DOCUMENT RESUME

LD - -3 332 L!E 001 886

AUTHOR Dominick, Judy

TITLE Advanced Dictation and Transcription, Business
Education: 7707.31.
INSTITUTION Dade County Public .1;choo18, Miami, Fla.
PUB DATE 72
!TOTE 38p.; An Authorized Course of Instruction for the
Quinmester Program
EDRS PRICE MF-$0.75 HC-$1.85 PLUS POSTAGE
DESCPTPTORS Business Skills; Course Content; *Curriculum Guides-
Office Occupations Education; Resource Materials:
Secondary Grades; Skill Development; *Stenotraphy;
*Typewriting
IDENTIFIERS *Quinmester Program

ABSTRACT
The course is constructed to de'alop speed and
accuracy in taking dictation and in transcrioIng notes; to develop
desirable personal traits and awareness of ret)ponsildlity for
proofreading and correcting errors before submitt!'ag typewritten
transcripts for approval. Course content include (1) typing
technique, (2) typing fundamental skills, (3! s.:thand technilus
(4) shorthand fundamental skills, (5) transcription, (6) speed
building, and (7) personal traits needed in business;. Suggested
teaching strategies include penmanship, dictation drills, and other
special activities. Resources for students and teachers are
specified, and an appendix offers a pretest, pretest key,
transcription quizzes, varied test formats, and final evaluation test
form and key. (MW)
 kovii1/4°
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U S DEPARTMENT OF HEALTH.
EDUCATION IlINELFARt
NATIONAL INSTITUTE OF
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STATED 00 NOT NE ( E SSARti kf Piot
SENT Qt. I q AL NAT ONIA, "40,7'iulf QI
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AUTHORIZED COURSE OF INSTRUCTION FOR THE

ADVANCED DICTATION AND TRANSCRIPTION

Business Education--7707.31 (New: 7751.31)

DIVISION OF 1NSTRUCTION1971
 ADVANCED DICTATION AND TRANSCRIPTION

7707.31 (New: 7751.31)

Business Education

ritten by Judy Dominick

And Airroved by the Business Education stecrinr7 Committee
For Quin:nester Courses

for the

DIVISION OF IN
Dade County Public Schools
Miami, FL 33132
1972
 DADE COUNTY SCHOOL BOARD

Mr. William Lehman, Chairman

Mr. G. Holmes Braddock, Vice-Chairman
rrs. Ethel Beckham
Mrs. Crutcher Harrison
Mrs. Anna Brenner Meyers
Dr. Ben Sheppard
Mr. William H. Turner

Dr. E. L. Whigham, Superintendent of Schools

Dade County Public Schools
Miami, Florida 33132

Published by the Dade County School Board

 TABLE OF CONTENTS

I. COURSE TITLE 1

II. COURSE NUMBER 1

III. COURSE DESCRIPTION 1

Synopsis 1
Textbook 1
Occupational Relationships 1

IV. COURSE ENROLLMWT GUIDELINES 1

Prior Experiences Needed 3.

Pretest 1

V. COURSE OF STUDY PERFORMANCE OBJECTIVES 1

VI. COURSE CONTENT 2

Equipment and Supplies 2
Typing Techniques 2
Typing Fundamental Skills 2
Shorthand Techniques 2
Shorthand Fundamental Skills 2
Transcription 2
Speed Building 3
Personal Traits Needed in Business 3

VII. SUGGESTED PROCEDURES, STRATEGIES AND LEARNING ACTIVITIES . . 3

Suggested Teaching Methods 3
Shorthand Drills and Techniques 3
Typing 7
English Mechanics 7
Special Drills in English Mechanics 7
Stenographic Procedures 7
Pereonal Development 8
Other Drills
Special Activities

VIII. EVALUATIVE INSTRUMENTS 9

Pretest 9
Interim Tests 9
Final Evaluation 10

IX. RESOURCES FOR STUDENTS 10

X. RESOURCES FOR TEACHERS 14

APPENDIX 17
Pretest 18
Pretest Key 21
Transcription Quizzes 23
Speed Tests 23
 otA
TABLE OF CONTENTS, Continued vois

APPENDIX, Continued
Word Teets 24
Mailable Letter Tests 24
Brief Form Test 26
English Mechanics 27
Typewriting Style 28
Final Evaluation 29
Final Evaluation Key 32
 I. COURSE TITLE -ADVANCED DICTATION AND TRANSCRIIPION

II. COURSE NUMBER-7707.31 (New: 7751.31)

III. COURSE DESCRIPTION

A. Synopsis
Further develops speed and accuracy in taking dictation and ih
transcribing notes; develops desirable personal traits and
awareness of responsibility for proofreading and correcting
errors before submitting typewritten transcripts for approval.

B. Textbook
One of the state adopted textbooks for the second semester of
advanced shorthand and/or one of the department's choosing.

C. Occupational Relationships
Stenographer Conference recorder
Clerk, general office Public stenographer
Executive secretary Legal secretary
Law clerk Medical secretary
Technical secretary

IV. COURSE LIROLLMENT GUIDELINES

A. Prior Experiences Needed

The student should have attained the objectives of Shorthand
Transcription prior to enrollment in this course.

B. Pretest
Since some students have had exposure to dictation and tran-
scription, the pretest (sample is in the Appendix) may be used
as a diagnostic device to determine individual differences for
placement within the course. If any students feel they have
mastered the objectives without taking ...he course, the final
evaluative device should be administered. Students who fail
should continue ih this course. Successful completion of the
final evaluative device should indicate that the student would
select another advanced course.

7. COURSE OF STUDY PERFORMANCE OBJECTIVE:.

Upon successful completion of this course, students will be able to--

1. take dictation from practiced material at a minimum rate of

90 wam for 5 minutes and transcribe their notes on the type-
writer with 95 percent accuracy;

2. take dictation from new material at a minimum rate of 60 wam

for 5 minutes and transcribe their notes on the typewriter with
95 percent accuracy;

3. transcribe shorthand not rapidly and accurately on the type-

writer at a minimum transcription rate of 17 net words a minute;
 V. COURSE OF STUDY PERFORMANCE 02JECT14ES, Continued

4. take brief office-style dictation (including oral and written

instructions) and transcribe their notes on the typewritter with
95 percent accuracy;

5. produce mailable letters from the office-style dictation using

correct spelling, punctuation, grammar, capitalization, sentence
structure, letter placement, and paragraphing;

6. read, write, and transcribe 10 brief forms, 10 phrases, and 10

most-commonly used business terms with 90 percent accuracy; and

7. arrange materials properly to insure a steady flow of work and

demonstrate other good habits, traits, and attitudes.

VI. COURSE CONTENT

A. Equipment and Supplies- --Same as Shorthand Theory (Introductory)

and/or Introduction to rachine Shorthand Theory

B. Typing Techniques (Brief Review)

1. Posture
2. Stroking
3. Keyboard operation

C. Typing Fundamental Skills (Brief Review)

1. Correspondence and sacic report typing
2. Proofreading
3. Erasures or corrections
4. Care and maintenance of typewriters
5. Carbons

D. Shorthand Techniques (Brief Review)

1. Writing for symbolic shorthand
2. Writing for machine shorthand
3. Reading
4. Notebooks for symbolic shorthand
5. Tape for machine shorthand

E. Shorthand Fundamental Skills (Brief Review for Symbolic and

Machine Shorthand)
1. Uriting and transcribing
2. Increasing reading rates
3. Building sustained writing and transcription power

F. Transcription
1. Of shorthand plates
2. Of shorthand notes
3. Of mailable letters with acceptable substitutions
4. Of shorthand dictation that is grammatically and typo-
gaphically correct
5. Proper handling of stenographer's supplies
6. Proper arrangement of work area

2
 VI. COURSE CONTENT, Continued

G. Speed Building
1. Sources
a. Teacher dictation
b. Individualized dictation from tape
c. Extra dictation from records
d. Outside sources such as television, radio, and othor
classes
2. Rates on practiced material dictation
a. First half of course build a minimum speed of 80 wam
for five minutes
b. Second half of course build a minimum speed of 90 um
for five minutes
3. Rates on new material dictation
a. First half of coursemin. of 70 wam for five minutes
b. Second half of coursemin. of 60 wam for five minutes

H. Personal Traits Needed in Business

1. Honesty
2. Punctuality
3. Attention
4. Concentration
5. Neatness
6. Initiative
7. Responsibility
8. Human relations

VII. SUGGESTED PROCEDURES, STRATEGIES, AND LEARNING ACTIVITIES

A. Suggested Teaching Methods

The methods that seem best suited for this course are practice
dictation, audio-visual presentations, technique improvement
drills, and performance and/or written tests. It is likely
that learning will be enhanced if the methodology used is
student-centered and individualized. The learning activities
are arranged in groups. The teacher decides the type of
activity for the day and selects one or more from the group.
Vary procedures each day.

B. aorthand Drills and Techniques (In addition to those listed.

in Shorthand Transcription)

::any of the following suggested drills can be pre-recorded on

audiotapes for use by individual students.

TYPE OF DRILL PROCEDURE

1. Penmanship Have the students drill on :)ro:".r

character form and proportion; awl
have the students exchange and read
shorthand notes.
 PttIN.
SO Win

VII. SUGGESTED PROCEDURES, STRATEGIES, AND LEARNING ACTIVITIE:;, Continued

TYPE OP DRILL PROCEDURE

2. Dictation

a. Progressive Before dictating, preview the difficult

words on the chalkboard. Dictate a
letter at 80-90-100 wam. After each
dictation, have the students read back
the notes. After the last dictation,
drop back in speed so students can
write fcr control.

b. Stair-step Choose five letters with a maximum of

100 words in the body of each letter.
Preview the difficult words in each
letter.
1. Dictate the first letter at (10 wam.
2. Dictate this letter again at 90
wam, and the second letter at 60
wam.
3. Re-dictate the first letter at 100
warn, the second at 90 warn, and the
third at 80 wam.
4. Continue this until all the letters
have been dictated.
5. After completion of the dictation,
re- dictate all five letters at a
speed that the students can take
with control.

0. Spurt Dictate at several speeds an average.

length letter. Start at 140 wam,
change to 100, 120, 30, 110, etc.,
throughout the entire letter.

d. Potential Dictate a short sentence or clauae

rate builder and have the students write this an
many times as possible within a given
time (such as 15 seconds).

e. Reading Dictate a short letter at 100 wam.

approach Have the students read back the letter
several times from their notes. Then
dictate the same material again 10 to
20 words faster than the previous
dictation speed.

f. Variation Dictate one part of a letter several

times until the majority of the students
can take it easily. Next, dictate the

4
VII. SUGGESTED PROCEDURES, STRATEGIES, AND LEARNING ACTIVITIES, Continued

TYPE OF DRILL PROCEDURE

f. Jariation, second part of the letter until the

continued majority can take it. Combine the
first and second parts of the letter.
Dictate the third part with the
majority can take it with control.
Combine the first, seconds and third
parts until all students can take the
dictation. Redictate the entire letter
at a speed the et:dents cap take with
control.

g. Weekly Choose one letter to use all week. At

the beginning of the week, dictate the
letter at speeds that most of the
class can reach. Increase speeds each
day (still using the same letter) until
a speed of approximately 40 words a
minute higher than the be finning speed
is attained. Select a new letter for
the next week.

h. One-minute 1. Preview a letter of approximately

progressive 450 words before dictating.
plan for five 2. Dictate the first minute of
minutes of dictation 20 wam below the average
dictation speed of the class. For example,
the first minute is dictated at
80 wam if you are trying to
increase speeds from 30 wam to 90
wam. Redictate the first minute
at 90 wam and then at 100 wam.
Dictate the first minute again at
90 wam.
3. Dictate the second minute the same
way as above.
4. Combine the first and second
minutes at 90 warn.
5. Dictate the third minute as .you
did in :ep 2.
6. Dictate the fourth min,;te :'ou
did in Utep 2.
7. Combine the third and fourti,
minute at 90 wam.
8. Dictate the fifth minute as you
did in Step 2.
9. Dictate all five minutes at 90 wam.

5
 cootioa
sist tors

VII. SUGGESTED PROCEDURES, STRATEGIES,AND LEARNING ACTIVITIES, ContinUed

TYPE OF DRILL PROCEDURE

i. 3 x 5 Plan 1. Preview a 270-word letter.

2. Dictate the first one-half minute
at 110 wam.
3. Dictate the second one-half minute
at 110 wam.
Dictate the first minute at 90 sam.
3. Dictate the second minute the same
way.
4. Dictate 'he third minute the same
way.
5. Dictate the entire three-minute
letter at 90 wam.

j. Progressive Preview the letter. Dictate contin-

plan uously: First minute at 80 warn
: second minute at 100 wam
Third minute at 120 wam
Fourth minute at 140 wain
Fifth minute at 160 wam

k. Reverse plan Preview the letter. Dictate contin-

uously: First minute at 160 wam
Second minute at 140 wam
Third minute at 120 win
Fourth minute at '.40 wam
Fifth minute at 160 wam

1. Inverted Preview letter

pyramid 1. Dictate the first part of a
letter at o0 wam.
2. Dictate this part again at 100
wam and the second part of the
letter at 60 wam without pausing.
3. Rffictate the first part at 120
warn, the second part at 100 wam,
the third part at 80 wain without
pausing.
4. Redictate the first part at 140
wan, the second part at 120 wam,
the third part at 100 wam, the
fourth part at 30 wam.
5. have students volunteer to read
each take.

m. Retention Dictate a short lel:ter; students do

exercises not write the letter in their notes
until the entire dictation has
stopped. Then they write in rhorthand
 A40401.
II rep v.% f,o, "v.. fro; ro f,. *, 551
VII. SUGGESTED PROCEDURES, STRATEGlES,AND LEARNING ACTIVITIES, Continued

TYPE OF DRILL PROCEDURE

m. Retention as much as they can remember. Gradu-

exercises, ally increase the length of the
continued dictation.

Dictate sentences consisting of 15-30

words; students do not write anything
until the dictation has stopped. Then
they write as much as they can remember.

n. Office-style Dictate a letter at a speed students

can take with control. While dictating,
make changes and additions so students
will experience simple deletions,
reinsertion of a previously indicated
deletion, extensive transposition that
makes use of circles and arrows, short
insertions using the caret, long
insertions, indented material using
brackets, instructions regarding
spelling or capitalization, special
instructions that must be noted at the
beginning and/or ending of their
shorthand notes, and instructions that
must be noted within the body of the
letter.

o. sustained Dictate familiar material for two or

three five-minute takes without
pausing between.

Dictate articles taken from career

business magazines.

p. Warm-up students take dictation for the first

activities five minutes of class from tapes or
records.

(I. Direct Students take dictation directly on

the typewriter from the teacher, tape,
or skill builder.

C. Typing (See Shorthand Transcription)

D. English Mechanics (See shorthand Transcription)

E. Special Drills in English Mechanics (See Shorth ).nd Transcription)

F. Stenozmaphic Procedures (See Shorthand Transcription)

 COO AVAILABLI.

ill. SUGGESTED PROCEDURES, STRATEGIESIAND LEARNING ACTIVITIES, Continued

G. Personal Development Show films on personal development;

dictate material on desirable personal
traits; discuss personal traits that
are helpful in business; organize the
class with rotating positions such as
manager and secretary to develop human
relations.

H. Other Drills (In Addition to Those Listed in Shorthand

Transcription)

1. Timed writincs Compare speed typing from printed copy

with speed typing from shorthand copy.
Students will take a five-minute
timed writing on material written in
shorthand and al.other five-minute
timed writing on the same material
written in longhand.

2. Handling materials Set; up a model stenographic desk in

front of the classroom. Use the desk
to stress points of efficient work
organization. Set up a schedule
whereby all students can use the desk
for one day or more.

I. Special Activities (In Addition to Those Listed in Shorthand

Transcription)

1. Shorthand bingo On the day before Christmas vacation,

pass out duplicated forms set up like
a bingo card with a "free space."
Dictate 50 brief forms and have the
students fill in tae blank spaces with
whatever brief forms they choose until
all the spaces on the card are filled.
Redictate the 50 brief forms but in
P. mixed order. While you are dictating,
the students are checking their cards.
Continue to dictate until a student
has bingo horizontally, vertically, or
Eave the winner call back
the brief forms. Award prize to the
winner (as a candy cane).

2. Dictation practice Have the students keep a diary, write

recipes, take lyrics of a popular son!:
in shorthand; write shorthand outlines
above the print in newspapers and
magazine articles; and have mock

0
 MI 0.1011.
BES1 COPY

VII. ST1GaiTIO STRATEAND Luliann ACT17ITLI;, Continued

2. Dictation practice, telephone conversations between two
continued students while the rest of the class
writes the conversations in shorthand.

VIII. EVALUATIVE INSTRUMENTS

The tests and quizzes described in this section are examples of the
types of items that may be used to evaluate student progress. One
test or drill has been suggested to evaluate each major item included
in the course content. Each includes directions for students.
Examples of these types of tests may be found in the Appendix. At
the teacher's discretion, other tests or drills may be used. The
evaluative items included are:

A. Pretest

The pretest is used to determine if tne student needs to go

through this course or advance to another course. The pretest
is also used to determine if the students are familiar with
punctuation rules and can supply the ::orrect punctuation
with accompanying reasons.

The pretest aids in determining if th..1 students can supply, from

the context, the words omitted from tle shorthand; and if the
students can capitalize and spell properly.

Identification of other strengths or weaknesses enables the

teacher to plan individualized instruction.

B. Interim Tests

1. Transcription quizzes--6ee Shorthand Transcription

2. Speed tents
A speed test enables the teacher to determine if students
are able to take dictation at various speeds and transcribe
with 95 percent accuracy. These my be given at the
teacher's discretion from appropriate selected material from
the text, homework written assiganents, or from teacher
dictation books. (see Resources .ror Teachers--Books.)

3. Word tests
A word test helps determine if the students can write common
business terms from dictation and transcribe them with 90
percent accuracy.

4. Mailable letter tests--Z;ee Shorthand Transcription

5. Brief form tests

A brief form test determines if students can write selected
brief forms and transcribe them with 100 percent accuracy.
VIII. EVALUATIVE INSTRUMENTS, Continued

6. English mechanics teL;to

These tests may be given It the teacl'er's discretion to
help in determining the needs of members of the class in
this area.

7. Letter style tests

A typewriting style test helps to determine familiarity with
letter style and letter placement.

C. Final Evaluation

The final evaluation measures success of the students in the

course. It includes each item in the objectives.

IX. RESOURCES FOR STUDENTS

A. Basic Books

Leslie, Louis A. and Zoubek, Charles E. Gregg Transcription,

Diamond Jubilee Series. New York: Gregg Division of
MoGraw4iill Book Co., 1963.

Leslie, Louis A. and Zoubek, Charles E. Gregg Transcription,

Diamond Jubilee Series, 2nd edition. New York: ()rex
Division of McGraw -Mill Book Co., 1972.

Nixdorf, Marion E.; Dungan, Jon R.; and Ruegg, Robert J. Touch
Shorthand Bginning Skill Development and Transcription,
Book 2. Skokie: Stenogra.ph, 196-

B. Supplementary Books

Balsley, Irol Whitmore and Robinson, Jerry W. Integrated,

Secretarial Studies, Jubilee Edition. Cincinnati: SoIrth-
Western Publishing Co., 1968.

Balsleg, Irol Whitmore and Wanous, S. J. Shorthand Transcription

Studies, 4th edition (Jubilee). Cincinnati: South-Western
Publishing Co., 1968.

Becker, Esther R. how To Be an Efficient Executive Secretor'

New York: Harper & Row, 19 2.

Brendel, Leroy A. and Leffingwell, Elsie L. English Usage

Drills and Exercisesprogrammed for the Typewriter. New
York: Gregg Division of McGraw -dill Book Co., 1966.

Brendel, Leroy A. and Near, D)ris. Punctuation Drills and

ExercisesPro&rammed for the Typewriter. dew York: 1,re.::;

Division of McGraw-Fill Book Co., 1970.

lu
TX. REZURCE:, Fort ;;InIIENT`.,, Continued 1st tori 01401
B. Supplementary Books, Continued
Brendel, Leroy A. and Near, Doris. Spelling Drills and
Exercises--Pro armed for the T writer. New York: Gregg
Division of McGraw-Hill Book Co., 1.4.
Byers, Edward E. 10,000 Medical Words. New York: Gregg
Division of McGraw-Hill Book Co., 1972.
Duchan, Simon A. 4.1131c pictation. New York: Pitman Publishing
Corperation, 1963.
Gavin, Rath and Sabin, William A. Reference Manual _far
Aignotasbhers and Tvnj,212. New York: Gregg Division of
McGraw-Hill Book Co., 1961.
Gregg, John R.; Leslie, Louis A.; and Zoubek, Charles E. Greer
Shorthand UctioAary. Djiamonct, Jubilee Series, regular and
miniature editions. New York: Gregg Division of McGraw-
Hill Book Co., 1972.
Gregg, John R.; Leslie, Louis A.; and Zoubek, Charles E. Eaa7.
Used Words and Phrases. Diamond Jubilee Series. New York:
Gregg Division of McGraw-Hill Book Co., 1963.
Haydon, Dorothy F. and Gordon, Elayne. Practical_Dicta.tion
and TranscriDtion. New York: Pitman Publishing Corporation,
1965.
House, Ulifford R. and Skurow, Samuel. Typewriting Style Manual,
9th edition. Cincinnati: South-Western Publishing Co., 1968.
Humphrey, Katherine; Lambert, A llie Dale ; and Newhouse, Howard.
Timed Writings for T in amond Jubilee
DiTranscribing,

Series. New York: Gregg Division of McGraw-Hill Book Co.,

T77.
Kurtz, Margaret; Adams, Dorothy; and Vezeau, Jeannette. 10,000
Legal Words. New York: Gregg Division of McGraw-Hill Book
Co., 1971.
Lamb, Marion M. Word Studies, 6th edition. Cincinnati: South-
Western Publishing Co., 1971.
Leslie, Louis A. 20,000 Words, 6th edition. New York: Gregg
Division of McGraw-Hill Book Co., 1971.
Mayo, Lucy G. You Can Be an Executive Secretary. New York:
MacMillan Company 9 1965.

11
IX. RESOURCES FOR STUDZITS, Continued

13. Supplementary Books, Continued

Nixdorf, Marion E.; Dungan, Jon R.; and Ruegg Robert J.

Dictionary/Handbook. Skokie: Stenocraph 1967.
Place, Irene and Strony, Madeline S. The Road to Secretarial
Success. New York: Gregg Division of McGraw-Hill Book
Co., 1954.
Silverthorn, J. E. and Perry, Deverne J. Wori Division Manual,
2nd edition. Cincinnati: South-Western Publishing Co.,
1970.
Whitcomb, Ilelen 7"-rvi Whitcomb, Johr. StrictUfor Secretaries,
revised edition. New York: Gregg Div, son of MNIraw-Hill
Book Co., 1965.

Zoubek, Charles E. Gregg Expert Speed Building. New York:

Gregg Division of McGraw-Hill Book Co., 1968.
C. Workbooks

Nixdorf, Marion E.; Dungan, Jon R.;and Ruegg, Robert J.

Individual Study Session Forms,correlated with Touch
Shorthand Be 'nni Skill Develo ment and Transcri tiont
Book 2. Skokie: Stenograph, 1 .

Workbooks are available from Gregg Division of McGraw-Hill

Book Co. for all of their books that are listed under
Section A, "Basic Books."
D. Tapes and Cassettes

Dictation Tapes. Correlated with The Secretarial Specialist.

Each of the 30 tapes (one per lesson contains the
words of the lesson followed by the complete dictation from
that same lesson at speeds of 60, 80, 100, and 120 words a
minute. Programs for Achievement in Reading, Inc., Abbott
Park Place, Providence, RI 02903.

Multi-channel tapes correlated with cLeziejaisa.tion, Greg

Speed Building, and Gregg Transcription, Diamond Jubilee
Series. lst and 2nd editions. Channels A, B, and C are
available.

Multi-channel tapes correlated with Touch Shor.hand. Berinninp,

Skill Development and Transcription._ Book 2. Channels
A, B, and C are available.

12
IX. RESOURCES FOR STUDENTS, Continued

D. Tapes and Cassettes, Continued

Teaching tapes correlated with Gregg Diotaatiorb qntieft ADe94

Bilildinr and Gpegc Transcription, Diamond Jubklee Series,
lst and 2nd editions. Available through Media Services,
Dade County Public Schools.

Transcription Training Program to be used with cassette (also

belt) transcribing machines are available from D. C.
National Publishing, Inc., 3815 Bunker Hill Road, Brentwood,
MD 20722. The program consists of 25 units in textbook/
workbook format with letterheads and stationery supplies
and all tapes on cassettes or belts. Free catalogs are
available upon request=

Wide variety of tapes and/or cassettes are available from

Western Tape, Box 69, 2273 Old Middlefield Way, Mountainview,
CA 94040 and Class National Publishing, Inc., 3825 Bunker
Road, Brentwood, MD 20722. Catalogs are available free upon
request.

E. Records

Dictation Disc Company, 240 Madison Avenue, New York, NY 10016.

has a wide variety of sets and speeds. (Theory records are
available for both Pitman and Orsr:g Shorthand Systems.)

Gregg Dictation Records Diamond Jubilee Series. New York:

Gregg Division of McGraw -Hill Book Co. Theory records
and speed records (sets from 60 wam dp to 130 wam) are
available; consult catalog for a complete list.

Nixdorf, Marion E.; Dungan, Jon R.; and Ruses, Robert J.

Dictation Record Set. Book 2. Skokie: Stenograph.

Teaching Aids Incorporated, P. O. Box 3527, Long Beach, CA 90893,

has a variety of sets and speeds.

F. Filmstrips and Keyboard Chart

Filmstrips for Diamond Jubilee Series are available from Gregg

Division of McGraw-Hill Book Co., Hightstown, NJ 08520.

Individual Shorthand Machine Keyboard Chart is available from

Stenograph Machines, Inc., 7300 Niles Center Road, Skokie,
IL 60076.

13
X. RESOURCES FOR TEACHERS

A. Books

Cleary, Joseph B. Brtglis4 Style Skill, Builders. New York:

Gregg Division of McGraw -hill Book Co., 1967.

Condon, Arnold; Crank, Doris H.; Graves, Helen; Harken, Mabel L.;
and Jester, Don. The Selectionnnel
Monograph 121.
Cincinnati: South-Western Publishing Co., 1969.

Duchan, Simon A. Basic Dictation. Longhand Edition. New York:

Pitman Publishing Corporation, 1963.

Fashion 'Vocabulary and pictation. Textbook (26058) and teacher's

manual (26034). Obtain through Howard W. Samo & Co., Inc.,
4300 West 62 Street, Indianapolis, IN 46268. Office
specialized dictation and transcription practice relating
to correspondence, reports, and other secretarial duties
in the fashion industry.

Gilson, Goodwin W. and Mellinger, Morris. Developing Shorthand

Skills. Lonphand Edition. New York: Pitman Publishing
Corporation, 1965.

WAydon, Dorothy F. and Gordon, Elayne. Practical Dictation and

Transcription. Longhand Edition. New York: Pitman
Publishing Corporation, 1965.

Lamb, Marion M. Your First Year of Teaching Shorthand and

Transcription, 2nd edition. Cincinnati: South-Western
Publishing Co., 1961.

Leslie, Louis A. MethoreachiGre: Shorthand, New York:

Gregg Division of McGraw-Hil: Book Ct

Leslie, Louis A. and Loubek, Charles E. Dictation for Tran-

scription, Diamond Jubilee Series, 1st and 2nd editions.
New Yorkr Gregg Division of McGraw-Hill Book Co., 1965
and 1972.

Leslie, Louis A. and Zoubek, Charles E. Graded Transcribing

Tests Diamond Jubilee Series, 1st and 2nd editions. New
York: Gregg Division of McGraw-Hill Book Co., 1964 and 1971.

Leslie, Louis A. and Zoubek, Charles E. 1124121Aption Dictation

Simplified. New York: Gregg Division of McGraw-Hill Book
Co., 1956.

Nixdorf, Marion E.; Dungan, Jon R.; and Ruegg, Robert J. Touch
Shorthand Teacher's Manual, Book 2. Skokie: Stenography
1968.

14
 X. RESOURCES FOR TEACHERS, Continued

A. Books, Continued

Russon, /alien R. Pethgas of TarataaahgcwiLla, Monograph 119.

Cincinnati: South-Western Publishing Co., 1968.

Teachers' editions, manuals, handbooks, and keys are available

for the basic books listed under "Resources for Students"
in this course. Most of the publishers will send these
books free upon request of teachers using the corresponding
textbooks in their classrooms.

Thompson, Eve lina J. Pitman Secretarial Shorkhand.__Loqrshand

Edition. New York: Pitman Publishing Corporation, 1968.

Visaggi, John. Short}_;__._.a..._j__3,3vsltktst._ir..aiandSedDvenenhe'at'o

Disc Record. New York: Dictation Disc Company, 1967.

Young, Israel. Directed Homework in GreEg Shorthand. Diamond

Jubilee Series. New York: Gregg Division of McGraw-Hill
Book Co., 1965.

houbek, Charles E. PropTessive Dictation with Previews,

Simplifted. New York: Gregg Division of McGraw-Hill Book
Co., 1956.

houbek, Charles E. Speed Dictation with Previews in flrerr

Shorthand. Diamond Jubilee Series. New York: Gregg
Division of McGraw-Hill Book Co., 1963.

Zoubek, Charles E. Short gauEls6 Letters for Dictation and

Tranpeription. New York: Cregg Division of McGraw-Hill
Book Co., 1970.

B. Periodicals

Balance Sheet The. Cincinnati: South-Western Publishing

CompaNy. Monthly, October through May.

Business Education Forum. Washineton: National Business

Education Association. Monthly, October through May.

Business Education World. New York: Gregg Division of McGraw-

. Hill Book Co. 'live issues yearly.

Journal of Business Education. Wilkes-Barre: Robert C.

Trethaway. Mcnthly,October through May.

Pitman Journal. New York: Pitman Publishing Corporation. Four

issues a year.

Today's Secretary, Teacher's Editior. New York: Gregg Division

of McGraw-Hill Book Co. Monthly.
X. RESOURCES FOR TEACHERS, Continued

C. Bulletin Boards

Brief Forme met Phrages Ci wale m Gre Shorthand. Diamorg

JAbilee Ser ies. New York: Gregg Division of MoGraw-Hill
Book Co.

Bulletin Board Ideas for Shorthand are available from Ramon P,

Heimerl, School of Business, University of Northern
Colorado, Greeley, CO 80631, at $1.50 each. Make checks
payable to Delta Pi Epsilon and add 500 for postage and
handling.

Dewar, Thadys J. and Hurdle, Louisianna. A. IllustratedXsnlays

for Shorkheml. East Carolina University.

___JragGreShortanurePosters. Brief Forms and Derivatives,

Diamond Jubilee Scries. New York: Gregg Division of
McGraw -Hill. Book Co.

and Positions Chart for Shorthand Wrktkag. W. A. Shaeffer

Pen Company, Fort Madison, Iowa.

D. Film

Sound motion picture, Take a Letter from A to 4. Text-Pilm

Division, McGraw-Hill Book Co. (15 min., 16mm, color)
On loan from Sterling Movies, U.S.A., Inc., 43 West 61
Street, New York, NY 10023.

16
APPENDIX
 PRETEST

Part

Dictation:

Three 5-minute speed tests will be dictated at 70-$0-90 wam. Each 5-

minute test consists of a 3-minute letter and a 2-minute letter from
unstudied material. When the dictation is completed, choose one two.
letter test to be transcribed on the typewriter. You will be allowed
five minutes to look over your notes before transcribing. To make the
best use of this time, insert the correct punctuation and use the
dictionary for spelling.

Transcription:

Set your margins for a 70-space line (or 1-inch margins). In the upper
right-hand corner of your typing paper, type your name and the speed you
are transcribing: Jane Doe
100 wam--5 minutes

Type the letters in modified block style with mixed punctuation. Use a
separate sheet of typing paper for each letter. You will be allowed 30
minutes to transcribe a 5-minute take. Be sure to proofread carefully
before turning in your paper. When time is called, ALL of the shorthand
notes must be stapled to the back of the transcript and turned in to the
teacher.

Letters may be selected from books listed in "Resources for Teachers."

Part II

Fill in the correct answer:

1. The proofreader's symlol for a deletion is the

2. Use hyphens to indicate where you would divide the following words
at the end of a line.

WORDS ANSWERS

a. practicable a.
b. movements b.
c. notoriety c.
d. wrapper d.
e. practicing e.

3. If a letter is typed with mixed punctuation, a would

follow the salutation.

13
 PRETEST--Part II, Continued

4. At least blank lines should be left for the dictator.

5. True or False

a. Proofread your letter only after you have removed it from

the typewriter.

b. Always write your shorthand notes in pencil.

c. After transcribing a letter, place it face up to insure

easy handliliz.

d. Dictation should be transcribed according to its

importance.

6. Write the following words and brief forms in shorthand:

a. duplicating

b. procedures

c. recognize

d. superintendent

e. modernize

f. alternate

g. quantity

h. sublease

i. situation

j. terminate

7. Punctuate the following sentences correctly:

a. However I do aot plan to be in the city for several months and

I should like this information as soon as possible.

b. That is why as a matter of interest a group of successful

salesmen formed the Salesmen's Book Club

c. Enclosed is a copy of our booklet "Songs for Children."

d. She wore a beautiful pink evening gown.

e. In fact we urge you to come to our store.

 PRETEST--Part Continued

8. Circle the letters which should be capitalized in the following terms:

a. the miami news

b. business english
c. typing II
d. the president, mr. smith
e. the summer weather

9. One of the following words may be misspelled. If it is, write the

correct spelling of the word in the space provided:

a. stencil mimograph computer a.

b. calculator subsidary embarrass b.
c. equiped practical weather C.
d. similar excel personnel d.
e. alright proceed calendar e.

10. Choose and underline the correct word:

a. Use this devise, device) to produce the right (affect, effect).

b. To apply for a job, see the (personal, personnel) director.

c. On what (bases, basis) did you (chose, choose) this answer?

d. My (advise, advice) is to (accept, except) the position.

e. (Precede, Proceed) with caution.

11. The teacher should dictate a list of 10 brief forms, 10 phrases, and
10 commonlyused business terms in 1 minute. Students will transcribe
the list on their typewriters.

20
 PRETEST IG;Y

Part II

1.

2. a. practi-cable
b. move-ment,
c. noto-riety
d. wrap-per
e. prac-ticing

3. colon

4. three

5. a. False
b. False
c. False
d. True

6. a. e. - --r/"44 ,Y7

b. f. j.

c.

d. 1 h.
7. a. However, I do not plan to be in the city for several months;
and I should like this information as soon as possible.

b. That is why, as a matter of interest, a group of successful

salesmen formed the Salesmen's Book Club.

a. Enclosed is a copy of our booklet, "Songs for Children."

d. She wore a beautiful pink evening gown.

e. In fact, we urge you to come to our store.

8. a. the Miami News

b. business English
c. Typing II
d. the president, Mr. Smith
e. the summer weather

9. a. mimeograph
b. subsidiary
o. equipped
d. exceed
e. all right

21
 PRETEST KEY--Part II, Continued

10. a. device, effect

b. personnel
c. basis, choose
d. advice, accept
e. Proceed

11. The teacher should trade both the shorthand outlines and the transcript
of this portion of the test. Since this list will vary, the teacher
will prepare an appropriate key.

22
 TRANSCRIPTION QUTIP1S

Part I

Directions: An answer to one of your homework letters will be dictated.

Some words will be omitted during the dictation. When the
dictation is completed, you are to transcribe the letter,
inserting punctuation marks and appropriate words that were
omitted during the dictation. These words must not change
the meaning of the sentence.
(See "Resources for Teachers " Books)

Part II

Directions: Write TRUE or FALSE before the following statements regarding

transcription procedures.

1. When the dictator gives the stenoarapher direction.., he/

she should carefully memorize them instead of writing
them down.
.1.11.1111111=INMWMIIlm
2. Dictation must always be transcribed in the order
dictated.
3. Put a rubber band around the unused portions of your
shorthand pad in order to locate these pages easily.
4. It is easier to write shorthand notes in pencil than in
pen.
5. A stenographer should heavily scratch through her notes
after transcribing.
6. Only proofread your transcribed letter after taking it
out of your machine.
7. Figures or amounts dictated should not be considered any
more important than anything else dictated.
8. Special instructions regarding carbon copies should be
written at the bottom of the shorthand notes of the
letter.
9. TranscribinL: in thought phrases will help you avoid
errors.
10. After you complete the transcription of a letter, always
place it fare up for easy handling.

SPEED TESTS

Dictation: Five minute speed tests (every other week)

Three familiar letters will be dictated at 90-100-110 warn. Ertel, five-

minute take will consist of a three-minute letter and a two - minute letter.
;Then the dictation is completed, choose one take to be transcribed on the
typewriter. You will be allowed five minutes to look over yoLr notes
before transcribing. To make the best use of this time, insert the correct
punctuation and use the dictionary for spelling.

23
 SPEED TESTS, Continued

Transcription:

Set your margins for a 70-space line. In the upper right hand corner of
your typing paper, type your name and the speed you are transcribing:
Jane Doe
110 wam--5 minutes

Type the letters in modified block style with mixed punctuation. Use a
separate sheet of typing paper for each letter. You will be allowed 30
minutes to transcribe a five-minute take. Be sure to proofread carefully
before turning in your paper. When time is called, ALL the shorthanE
must be stapled to the back of the transcript and turned in to the
teacher.

Letters may be selected from books listed in "Resources for Teachers."

WORD TESTS

Directions: Transcribe the following words into longhand:

1].

12.

13.

17.

18.

9. 19.

10. 20.

MAILABLE LETTER TEST::

Directions: Seven letters will be dictated at varyinL speeds. All seven

letters contain 100 words in the body of each. You are to
take all seven letters. After completion of the dictation,

24
MAILABLE LETTER TESTS, Continued

you will be allowed five minutes to look over your shorthand

before transcribing. To make the best use of this time
insert the punctuation and check the dictionary for spelling.
You will then be given 30 minutes to transcribe as many
mailable letters as possible.

All letters will be typed in block style with open punctu

ation. Be sure to proofread each letter carefully before
removing it from the typewriter. When time is called, ALL
the shorthand must be stapled to the back of the letters
and turned in to the teacher.

Examples of mailable letter dictation:

Letter 1 70 warn
Letter 2 80 warn
Letter 3 90 wam Speeds given when the majority
Letter 4 100 wam of the class can take 90 warn.
Letter 5 90 warn
Letter 6 80 warn
Letter 7 70 warn

Sample grading scale:

5 mailable A
4 mailable B Mailable, meaning that the letter
3 mailable C turned in coald be signed by the
2 mailable D boss and mailed.
0.1 mailable F

25
 BRIEF FORM TEST

Directions for the teacher to announce: 25 brief forms will be dictated

in 60 seconds. Write them in
Shorthand and then transcribe
them on your typewriter in five
minutes or less.

1. difficult 1.

2. question 2. -7

3. publish 3.

4. advantage 4 (d,

5. character 5.

6. work 6.

7. about 7.

8. acknowledge

9. merchant

10. present 10. C.

11. suggest 11.

12. worth 12. Pry'

13. short 13. 1---

14. opinion 14. !:

15. govern 15.

16. under 16.

17. request 17.

18. object 18.

19. quantity 19. ,-7.

20. manufacture 20.

26
Proofreading Test--Part I

Directions: The teacher will give you a transcribed letter. You are to
proofread and indicate the necessary corrections for word
omissions, typographical errors, punctuation, spelling,
capitalization, paragraphing, and word-division errors.
After locating the errors, retype the letter correctly in
block style with open punctuation.

(Refer to Resources for Teachers.-aooks)

Part II

Directions: Number your paper 3-9. Opposite each number write the
letter that identifies the appropriate proof mark which
represents the following terms:

1. close up

2. transpose b, A

3. insert C.

4. paragraph

5. space

6. delete

7. move over

8. lower case

9. capitalize

Proofreading Test Key Part II

1. c
2. d
3. b
4. a
5. f
6. e
7. i
8. h
9. C

27
 TYPEWRITING STYLE

Part I

Directions: Supply the necessary word or phrase to make the following

statements correct.

1. In punctuation styles, a colon follows the salutation

and a comma follows the closing.

2. Business letters are usually typed spaced with a

space between paragraphs.

3. The attention line appears in the inside address and on the

4. In style, all lines of a letter begin at the left

margin.

5. If a letter is addressed to a company, the salutation would be

6. The left margin for an elite machine would be if the

letter contained 120 words.

7. The line follows the inside address of a letter.

8. The heading of the second nage of a 2 :ace letter shoal -? include

the , lni

9. At least blank lines should be left for the

dictator's signature.

10. The mailing address of an envelope should be exactly the same as the
pmmy...EINNIMINInwlIMW10111w
of the letter.

Part II

Directions: Your teacher will give you an unarran;;ed hurdneoc letter.

You are to type the letter in correct form and use correct
placement. Use a modified block style with mixed
punctuat ion.

23
 FINAL EVALUATION

Part I

Dictation:

Three 5-minute speed tests will be dictated at 80-90-100 wam. Each

five-minute test consists of a 3-minute letter and a 2-minute letter from
unstudied material. When the dictation is completed, choose one 2-letter
test to be transcribed on the typewriter. You will be allowed five
minutes to look over your notes before transcribing. To make the best
use of this time, insert the correct punctuation and use the dictionary
for spelling.

Transcription:

Set your margins for a 70-space line (or 1-inch margins). In the upper
right hand corner of your typing paper, type your name and the speed you
are transcribing: Jane Doe
100 wam for 5 minutes

Type the letters in modified block style with mixed punctuation. Use a
separate sheet of typing paper for each letter. You will be allowed 30
minutes to transcribe a 5- minute take. Be sure to proofread carefully
before turning in your paper. When time is called, ALL of the shorthand
notes must be stapled to the back of the transcript and turned in to the
teacher.

Letters may be selected from books listed ieResources for Teachers."

Part II

Fill in the correct answer:

1. The proofreader's symbol for an insertion is the

2. Use hyphens to indicate where you would divide the following words
at the end of a line.

WORDS ANSWERS

a. advisable a.
b. movements b.
c. knowledge c.
d. product d.
e. separate e.

3. In style all lines of a letter are begun at the

left margin.

4. Begin the body of a letter a space below the

salutation.

29
FINAL EVALUATION Part IT, Continued

5. True or False

a. Special instructions referrini; to a letter should he written

below the notes for that letter.

b. Indicate the end of each letter dictated with a

distinctive mark.

c. Never use longhand in your shorthand notes.

d. Always transcribe from your notes.

6, Write the following words and brief forms in shorthand:

a. appliance

b. embarrass h.

c. seldom C.

d. convenience

e. particular e.

f. contain f.

g. classification

h. examine h.

i. promptly i.

j. drink

7. Punctuate the following sentences correctly:

a. The years ago Miss Smith we held the convention in Miami Beach.

b. If the number of orders are increased we can surpass t'rir

months goal.

c. Before we can complete the Droject we must have all the facts.

d. Mr. Smith who lives next door is going to Europe.

e. You too can be successful if you subscribe to our magazine.

 BEST COPY AVAILABLE

FINAL ::.ALUATION--Part II, Continued

8. Circle the letters which should be capitalized in the following terms:

a. american history
b. fifth avenue store
c. us congress
d. cpa
e. chapter 5

9. Ont of the following words may be misspelled. If it is, write the

correct spelling of the word in the space provided:

a. installment reoieve weird a.

b. supersede canceled forcible b.
c. similiar collateral professor c.
d. chose maintenance oblige d.
e. attorneys conscientious ocasion e.

10. Underline the correct word in parentheses.

a. I don't like the (stationary, stationery).

b. Always include a (complementary, complimentary) close in your

letters.

c. The (cite, site) of the building has been selected.

d. Many people responded to the (ad, add).

e. (Chose, Choose) the correct answer.

11. The teacher should dictate a list of 10 brief forms, 10 phrases, and
10 commonly-used business terms in 1 minute. Students will transcribe
the list on their typewriters.
 FINAL EVALUATION LZY

Part II

1.
2. a. advis-able
b. move-ments
c. know-ledge
d. prod-uct
e. sepa-rate

3. block

4. double

5. a. False
b. True
c. False
d. True

6. a. (2 Slr f.
b. g.
c. h.

d. i. L-
e. j.
tf#

7. a. Three years ago, Miss Smith, we held the convention in Miami Beach.

b. If the number of orders are increased, we eau surpass this month's

goal.

c. Before we can complete the project, we must have all the facts.

d. Mr. Smith, who lives next door, is going to Europe.

e. You, too, can be successful if you subscribe to our magazine.

8. a. American history
b. Fifth Avenue store
c. U. S. Congress
d. CPA
e. Chapter 5

9. a. receive
b. supersede
C. similar
d. maintenance
e. occasion

32
 FINAL EVAWLTION 0Y--Part Continued

IU. a. stationery
b. complimentary
o. site
is ad
e. choose

11. The teacher Should grade both the shorthand outlines and the transcript
of this port7kon of the test. Since this will vary, the teacher will
prepare an appropriate key.