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LESSON FIVE (5) Formatting (PART 2)

This document discusses various paragraph formatting options in Microsoft Word, including: - Alignment (left, right, center, justify) - Indents - Spacing (before, after, line spacing) - Borders It provides instructions for applying these formats using both the mouse/toolbar buttons and keyboard shortcuts.

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junior subhan
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44 views21 pages

LESSON FIVE (5) Formatting (PART 2)

This document discusses various paragraph formatting options in Microsoft Word, including: - Alignment (left, right, center, justify) - Indents - Spacing (before, after, line spacing) - Borders It provides instructions for applying these formats using both the mouse/toolbar buttons and keyboard shortcuts.

Uploaded by

junior subhan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Formatting

By the end of this section you will be


able to:
• Change the alignment of paragraphs
• Indent paragraphs
• Use advanced font and paragraph formats
Paragraph Formats

When you need to control how a paragraph


lines up on a page, you apply paragraph
formats. As with character formatting,
some of the most commonly used options
appear as buttons on the Formatting
toolbar whilst others can only be accessed
via the Paragraph dialog box.
Alignment
You can select from four different
alignment options in Word by
clicking the relevant button
To change alignment:
Mouse

1. Position the cursor in the paragraph whose alignment


you want to change, or if you are aligning several
paragraphs, highlight them.

2. Click on the button for the alignment you require (see


below).
Click this button to left-align paragraphs.
• Left alignment ensures that the left edge of each line in the
paragraph begins at the same place.

Because ofthe word-wrapping, the right-hand edge of the


paragraph won’t line up exactly, this is sometimes called
an“ragged” edge.
Left alignment is the default alignment for new Word
documents.
Click this button to centre paragraphs.
• This will make each line of the paragraph position its
centre point in the middle of the page. Both the left
and right edges of the paragraph will be ragged.

Click this button to right-align paragraphs.

• Right alignment ensures that the right edge of each


line in the paragraph begins at the same place – the left
edge will be ragged.
Click this button to justify paragraphs.
• This ensures that both the left-hand and right-
hand edges of the lines in the paragraph begin and
end at thesame position, eliminating any ragged
edges.
Keyboard
1. Click the cursor inside the paragraph whose
alignment you want to change or, if you are
aligning several
paragraphs, highlight them.

2. Press CTRL L to left align, press CTRL R to right


align, press CTRL E to centre or CTRL J to justify.
Indents
Indents allow you to control the
white space at the left and right
hand side of a paragraph
To indent from the left:
Mouse
1. Click the cursor inside the paragraph whose indent you
want to change or, if you are indenting several
paragraphs, highlight them.

2. Click the increase indent button to indent the selected


paragraphs by ½ an inch from the left. You can click
this button again to increase by a further ½ inch and so on
.

3. If you need to decrease the indent by ½ inch, click the


decrease indent button to do this
To access the paragraph dialog:
Mouse
1. Position the cursor in the paragraph to format or select
the text if several paragraphs are involved..

2. Clicking on the Dialog box launcher in the paragraph


group will open the paragraph dialog.

3. This dialog box has two tabs, Indents and Spacing and
Line and Page Breaks that are discussed below.
To change paragraph spacing:

1. Select the paragraphs to change and access the


Paragraph dialog, click the Indents and Spacing tab.

2. Click the up or down arrows on the right of the Before


and After boxes to increase or decrease the number
of points of space before and after – the numbers jump in
increments of 6pts but you can select the number
already there and type in any number of points as
appropriate.
3. The Preview pane towards the bottom of the dialog
shows what your paragraph(s) will look like.

4. Click the OK button to confirm and close the dialog,


or click Cancel to close the dialog, abandoning any
changes you have made to the settings within.
To change line spacing:
Mouse
1. Select the paragraphs to change.

2. Access the Paragraph dialog and click the Indents and


Spacing tab.

3. To space out the individual lines within a paragraph, first


choose the amount of space you require by
clicking on the drop-down list to the right of the Line
Spacing box.
4. Select the required option detailing the amount of
spacing to be applied, (Single, Double, 1.5).

5. The Preview pane towards the bottom of the dialog


shows what your paragraph(s) will look like
.
6. Click the OK button to confirm the format change and
close the dialog. Cancel closes the dialog,
abandoning any changes you have made to the settings
within.
Borders
Borders can be applied to many
different objects in Word; for
example, you can add borders to
tables, paragraph edges
or even whole pages in a
document.
To add a border to a paragraph:
Mouse

1. Select the paragraph.

2. Click on the drop down arrow to the right of the


Borders button in the paragraph group on the home
ribbon, displays the palette to the right

3. Click on any combination of the border tools to


determine which edges of the paragraph are bordered
Remove Formatting
You can remove all the formatting that has been
applied and reset the selected text back to the
document defaults by using the keyboard.

To remove all character formats:


Mouse
1. Select text to remove formatting from.

2. Click on the clear formatting button in the font


group on the home ribbon
Or
Keyboard

1. Select the text to remove the formats from.

2. Press CTRL SPACEBAR.

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