SCHOOLS DIVISION OF PARANAQUE CITY

ICT - EMPOWERMENT TECHNOLOGIES

FIRST QUARTER
WEEK 5
INTRODUCTION TO MICROSOFT EXCEL 365

ENTRY BEHAVIOR

INTRODUCTION
This module will provide you with the basic concepts Microsoft Excel 365. This is a
very powerful tool if you want to get meaningful data and perfoms basic calculations from a
collection of information. You can apply this from your daily activities which involves
budgeting and computations.

LEARNING COMPETENCIES
Creates an original or derivative ICT content to effectively communicate or present
data or information related to specific professional tracks CS_ICT 11/12-ICTPT-Ic-d5.

OBJECTIVES
At the end of this module, you are expected to:
1. Describe the parts and functions of MS Excel 365 environment.
2. Perform basic formula functions.

LET’S RECALL (Review)

Direction: Match column A with column B. Write only the letter of the correct answer in a
separate sheet of paper.
Column A Column B
1. This dictates whether the left and right edges of the text in a document a.font
adhere to the right side, left, center or justified.
2. A type of design for text and typically incorporates this design into each b. ribbon
letter, number and symbol found on a keyboard.
3. It allows users to type and manipulate text in a graphic environment that c.alignment
resembles a page of paper.
4. It contains graphic buttons for commands and similar commands are d. clipboard
shown in groups for easy access.
5. Acts as a type of storage area when a piece of text is temporarily e. MS Word
removed and stored for later use within the same session.

LET’S UNDERSTAND

Exploring the Excel Environment

The image below is the environment of Microsoft Excel 365 with its labeled parts. What are
they?
A worksheet is a collection of rows and columns. When a row and a column meet,
they form a cell. Cells are used to record data. Each cell is uniquely identified using a cell
address. Columns are usually labelled with letters while rows are usually numbers.
A workbook is a collection of worksheets. By default, a workbook has three cells in
Excel. You can delete or add more sheets to suit your requirements.
By default, the sheets are named Sheet1, Sheet2 and so on and so
forth. You can rename the sheet names to more meaningful names
i.e. Daily Expenses, School Budget, etc.
The Page View options is located in the bottom, right
corner. The Page View options are Normal, Page Layout, and Page
Break. Left-click an option to select it. The default is Normal View.

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 The Microsoft Office Button
The Microsoft Office Button appears at the top of the Excel window.
When you left-click the button, a menu appears. From this menu you can
create a new spreadsheet, open existing files, save files in a variety of ways,
and print. You can also add security features, send, publish, and close files.
• To Create a New, Blank Workbook: Left-click the Microsoft Office Button.
Select New. The New Workbook dialog box opens and Blank Workbook is
highlighted by default. Click Create. A new, blank workbook appears in the
window. When you first open Excel, the software opens to a new, blank
workbook. OR CTRL + N OR Customize Quick Access
ToolBar + New
• To open and existing file, Select Open, then Select the location of your file
• To Save the Workbook: Left-click the Microsoft Office Button. Select Save
or Save As. Save As allows you to name the file and choose a location to
save the spreadsheet. Choose Save As if you'd like to save the file for the
first time or if you'd like to save the file as a different name. Select Save if
the file has already been named.
• To print a file, Select Print
• To Insert Text: Left-click a cell to select it. Each rectangle in
the worksheet is called a cell. As you select a cell, the cell
address appears in the Name Box.

Enter text into the cell using your

keyboard. The text appears in the cell and
in the formula bar.

Each cell has a name, or a cell address

based on the column and row it is in. For example, this cell is C3 since it is where column
C and row 3 intersect.

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• To Edit or Delete Text: Select the cell. Press the Backspace key on your keyboard to
delete text and make a correction. Press the Delete key to
delete the entire contents of a cell. You can also make
changes to and delete text from the formula bar. Just
select the cell and place your insertion point in the formula
bar.
• To Move Through a Worksheet Using the Keyboard:
Press the Tab key to move to the right of the selected
cell. Press the Shift key and then the Tab key to move to
the left of the selected cell. Use the Page Up and Page
Down keys to navigate the worksheet. Use the arrow
keys.
To Modify Column Width:
• Position the cursor over the column line in the column heading and a double arrow
will appear.
• Left-click the mouse and drag the cursor to the right to increase the column width or to
the left to decrease the column width. Release the mouse button. OR
• Left-click the column heading of a column you'd like to modify. The entire column will
appear highlighted.
• Click the Format command in the Cells group on the Home tab. A menu will appear.
• Select Column Width to enter a specific column measurement.
• Select AutoFit Column Width to adjust the column so all the text will fit.
To Modify the Row Height:
• Position the cursor over the row line you want to modify and a double arrow will
appear.
• Left-click the mouse and drag the cursor upward to decrease the row height or
downward to increase the row height. Release the mouse button.
OR
• Click the Format command in the Cells group on the Home tab. A menu will appear.
• Select Row Height to enter a specific row measurement.
• Select AutoFit Row Height to adjust the row so all the text will fit.
To Insert Rows:
1. Select the row below where you want the new row to appear.
2. Click the Insert command in the Cells group on the Home tab. The row will appear.
The new row always appears above the selected row.
Make sure that you select the entire row below where you want the new row to appear
and not just the cell. If you select just the cell and then click Insert, only a new cell will
appear.
To Insert Columns:
1. Select the column to the right of where you want the column to appear.
2. Click the Insert command in the Cells group on the Home tab. The column will appear.
The new column always appears to the left of the selected column. For example, if you
want to insert a column between September and October, select the October column
and click the Insert command.
To Delete Rows and Columns:
1. Select the row or column you’d like to delete.
2. Click the Delete command in the Cells group on the Home tab.
Once you have entered information into a spreadsheet, you will need to be able to
format it.
To Format Text in Bold, Italics or Underlined:
1. Left-click a cell to select it or drag your cursor over the text in the formula bar to select
it. Click the Bold, Italics or Underline command.
To Change the Font Style
1. Select the cell or cells you want to format.

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 2. Left-click the drop-down arrow next to the Font Style box on the Home tab.
3. Select a font style from the list.
To Change the Font Size:
1. Select the cell or cells you want to format.
2. Left-click the drop-down arrow next to the Font Size box on the Home tab.
3. Select a font size from the list.
To Change the Text Color:
1. Select the cell or cells you want to format.
2. Left-click the drop-down arrow next to the Text Color command. A color palette will
appear.
3. Select a color from the palette. OR
• Select More Colors. A dialog box will appear. Select a color. Click OK.
To Add a Border:
1. Select the cell or cells you want to format.
2. Click the drop-down arrow next to the Borders command on the Home tab. A menu
will appear with border options.
3. Left-click an option from the list to select it. You can change the line style and color
of the border.
To Add a Fill Color:
1. Select the cell or cells you want to format.
2. Click the Fill command. A color palette will appear.
3. Select a color.
To Format Numbers and Dates:
1. Select the cell or cells you want to format.
2. Left-click the drop-down arrow next to the Number Format box.
3. Select one of the options for formatting numbers.
By default, the numbers appear in the General category, which means there is no
special formatting. In the Number group, you have some other options. For example,
you can change the U.S. dollar sign to another currency format, numbers to percents,
add commas, and change the decimal location.
Working with Worksheets
It is important that you know how to manage your worksheets. By default, three
worksheets appear in each new workbook namely sheet1, sheet2, and sheet3.
To Name a Worksheet:
1. Right-click the sheet tab to select it.
2. Choose Rename from the menu that appears. The text is highlighted by a black box.
3. You may type a new name for the worksheet.
4. Click off the tab. The worksheet now assumes the descriptive name defined.
OR
1. Click the Format command in the Cells group on the Home tab. Select Rename
Sheet. The text is highlighted by a black box. Type a new name for the worksheet.
Click off the tab.
To Insert a New Worksheet:
1. Left-click the Insert Worksheet icon. A new sheet will appear. It will be named Sheet4,
Sheet5 or whatever the next sequential sheet number may be in the workbook. OR
Press the Shift and the F11 keys on your keyboard.
To Delete One or More Worksheets:
1. Click on the sheet(s) you want to delete. Then right-click the sheet(s) and a menu
appears. Select Delete.
OR
1. Select the sheet you want to remove. Then click the drop-down arrow next to Delete
in the Cells group on the Home tab. From the menu that appears, select Delete Sheet.
To Group Contiguous Worksheets:
1. Select the first sheet you want to group and press and hold the Shift key on your
keyboard.

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 2. Click the last sheet you want to group.
3. Release the Shift key. The sheets are now grouped.
To Group Non-Contiguous Sheets:
1. Select the first sheet you want to group then press and hold the Ctrl key on your
keyboard. Click the next sheet you want to group. Continuing clicking the sheets you
want to group.
2. Release the Control key.
The sheets are now grouped. The sheet tabs will appear white for the grouped sheets.
Only the sheets selected are part of the group.
Make any changes to one sheet and the changes will appear in all the grouped sheets.
To Ungroup Worksheets:
1. Right-click one of the sheets. Select Ungroup from the list.

Freezing Worksheet Panes

The ability to freeze, or lock, specific rows or columns in your spreadsheet is a really
useful feature in Excel. It is called freezing panes. When you freeze panes, you select rows
or columns that will remain visible all the time, even as you are scrolling. This is particularly
useful when working with large spreadsheets.
To Freeze a Row:
1. Select the row below the one that you want frozen. For example, if you want row 1 &
2 to appear at the top even as you scroll your worksheets, then select row 3.
2. Click the View tab and click the Freeze Pane command in the Window group.
3. Choose Freeze Panes. A thin, black line appears below everything that is frozen in
place.
4. Scroll down in the worksheet to see the pinned rows.
To Unfreeze a Pane:
1. Click the Freeze Pane command. Select the Unfreeze command.
To Freeze a Column:
1. Select the column to the right of the column(s) you want frozen. For example, if you
want columns A & B to always appear on the left, just select column C.
2. Click the View tab and click the Freeze Pane command in the Window group.
3. Choose Freeze Pane. A thin, black line appears to the right of the frozen area.
4. Scroll across in the worksheet to see the pinned columns.

FORMULA
Excel can be used to calculate and analyze numerical information; however, you will
need to know how to write formulas to maximize Excel's capabilities. A formula is an equation
that performs a calculation using values in the worksheet. In this lesson you will learn how to
create simple formulas and complex formulas using mathematical operators such as the
addition, subtraction, multiplication, and division signs.

To Create a Simple Formula that Adds Two Numbers:

• Click the cell where the formula will be defined.
• Type the equal sign (=) followed by the first number to be added.
• Type the addition sign (+) followed by the second number to be added
• Press Enter or click the Enter button on the Formula bar.
To Create a Simple Formula that Adds the Contents of Two Cells:
• Click the cell where the answer will appear and type the equal sign (=).
• Type the cell number that contains the first number to be added (C3, for example)
followed by the addition sign (+) and the cell address that contains the second
number to be added (C4, for example).
• Press Enter or click the Enter button on the Formula bar.
To Create a Simple Formula using the Point and Click Method:
• Click the cell where the answer will appear and type the equal sign (=).

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 • Click on the first cell to be included in the formula (C5, for example) followed by the
subtraction sign (-).
• Click on the next cell in the formula (C29, for example) and Press Enter or click the
Enter button on the Formula bar.
To Create a Simple Formula that Multiplies the Contents of Two Cells:
• Select the cell where the answer will appear and type the equal sign (=).
• Click on the first cell to be included in the formula (C9, for example) or type a number.
• Type the multiplication symbol (*) by pressing the Shift key and then the number 8 key.
The operator displays in the cell and Formula bar.
• Click on the next cell in the formula or type a number and press Enter or click the
Enter button on the Formula bar.
To Create a Simple Formula that Divides One Cell by Another:
• Click the cell where the answer will appear and type the equal sign (=).
• Click on the first cell to be included in the formula followed by the division symbol.
The operator displays in the cell and Formula bar.
• Click on the next cell in the formula and enter or click the Enter button on the
Formula bar.
Complex Formulas
Excel is a spreadsheet application and is intended to be used to calculate and analyze
numerical information such as your budgets, your allowances, inventory of your school
supplies, and more. To do this, you need to understand formulas. In the previous discussion,
we have discussed about simple formula. A simple formula have one mathematical operation
while complex formulas consists of more than one mathematical operation.
The calculations of the complex formulas follows the order of operations. If you will
use a formula that contains several operations, Excel knows to work those operations in a
specific order. It follows the PEMDAS rule of operation in the order of parenthesis, exponential,
multiplication, division, addition and subtraction.
Example 1
Using this order, let us see how the formula 20/(8-4)*8-2 is calculated in the following
breakdown:
Creating Complex Formulas
Example of How to Write a Complex Formula:
• Click the cell where you want the formula result to appear then type the equal sign (=).
• Type an open parenthesis, or ( then click on the first cell to be included in the formula
followed by addition sign (+).
• Click on the second cell in the formula and type a close parentheses ).
• Type the next mathematical operator, or the division symbol (/) and type an open
parenthesis, or (
• Click on the third cell to be included in the formula and type the addition sign (+).
• Click on the fourth cell to be included in formula and type a close parentheses ) then click
enter.

What is an Absolute Reference?

In earlier topic we saw how cell references in formulas automatically adjust to new
locations when the formula is pasted into different cells. This is called a relative reference.

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 Sometimes, when you copy and
paste a formula, you don't want one or
more cell references to change. Absolute
reference solves this problem. Absolute
cell references in a formula always refer
to the same cell or cell range in a formula.
If a formula is copied to a different location, the absolute reference remains the same. An
absolute reference is designated in the formula by the addition of a dollar sign ($). It can
precede the column reference or the row reference, or both. Examples of absolute referencing
include:
To Create an Absolute Reference:
• Select the cell where you wish to write the formula (in this example, H2) Type
the equal sign (=) to let Excel know a formula is being defined.
• Click on the first cell to be included in the formula (F2, for example).
• Enter a mathematical operator (use the multiplication symbol for this example).
• Click on the second cell in the formula (C2, for example).
• Add a $ sign before the C and a $ sign before the 2 to create an absolute reference.

• Copy the formula into H3. The new formula should read =F3*$C$2. The F2 reference
changed to F3 since it is a relative reference, but C2 remained constant since you
created an absolute reference by inserting the dollar signs.
LET’S APPLY
Direction: Create a new workbook by following the instructions.
1. Type the data for each cell address.
Cell Cell
Address Input Data Address Input Data
Weekly
A1 Schedule B4 Monday
A5 7:00-8:00 B5 Prepares for Online Class
A6 8:00 - 9:00 B6 Attends Online Class
A7 10:00-11:00 B8 Group Collaboration
A8 11:00-12:00 B9 Lunch Break
A9 12:00-1:00 B11 Google Meet with Teacher
A10 1:00-2:00 B13 Answer's Google Sheets
A11 2:00-3:00 B16 Dinner
A12 3:00-4:00 B17 Review
A13 4:00-5:00 B18 Sleep
A14 5:00-6:00 C4 Tuesday
A15 6:00-7:00 C7 Online Quiz

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 A16 7:00-8:00 C15 Watch News
A17 8:00-9:00 F4 Friday
A18 9:00-10:00 F8 Online Quiz
D4 Wednesday F16 Night with Friends
D12 Google Meet with Friends
E4 Thursday G4 Saturday
E7 Review G5 Jogging
H4 Sunday G7 Grocery
H7 Attends Mass G12 Movies with Friends
H10 Family Time
2. Save your workbook as My Weekly Schedule.

LET’S ANALYZE
Direction: Open your workbook in the previous activity and do the following the
instructions.
1. Select A1 to H1. Click Merge and Center. Set the Column width to 10 and row to 25.
2. Merge B8-G8 and type Nap Time. Apply wrap text and adjust the row height.
3. Merge B5-F5, G5-H5, B8-C8, B10-F10, B9-F9, D12-F12, B13-C13, B16-E16, B17-F17,
B18-H18 and B6-F6. Removed Row 2 and 3 and merge H8-H12 then apply middle align.
4. Change the font style for all texts to to Calibre. Increase the fontsize of Weekly Schedule
to 24 and apply Bold. Adjust the fontstyle of days to 14 and time to 12. Save your workbook.
LET’S EVALUATE
Directions: Let’s name this activity as “IT’S MY BIRTHDAY PARTY TIME! ”. Do what is
indicated in the following numbers:
1. Open a blank Excel spreadsheet. Make the usual changes to landscape format, add a
footer with your name and the name of this
activity, and add gridlines and headings to
the worksheet printing.
2. Enter the information on the right into
your spreadsheet.
3. Make the following formatting changes:
A. Bold the labels in Row 4, & cells C16 and
C17.
B. Adjust the width of columns so that all of
the cell content is displayed.
C. Add a bottom border below Row 4. Fill
Row 4 with a color of your choice.
D. Put a bottom border under cells A14
through D14. Format cell C5 through D14
for currency.
E. Format cells D16 and 17 for currency
also. Right align the words in cells B4
through D4. F. Right align the words in cells C16 and C17 also.
LETS CREATE
Directions: Using the previous activity, continue doing the following:
1. In column B you will enter estimate for the quantity of each item you need for the party.
2. In cell D5, enter the formula needed to calculate the cost of the dinnerware.
3. Use the Fill Down feature to copy and paste the formula to the rest of Column D through
cell D14.
4. In Cell D16, type the formula that will give the grand total.
5. Your mother allocated $75 for this party. What formula will you type into cell D17 to reflect
the amount beyond the $75 you are spending. HINT: This formula uses a cell address and a
number. You will need to subtract.
6. Make adjustments until the number in D17 is in ( ), so that your total cost is within the
budget. Save your workbook.