This document provides instructions for conducting a mail merge in Microsoft Word. [1] It describes opening Word, selecting the Mailings tab, and choosing Letters to allow personalizing letters sent to a group. [2] It explains typing the body of the letter and setting up a mailing list data source from Excel, Outlook, Access, or an address list. [3] The steps include linking the mailing list, adding personalized content like address blocks and greeting lines pulled from the data source, and saving the completed document.
This document provides instructions for conducting a mail merge in Microsoft Word. [1] It describes opening Word, selecting the Mailings tab, and choosing Letters to allow personalizing letters sent to a group. [2] It explains typing the body of the letter and setting up a mailing list data source from Excel, Outlook, Access, or an address list. [3] The steps include linking the mailing list, adding personalized content like address blocks and greeting lines pulled from the data source, and saving the completed document.
This document provides instructions for conducting a mail merge in Microsoft Word. [1] It describes opening Word, selecting the Mailings tab, and choosing Letters to allow personalizing letters sent to a group. [2] It explains typing the body of the letter and setting up a mailing list data source from Excel, Outlook, Access, or an address list. [3] The steps include linking the mailing list, adding personalized content like address blocks and greeting lines pulled from the data source, and saving the completed document.
This document provides instructions for conducting a mail merge in Microsoft Word. [1] It describes opening Word, selecting the Mailings tab, and choosing Letters to allow personalizing letters sent to a group. [2] It explains typing the body of the letter and setting up a mailing list data source from Excel, Outlook, Access, or an address list. [3] The steps include linking the mailing list, adding personalized content like address blocks and greeting lines pulled from the data source, and saving the completed document.
1. Opening Microsoft Word Program. (Click Start button, type Word and click OK. 2. On the Mailings tab, click Start Mail Merge, and then select Letters. This will allow you to sent letters to a group of people and personalize, the result of the letter that each person receives.
3. In Word, type the body of the letter (example follows) that you want to send to everyone.
4. Set Mailing List - The mailing list is your data source. It can be a n Excel spreadsheet, a directory of Outlook contacts, and Access database, or an Office address list. It contains the record that Word uses to pull information from to build your letter. In this activity we will focus on MS-Access database. 5. Link your mailing list to your main document. • On the Mailings tab, in the Start Mail Merge group, choose Select recipients, and then click Type New List and create new list (input atleast 10 recipients and click OK and Save. • In the Mail Merge Recipients dialog box, you can make any changes if needed, and then click OK.
6. Adding personalized content to letter.
• Click Mailings tab, in the Write & Fields group, click Address Block.
• In the Insert Address
Block dialog box, select a format for the recipient’s name that you want to will appear in the letter and choose OK. Note: To view how an address will appear in the letter, under Preview Results group in the Mailings tab, choose Preview Results. Choose Next or Previous record button to move through records in your data source.
• In the Write & Insert group, click Greeting Line >
select format that you want to use and click OK.
7. Finally, save your document in your storage devices. You may
take a pic or screenshot your monitor screen and upload it on our course portal.
