Engagement Letter: Accgv Law

ACCGV Law
Engagement Letter
Dear Ms. Pamela Hernandez:
RE: Agreement for legal services

Thank you for choosing our firm for your legal services. We look forward to working with you.
We want to handle your legal matter promptly and effectively, and we hope you’ll let us know if
there is any way we can improve the service we provide.
Service to be rendered
We confirm that you have retained us to perform the following legal services on your behalf:
1. Preparation of the Petition for the Cancellation of Encumbrance and other documents
relative thereto, and filing of said petition in court;
2. Represent the client in the lower court proceeding relating to this petition. Any
proceeding in the higher court will be subject of a different contract of engagement;
3. Follow up the status and progress of the Petition in the lower court and update the
client of the said progress; and
4. Attend to the administrative aspect with the Register of Deeds upon grant of the petition.
As our client, we will provide the legal services necessary with the filing of the Petition for the
Cancellation of Encumbrance . We can make no guarantees about the outcome of your matter, but
we will give you the best legal services we can.
Communication
Two-way communication will be very important in our relationship. If you ever need clarification
of what we are doing, please call or make an appointment for a meeting. If you have any
information that might help us to handle your matter, please let us know. We’ll report to you from
time to time by letter, telephone, or in person and send you copies of correspondence we send or
receive and documents we prepare. If you need further explanation of a document or
correspondence you receive from us, please call us right away. It is your responsibility to keep us
informed of any change in your mailing address or phone number.
Privilege and confidentiality

Certain communications between lawyer and client are absolutely confidential. This
confidentiality is known as the “lawyer-client privilege”. Because of it, you can give us all the
facts relevant to your matter without fear that those facts will become public. We cannot be
compelled by the BIR, PNP, the government, or the courts to divulge information that is subject
to lawyer-client privilege. The lawyer-client privilege is your privilege, not ours, so only you can
waive it. Not all lawyer-client communications are privileged. The privilege only arises when a
client reveals information in confidence to obtain legal advice or services. Information you give
us that is not privileged we treat as confidential. Our ethical rules define the limited circumstances
in which we can disclose confidential information. If you have any questions about privilege or
confidentiality, please feel free to ask them.
Time needed
Legal matters sometimes take considerable time to resolve. As soon as the petition is filed, we
estimate a year for the resolution of the petition, however this is subject to the requirement of
posting of the notice of hearing in three (3) conspicuous places and in the barangay where the
property is located, resetting and cancellation of hearings, and other unforeseen events.
Charges for our services
1. Flat-rate charge
Our fee will be PhP 75,000.00, inclusive of the acceptance fee and appearance fees but excluding
disbursements which will be paid upon signing of this engagement contract. This flat-rate quote
assumes that we can complete your matter as anticipated when the quote was given. We may have
to increase the fee if the matter becomes significantly more complex or time-consuming than we
originally estimated.
Breakdown of fees:
Acceptance Fee: PhP 30, 000.00
Per Appearance Fee: PhP 5,000
Disbursements
Disbursements are payments we make to third parties to carry your matter forward. Some
examples of disbursements are charges for long distance telephone and fax, courier, travel, process
service, surveys, searches, transcripts, certificates. Other examples are fees payable to the Register
of Deeds (RD) and the court. You’ll be responsible for paying our disbursements on your matter.
Conclusion of Representation
Unless previously terminated, our representation of you will terminate upon the conclusion of this
matter, our written notice to you that the engagement has concluded and the mailing of our final
statement for services rendered in connection with this matter. Following such termination, any
otherwise non-public information you have supplied to us which is retained by us will be kept
confidential in accordance with applicable rules of professional conduct. All documents retained
by the firm will be transferred to the person responsible for administering our records retention
program. For various reasons, including the minimization of unnecessary storage expenses, we
reserve the right to destroy or otherwise dispose of any such documents or other materials retained
by us within a reasonable time after the termination of the engagement.
Terminating legal services
We are confident that we can work together in a manner satisfactory to you. However, you are free
to terminate our services at any time. In addition, and subject to applicable rules of professional
conduct governing attorneys, in the event we disagree on any aspect of this engagement or for
other appropriate reasons, we have the right to withdraw from further representation of you. If you
elect to terminate this engagement prior to conclusion of the matter, or if we elect to withdraw,
you are responsible for paying our attorneys fees and expenses accrued through the effective date
of the termination of this engagement in accordance with the Fee and Expense provisions of this
letter set out above
Acknowledgment
If you have read, understood and are in agreement with the terms of our engagement as outlined
above and in the attachment, sign and return a copy of this letter in the enclosed self-addressed
envelope. We cannot begin to represent you until we have received the signed confirmation of our
engagement. Again, we are pleased to have this opportunity to work with you. Please call us if you
have any questions or comments during the course of our representation.
Yours sincerely,
Atty. Caren C. Caldona

ACCGV Law
ENCLOSURE
The foregoing letter and the attachment accurately state the terms of our engagement of ACCGV
Law to represent us in connection with the matter and under the circumstances described above,
and this confirms our waiver of any existing conflicts and our waiver of future conflicts as
described in the preceding letter.
______________________
Client’s Name
______________________
Date

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Engagement Letter: Accgv Law

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ACCGV Law

Dear Ms. Pamela Hernandez:

RE: Agreement for legal services

Privilege and confidentiality

Charges for our services

Terminating legal services

Atty. Caren C. Caldona

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