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Physical Samples Management in SAP QM

Physical sample management in SAP QM involves three types of samples - primary, pooled, and reserve. Primary samples are taken directly from inspection lots. Pooled samples are created by mixing primary samples. Reserve samples are primary samples stored separately for future reference. The document outlines the process for creating a sample drawing procedure to define the different sample types, assigning it to an inspection plan, creating an inspection lot which generates the physical samples, recording inspection results against the samples, and making a usage decision.

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571 views12 pages

Physical Samples Management in SAP QM

Physical sample management in SAP QM involves three types of samples - primary, pooled, and reserve. Primary samples are taken directly from inspection lots. Pooled samples are created by mixing primary samples. Reserve samples are primary samples stored separately for future reference. The document outlines the process for creating a sample drawing procedure to define the different sample types, assigning it to an inspection plan, creating an inspection lot which generates the physical samples, recording inspection results against the samples, and making a usage decision.

Uploaded by

PRATAP SAPMM
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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Physical Samples Management in SAP QM

 
Physical Samples management is the functionality normally used in Process industries like Pharma/Food/Chemical etc.
Following three types of physical samples are available:
Primary samples are taken directly from the population or inspection lot.
Pooled samples are created by pooling primary samples.
Reserve samples are primary samples that are reserved as specimen samples.
Number of samples to be taken for above three types samples is calculated by sample drawing Procedure.
Scenario : Lets say I received a material from a vendor 100 L material supplied in two containers each 50 L.Now I have to check
this material . so I need to take samples from each container lets say I take 1 L from each container. so my primary samples will
become two (each 1 L) as I take sample from each container. Primary samples are the ones directly taken from inspection lot qty.
Now the above two primary samples are mixed to make a pooled sample. In my example it will become 1+1 = 2 L. Pooled samples
are created by mixing primary samples. these pooled sample is used for analysis. Reserve samples are taken from lot directly and
not used for immediate analysis. they are stored for future reference as per regulatory norms. Normally they are destroyed once the
expiry of the material is reached. in our case let say 0.25 L taken separately and stored.
Process Flow :

1. Create Sample Drawing Procedure – QPV2


2. Assign the Sample Drawing Procedure in the Inspection Plan – QP01
3. Create Manual Inspection Lot – QA01
4. Check for the Physical Samples created -QA02
5. Results recording of the Inspection lot – QA32/QA02/
6. Usage Decision – QA32

Create Sample Drawing Procedure – QPV2


click on new entries…

Click on sample-drawing item folder

Click on New entries button.


Define primary samples, pooled samples and Reserve samples as shown below in the three different tab…
Finally save the sample drawing Procedure.
Assign the inspection points (200) & Sample Drawing Procedure in the Inspection Plan header – QP02
During creation of Inspection plan assign the inspection points (200) & Sample Drawing Procedure in the header as shown below
Complete the creation of inspection plan.
Creation of inspection lot
here inspection lot is created manually for 100 L qty
assign the inspection plan
calculate the sample size.
Now save the inspection lot.
During saving of the inspection lot physical samples will get created as per the Sample drawing procedure assigned in the
inspection plan. Check for the same in QA02/QA03.
Check for the Physical Samples created -QA02
Go to Change mode QA02.
Now go to Sample tab
Now click on  . Now we will be able to see the three types of physical samples created and each sample
identified with unique number.
Results recording of the Inspection lot – QA32/QA02
During result recording system will ask the physical sample number for identification as shown below. to distinguish for which
physical sample RR is done ..
Once RR done complete Usage decision as per the regular process.
 ERP, SAP QM  PLM Quality Management (QM), QM, sap.  permalink.

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