Software Requirements

Specification

for

<Patient and >

Version <X.X>

Prepared by

Group Name: <place your group name here>

<name> <student #> <e-mail>
<name> <student #> <e-mail>
<name> <student #> <e-mail>
<name> <student #> <e-mail>
<name> <student #> <e-mail>

Instructor: <place your instructor’s name here>

Course: <place your course name here>

Lab Section: <place your lab section here>

Teaching Assistant: <place your TA’s name here>

Date: <place the date of submission here>

Software Requirements Specification for <Project> Page ii

Contents
REVISIONS................................................................................................................................................................III

1 INTRODUCTION................................................................................................................................................1
1.1 DOCUMENT PURPOSE.................................................................................................................................1
1.2 PRODUCT SCOPE................................................................................................................................ 1
1.3 INTENDED AUDIENCE AND DOCUMENT OVERVIEW...............................................................................1
1.4 DEFINITIONS, ACRONYMS AND ABBREVIATIONS...................................................................................1
1.5 DOCUMENT CONVENTIONS.................................................................................................................. 1
1.6 REFERENCES AND ACKNOWLEDGMENTS.............................................................................................. 2
2 OVERALL DESCRIPTION...............................................................................................................................3
2.1 PRODUCT PERSPECTIVE...................................................................................................................... 3
2.2 PRODUCT FUNCTIONALITY................................................................................................................... 3
2.3 USERS AND CHARACTERISTICS............................................................................................................ 3
2.4 OPERATING ENVIRONMENT.................................................................................................................. 3
2.5 DESIGN AND IMPLEMENTATION CONSTRAINTS......................................................................................4
2.6 USER DOCUMENTATION....................................................................................................................... 4
2.7 ASSUMPTIONS AND DEPENDENCIES..................................................................................................... 4
3 SPECIFIC REQUIREMENTS...........................................................................................................................5
3.1 EXTERNAL INTERFACE REQUIREMENTS................................................................................................ 5
3.2 FUNCTIONAL REQUIREMENTS............................................................................................................... 6
3.3 BEHAVIOUR REQUIREMENTS................................................................................................................ 6
4 OTHER NON-FUNCTIONAL REQUIREMENTS..........................................................................................7
4.1 PERFORMANCE REQUIREMENTS.......................................................................................................... 7
4.2 SAFETY AND SECURITY REQUIREMENTS.............................................................................................. 7
4.3 SOFTWARE QUALITY ATTRIBUTES........................................................................................................ 7
5 OTHER REQUIREMENTS...............................................................................................................................8

APPENDIX A – DATA DICTIONARY......................................................................................................................9

Appendix B - Group Log...........................................................................................................................................10

Revisions
Version Primary Author(s) Description of Version Date Completed
Draft Type Full Name Information about the revision. This table does 00/00/00
and not need to be filled in whenever a document is
Software Requirements Specification for <Project> Page iii

Version Primary Author(s) Description of Version Date Completed

Number touched, only when the version is being
upgraded.

<In this template you will find text bounded by the “<>” symbols. This text appears in italics
and is intended to guide you through the template and provide explanations regarding the
different sections in this document. There are two types of comments in this document. These
comments that are in black are intended specifically for that course. These comments that are
in blue are more general and apply to any SRS. Please, make sure to delete all of the
comments before submitting the document.

The explanations provided below, do not cover all of the material, but merely, the general
nature of the information you would usually find in SRS documents. It is based on the IEEE
requirements and was adapted specifically for the needs of Software Engineering 3K04/3M04
courses. Most of the sections in this template are required sections, i.e. you must include them
in your version of the document. Failure to do so will result in marks deductions. Optional
sections will be explicitly marked as optional.
Software Requirements Specification for <Project> Page 1

1 Introduction
<TO DO: Please provide a brief introduction to your project and a brief overview of what the
reader will find in this section.>

1.1 Document Purpose

Hospital management tries to enhance access to care and improve the continuity and
efficiency of services. Depending on the specific setting and locale, case managers are responsible
for a variety
of tasks, ranging from linking clients to services to actually providing intensive clinical or
rehabilitative services themselves. Other core functions include outreach to engage clients in
services, assessing individual needs, arranging requisite support services (such as housing, benefit
programs, job training), monitoring medication and use of services, and advocating for client rights
and entitlements.

1.2 Product Scope

The proposed software product is the Hospital Patient Info Management System (HPIMS). The
system will be used to get the information from the patients and then storing that data for
future  usage. The current system in use is a paper-based system. It is too slow and cannot
provide updated lists of patients within a reasonable timeframe.The intentions of the system
are to reduce over-time pay and increase the number of patients that can be treated
accurately. Requirements statements in this document are both functional and non-
functional. 
 

1.3 Intended Audience and Document Overview

This Software Requirements Specification (SRS) is the requirements work product that formally
specifies Hospital Patient Info Management System (HPIMS). It includes the results of both
business analysis and systems analysis efforts. Various techniques were used to elicit the
requirements and we have identified your needs, analyzed and refined them. The objective of this
document therefore is to formally describe the system’s high level requirements including
functional requirements, non-functional requirements and business rules and constraints. The detail
structure of this document is organized as follows: 

Section 2 of this document provides an overview of the business domain that the proposed Hospital
Patient Info Management System (HPIMS) will support. These include a general description of the
product, user characteristics, general constraints, and any assumptions for this system. This model
demonstrates the development team's understanding of the business domain and serves to maximize
the team's ability to build a system that truly does support the business.
Section 3 presents the detail requirements, which comprise the domain model.
 
Software Requirements Specification for <Project> Page 2

1.4 Definitions, Acronyms and Abbreviations

HPIMS  - Hospital Patient Info Management System

            PHN  - Personal Health Number on health card
            Report - an account of patients             
            Front-desk staff  - administrative staff that work at reception desk
            Logon ID  -  a user identification number to enter the system
            Password  - a word that enables one to gain admission into the system
           
            Web-based application -  an application that runs on the Internet
            MySQL -  a query language to interrogate the system
            GUI  -  Graphical User Interface

SRS   - Software Requirements Speficification

1.5 Document Conventions

<In general this document follows the IEEE formatting requirements. Use Arial font size 11, or 12
throughout the document for text. Use italics for comments. Document text should be single
spaced and maintain the 1” margins found in this template. For Section and Subsection titles
please follow the template.

TO DO: Describe any standards or typographical conventions that were followed when writing this
SRS, such as fonts or highlighting that have special significance. Sometimes, it is useful to divide
this section to several sections, e.g., Formatting Conventions, Naming Conventions, etc.>

1.6 References and Acknowledgments

<List any other documents or Web addresses to which this SRS refers. These may include user
interface style guides, contracts, standards, system requirements specifications, use case
documents, or a vision and scope document.

TO DO: Use the standard IEEE citation guide for this section. An example citation guide is posted
for you on the website.>
Software Requirements Specification for <Project> Page 3

2 Overall Description

2.1 Product Perspective

<Describe the context and origin of the product being specified in this SRS. For example, state
whether this product is a follow-on member of a product family, a replacement for certain existing
systems, or a new, self-contained product. If the SRS defines a component of a larger system,
relate the requirements of the larger system to the functionality of this software and identify
interfaces between the two. In this part, make sure to include a simple diagram that shows the
major components of the overall system, subsystem interconnections, and external interface. In
this section it is crucial that you will be creative and provide as much information as possible.

TO DO: Provide at least one paragraph describing product perspective. Provide a general
diagram that will illustrate how your product interacts with the environment and in what context it
is being used.>
This Hospital Patient Info Management System is a self-contained system that manages activities of
the hospital as Patient Info. Various stakeholders are involved in the hospital patient info system.
 

2.2 Product Functionality

<Summarize the major functions the product must perform or must let the user perform. Details
will be provided in Section 3, so only a high level summary is needed here. Organize the
functions to make them understandable to any reader of the SRS. A picture of the major groups
of related requirements and how they relate, such as a top level data flow diagram or object class
diagram, will be effective.
Software Requirements Specification for <Project> Page 4
TO DO:
1. Provide a bulleted list of all the major functions of the system
2. (Optional) Provide a Data Flow Diagram of the system to show how these functions relate to
each other.>

The system functions can be described as follows:

 
Registration: When a patient is admitted, the front-desk staff checks to see if the patient is already
registered with the hospital. If he is, his/her Personal Health Number (PHN) is entered into the
computer.  Otherwise a new Personal Health Number is given to this patient. The patient’s
information such as date of birth, address and telephone number is also entered into computer
system.
 
 
Patient check out. If a patient checks out, the administrative staff shall delete his PHN from the
system and the just evacuated bed is included in available-beds list. 

Report Generation:  The system generates reports on the following information: List of detailed
information regarding the patient who ha admitted in the hospital

Users and Characteristics

<Identify the various users that you anticipate will use this product. Users may be differentiated
based on frequency of use, subset of product functions used, technical expertise, security or
privilege levels, educational level, or experience.
TO DO:
1. Describe the pertinent characteristics of each user. Certain requirements may pertain only to
certain users.
3. Distinguish the most important users for this product from those who are less important to
satisfy.>
The system will be used in the hospital. The administrators,front-desk staff will be the main users.
Given the condition that not all the users are computer-literate. Some users may have to be trained
on using the system. The system is also designed to be user-friendly. It uses a Graphical User
Interface (GUI).
 
 
Front-desk staff:
They all have general reception and secretarial duties. Every staff has some basic   computer
training. They are responsible for patient’s check-in or notification of appropriate people .
 
Administrators:
They all have post-secondary education relating to general business administration practices. Every
administrator has basic computer training. They are responsible for all of the scheduling and
updating day/night employee shifts.

2.3 Operating Environment

<Describe the environment in which the software will operate, including the hardware platform,
operating system and versions, and any other software components or applications with which it
Software Requirements Specification for <Project> Page 5
must peacefully coexist. In this part, make sure to include a simple diagram that shows the major
components of the overall system, subsystem interconnections, and external interface
TO DO: As stated above, in at least one paragraph, describe the environment your system will
have to operate in. Make sure to include the minimum platform requirements for your system. >

2.4 Design and Implementation Constraints

<Describe any items or issues that will limit the options available to the developers. These might
include: hardware limitations (timing requirements, memory requirements); interfaces to other
applications; specific technologies, tools, and databases to be used; parallel operations;
language requirements; communications protocols; security considerations; design conventions
or programming standards (for example, if the customer’s organization will be responsible for
maintaining the delivered software).
TO DO: In this section you need to consider all of the information you gathered so far, analyze it
and correctly identify at least 5 constraints.>

 The system must be delivered by January 1st 2011. 

 The existing Telecommunication infrastructure is based on IEEE100802.3 standards and the

system must conform to this standard using category 5 cables for networking 

 The system must be user-friendly 

2.5 User Documentation

<List the user documentation components (such as user manuals, on-line help, and tutorials) that
will be delivered along with the software. Identify any known user documentation delivery formats
or standards.
TO DO: You will not actually develop any user-manuals, but you need to describe what kind of
manuals and what kind of help is needed for the software you will be developing. One paragraph
should be sufficient for this section.>

2.6 Assumptions and Dependencies

<List any assumed factors (as opposed to known facts) that could affect the requirements stated
in the SRS. These could include third-party or commercial components that you plan to use,
issues around the development or operating environment, or constraints. The project could be
affected if these assumptions are incorrect, are not shared, or change. Also identify any
dependencies the project has on external factors, such as software components that you intend
to reuse from another project.
TO DO: Provide a short list of some major assumptions that might significantly affect your design.
For example, you can assume that your client will have 1, 2 or at most 50 Automated Banking
Machines. Every number has a significant effect on the design of your system. >

      It is assumed that one hundred IBM compatible computers will be available before the system is
installed and tested.
·        It is assumed that the Hospital will have enough trained staff to take care of the system
 
 
Software Requirements Specification for <Project> Page 6

3 Specific Requirements

3.1 External Interface Requirements

3.1.1 User Interfaces

<Describe the logical characteristics of each interface between the software product and the
users. This may include sample screen images, any GUI standards or product family style guides
that are to be followed, screen layout constraints, standard buttons and functions (e.g., Cancel)
that will appear on every screen, error message display standards, and so on. Define the
software components for which a user interface is needed.
TO DO: The least you can do for this section is to describe in words the different User Interfaces
and the different screens that will be available to the user. Those who will be able to provide
optional Graphical User Interface screenshots, will be rewarded by extra marks.>

3.1.2 Hardware Interfaces

<Describe the logical and physical characteristics of each interface between the software product
and the hardware components of the system. This may include the supported device types, the
nature of the data and control interactions between the software and the hardware. You are not
required to specify what protocols you will be using to communicate with the hardware, but it will
be usually included in this part as well.
TO DO: Please provide a short description of the different hardware interfaces. If you will be
using some special libraries to communicate with your software mention them here. In case you
have more than one hardware interface divide this section into subsections.>

3.1.3 Software Interfaces

Software Requirements Specification for <Project> Page 7
<Describe the connections between this product and other specific software components (name
and version), including databases, operating systems (Windows? Linux? Etc…), tools, libraries,
and integrated commercial components. Identify the data items or messages coming into the
system and going out and describe the purpose of each. Describe the services needed and the
nature of communications. Identify data that will be shared across software components. If the
data sharing mechanism must be implemented in a specific way (for example, use of a global
data area in a multitasking operating system), specify this as an implementation constraint.

TO DO: The previous part illustrates some of the information you would usually include in this part
of the SRS document. To make things simpler, you are only required to describe the specific
interface with the operating system.>

3.1.4 Communications Interfaces

<Describe the requirements associated with any communications functions required by this
product, including e-mail, web browser, network server communications protocols, electronic
forms, and so on. Define any pertinent message formatting. Identify any communication
standards that will be used, such as FTP or HTTP. Specify any communication security or
encryption issues, data transfer rates, and synchronization mechanisms.

TO DO: Do not go into too much detail, but provide 1-2 paragraphs were you will outline the
major communication standards. For example, if you decide to use encryption there is no need to
specify the exact encryption standards, but rather, specify the fact that the data will be encrypted
and name what standards you consider using. >

3.2 Functional Requirements

< Functional requirements capture the intended behavior of the system. This behavior may be
expressed as services, tasks or functions the system is required to perform. This section is the
direct continuation of section 2.2 where you have specified the general functional requirements.
Here, you should list in detail the different product functions with specific explanations regarding
every function.

TO DO: Brake the functional requirements to several functional areas and divide this section into
subsections accordingly. Provide a detailed list of all product operations related to these
functional areas.

3.2.1.1 Registration 

SRS001           Add patients

The HPIMS shall allow front-desk staff to add new patients to the system.
SRS002          Assign ID
The HPIMS shall allow front-desk staff to give each patient a ID and add it to the patient’s record.
This ID shall be used by the patient throughout his/her stay in hospital.
 
3.2.1.2 Check Out
 
SRS003          Delete Patient ID
The administrative staff in the ward shall be allowed to delete the ID of the patient from the system
Software Requirements Specification for <Project> Page 8
when the patient checks out.
SRS004          Add to beds-available list
The administrative staff in the ward shall be allowed to put the beds just evacuated in beds-
available list.
 
3.2.1.3 Report Generation
 
SRS005          Patient information
The HPIMS shall generate reports on patients about the following information: patient’s PHN,
patient’s name, ward name, bed number and the doctor’s name which was assigned.
SRS006          Bed Aavailability
The HPIMS shall generate reports on bed availability about the following information: ward name,
bed number, occupied/unoccupied.
 
 
3.2.1.4 Database

SRS007          Patient Mandatory Information

Each patient shall have the following mandatory information: first name, last name, phone number,
personal health number, address, postal code, city, country, patient identification number.
SRS008          Update Patient Information
The HPIMS shall allow the user to update any of the patient’s information as described in SRS007.
 
DesiSRS009          Database
The system shall use the MySQL Database, which is open source and free.
SRS010          Operating System
The Development environment shall be Windows 2000.
SRS011          Web-Based
The system shall be a Web-based application. 

3.3 Non-Functional Requirements

 
3.3.1 Security
 
SRS012          Patient Identification
The system requires the patient to identify himself /herself using PHN
SRS013          Logon ID
Any user who uses the system shall have a Logon ID and Password.
SRS014          Modification 
Any modification (insert, delete, update) for the Database shall be synchronized and done only by
the administrator in the ward.
SRS015          Front Desk staff Rights
Front Desk staff shall be able to view all information in HPIMS, add new patients to HPIMS but
shall not be able to modify any information in it.
SRS016          Administrators' Rights
                        Administrators shall be able to view and modify all information in HPIMS.
 
gn constraints-
Software Requirements Specification for <Project> Page 9

3.3 Behaviour Requirements

3.3.1 Use Case View

<A use case defines a goal-oriented set of interactions between external actors and the system
under consideration. Since sometimes we will not be able to specify completely the behaviour of
the system by just State Diagrams, we use use-cases to complete what we have already started
in section 3.3.1.

TO DO: Provide a use case diagram which will encapsulate the entire system and all possible
actors. Do not include detailed use case descriptions (these will be needed when you will be
working on the Test Plan), but make sure to include a short description of what every use-case is,
who are the actors in your diagram. For more information please refer to your UML guide and the
MiniThermostat SRS example file.>

4 Other Non-functional Requirements

4.1 Performance Requirements

<If there are performance requirements for the product under various circumstances, state them
here and explain their rationale, to help the developers understand the intent and make suitable
design choices. Specify the timing relationships for real time systems. Make such requirements
as specific as possible. You may need to state performance requirements for individual functional
requirements or features.
TODO: Provide at least 5 different performance requirements based on the information you
collected from the client. For example you can say “1. Any transaction will not take more than 10
seconds, etc…>

4.1.1 Security
 
Software Requirements Specification for <Project> Page 10
SRS012          Patient Identification
The system requires the patient to identify himself /herself using PHN
SRS013          Logon ID
Any user who uses the system shall have a Logon ID and Password.
SRS014          Modification 
Any modification (insert, delete, update) for the Database shall be synchronized and
done only by the administrator in the ward.
SRS015          Front Desk staff Rights
Front Desk staff shall be able to view all information in HPIMS, add new patients to
HPIMS but shall not be able to modify any information in it.
SRS016          Administrators' Rights
                        Administrators shall be able to view and modify all information in
HPIMS.

4.1.2 Safety and Security Requirements

<Specify those requirements that are concerned with possible loss, damage, or harm that could
result from the use of the product. Define any safeguards or actions that must be taken, as well
as actions that must be prevented. Refer to any external policies or regulations that state safety
issues that affect the product’s design or use. Define any safety certifications that must be
satisfied. Specify any requirements regarding security or privacy issues surrounding use of the
product or protection of the data used or created by the product. Define any user identity
authentication requirements.
TODO:
 Provide at least 3 different safety requirements based on your interview with the client or,
on your ABM related research, and again you need to be creative here.
 Describe briefly what level of security is expected from this product by your client and
provide a bulleted (or numbered) list of the major security requirements.>

4.2 Software Quality Attributes

<Specify any additional quality characteristics for the product that will be important to either the
customers or the developers. Some to consider are: adaptability, availability, correctness,
flexibility, interoperability, maintainability, portability, reliability, reusability, robustness, testability,
and usability. Write these to be specific, quantitative, and verifiable when possible. At the least,
clarify the relative preferences for various attributes, such as ease of use over ease of learning.

TODO: Use subsections (e.g., 4.3.1 Reliability, 4.3.2 Portability, etc…) provide requirements
related to the different software quality attributes. Base the information you include in these
subsections on the material you have learned in the class. Make sure, that you do not just write
“This software shall be maintainable…” Indicate how you plan to achieve it, & etc…Do not forget
to include such attributes as the design for change. Please note that you need to include at least
2 quality attributes, but it is the mere minimum and it will not receive the full marks.>
Software Requirements Specification for <Project> Page 11

5 Other Requirements
<This section is Optional. Define any other requirements not covered elsewhere in the SRS. This
might include database requirements, internationalization requirements, legal requirements,
reuse objectives for the project, and so on. Add any new sections that are pertinent to the
project.>

3.3.2 Performance Requirements

                  
SRS017               Response Time
                              The system shall give responses in 1 second after checking the patient’s
information.
SRS018                Capacity
                              The System must support 1000 people at a time.
SRS019              User-interface
                             The user-interface screen shall respond within 5 seconds.
SRS020             Conformity
                             The systems must conform to the Microsoft Accessibility guidelines
 
  3.3.3 Maintainability
 
SRS021               Back Up
                              The system shall provide the capability to back-up the Data
SRS022                Errors
                              The system shall keep a log of all the errors.
 
3.3.4 Reliability
 
SRS023                Availability
                              The system shall be available all the tim
Software Requirements Specification for <Project> Page 12

Appendix A – Data Dictionary

<Data dictionary is used to track all the different variables, states and functional requirements that
you described in your document. Make sure to include the complete list of all constants, state
variables (and their possible states), inputs and outputs in a table. In the table, include the
description of these items as well as all related operations and requirements.>
Software Requirements Specification for <Project> Page 13

Appendix B - Group Log

<Please include here all the minutes from your group meetings, your group activities, and any
other relevant information that will assist the Teaching Assistant to determine the effort put forth
to produce this document>