

Ctrl+F8 performs the Size command (on the Control menu for the workbook window) when a workbook is not maximized.

Alt+F8 displays the Macro dialog box to create, run, edit, or delete a macro.

Calculates all worksheets in all open workbooks.

Shift+F9 calculates the active worksheet.

Ctrl+Alt+F9 calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation

Ctrl+Alt+Shift+F9 rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked
calculated.

Ctrl+F9 minimizes a workbook window to an icon.

Turns key tips on or off. (Pressing Alt does the same thing.)

Shift+F10 displays the shortcut menu for a selected item.

Alt+Shift+F10 displays the menu or message for an Error Checking button.

Ctrl+F10 maximizes or restores the selected workbook window.

Creates a chart of the data in the current range in a separate Chart sheet.

Shift+F11 inserts a new worksheet.

Alt+F11 opens the Microsoft Visual Basic For Applications Editor, in which you can create a macro by using Visual Basic for App
Displays the Save As dialog box.
Select the first command on the menu when a menu or submenu is visible.
Move to the cell in the upper-left corner of the window when Scroll Lock is turned on.
Move one screen down in a worksheet.
Move one screen up in a worksheet.
Extend the selection of cells by one cell.
Complete a cell entry and select the cell above.
Open a context menu.
Format a cell from context menu
Add or edit a cell comment.
Insert a function.
Add a non-adjacent cell or range to a selection of cells by using the arrow keys.
Calculate the active worksheet.
Select an entire row in a worksheet.
Move to the previous cell in a worksheet or the previous option in a dialog box.
Activate a selected button.
Move one cell to the right in a worksheet. Or, in a protected worksheet, move between unlocked cells.
Move the focus to commands on the Ribbon.
Open the list for a selected command.
Move down, up, left, or right, respectively, among the items on the Ribbon.
Turn extend mode on and use the arrow keys to extend a selection. Press again to turn off.

Displays the Key Tips (new shortcuts) on the ribbon.

For example,
Alt, W, P switches the worksheet to Page Layout view.
Alt, W, L switches the worksheet to Normal view.
Alt, W, I switches the worksheet to Page Break Preview view.

Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the inserti
formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference.

Shift+F2 adds or edits a cell comment.

Ctrl+F2 displays the print preview area on the Print tab in the Backstage view.
Deletes one character to the left in the Formula Bar.
Also clears the content of the active cell.
In cell editing mode, it deletes the character to the left of the insertion point.
Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments.
In cell editing mode, it deletes the character to the right of the insertion point.
End turns End mode on or off. In End mode, you can press an arrow key to move to the next nonblank cell in the same column
End mode turns off automatically after pressing the arrow key. Make sure to press End again before pressing the next arrow k
the status bar when it is on.

If the cells are blank, pressing End followed by an arrow key moves to the last cell in the row or column.

End also selects the last command on the menu when a menu or submenu is visible.

Ctrl+End moves to the last cell on a worksheet, to the lowest used row of the rightmost used column. If the cursor is in the for
moves the cursor to the end of the text.

Ctrl+Shift+End extends the selection of cells to the last used cell on the worksheet (lower-right corner). If the cursor is in the fo
Ctrl+Shift+End selects all text in the formula bar from the cursor position to the end—this does not affect the height of the for

Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default).
In a data form, it moves to the first field in the next record.

Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command.

In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, ofte

Alt+Enter starts a new line in the same cell.

Ctrl+Enter fills the selected cell range with the current entry.

Shift+Enter completes a cell entry and selects the cell above.

Cancels an entry in the cell or Formula Bar.

Closes an open menu or submenu, dialog box, or message window.

It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the ribbon and

Moves to the beginning of a row in a worksheet.

Moves to the cell in the upper-left corner of the window when Scroll Lock is turned on.

Selects the first command on the menu when a menu or submenu is visible.

Ctrl+Home moves to the beginning of a worksheet.

Ctrl+Shift+Home extends the selection of cells to the beginning of the worksheet.

Moves one screen down in a worksheet.

Alt+Page Down moves one screen to the right in a worksheet.

Ctrl+Page Down moves to the next sheet in a workbook.

Ctrl+Shift+Page Down selects the current and next sheet in a workbook.

Moves one screen up in a worksheet.

Alt+Page Up moves one screen to the left in a worksheet.

Ctrl+Page Up moves to the previous sheet in a workbook.

Ctrl+Shift+Page Up selects the current and previous sheet in a workbook.

In a dialog box, performs the action for the selected button, or selects or clears a check box.
Ctrl+Spacebar selects an entire column in a worksheet.

Shift+Spacebar selects an entire row in a worksheet.

Ctrl+Shift+Spacebar selects the entire worksheet.

If the worksheet contains data, Ctrl+Shift+Spacebar selects the current region.

Pressing Ctrl+Shift+Spacebar a second time selects the current region and its summary rows.
Pressing Ctrl+Shift+Spacebar a third time selects the entire worksheet.
When an object is selected, Ctrl+Shift+Spacebar selects all objects on a worksheet.
Alt+Spacebar displays the Control menu for the Excel window.

Moves one cell to the right in a worksheet.

Moves between unlocked cells in a protected worksheet.

Moves to the next option or option group in a dialog box.

Shift+Tab moves to the previous cell in a worksheet or the previous option in a dialog box.

Ctrl+Tab switches to the next tab in dialog box.

Ctrl+Shift+Tab switches to the previous tab in a dialog box.

Move one cell up in a worksheet.
Move one cell right in a worksheet.
Move one cell left in a worksheet.
Move to the submenu when a main menu is open or selected.
Move one cell down in a worksheet.
When a menu or submenu is open, move to the next command.
 Microsoft Word Sh
This list shows all keyboard shortcuts for Microsoft Word. For users with mobility or vision disabilities, keyboard sho
This list itemizes the keyboard shortcuts for Word on Windows.
Notes:
• If a shortcut requires two or more keys at the same time, the keys are separated by a plus sign (+).

Press

Alt or F10. Use access keys or arrow keys to move to a different tab.
Alt+~
Alt+5 on the numeric keypad (with Num Lock off)
Alt+Ctrl+1
Alt+Ctrl+2
Alt+Ctrl+3
Alt+Ctrl+C
Alt+Ctrl+D
Alt+Ctrl+F
Alt+Ctrl+I
Alt+Ctrl+K
Alt+Ctrl+L
Alt+Ctrl+Minus Sign (on the numeric keypad)
Alt+Ctrl+N
Alt+Ctrl+O
Alt+Ctrl+P
Alt+Ctrl+Page Down
Alt+Ctrl+Page Up
Alt+Ctrl+Period
Alt+Ctrl+R
Alt+Ctrl+S
Alt+Ctrl+Shift+Page Down
Alt+Ctrl+Shift+S
Alt+Ctrl+T
Alt+Ctrl+Z
Alt+End
Alt+F
Alt+F1
Alt+F10
Alt+F11
Alt+F3
Alt+F4
Alt+F5
Alt+F6
Alt+F7
Alt+F8
Alt+F9
Alt+G
Alt+H
Alt+Home
Alt+Left Arrow
Alt+M
Alt+N
Alt+P
Alt+Page Down
Alt+Page Up
Alt+Q
Alt+Q, then enter the search term
Alt+R
Alt+R, C
Alt+R, L
Alt+R, S
Alt+R, then Down Arrow to move to commands on this tab.
Alt+R, U, L
Alt+Right Arrow
Alt+S
Alt+Shift+<
Alt+Shift+>
Alt+Shift+1
Alt+Shift+A
Alt+Shift+C
Alt+Shift+C or Alt+Ctrl+S
Alt+Shift+D
Alt+Shift+Down Arrow
Alt+Shift+Down Arrow
Alt+Shift+E
Alt+Shift+F
Alt+Shift+F1
Alt+Shift+F10
Alt+Shift+F12
Alt+Shift+F2
Alt+Shift+F9
Alt+Shift+F9
Alt+Shift+I
Alt+Shift+K
Alt+Shift+L
Alt+Shift+Left Arrow
Alt+Shift+M
Alt+Shift+Minus Sign
Alt+Shift+n
Alt+Shift+N
Alt+Shift+O
Alt+Shift+P
Alt+Shift+Plus Sign
Alt+Shift+R
Alt+Shift+Right Arrow
Alt+Shift+T
Alt+Shift+Up Arrow
Alt+Shift+Up Arrow
Alt+Shift+X
Alt+the character code (on the numeric keypad)
Alt+W
Alt+W, F
Alt+W, Q, then tab in Zoom dialog box to the value you want.
Alt+X
Arrow keys
Backspace
Ctrl+' (single quotation mark), ' (single quotation mark)
Ctrl+' (single quotation mark), Shift+' (single quotation mark)
Ctrl+[
Ctrl+]
Ctrl+` (single quotation mark), Shift+' (single quotation mark)
Ctrl+`(single quotation mark), `(single quotation mark)
Ctrl+0 (zero)
Ctrl+1
Ctrl+2
Ctrl+5
Ctrl+A
Ctrl+Alt+F1
Ctrl+Alt+F2
Ctrl+B
Ctrl+Backspace
Ctrl+C
Ctrl+D
Ctrl+Delete
Ctrl+Down Arrow
Ctrl+E
Ctrl+End
Ctrl+Enter
Ctrl+Equal Sign
Ctrl+F
Ctrl+F1
Ctrl+F10
Ctrl+F11
Ctrl+F12
Ctrl+F2
Ctrl+F3
Ctrl+F4
Ctrl+F6
Ctrl+F9
Ctrl+G
Ctrl+H
Ctrl+Home
Ctrl+Hyphen
Ctrl+I
Ctrl+J
Ctrl+K
Ctrl+L
Ctrl+Left Arrow
Ctrl+M
Ctrl+Minus Sign (on the numeric keypad)
Ctrl+N
Ctrl+O
Ctrl+P
Ctrl+Page Down
Ctrl+Page Up
Ctrl+Q
Ctrl+R
Ctrl+Right Arrow
Ctrl+S
Ctrl+Shift+* (asterisk on numeric keypad does not work)
Ctrl+Shift+<
Ctrl+Shift+>
Ctrl+Shift+A
Ctrl+Shift+C
Ctrl+Shift+D
Ctrl+Shift+Down Arrow
Ctrl+Shift+E
Ctrl+Shift+End
Ctrl+Shift+Enter
Ctrl+Shift+F
Ctrl+Shift+F11
Ctrl+Shift+F11
Ctrl+Shift+F12
Ctrl+Shift+F3
Ctrl+Shift+F5
Ctrl+Shift+F6
Ctrl+Shift+F7
Ctrl+Shift+F8, and then press an arrow key
Ctrl+Shift+F8, and then use the arrow keys; press Esc to cancel selec
Ctrl+Shift+F9
Ctrl+Shift+H
Ctrl+Shift+Home
Ctrl+Shift+Hyphen
Ctrl+Shift+K
Ctrl+Shift+Left Arrow
Ctrl+Shift+M
Ctrl+Shift+N
Ctrl+Shift+Plus Sign
Ctrl+Shift+Q
Ctrl+Shift+Right Arrow
Ctrl+Shift+S
Ctrl+Shift+Spacebar
Ctrl+Shift+T
Ctrl+Shift+Up Arrow
Ctrl+Shift+V
Ctrl+Shift+W
Ctrl+Spacebar
Ctrl+Spacebar
Ctrl+T
Ctrl+Tab
Ctrl+U
Ctrl+Up Arrow
Ctrl+V
Ctrl+W
Ctrl+X
Ctrl+X
Ctrl+Y
Ctrl+Z
Delete
Down Arrow
Down Arrow, Up Arrow, Left Arrow, or Right Arrow
Edit an object
End
Enter
Enter (after you type the first few characters of the AutoText entry
Esc
Esc
F1
F10
F11
F12
F2
F4
F5
F6
F7
F8
F8 (press once to select a word, twice to select a sentence, and so on)
F8, and then press Left Arrow or Right Arrow
F8+arrow keys; press Esc to cancel selection mode
F9
From the last cell in the row, press Shift+Alt+Home to select the row f
Hold down Shift and press an arrow key repeatedly
Home
Insert an object
Insert SmartArt graphics
Insert WordArt
Left Arrow
n (n is the page number you want to go to), Enter
Page Down
Page Up
Page Up or Page Down
Press Alt+H to move to the Home tab, and then press F,O.
Press Shift+Alt+Page Up to select the column from bottom to top.
Right Alt
Right Arrow
Select text and graphics
Shift+Down Arrow
Shift+End
Shift+Enter
Shift+F1
Shift+F1 (then click the text with the formatting you want to review)
Shift+F10
Shift+F10
Shift+F11
Shift+F12
Shift+F2
Shift+F3
Shift+F4
Shift+F5
Shift+F5
Shift+F6
Shift+F7
Shift+F8
Shift+F9
Shift+Home
Shift+Left Arrow
Shift+Page Down
Shift+Page Up
Shift+Right Arrow
Shift+Tab
Shift+Up Arrow
Spacebar or Enter
Spacebar or Enter
Tab
Tab or Shift+Tab
The character code, Alt+X
The slash (/) key on the numeric keypad
To close the Styles task pane
To use access keys:
Up Arrow
Use arrow keys to move to end of the row, either the first cell (leftmos
Use the arrow keys to move to the column's top or bottom cell, and t
 Microsoft Word Shortcut Keys
For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternati
dows.

e, the keys are separated by a plus sign (+).

Description

Select the active tab of the ribbon and activate the access keys.
Turn Japanese Input Method Editor (IME) on 101 keyboard on or off.
Select an entire table.
Apply the Heading 1 style.
Apply the Heading 2 style.
Apply the Heading 3 style.
The copyright symbol
Insert an endnote.
Insert a footnote.
Switch to print preview.
Start AutoFormat.
Insert a LISTNUM field.
An em dash
Switch to Draft view.
Switch to Outline view.
Switch to Print Layout view.
To the end of the window
To the top of the window
An ellipsis
The registered trademark symbol
Split the document window.
Extend a selection to the end of a window.
Open Styles task pane.
The trademark symbol
Switch between the last four places that you have edited.
To the last cell in a row
To use Backstage view, open the File page.
Go to the next field.
Display the Selection task pane.
Display
Create aMicrosoft Visual
new Building Basic code.
Block.
When text or an object is selected, open the Create New Building Block dialog box.
Exit Word.
Restore the program window size.
Move from an open dialog box back to the document, for dialog boxes that support this behavior.
Find the next misspelling or grammatical error.
Run a macro.
Switch between all field codes and their results.
To use themes, colors, and effects, such as page borders, open the Design tab.
To use common formatting commands, paragraph styles, or to use the Find tool. open Home tab.
To the first cell in a row
Go back one page.
To manage Mail Merge tasks, or to work with envelopes and labels, open Mailings tab .
To insert tables, pictures and shapes, headers, or text boxes, open Insert tab.
To work with page margins, page orientation, indentation, and spacing, open Layout tab.
To the last cell in a column
To the first cell in a column
Go to "Tell me what you want to do" and Smart Lookup (in Word 2016).
To type a search term for Help content, open "Tell me" box on ribbon.
To use Spell Check, set proofing languages, or to track and review changes to your document, open the Review tab.
Insert a comment (in the Revision task pane).
Set default languages
Select Spelling & Grammar
Select Review tab on ribbon.
Open the Set Proofing Language dialog box
Go forward one page.
To add a table of contents, footnotes, or a table of citations, open the References tab.
Go to previous footnote (in Word 2016).
Go to next footnote (in Word 2016).
Show all headings with the Heading 1 style.
Expand or collapse all text or headings.
Close the Reviewing Pane if it is open.
Remove the document window split.
Insert a DATE field.
Move selected paragraphs down.
Row down
Edit a mail-merge data document.
Insert a merge field.
Go to the previous field.
Display a menu or message for an available action.
Choose Table of Contents button in the Table of Contents container when the container is active.
Choose the Save command.
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.
Mark a table of authorities entry (citation).
Preview a mail merge.
Show the first line of text or all text.
Promote a paragraph.
Print the merged document.
Collapse text under a heading.
Show all headings up to Heading n.
Merge a document.
Mark a table of contents entry.
Insert a Page field.
Expand text under a heading.
Copy the header or footer used in the previous section of the document.
Demote a paragraph.
Insert a TIME field.
Move selected paragraphs up.
Row up
Mark an index entry.
Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, h
To choose a document view or mode, such as Read Mode or Outline view, open the View tab. You can also set Zoom magnifi
Switch to Read Mode view
Zoom
Find out the Unicode character code for the selected character
Move around the preview page when zoomed in.
Delete one character to the left.
A single closing quotation mark
Double closing quotation marks
Decrease the font size by 1 point.
Increase the font size by 1 point.
Double opening quotation marks
A single opening quotation mark
Add or remove one line space preceding a paragraph.
Single-space lines.
Double-space lines.
Set 1.5-line
Select all spacing.
Extend a selection to include the entire document.
Display Microsoft System Information.
Choose the Open command.
Bold
Apply bold formatting.
Delete
Copy one word to the left.
Copy selected text or graphics to the Office Clipboard.
Open the Font dialog box to change the formatting of characters.
Delete one word to the right.
One paragraph
Center text down
Switch
Move to a paragraph between
the last preview pagecentered and left-aligned.
when zoomed out.
To the end of a document
A page break
Apply subscript formatting (automatic spacing).
Open the search box in the Navigation task pane.
Expand or collapse the ribbon.
Maximize the document window.
Lock a field.
Choose the Open command.
Choose theSpike.
Cut to the Print Preview command.
Cut to the Spike. (Spike is a feature that allows you to collect groups of text from different locations and paste them in anot
Close the window.
Go to the next window.
Insert an empty field.
Go to a page, bookmark, footnote, table, comment, graphic, or other location.
Replace
To text, specific
the beginning of a formatting,
document and special items.
Move to the first preview page when zoomed out.
An optional hyphen
Apply italic formatting.
Switch a paragraph between justified and left-aligned.
Insert
Left a hyperlink.
align text
Left align a paragraph.
One word to the left
Indent a paragraph from the left.
An en dash
Create a new document.
Open a document.
Print a document.
To the top of the next page
To the top of the previous page
Remove
Right paragraph
align text formatting.
Switch a paragraph between right-aligned and left-aligned.
One word to the right
Save a document.
Display nonprinting characters.
Decrease the font size.
Increase the font size.
Format all letters as capitals.
Copy formats.
Copy formatting from text.
Double-underline text.
Extend a selection to the end of a paragraph.
Turn change tracking on or off.
Extend a selection to the end of a document.
A column break
Open the Font dialog box to change the font.
Unlock a field.
Unlock a field.
Choose
Paste thethe Printcontents.
Spike command.
Insert the contents of the Spike.
Edit a bookmark.
Go to the previous window.
Update linked information in a Microsoft Word source document.
Extend a selection or block.
Extend a selection (or block).
Unlink a field.
Apply hidden text formatting.
Extend a selection to the beginning of a document.
A nonbreaking hyphen
Format letters as small capitals.
Extend a selection to the beginning of a word.
Remove to
Demote a paragraph
body text.indent from the left.
Apply the Normal style.
Apply superscript formatting (automatic spacing).
Change the selection to the Symbol font.
Extend a selection to the end of a word.
Open Apply Styles task pane.
A nonbreaking space
Reduce a hanging indent.
Extend a selection to the beginning of a paragraph.
Apply copied formatting to text.
Underline words but not spaces.
Remove manual character formatting.
Turn Chinese Input Method Editor (IME) on 101 keyboard on or off.
Create a hanging indent.
Insert a tab character.
Apply an underline.
One
Pasteparagraph up
Paste the most recent addition or pasted item from the Office Clipboard.
Close a document.
Cut selected text to the Office Clipboard.
Cut selected text or graphics to the Office Clipboard.
Re-do
Undo the last action.
Delete
Down oneoneline
character to the right.
To the next row
Move down,
2. Press up, left, or right, respectively, among the items on the ribbon.
Shift+F10.
3. Press the Tab key to get to Object name, press Enter, and then press Enter again.
Go to end of document.
New paragraphs in a cell
An AutoText entry
Cancel
Exit Read mode.
Turn extend mode off.
Get Help or visit Office.com.
Show KeyTips.
Go to the next field.
Choose the Save As command.
Move text or graphics.
Repeat the last action.
Choose
Move the thefocus
Go To
tocommand
a different(Home
pane of tab).
the window, such as the Format Picture pane, the Grammar pane, or the Selection pan
Go to the next pane or frame.
Choose the Spelling command (Review tab).
Turn extend mode on.
Increase the size of a selection.
Select the nearest character.
Extend
Refresh.a selection to a specific location in a document.
Update selected fields.
From the first cell in the row, press Shift+Alt+End to select the row from left to right.
Extend
To a selectionoftoa adjacent
the beginning line cells.
Go to beginning of document.
3. Press Down Arrow to select an object type, and then press Enter to create an object.
4. Press
3. Press Tab,
Ctrl+Tab
and to switch
then presstothe
thearrow
Create from
keys toFile tab,the
select press Tab,that
graphic and you
thenwant
type to
theinsert.
file name of the object that you want to
4. Press Enter.
4. Press Esc to select the WordArt object, and then use the arrow keys to move the object.
5. Press Esc again to return to return to the document.
One character to the left
Go to page n.
Down one screen (scrolling)
Up one screen (scrolling)
Move by one preview page when zoomed out.
Open the Office Clipboard
Press Shift+Alt+Page Down to select the column from top to bottom.
Turn Korean Input Method Editor (IME) on 101 keyboard on or off.
One character to the right
• Select text by holding down Shift and using the arrow keys to move the cursor
Extend a selection one line down.
Extend a selection to the end of a line.
A line break
Start context-sensitive Help or reveal formatting.
Review text formatting.
Display
When the thebuilding
shortcutblock
menu forexample,
- for a selecteda item.
SmartArt graphic - is selected, display the shortcut menu that is associated with it.
Display a shortcut menu.
Go to the previous field.
Choose the Save command.
Copy text or graphics once.
Change the case of letters.
Repeat a Find revision
To a previous or Go To action.
After opening a document, to the location you were working in when the document was last closed
Move to the last change.
Go to the previous pane or frame (after pressing F6).
Choose the Thesaurus command (Review tab, Proofing group).
Reduce the size of a selection.
Switch between a selected field code and its result.
Extend a selection to the beginning of a line.
Extend a selection one character to the left.
Extend a selection one screen down.
Extend a selection one screen up.
Extendthe
Select a selection
preceding one character
cell's to the right.
contents.
To the previous cell in a row
Extend a selection one line up.
Activate a selected command or control on the ribbon.
Open
Selectathe
selected menu
next cell's or gallery on the ribbon.
contents.
To thethe
Move nextfocus
cell in
to acommands
row on the ribbon.
Move the focus to each command on the ribbon, forward or backward, respectively.
Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro curren
Hide or display
2. Press character formatting.
Ctrl+Spacebar.
3.
2. Use
Pressthe
thearrow
letterkeys to select
shown in the Close,
squareand thenthat
KeyTip press Enter. over the ribbon command that you want to use.
appears
Depending
Up one lineon which letter you press, you may be shown additional KeyTips, which are small images of a letter next to a com
To the previous row
Select an entire row
Select a column.
and press 0128 on the numeric keypad.
anage multiple windows of documents.
wse to the file.

type 20AC, and then hold down Alt and press X.

on the tab that you picked. For example, if you press Alt+F, the Office Backstage opens on the Info page which has a different set of Key
t set of KeyTips. If you then press Alt again, KeyTips for navigating on this page appear
 Microsoft PowerPoint
This list shows all keyboard shortcuts for Microsoft PowerPoint. For users with mobility or vision disabilities, keyboa
mouse. This list itemizes the keyboard shortcuts for PowerPoint on Windows.
Notes:
• If a shortcut requires two or more keys at the same time, the keys are separated by a plus sign (+).

Press
(number)+Enter
Alt or F10. To move to a different tab, use access keys or the arrow ke
Alt+A
Alt+Down
Alt+End
Alt+F
Alt+F, X
Alt+G
Alt+G, H
Alt+H
Alt+H, F, and then S
Alt+H, L
Alt+H, S, and then H
Alt+Home
Alt+J
Alt+N
Alt+N, P
Alt+P
Alt+Q
Alt+Q, and then enter the search term
Alt+R
Alt+S
Alt+S,B
Alt+Shift+1
Alt+Shift+C
Alt+Shift+Down Arrow
Alt+Shift+Left Arrow
Alt+Shift+Left Arrow
Alt+Shift+Minus Sign (-)
Alt+Shift+Page Down
Alt+Shift+Page Up
Alt+Shift+Plus Sign (+)
Alt+Shift+Right Arrow
Alt+Shift+Right Arrow
Alt+Shift+Up Arrow
Alt+Shift+V
Alt+T
Alt+U
Alt+Up
Alt+W
Alt+W, Q
B or Period (.)
Backspace
Ctrl+[
Ctrl+]
Ctrl+A
Ctrl+A (in Slide Sorter view)
Ctrl+A (on the Outline tab)
Ctrl+A (on the Slides tab)
Ctrl+Alt+V
Ctrl+B
Ctrl+Backspace
Ctrl+C
Ctrl+Delete
Ctrl+Down Arrow
Ctrl+E
Ctrl+End
Ctrl+Enter
Ctrl+Equal sign (=)
Ctrl+F1
Ctrl+H
Ctrl+Home
Ctrl+I
Ctrl+J
Ctrl+K
Ctrl+L
Ctrl+Left Arrow
Ctrl+M
Ctrl+N
Ctrl+P
Ctrl+R
Ctrl+Right Arrow
Ctrl+S
Ctrl+Shift+[
Ctrl+Shift+]
Ctrl+Shift+C
Ctrl+Shift+F
Ctrl+Shift+Left Angle bracket (<)
Ctrl+Shift+Left Arrow
Ctrl+Shift+Plus sign (+)
Ctrl+Shift+Right Angle bracket (>)
Ctrl+Shift+Right Arrow
Ctrl+Shift+Tab
Ctrl+Shift+V
Ctrl+Space
Ctrl+Spacebar
Ctrl+T
Ctrl+Tab
Ctrl+U
Ctrl+Up Arrow
Ctrl+V
Ctrl+X
Ctrl+Y
Ctrl+Z
Delete
Down Arrow
Down Arrow key
Down Arrow, Up Arrow, Left Arrow, or Right Arrow key
E
End
Enter
Enter while a hyperlink is selected
Esc
F6
H
Home
Left Arrow
N, Enter, Page Down, Right Arrow, Down Arrow, or Spacebar
P, Page Up, Left Arrow, Up Arrow, or Backspace
Page Down
Press and hold Left Mouse button for several seconds
R
Right Arrow
S
Shift+Down Arrow
Shift+F10
Shift+F10
Shift+F3
Shift+F4
Shift+F6
Shift+Left Arrow
Shift+Right Arrow
Shift+Tab
Shift+Tab
Shift+Up Arrow
Spacebar or Enter
T
Tab
Tab in the bottom right table cell.
Tab key
Tab key or Shift+Tab
Tab or Shift+Tab until the object you want is selected
Up Arrow
W or Comma (,)
There are two ways to navigate the tabs in the ribbon:
Work in ribbon tabs with the keyboard
In PowerPoint 2013 and later, you can use Key Tips to get to things o
Insert a shape
Insert a text box
Insert an object
Insert WordArt
Select a shape
Group or ungroup shapes, pictures, and WordArt objects
Copy the attributes of a shape
Edit a linked or embedded object
 Microsoft PowerPoint Shortcut Keys
rPoint. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential al
rPoint on Windows.

e, the keys are separated by a plus sign (+).

Description
Go to slide number.
Select the active tab of the ribbon and activate the access keys.
Open the Animations tab.
Decrease the sound volume.
Go to the next bookmark.
Open the File page.
Close PowerPoint.
Open the Design tab.
Select a theme.
Go to the Home tab.
Change the font size for selected text.
Select a slide layout.
Insert a shape.
Go to the previous bookmark.
Show/Hide audio and subtitles menu (for videos that have multiple audio tracks and/or subtitle tracks in supported formats
Move to the Insert tab.
Insert a picture.
Toggle between play and pause.
Stop media playback.
Open the Tell me box.
Open the Review tab.
Open the Slide Show tab.
Start the slide show.
Show heading level 1
Copy animation painter
Move selected paragraphs down.
Promote a paragraph.
Seek backward 0.25 seconds, then pause
Collapse text below a heading.
Seek forward three seconds.
Seek backward three seconds.
Expand text below a heading.
Demote a paragraph.
Seek forward 0.25 seconds, then pause
Move selected paragraphs up.
Paste animation painter
Open the Transitions tab.
Mute the sound.
Increase the sound volume.
Open the View tab.
Change the zoom for the slide.
Display a blank black slide, or return to the presentation from a blank black slide.
Delete one character to the left.
Send object back one position.
Send object forward one position.
Change the pointer to an arrow.
Select all slides.
Select all text.
Select all objects.
Open Paste Special dialog box.
Make selected text bold.
Delete one word to the left.
Copy selected text, object, or slide.
Note: The cursor must be between words to do this.
Move
Centerdown one paragraph.
a paragraph.
Change the pointer to an eraser
Move to the end of a text box.
Move to the next title or body text placeholder. If it is the last placeholder on a slide, this action inserts a new slide with the
Apply subscript formatting (automatic spacing).
Expand or collapse the ribbon.
Hide the pointer and navigation button immediately.
Move to the beginning of a text box.
Apply italic formatting.
Justify a paragraph.
Insert a hyperlink.
Left align a paragraph.
Move one word to the left.
Show or hide ink markup
Insert a new comment
Change theapointer
Right align to a pen.
paragraph.
Reply to a selected comment
Move onepresentation.
Save the word to the right.
View the All Slides dialog box
Send object to back.
Send
Copy object
formats. to front.
Copy formatting only.
Open the Font dialog box to change the font.
Decrease the font size.
Select to the beginning of a word.
Apply superscript formatting (automatic spacing).
Increase the font size.
Select to the end of a word.
Switch between the Thumbnail pane and the Outline View pane.
Paste formatting only.
Play or pause media.
Remove
Open themanual character
Font dialog box toformatting,
change thesuch as subscript
formatting and superscript.
of characters.
View the computer task bar
Insert a tab
Apply an in a cell.
underline.
Hide the pointer and navigation button in 15 seconds.
Move up one paragraph.
Paste cut or copied text, object, or slide.
Cut selected text, object, or slide.
Redo the last action.
Undo the last action.
Delete
Move one oneline
character
down. to the right.
Move to the next row.
Open the selected list on the ribbon, such as the Font list.
Move down, up, left, or right, respectively, among the items on the ribbon.
Erase on-screen annotations.
Move
Select to the
text end of
within anaobject
line. (with an object selected).
Start a new paragraph.
Perform
Select anthe "mouse
object (when click"
the behavior ofthe
text inside theobject
selected hyperlink. (Follow a selected hyperlink)
is selected).
End
Movea presentation.
the focus to a different pane.
Move clockwise among panes in Normal view.
Go to the next slide, if the next slide is hidden.
Move to the beginning of a line.
Move one character to the left.
Perform the next animation or advance to the next slide.
Perform
Go to thethenextprevious
slide. animation or return to the previous slide.
Go to the previous slide.
Return to the first slide.
Re-record slide narration and timing
Move one character to the right.
Stop or restart an automatic presentation.
Select one line down (with the cursor at the beginning of a line).
Display the context menu for the selected item.
Display the shortcut menu.
Change between sentence case, lowercase, or uppercase.
Move to repeat the last Find action.
Move counterclockwise among panes in Normal view.
Select one character to the left.
Select one character to the right.
Move to the preceding cell.
Go to the last or previous hyperlink on the current slide.
Select
Activateone
theline up (with
selected the cursor
command or at the beginning
control of a line).
on the ribbon.
Open the selected menu or gallery on the ribbon.
Set
Movenewto timings
the nextwhile
cell. rehearsing.
Go to the first or next hyperlink on the current slide.
Add a new row at the bottom of the table.
Move
Move between
the focus items in an opened
to commands on themenu or gallery.
ribbon.
Move to the next or previous command on the ribbon.
Select another object (when one object is selected).
Move one line up.
Move to the preceding row.
Display
• To getatoblank white slide,
the ribbon, pressorAlt,
return to thetopresentation
and then, move between fromtabs,
a blank
use white slide.
the Right Arrow and Left Arrow keys.
•• To go directly to a tab on the ribbon, press one of the following access keys:
If the selected command is a gallery, to select the command, press the Spacebar or Enter. Then, tab through the items.
Tip:
2. ToInselect
galleries with more
a command, thanthe
press oneletter
row shown
of items,in the
the Tab keyKey
square moves fromappears
Tip that the beginning to the
by it. For end ofpress
example, the current rowthe
F to open and,
Fil
Depending on which letter you press, you may be shown additional Key Tips.
2. Use the arrow keys to move through the categories of shapes, and select the shape you want. For example, if you press Alt+F, Backstage view
3. Press
1. Press Alt+N,
Ctrl+Enter
X. to insert the shape.
2. Press Ctrl+Enter
2. To move the focus to to
insert the texttype
the Object box.list, press Tab.
3.
2. Press
Use theCtrl+Enter
arrow keysto insert thethe
to select object.
WordArt style you want, and press Enter.
3. Type your text.
Note: If your cursor is within text, press Esc before using this shortcut.
•• To
To select
group ashapes,
single shape,
pictures,press the Tab key
or WordArt to cycle
objects, forward
select (or Shift+Tab
the items to cycle
that you want backward)
to group, and through the objects until sizin
press Ctrl+G.
• To
3. Toungroup a group,
select the object youselect
wantthe to
group,
copyand
the press Ctrl+Shift+G.
attributes to, press the Tab key or Shift+Tab .
4. To paste the attributes of the shape to the selected
4. To select Edit, press the Right Arrow key and then press Enter.object, press Ctrl+Shift+V.
Note: The name of the command in the shortcut menu depends on the type of embedded or linked object. For example, an
yout as the original slide.
es
en the
the end
Homeof Tab;
the row,
N toitopen
moves
thetoInsert
the beginning of on.
Tab, and so the next one. Pressing the Right Arrow key at the end of the current row moves back
e Info page, which has a different set of Key Tips.

ear on the object you want.

crosoft Office Excel worksheet has the command Worksheet Object, whereas an embedded Microsoft Office Visio Drawing has the com
f the current row moves back to the beginning of the current row.

ce Visio Drawing has the command Visio Object.