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Maintain Quotation Comments: SAP - Customizing Guide

This document provides instructions for customizing purchase requisitions in SAP. It describes maintaining quotation comments, defining tolerance limits for archiving, defining number ranges for purchase requisitions, and defining document types for purchase requisitions. Number range objects and document type settings can be transported between systems.

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José Faia
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72 views

Maintain Quotation Comments: SAP - Customizing Guide

This document provides instructions for customizing purchase requisitions in SAP. It describes maintaining quotation comments, defining tolerance limits for archiving, defining number ranges for purchase requisitions, and defining document types for purchase requisitions. Number range objects and document type settings can be transported between systems.

Uploaded by

José Faia
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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SAP – Customizing Guide

Maintain Quotation Comments

In this step, you can define internal comments relating to quotations.

This enables you to note in the detailed data on a quotation that you have rejected this quotation for price
reasons, for example.

Activities

Maintain the quotation comments.

Define Tolerance Limit for Archiving

In this step, you specify the periods that must expire before:

An RFQ item or a quotation item is deactivated, and

A deactivated RFQ or quotation item is archived

Actions

Maintain the minimum time periods in days for the archiving of RFQs or quotations.

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SAP – Customizing Guide

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SAP – Customizing Guide

Purchase Requisition
In this section, you make the system settings for purchase requisitions.

Define Number Ranges

In this step, you maintain the number ranges for purchase requisitions.

Standard settings

The following number range is predefined in the standard SAP System:

o Internal 0010000000 to 0019999999

o External 0090000000 to 0099999999

Recommendation

SAP recommends that you accept the settings defined in the standard system. In this case, no action is
required on your part.

Actions

Define the number ranges for your purchase requisitions.

Note on transport

You transport number range objects as follows:

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SAP – Customizing Guide

In the initial screen, choose Interval -> Transport.

Note that all intervals for the selected number range object are deleted in the target system first. After the
import, only the intervals you export are present. The number statuses are imported with their values at the
time of export.

Dependent tables are not transported or converted.

Define Document Types

The SAP System manages purchase requisitions as documents. You can group requisitions into any
number of document types.

In this step, you can do the following:

Create new document types

Define the item interval

Define allowed follow-on document types

Assign document types to a number range group

Define number range interval

Choose type of number assignment (internal or external)


You maintain the associated number ranges in the step Define Number Ranges under
"Purchasing".

Standard Settings

The standard SAP R/3 System contains the following defaults which you should use:

Document type: NB for standard purchase orders

Number ranges:

o internal from 0000000001 to 0999999999

o external from 1000000000 to 1999999999

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SAP – Customizing Guide

Document type: TB for transport orders

Number ranges:

o internal from 0000000001 to 0999999999

o external from 1000000000 to 1999999999

Recommendation

SAP recommends that you accept the settings defined in the standard system. In this case, no action is
required on your part.

Activities

1. Check the predefined document types and number ranges.


2. Change the following to suit your requirements:

o Document types

o Number ranges

Notes on transport

You transport number range objects as follows:

In the initial screen, choose Interval -> Transport.

Note that all intervals for the selected number range object are deleted in the target system first. After the
import, only the intervals you export are present. The number statuses are imported with their values at the
time of export.

Dependent tables are not transported or converted.

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