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Email - Template (The Final Version)

This document provides an email template with guidelines for writing emails, including sections for the address, greeting, response, reasons, wishes, and parting words. It also gives examples of expressions for reacting to good or bad news, giving advice, opinions, accepting or rejecting invitations. Sample emails answering questions about party plans, holiday activities, and dilemmas are also included following the template's structure.

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TAN CHONG HUI
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136 views5 pages

Email - Template (The Final Version)

This document provides an email template with guidelines for writing emails, including sections for the address, greeting, response, reasons, wishes, and parting words. It also gives examples of expressions for reacting to good or bad news, giving advice, opinions, accepting or rejecting invitations. Sample emails answering questions about party plans, holiday activities, and dilemmas are also included following the template's structure.

Uploaded by

TAN CHONG HUI
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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EC Tuition Centre - English Extra Class 27/3

Email - Template
1. Email: Answer Structure - The Most Applicable Template

Elements Your answer

Addresses and To: (Recipient’s name)@gmail.com


subject From: (Sender’s name)@gmail.com
Subject: (less than 10 words - refer to the question)

Greetings Hi (Recipient’s name),

How are you doing?

Response to the (Good News): I am glad to hear that (respond to the overall message)
email message (Bad News): I am sorry to hear about (respond to the overall message)

Intention Anyway / That said, I think you should (start to answer the question).
By the way, I would like to suggest to you that (start to answer the
question)

Reason 1 Firstly, you should/could...

Reason 2 Moreover, you should/could...

Reason 3 Furthermore, you (should/could)

Wishes Regardless, I hope the very best for you.

Parting words That’s it from me. See you soon. Bye!

Initials Your friend / cousin… (depends on the question)


_______________

Created and Edited by Joshua Tan, 2021


EC Tuition Centre - English Extra Class 27/3
Email - Template
2. Paragraph of an email - (1,2; 3; 4)

3. Useful expression
Reacting to good news Reacting to bad news
● I could hardly believe / comprehend ● I am sorry to hear about…
(難以置信) it when I read about your ● Sorry to read about…
….. ● I can’t tell you how sad I am that…
● I am overjoyed / ecstatic （好開心哦）
to hear about your…..
● Hi ! That’s marvelous / excellent （太
棒了） news !
● I am glad to hear that…

To give advice and make suggestions Giving your opinion


● If I were you, I would …. ● In my opinion, …
● I would suggest you to…. ● It seems to me that …
● I think you should …. ● I believe that …

Accepting an invitation (less likely) Rejecting an invitation (less likely)


● That’s a brilliant idea ! For sure I will ● I am afraid that I have to skip that this
attend. time because..
● Thank you for your cordial invitation. ● I have to bounce because I have other
● Please count me in ! plans. Apologies!

Created and Edited by Joshua Tan, 2021


EC Tuition Centre - English Extra Class 27/3
Email - Template
4. Sample Essays
(a) Question:
Your pen friend wants to throw a party for his fourteen-year-old sister’s birthday, but he is unsure
of what are the necessary preparations. Write an email to give him advice about where to have
the party and what kind of activities they could organise.

Write back to him giving him your constructive advice.

Suggested Answers
To: Ben@gmail.com
From: Michael@rocketmail.com
Subject: Advice about birthday parties

Dear Ben,

Hope you are in vibrant health. I hope that you have a blast on your sister’s birthday.

I have some good tips for you. “Restaurant on the Tree” has a good vibe to celebrate as the
organiser will help to arrange jungle exploration, rafting and bungee jumping for party-goers !
You can have a bird’s eye view of the whole city on the tree too ! Don’t worry, the safety gears
are always in place.

Hope these help.


Michael
(83 words)

(b) Question:
You received an email from your new friend, Solomon, who has just moved to your town.

Hi,

The school break is finally here ! Let’s go for a picnic with our friends. Where shall we go and
what can be our plans ? What items should we bring along ?

I am expecting your reply soon. Bye !

Created and Edited by Joshua Tan, 2021


EC Tuition Centre - English Extra Class 27/3
Email - Template
Suggested Answers
To: solomon@gmail.com
From: David@rocketmail.com
Subject: Advice for you about holiday activities

Hi Solomon,

The time has finally come. We have been waiting for your arrival. Your presence is indeed a
blessing to us !

This school break is best with your companionship. Your suggestion on a picnic with our buddies
sounds excellent! Let’s go to Batu Feringghi Beach. We can organise some telematches such as
beach volleyball and limbo at the beach. My parents will prepare the food and other necessary
stuff. I anticipate plenty of hilarious fun there ! Can’t wait to catch up with you!

Your friend,
David
(90 words)

(c) Question:
You received an email from your friend, Clara, about her dilemma (困惑).

Hi,

I am undecided whether to take a camp job or join the orchestra organised by my school during
the holiday. Can you enlighten me ?

Suggested Answers
To: Clara@gmail.com
From: Natalia@rocketmail.com
Subject: Advice about which activities to join

Dear Clara,

How are you doing? It’s interesting to hear that you are undecided between two activities.

Created and Edited by Joshua Tan, 2021


EC Tuition Centre - English Extra Class 27/3
Email - Template
If I were you, I would join the orchestra organised by the school. Firstly, you could learn how to
play a musical instrument, which is what most of us can only dream of doing. Moreover, you get
to make friends with like-minded folks. Furthermore, music is where your passion lies.

Anyways, I hope the best for you. That’s all from me. See you soon. Bye!

Your friend,
Natalia
(80 words)

(d) Question:
You have received an email from your friend, Robert. Reply to his email.
Hi Mikael,
You are flying here this weekend ? We have never met for three years. Hope I could still
recognise you ! What would you like to do in Malaysia ? What other preparations would you like
me to render ? Don’t feel shy !
Robert.

Suggested Answers
To: Robert@gmail.com
From: Mikael@rocketmail.com
Subject: Advice about what to do in Malaysia

Dear Robert,

Hi Robert,

I can’t wait to see you. I’ll probably be wearing the Avengers shirt you gave me, so you won’t
miss me!

When I reach Malaysia, I would like to visit the beach and fulfill all my taste buds with great
food! I am a huge wildlife fan so I’m looking forward to visiting the zoo this time. Lastly, we
could all have a barbeque together if it’s not raining.

That said, I hope the very best for you. That’s about it. See you soon. Bye!

Your friend
Mikael
(85 words)

Created and Edited by Joshua Tan, 2021

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