Admin in a day

Module 2: Reporting and Telemetry

Hands on lab

Lab Scenario
In this Hands-on Lab, you are an administrator for Contoso helping adopt the Power
Platform.
An important part of keeping the Power Platform running successfully is monitoring the
ongoing usage. In this hands-on lab you will be using the platform tools and the CoE Starter
Kit to perform usage monitoring.

Lab Requirements
Lab Test Environment
This hands-on lab is designed to be completed in an environment setup for multiple
students to complete the Admin in a day series of hands on labs.
You need to use the assigned user and environment information to complete this lab. You
must have completed the prior labs to successfully complete this lab.

Exercise 1: Explore the CoE Starter Kit

Scenario
In this exercise, you will explore some of the apps and analytics that are part of the Power
Platform CoE Starter Kit. We have already installed and configured the starter kit into the
tenant you are using for this lab. As part of configuring we imported the solution, shared
the apps, configured the flows that synchronize data and published the Power BI report. If
you were doing this in your own tenant, you would follow the instructions to complete
these steps.
Now in this exercise, you will explore the following key components
- Power Platform Admin View app
 - Power BI Dashboard
- The business process that is used by the Developer Compliance process

Task 1: Explore the Power Platform Admin View app

1. Navigate to https://make.powerapps.com
2. Select Power Platform CoE environment in the environment selector.

3. Select Apps in the left navigation and you should see a list of available apps in this
environment – click on Power Platform Admin View.

4. When the app starts you will land on the Power Platform Dashboard page. This
dashboard gives you a quick look at the most active makers, and environments.
5. Click on Apps and you will see a list of all apps in all environments without having to
visit each environment. The Flows navigation link does the same thing for Microsoft
Power Automate flows
6. Click on the Device Procurement app in the list to open the app details.
7. On the details notice at the top you can see where the app is in the review process.

8. In the Audit tab you can see the Business Justification provided by the app maker
using the Developer Compliance Center app. In the bottom part is where you as an
admin can provide your risk assessment. You can also tag the app to show in the App
Catalog and make it featured. You can customize the CoE entities to add additional
fields here if needed.

9. Click on Environments in the left navigation. This will show you a list of all the
environments in your tenant and key metrics like number of apps.
10. Click on the Personal Productivity environment to open the detail form. Review the
data available.
11. Click on the Connectors link in the left navigation. This shows all the connectors
available.
12. In the upper right corner search on Common Data

13. In the search results, click on the Common Data Service connector

14. The detail page quickly shows you what apps are using this connector in all
environments in your tenant.
15. Click on the Makers link in the left navigation, this shows you all the people that have
built apps in your company
16. Click on one of the Makers and explore the detail form.

Task 2: Power BI Dashboard

1. Navigate in your browser to Power BI https://www.powerbi.com and click Sign in
with your lab credentials.
2. When you see the You have an account with us, click Sign In again and then click Start.

3. When prompted to Invite more people, click Skip.

4. On the left side navigation click Workspaces and then Create a workspace. We are
going to use this workspace to publish our report to from Power BI Desktop. This
would allow you to view it from PowerBI.com, the mobile app, or even embed it in
other places like Microsoft Teams. The workspace can also be shared with others so
they can see the analytics.

5. When prompted click Try Pro for free.

6. After the trial is started, you will have to re-navigate to Workspaces and then Create a
workspace
7. On the Create panel, provide a unique name like CoE and your lab admin user number.
8. Launch Power BI Desktop on your local computer, if you don’t have it installed you can
install it from here https://powerbi.microsoft.com/en-us/desktop/
9. Click Sign-in and provide your lab admin account credentials.

10. Once signed in, click File, open report, and select Browse Reports

11. Locate the folder containing lab files you downloaded and select the Dashboard-
PowerPlatformAdminDashboard file
12. The file should load and you should see the Overview page loaded with some data
from a test environment, this data is more interesting than the lab tenant, so we are
going to explore a few things and then change the data source to point to your lab
environment and then publish it to PowerBI.com

13. Review this overview page, notice it gives a good high-level look at our tenant activity.
If you have multiple locations, it will quickly highlight which users are more engaged
with building apps. You can also quickly see which environments are most active.
14. Click through each page using the navigation at the bottom of the app and review the
insights available.

15. On the Environments page, use the date slider and see how it effects the other data on
the page. When you are done leave it set at the max date range
16. On the Apps page notice the Creation Trend, this is a good way to watch adoption
progress.

17. Click through the other pages and review the data available.
18. Next, we are going to change the data source to point to your lab environment, in
another browser tab, navigate to Power Platform Admin Center https://aka.ms/ppac
and select Environments.
19. Locate the Power Platform COE environment and click on the name to show the details
page .
20. Right click on the Environment URL and select Copy link.
21. Back in Power BI Desktop click Transform data and select Edit parameters

22. In the OrgUrl parameter paste in the value you copied from the environment details
page and click OK.

23. Just below the command bar, you should now see that there are pending changes, Click
Apply Changes.

24. You will be prompted to sign in, use your lab admin account and then click Connect.
25. Wait for the query changes to be applied. Briefly look at the pages again, notice the
data is different.
26. From the File menu click Save.
27. Click Publish and publish the report to Power BI.
28. Navigate to https://PowerBI.com
29. Click on Workspaces and CoE Workspace
30. Select the Reports tab and click on Dashboard-PowerPlatform.. to open the report.

31. Select the Environments page. Use the Date slider to ensure the date range includes
the last month.

32. You have now successfully deployed the Power BI reports that come with the CoE
starter kit.
Exercise 2: Get notification of new apps, flows and connectors
Scenario
In this exercise, you will be using one of the pre-built Power Automate templates that run
on a schedule and looks for newly created canvas apps, flows and connectors and sends
you an email.

Task 1: Create the flow from the template

1. Navigate to https://flow.microsoft.com and sign in.
2. Make sure Power Platform COE environment is selected. Note: This environment is
where the CoE starter kit is installed and is intended to be our dedicated admin
environment. Even if you don’t use the starter kit, having a dedicated admin
environment can be helpful.

3. Paste the URL and press enter. https://us.flow.microsoft.com/en-

us/galleries/public/templates/0b2ffb0174724ad6b4681728c0f53062/get-list-of-
new-powerapps-flows-and-connectors/
4. Click Sign in.
5. Select the user you are signed in as.
6. Click Accept.

7. Click sign in for each of the rest of the connectors.

8. Click Continue.
8. Examine the flow steps and then click Flow Checker.

9. There should be no errors.

10. Click Save.
11. Click on the back arrow.

12. The flow should have one run in progress.

13. Wait for the flow to complete and then click to open the run. You can refresh to see the
updated status of the flow.

14. Examine the flow run.

15. Click App launcher and select Outlook.

16. Navigate to https://outlook.office.com/
17. You should get an email from the flow. Open the email.

17. The report should list flows, power apps, connectors in tables.
Exercise 3: Review tenant audit logs (Optional if you have time)
Scenario
All other auditing of Power Apps and Power Automate flows (other than CDS data
modification) are viewed through the Office 365 Security and Compliance site.
Prior to use, this must be enabled by a global tenant administrator using these instructions.
In the tenant you are using we have already completed that for you as well as granting you
permission to view the audit log data for the tenant. That was done using the PowerShell
command Add-RoleGroupMember “Compliance Management” -Member your user.
In this exercise, you will be using the log search and alert tools to work with the audit data.

Task 1: Review audit logging in the environment

1. Navigate to https://Protection.office.com
2. Expand Search.
3. Select Audit log search.

4. Click Search using the default search criteria.

5. Review the items displayed; drill into a few of them to see the type of data available.
6. Click Export Results. You can download the data if you like. Using export, you can
open the data in other tools for analysis.

7. Click on the Activities dropdown.

8. Select all Power Apps, Power Automate and Dynamics 365 activities. Click on the
section names to select all.
9. Click Search again.
10. Review the results.
11. Look for an activity of Edited Flow, click on the item to open up the detail. Click on the
More info, and review what data is provided.
12. A common task is to look at all activity for a particular user. Copy the user from this
Edited flow activity and go back to the search criteria.
13. Paste the user you copied into the Users filter and click search again. Now you are
looking at all the activity for a single user.
14. You can also click on the filter results in the upper right corner. This will expose filters
just below the headers in the table.
15. Try clicking on an item to view detail. Copy the Item field and then go back to the list
and click the filter results. Paste the item info you just copied into the filed. The results
list will now only show activities related to that item. For example, you could use this
to show all activities for a specific flow.

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