ExtensionVisa 12

Extension requirements for foreign national: Foreigners must submit application for extension of
residential permit / visa at least 60 days before the date of expiry of respective residentialpermit/visa.
Over stay: In the event of overstay foreigner is liable for prosecution under Foreigners Act 1946 and
imprisonment up to 5 years with fine & expulsion from India.
Late Renewal of Residential Permit: A foreigner who has delayed for renewal of RP, on application, if delay is
condoned will be charged a penalty in Indian currency equivalent to US $30/- for late renewal.
Report of absence from Registered Address: If at any time a foreigner proposes to be absent from his / her
registered address for a continuous period of eight weeks or more or change his / her registered address
then the foreigner is required to inform in person or through an authorized representative or by
registered post to his / her Registration Officer of his / her intention to change his registered address or to
leave either temporarily or permanently the jurisdiction of the Registration Officer. In case of return, the foreigner
should inform the Registration Officer of the date of return and in case the foreigner is moving away inform the
change of address. Any changes made subsequently should also be intimated to the Registration Officer.
Every foreigner, who stays for a period of more than eight weeks at any place in any district other than the district
in which his / her registered address is situated, shall inform the Registration Officer of that district of his / her
presence. This can be made in writing and the requirements deemed to have been fulfilled if, prior to arrival the
foreigner furnishes to the Registration Officer of the said district intimating the dates of his proposed arrival and
departure from the district.
Change in Registered address: A foreigner shall be deemed to have changed his registered address, if he
changes his residence from one place to another place in India and if having no residence, he leaves his registered
address knowing that he is not likely to return within six months of leaving it.
Reports of other changes except address: Every foreigner is required to furnish to the Registration Officer of
the district in which his registered address is situated, particulars of any circumstances affecting in any manner
the accuracy of the particulars recorded in his certificate of registration within fourteen days after the
circumstance has occurred, and generally shall provide to the Registration Officer all information as may be
necessary for maintaining the accuracy of the certificate.
Surrender of certificates of registration on departure: Every foreigner who is about to depart finally from
India shall surrender his certificate of registration either to the Registration Officer of the place where he is
registered or of the place from where he intends to depart or to the Immigration Officer at the Port/Check post of
exit at the time of final departure from India. If the certificate is surrendered other than to the Immigration
Officer of the port or check post of exit, a receipt indicating such surrender of the document may be obtained and
shown to the Immigration Officer at the time of final departure.
Duplicate certificate of registration: If any certificate of registration, issued under existing Acts / Rules is
lost or destroyed, the foreigner to whom it was issued, shall make or send to the Registration Officer of the district
of his registered address a report of circumstances in which it was so lost or destroyed along with an application in
writing and a copy of police report in order to issue a duplicate copy of the certificate of registration.
NO AGENTS / HIRED REPRESENTATIVES ARE ALLOWED INSIDE FRRO OFFICE.
DOCUMENTS TO BE PRODUCED FOR EXTENSION
STUDENT VISA EXTENSION

Application form
Recent Passport Photograph
Request letter addressed to FRRO (Only in case of Delay / Overstay)
Original passport and copy of passport (photo page, page indicating passport validity, visa page and page
indicating arrival stamp of Indian immigration)
Address proof – copy of valid & notarised lease agreement or copy of recent electricity bill or telephone bill along
with a letter from house owner & ID proof of the owner or letter from hostel/hotel or copy of ‘C’ form
Original bona fide certificate from the education institution ( bona fide certificate in prescribed format in letterhead
of educational institution is only acceptable)
To study in seminaries and other theological institution, undertaking from applicant and his/her sponsor that
foreigner will not be engaged in missionary activity or any other occupation paid or unpaid
For financial sustenance, bank letter or copy of passbook, for minors bank letter or copy of passbook of the
applicant’s father/mother
For change of college/course prior permission letter from FRRO & letter for cancellation of admission/NOC from
previous institute
Fees payable, if any (to be submitted as DD after approval of application)
Any other supporting document
Page 1 of 7
EMPLOYMENT VISA EXTENSION
Application form
Original passport and copy of passport (photo-page, page indicating passport validity, visa page and page
Copy of the appointment letter and employment contract
Proof of annual income (USD 25,000 or above) paid in cash with the details of their components from company in
prescribed format. Any incentive/salary component paid in kind by the company is not considered for calculation of
minimum salary of USD 25,000 per annum
For increase in salary, undertaking from the company for tax compliance of increased salary amount from the date
of increase
Copy of PAN card up to date income tax paid details (last year IT return TDS details up to date)
Fees payable, if any (to be submitted as DD after approval of the application)
Acknowledgement copy from PF office for submission of new employment contract with revised salary and annual
PF return (Form 3A for employee and upto date PF submission acknowledgement wherever applicable
If employed by NGO, monthly salary/stipend certificate from the NGO for honorary work with ID proof such as PAN
card, Passport of the authorized signatory of the salary certificate in prescribed format
JOURNALIST VISA EXTENSION

Application form
Address proof – copy of valid & notarized lease agreement or copy of recent electricity bill or telephone bill along
Fees payable , if any (to be submitted as DD after approval of application)
MISSIONARY VISA EXTENSION

Application form
Proof of Tax compliance
BUSINESS VISA EXTENSION

Application form
Letter addressed to FRRO by business firm about the nature and duration of business
Letter from AIESEC in case of internship/project based workshop
Letter from AIESEC to show that company would pay the subsistence allowance or arrange for boarding and
lodging
Proof of gross turnover from business activity/copy of balance sheet
Fees payable, if any (to be submitted as DD after the approval of application)
Any other supporting document depending upon type of business
PIO CARD EXTENSION

Application form
Page 2 of 7
PIO card, copy of PIO card registration certificate and copy of registration certificate
MEDICAL VISA EXTENSION

Application form
Medical report from recognized/specialized hospital/ treatment centre specifying the period of treatment with
patient details. Treating doctor’s name and signature with hospital seal and nature of illness
Fees payable, if any (to be submitted as DD after approval of the applicant)
MED-X VISA EXTENSION

Application form
Medical report from recognized /specialized hospital/ treatment centre specifying the period of treatment with
patient and medical attendant details , treating doctor’s name and signature with hospital seal and nature of illness
(if seeking extension separately – not accompanying the patient)
RESEARCH VISA EXTENSION

Application form
Bona fide certificate from the educational institute (in the prescribed format only). It should indicate, duration
of the research and name of the Professor/Guide)
For financial sustenance bank letter or copy of passbook
PROJECT VISA EXTENSION

Application form
Copy of the invitation/appointment letter and project contract
Copy of PAN, details of income tax paid (last year IT return and TDS details up to date)
‘X’/ENTRY/DEPENDANT VISA EXTENSION

Application form
Page 3 of 7
Copy of marriage certificate duly solemnized/ registered in India (if married in India). If married abroad, marriage
certificate to be authenticated/certified by concerned Indian Missions abroad (apostille)
If spouse/parents on employment/Business, letter from the company
Indian Origin proof wherever applicable
Copy of parents passport/visa and residential permit if parents are registered in this office
If owns property in india:
(a) Copy of RBI clearance for purchase, wherever applicable
(b) Copy of registration certificate of property
For training in Military Establishment:
(a) Letter from the local Defence training establishment
(b) Letter from the Ministry of Defence
For social community work in NGO sponsored by AIESEC under exchange programme
(a) Letter from AIESEC to show that NGO would pay the sustenance allowances or arrange for boarding and
lodging
(b) Proof of registration of NGO
(c) Letter from NGO
TIBETAN REFUGEES EXTENSION

Application form
a) Tibetan entering on Special Entry Permit
Valid Special permit with proper immigration stamp of entry of the check-post with one photocopy ,
Recommendation letter from Tibetan Reception Centre/Tibetan Settlement Officer/CTA or any other authority
so designated by Central Government.
If student, documents as per student visa

If employed, documents as per ‘E’ visa
Tibetan born in India
Birth certificate issued by Tibetan Welfare Officer/Tibetan Settlement Officer, Registration Certificate of both
parents, Recommendation letter from Tibetan Reception Centre/Tibetan Settlement Officer/CTA or any other
authority so designated by Central Government
Tibetans entering India for other purposes
Recommendation letter of CTA after conduct of police verification
Fees payable, if any (to be submitted after approval of the application)
EXIT FOR ALL VISA

Application form
If employed, letter from the employer and up to date tax paid details with copy of PAN card
If on Business, letter from the Business firm and up to date tax paid details with copy of PAN card
If on Student visa, no due certificate from the educational institution
For loss of passport (a) new passport or emergency travel document issued by the concerned foreign missions
and one photocopy , (b) letter from the concerned foreign missions, (c) police report about the loss/stolen
passport (in Loss certificate or FIR)
For child born in India, (a) copy of passport or emergency travel document, (b) letter from the concerned foreign
mission, (c) copy of birth certificate, (d) copy of passport/visa and RP of parents (if parents are registered)
For surrogacy case, (a) copy of notarised agreement between the applicants surrogate mother and doctor, (b) a
copy of Surrogacy agreement (c) letter from treating doctor, (d) a certificate from the registered ART clinic
(recognized by ICMR) concerned to the effect that the child/children have been duly taken custody of by the
foreign parents and that liabilities towards the Indian surrogate mother have been fully discharged as per the
Page 4 of 7
agreement , (e) infant’s birth certificate (without Indian mother’s name), (f) copy of Infants passport, (g) copy of
passport, visa and RP of parents (if parents are registered) & (h) undertaking from surrogate mother for
compliance of receipt of payment
Fees payable (Demand draft)
Police report (In case of Overstay etc) wherever required, except minor
FOR CONVERSION OF S-VISA TO RESEARCH VISA FOR THOSE WHO ARE ALREADY ON S-VISA IN INDIA
Application form
Bona fide certificate from the educational institute (in the prescribed format only). It should indicate duration of
the Research and name of Professor/Guide
Fee payable , if any (to be submitted as DD after approval of application)
Proof of financial sustainability during the Research
FOR DUPLICATE RP
Application forms
Recent Passport size Photographs – Two Nos.
Request letter addressed to the FRRO.
Original passport and Copy of Passport – Photo page, page indicating passport validity, Visa Page and page
indicating arrival stamp of Indian immigration, copy of RP if available, and acknowledgement for police complaint
on loss of RP.
Any other supporting document.
FOR ARRIVAL ON TRANSFER

Application form
indicating arrival stamp of Indian Immigration, original and copy of RP
Invitation letter/ Transfer letter from company for Employment/ Business visa holders
For students a) Bona fide certificate from new institution, b) Letter of cancellation of admission/NOC from the
previous institution
FOR CHANGE OF ADDRESS & OTHER INFORMATION

Application form
indicating arrival stamp of Indian Immigration
New address proof – copy of valid and notarized lease agreement copy of copy of recent electricity bill or telephone
bill and a letter from house owner & ID proof of the owner or letter from hostel/hotel or copy of C form
All public documents like Marriage Certificate / Birth Certificate which are issued outside India by any Government
Agency other than the Government of India should preferably be Apostilled.
Page 5 of 7
Certificate No._ Date:
BONAFIDE CERTIFICATE
(ON INSTITUTION LETTER HEAD ONLY)
This is to certify that Mr./Mrs./Miss. _ _

national is a bonafide student of this Institution. His / Her details are given below.
1 Name of the Student
Affix recent
2 Date of Birth : Sex M F passport size
photograph duly
3 Nationality : attested by the
4 Father’s / Husband’s Name : head of the
institution.
5 Passport No. : Signature of

6 Passport Issue Date : Valid till : student
7 Student Visa No.: Visa Issue date : Valid till :

8 If applying for extension, date up to which extension recommended.
9 Whether student visa issued is for this course and Institution. If no,
whether permission of FRRO obtained for change of course / Institution.
10 Previous Residential Permit Validity :
11 Present Residential address in India :
12 Name of the Course :

13 Institution Registration No. of the student :
14 Name and reference no. of the Recognizing authority
of the institution/Course offered:
15 Course Period : From : To :
16 Year and semester of study:
17 Attendance Percentage in figures

[for extension only] :
18 Purpose of issue of certificate
[Registration/Extension/Exit/Return Visa/Others]:
19 Remarks, if any :
Office Seal Signature with date
Name :
Designation :
Seal :
Page 6 of 7
ANNUAL SALARY CERTIFICATE
Name of the Employee : (Name of the applicant)
Designation :
Address :
PAN No. of Employee :
TAN No. of Employer :
Details of Annual salary paid in cash (INR) in India during the period from April…………. to March ………….. as
detailed below:
Basic salary (INR) : Rs._
Bonus : Rs._
*Allowances : Rs._
Other Perquisites : Rs._
Gross Salary : Rs._
Less: Professional Tax : Rs._
Net Salary : Rs._
Income Tax deducted at source: Rs._
Total : Rs._
(Rupees ………………………………………………………..…………………………………………………………………)
For and on behalf of
Company’s Name
(Signature with Company Seal)

1. This certificate shall be provided for extension of Employment/Business Visa containing the details of
salary etc., received during the preceding year.
2. This certificate is to be produced in the Company’s Letter Head and duly signed by Authorized signatory
whose ID proof (PAN Card/passport/Voter ID) to be attached along with this certificate.
3. Proportionate portion of emoluments to be paid annually on a later date may not be included in monthly
salary certificate.
4. Flexi/variable allowance, if any, shown should be elaborated and the minimum assured allowance to be
paid may only be reflected and not the maximum possible allowance.
MONTHLY SALARY CERTIFICATE
(Company’s Letter Head)
This is to certify that Mr./Ms. S/o / D/o PAN No.

is employed with this company since (DD/MM/YYYY). He/She is working serving as (Write
here designation of employee). Currently he/she is drawing monthly salary (NR) as per following breakup.
Salary Structure Amount Mode of payment Cash/
Bank Transfer/kind
Basic Pay
House Rent
Other perquisites, if any
Gross salary
Deductions
Income Tax (TDS to
deducted)
Professional Tax
Total
Net payable Salary
(In words)
For and on behalf of
(Company’s Name here)
(Signature with Company Seal)

1. Proportionate portion of emoluments to be paid annually on a later date may not be included in monthly
salary certificate.
2. Flexi/variable allowance, if any, shown should be elaborated and the minimum assured allowance to be
paid may only be reflected and not the maximum possible allowance.
Page 7 of 7

ExtensionVisa 12

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Extension requirements for foreign national: Foreigners must submit application for extension of

NO AGENTS / HIRED REPRESENTATIVES ARE ALLOWED INSIDE FRRO OFFICE.

DOCUMENTS TO BE PRODUCED FOR EXTENSION

STUDENT VISA EXTENSION

JOURNALIST VISA EXTENSION

MISSIONARY VISA EXTENSION

BUSINESS VISA EXTENSION

PIO CARD EXTENSION

MEDICAL VISA EXTENSION

MED-X VISA EXTENSION

RESEARCH VISA EXTENSION

PROJECT VISA EXTENSION

‘X’/ENTRY/DEPENDANT VISA EXTENSION

TIBETAN REFUGEES EXTENSION

If student, documents as per student visa

EXIT FOR ALL VISA

FOR ARRIVAL ON TRANSFER

FOR CHANGE OF ADDRESS & OTHER INFORMATION

(ON INSTITUTION LETTER HEAD ONLY)

This is to certify that Mr./Mrs./Miss. _ _

5 Passport No. : Signature of

7 Student Visa No.: Visa Issue date : Valid till :

11 Present Residential address in India :

12 Name of the Course :

16 Year and semester of study:

17 Attendance Percentage in figures

Office Seal Signature with date

(Signature with Company Seal)

This is to certify that Mr./Ms. S/o / D/o PAN No.

(Signature with Company Seal)

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