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Program Application Checklist

This document is a checklist of documents required for a higher education institution (HEI) applying for initial permit or recognition from the Commission on Higher Education (CHED). The checklist includes 18 required documents such as the HEI's application letter, articles of incorporation, proof of ownership of facilities, feasibility study, information on school administrators and faculty, curriculum details, library resources, physical facilities, support services, and application/inspection fees. The checklist provides guidance to HEIs on the complete set of documents needed for their program application to be processed by CHED.

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Jam Bong
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635 views5 pages

Program Application Checklist

This document is a checklist of documents required for a higher education institution (HEI) applying for initial permit or recognition from the Commission on Higher Education (CHED). The checklist includes 18 required documents such as the HEI's application letter, articles of incorporation, proof of ownership of facilities, feasibility study, information on school administrators and faculty, curriculum details, library resources, physical facilities, support services, and application/inspection fees. The checklist provides guidance to HEIs on the complete set of documents needed for their program application to be processed by CHED.

Uploaded by

Jam Bong
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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PROGRAM APPLICATION CHECKLIST

Name of HEI: _____________________________________________________________


Address: _____________________________________________________________
Program Being Applied For: ________________________________________________
Academic Year: _____________________________________________________________

For HEI applying for initial permit or recognition, the following documents should be submitted:

No. DOCUMENTS With W/O REMARKS


1. HEI’s application letter duly signed by Chairman of
Board of Trustees/President or authorized
representative include notarized affidavit
2. For private HEI: Articles of Incorporation and By-Laws
duly registered with Securities and Exchange
Commission
For local college: Copy of original Ordinance approving
establishment
For SUCs: Copy of Charter
3. Copy(ies) of Transfer of Certificate(s) Title (TCT)/Lease
Contract/ Ownership of School Building
4. Certificate of Occupancy for building(s) to be used in
the name of HEI and indicate for educational purpose
issued by City/Municipality’s Office of Building Officials
5. Feasibility study to include:
 Brief description of proposed program
 Institutional mandate & philosophy and goals of
proposed program
 Management viability such as:
o Management capability and administrative
competence and qualifications of
Management personnel
 Market viability in terms of:
o Demand for graduates/employment
opportunities (at least in the next 5 years)
o Prospective students (enrollment
projection)
o Presence of existing higher education
institution (HEIs) offering same course
within the area
 Financial viability in terms of sustainability of
operation such as:
o Financial soundness
o Projected income and expenditure
o Schedule of proposed tuition & other fees
 Other operational aspects
o Location of schools in relation to factors
that re not conductive to learning such as
cockpits, dancing halls, bars or recreational
places of questionable character, bowling
alleys, movie houses, markets, garbage
dumps, funeral parlors, jails, cemeteries
and other
6. School Administrators (President, Vice President(s),
Director(s), Dean(s), Program Chair(s)/Head(s),
Coordinator(s), etc.)
a. Spreadsheet should include following information:
 Name
 Position/Designation
 Educational qualifications (where and when
obtained)
 Professional License Number & Expiration
date (if applicable)
 Nate of appointment
(permanent/temporary)
 Status (fulltime/part-time)
b. Certified true copy of Transcripts of Records
c. Certified true copy of Professional License (if
applicable)
d. Copy of notarized appointment/contract of
employment (to be submitted if already hired)
e. Letter of commitment (if not yet hired but to
submit notarized appointment/contract before
issuance of initial permit/recognition)
f. Approved resignation from previous employer (to
be submitted before issuance of initial
permit/recognition)

7. Faculty Members
a. Spreadsheet should include the following
information (separate spreadsheet for faculty
handling General Education subjects and
Professional subjects):
 Name
 Educational qualifications (where and when
obtained)
 Professional License Number & Expiration
date (if applicable)
 Field of specialization
 Subjects to be taught
 Nature of appointment
(permanent/temporary)
 Status (fulltime/part-time)
b. Certified true copy of Transcript of Records
c. Certified true copy of Professional License (if
applicable)
d. Copy of Resume/Curriculum Vitae
e. Copy of notarized appointment/contract of
employment (to be submitted if already hired)
f. Letter of commitment (if not yet hired but to
submit notarized appointment/contract before
issuance of initial permit/recognition)
g. Approved resignation from previous employer (to
be submitted before issuance of initial
permit/recognition)

8. Non-teaching personnel (Registrar, Guidance


Counselor, Administrative staff, etc.)
a. Spreadsheet should include the following
information:
 Name
 Educational qualifications (where and when
obtained)
 Professional License Number & Expiration
date (if applicable)
 Nature of appointment
(permanent/temporary)
 Status (fulltime/part-time)
b. Certified true copy of Transcript of Records
c. Certified true copy of Professional License (if
applicable)
d. Copy of notarized appointment/contract of
employment

9. Curriculum
 Complete set of Program Outcomes, including its
proposed additional program outcomes
 Curriculum Map
 Performance indicators for each outcome
 Measurement system for the level of attainment of
each indicator
 Distribution of subjects per term
 Summary of units
 Course description (by subject)
 System of program assessment and evaluation
 System of program Continuous Quality
Improvement (CQI)

10. Library
a. Librarian (copy of Transcript of Record,
appointment, professional license)
b. Facilities (floor space in sq. m.) – to include pictures
c. Seating capacity (combined number of students &
faculty at one time)
d. Library collections (books, journal, magazines,
dictionaries, almanacs, etc.)
 List of 5 non-duplicated book titles per subject in
the curriculum published within the last 5 years
 List of book collections/accessioned books
o Start-up 3,000 library collections (for initial
permit)
o Minimum of 5,000 library collections (for
recognition)
 List of subscription to relevant professional journals

Note: List should be in spreadsheet to include author, title of book,


year of publication and number of volumes
11. Physical facilities to be used exclusively for tertiary
programs (to include pictures)
 School site
 Total floor area (in sq. m.)
 Buildings
 Number & size of classrooms/lecture rooms
 Number & types of laboratories

Note: Refer to PSG for the Program applied for


12. List of equipment and other instructional devices/aids
13. Support facilities
 Audio visual room
 Sports and recreational, if outsourced to include
notarized MOA
 Canteen
 Faculty lounge
 Student lounge

14. Support services


a. Guidance and counseling
b. Medical and dental services for students and
faculty, if outsourced to include notarized MOA

15. NSTP
a. Coordinator (copy of Transcript of Record &
appointment)
b. NSTP office
c. Affiliation to Accredited NSTP provider, if
outsourced to include notarized MOA
16. School bond in the amount of one hundred thousand
pesos (P100,000.00) in cash or check payable to
CHEDRO (for newly established private HEI only). Per
CAO 4, 2014.
17. Application fee in the amount of eight thousand pesos
(P8,000.00) in cash or check payable to CHEDRO. Per
CAO 4, 2014.
18. Inspection fee in the amount of fifteen thousand pesos
(P15,000.00) in cash or check payable to CHEDRO. Per
CAO 4, 2014.

Evaluated by: _____________________


Position: _____________________
Date: _____________________

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