PROJECT

MANAGEMENT
REPORT
Intergrated Project ARC60904
Joel Chin Weng Kong
0330236

Jarren Foong Weng Houng

0330626

Amyra Akhma
0330365

Nurul Hannan bt Firdaus

0330524

May Thazin Oo
0330731

Tutor : Ms Alia
TABLE OF CONTENTS

1.0 Project Information 2

2.0 Organization Structure 3

2.1 Project Team 4
2.2 Roles and Responsibity 5-9

3.0 Stakeholders 10

4.0 Project Phases 11

4.1 Schematic Design Phase 11 - 13
4.2 Design Development Phase 13 - 15
4.3 Contract Documentation Phase 16 - 18
4.4 Contract Implementation and Management Phase 19 - 21
4.5 Final Completion 22 -23

5.0 Resource Planning 24

5.1 Estimated Cost

6.0 Risk Analysis 25 - 26

7.0 Success Criteria 27

7.1 Work Breakdown Structure 28
7.2 Gantt Chart (Attached Externally)

8.0 References 29

Individual Reports

Joel Chin Weng Kong 30 - 33

Jarren Foong Weng Houng 34 - 36

Amyra Akhma 37 - 40

Nurul Hannan Bt Firdaus 41 - 43

1
PROJECT INFORMATION 1.0

Project : Chow Kit City Room

Project site : Lot 401, 404, 407, Jalan Sultan Azlan Shah,
Pekeliling, 50400 Kuala Lumpur, Wilayah Persekutuan Kuala
Lumpur

Typology : Urban Garden

Diagram 1. Site location on google maps of Chow Kit

Client and Project

The client,EcoWorld Sdn Bhd is a public listed Malaysian

company involved mainly in property development. EcoWorld
in partnership with DBKL aims to introduce a green space for
the communities in Chow Kit amidst the development of the
area. This provides the community a platform for socializing,
and transit users to take a breather from the hectic city.

Overall Project Scale: 7453sqm

Total GFA: 2000sqm

Budget: Rm 12.mil
Diagram 2. Microsite plan on AutoCad

Site Location

The site sits on the North-West of Chow Kit, by the edge of

Jalan Sultan Azlan Shah. The site is a prominent transit zone
with various bus stops leading across Kuala Lumpur and Chow
Kit monorail station located only a few meters away from the

Diagram 3. 3D model of site 2

ORGANIZATION STRUCTURE 2.0

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PROJECT TEAM 2.1

The construction of the project is broken

down to different phases requiring different
professionals some involved in more than
one phase of the project. The Client and the
Architect are the two main parties involved
throughout the entire project duration in
order to

- Ensure and manage any issues that may

come up throughout the different
construction phases

- Certify the workmanship and quality of

finishing of end product

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ROLES AND RESPONSIBILITY 2.2 SCHEMETIC DESIGN

1. Client: Eco World Sdn Bhd

Eco World Sdn Bhd is one of Malaysia’s top 10 property developers driven by the principle of building sustainable cities. For this current project,
the clients launched a competition opened to public which resulted in Tr Hamzah as the winning proposal awarding them the commission to manage
this project. In a large scale project such as this, the client would delegate their own employees to form a monitoring department tasked with being
the representatives of the company to liaise with other professionals involved in the project

a) Eco World Project Monitoring Department (PMD)

I. A team of acting representative appointed by the client company tasked with overseeing the project till completion
II. Gives architect the green light on design concept and building plans
III. Brief appointed professionals in project team on the procedures and stages of construction works
IV. Document meeting minutes of construction process

b) Eco World Contract Monitoring Department (CMD)

I. Ensure the necessary procedures and contracts to be submitted and approved for the relevant project to be compiled for final
accounts phase

2. Architects: Tr Hamzah & Yeang Sdn Bhd

T.R. Hamzah and Yeang Sdn Bhd is an architecture and planning brand established in 1977 by the audacious pair, Tengku Robert Hamzah and one
of the pioneer signature ecological architect, Ken Yeang. As a firm that receives many projects yearly, they train and challenge their staff by
exposing them to take up leadership and key roles in a project. Projects commissioned to the firm are delegated to different project team lead by
a Project Architect who will tasked to manage the project and be the representative of the firm to liaise with the clients.

a) Principal Architect: Datuk Ar. Dr. Ken Yeang

I. Brief and outline client’s brief to the assigned design team based by the needs and requirements set by the clients, Eco World Sdn
Bhd
II. Collaborate with the design team to produce a design concept for the Chow Kit urban lobby while respecting legal constraints and
client’s need and budget.

b) Project Architect

I. Main leader in design team and representative of the firm for client consultation meetings
II. Key role in communicating with other professionals involved in project
III. Ensures accuracy in drawings and building plans before submitted to authorities for approval
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c) Design Architect SCHEMETIC DESIGN

I. Design concept creator tasked with producing a functional and sustainable design which fullfills project brief and client
requirements without compromising on the aesthetics

d) Project Draughtsman

I. Produce CAD drawing of building plans and elevations to be handed over to respective parties to refine structure and calculate
estimate building costs to be presented to clients for the green light to be finally submitted to city authorities to be approved

3. Landscape Architect: Tr Hamzah & Yeang Sdn Bhd

I. Present a suitable landscape layout design for the project

II. Consider easy maintenance for landscape in layout proposal

DEVELOPMENT DESIGN
1. Architect: Tr Hamzah & Yeang Sdn Bhd

I. Develop building plans and relevant drawings to be presented to Eco World Sdn Bhd for approval
II. Produce a project work programme schedule

2. Client: Eco World Sdn Bhd

I. Revise building plans and other specifications to be approved for cost estimations

3. Landscape Architect: Tr Hamzah & Yeang Sdn Bhd

I. Produce necessary landscape drawings for authority submission

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1. Client: Eco World Sdn Bhd CONTRACT DOCUMENTATION

I. Contract Monitoring Department (CMD) are employees of the client company who manage the e-bidding process
II. Prepare shortlist of contractors before releasing for e-bidding. The clients will then appoint the selected contractor through an award
certification.
III. To issue a list of procedure and structure of documentation which includes budget, contract submissions, phases of tender
documentation as well as consultant fees

2. Architect: Tr Hamzah & Yeang Sdn Bhd

I. Produce tender drawings

II. Involved with the process of shortlisting contractors with appointed Quantity Surveyor
III. Recommends client which contractor will be most suited for the project

3. Quantity Surveyor: Juru Ukur Bahan Malaysia Sdn Bhd

I. Estimate and compile Bill of Quantities based on the list of materials for the Urban Lobby to be checked by Tr Hamzah & Yeang for
discussion with clients, Eco World Sdn Bhd
II. List out cost estimation for project
III. Responsible for drawing documentation in order to be submitted for e-bidding by Eco World Sdn Bhd
IV. Handles projects documents and payments relating to the project for payment check

4. M/E Engineer: Norman Disney & Young Sdn Bhd

I. Produces M/E drawings to be included in list of tender drawings

II. Specifies detail requirements based on schedule of specification for cost estimation

5. Structural and Civil Engineer: DE Perunding Sdn Bhd

I. Produces building structural drawings to be included in list of tender drawings

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1. Client: Eco World Sdn Bhd CONTRACT IMPLEMENTATION
I. Approves proposals by consultants before breaking ground.
II. If there is a request for Extension of Time (EOT) by the contractor, the contract management department (CMD) of Eco World Sdn
Bhd will evaluate with the assistance of the architect
2. Architect: Tr Hamzah & Yeang Sdn Bhd
I Responsible to issue Interim Payout Certificate to client upon completion
II. Release commencement and completion of works to Main Contractor
III. Assesses and approves application of Extension of Time (EOT) by Main Contractor if any
3. Resident Engineer: Tr Hamzah & Yeang Sdn Bhd
I. A representative from Tr Hamzah & Yeang on site
II. Responsible for around the clock on site supervision of the entire construction
4. M/E Engineer: Norman Disney & Young Sdn Bhd
I. Responsible for around the clock on site supervision of the entire construction
5. Main Contactor: Quill Sdn Bhd
I. Presents shop drawings and catalogue to be evaluated by Tr Hamzah & Yeang
II. Hires sub-contractors and workmen to carry out work on site
III. Responsible to supervise stages of construction according to methods outlined by the project team
IV. Produces progress report from time to time
V. Requests for Extension of Time if any issues arise
6. Sub Contractor: G-Pile Sistem Sdn Bhd
I. Produces quotation of services
II. Responsible to supervise installation works of sub structure
7. Safety and Health Officer (SHO)
Normally appointed by client company. The responsibility of the officer is to:
I. Ensure the health, safety, security and environment (HSSE) regulations are strictly complied
II. Assesses general safety and wellbeing of workmen on site
8. Civil and Structural Engineer: DE Perunding Sdn Bhd
I. Responsible for around the clock on site supervision of the entire construction
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1. Clients: Eco World Sdn Bhd FINAL ACCOUNTS & COMPLETION
I. Assesses final payment claim and reimbursement costs
2. Architect: Tr Hamzah & Yeang Sdn Bhd
I. The Sijil Kesempurnaan Pembinaan Lebuhraya (SKPL) Certificate of Making Good is issued by the Project Architect
II. Final Accounts and Final Certificate of Payment to Eco World Sdn Bhd
III. Certifies Borang G
IV. Submit Borang F also known of Certificate of Completion and Compliance (CCC)
V. Produce as-built drawings
VI. Prepare maintenance manual of warranties to ease and ensure efficient building maintenance
3. Main Contractor: Quill Sdn Bhd
I. Presents as-built drawings to be checked by TR Hamzah & Yeang and Eco World Sdn Bhd
II. Responsible to produce rectification works report which is to be approved by client and architect
III. Produces final sum of contract in the form of final accounts
4. Quantity Surveyor: Juru Ukur Bahan Malaysia Sdn Bhd
I. Assesses final sums and final payment before handing over to Tr Hamzah & Yeang for verification

Communication Strategies
Throughout the duration of the project, it is the responsibility of every party to maintain mutual communication among consultants in
project team . This is to:
I. Avoid miscommunication and misunderstanding when resolving issues
II. Ensure that every project member completes the tasks within allocated time successfully and it recorded for future reference and
correction
The following methods of communication are such as:
I. Via email
II. Via official letter or document to signify the stages of progress. It is then compiled as an official document for record
III. Word of mouth in the form of meeting which is recorded as meeting minutes (technical/ consultant/ site)
To establish a good communication structure, hierarchy is essential to link party who decides the policy and the other party that is
required to implement it, or party that possess specialist service (Fryer, p.71). In this situation, Eco World Sdn Bhd is the main decision
approval and anything relating to the project has to go through them for approval.

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STAKEHOLDERS 3.0

10
PROJECT PHASES 4.0
SCHEMATIC DESIGN PHASE 4.1

At the schematic design phase, the project brief will be drafted by the architect based on the client’s wishes or proposed by the client.
The brief would then be analysed and discussed through client-consultant meetings (CCM); whether the architect recommending
revisions or clients giving feedback. The requirements and restraints of the site from the Planning Department and other relevant
authorities will be inspected by the architect. The architect would then propose the schematic design, a preliminary design to illustrate
the design concept, a sketch form and layout. In some cases, preliminary cost estimates are also provided. If the design is accepted
by the client, a letter of appointment is issued to the architect as the head consultant, which in turn appoints other consultants.

PROJECT BRIEF 4.1.1

Chow Kit City Room (CKCR) is an Urban Room developed by EcoWorld Sdn Bhd. and designed by Tr Hamzah & Yeang Sdn. Bhd. In
this case, the brief is provided by the client EcoWorld Sdn. Bhd, listing the requirements of the project with particular concerns such
as having a sustainable yet poetic design. The client will also conduct a briefing session to explain and define designs and facilities cor-
responding to their user and operational needs.

APPOINTMENT OF ARCHITECT AS THE MAIN CONSULTANT 4.1.2

CCMs (client-consultant meetings) is to be held between the architect and client, which are represented by a team of project managers
to revise on minor changes before appointing the architect as the main consultant through a Letter of Appointment, Memorandum of
Agreement (MOA) and a Fee Proposal.

SITE ANALYSIS 4.1.3

A site analysis will be conducted by Dato Ar. Dr. Ken Yeang and team to understand the conditions of the site better to determine the
feasibility and SWOT analysis to be able to design in a more informed manner. The site analysis findings and details are compiled into
a report. The Architect will request the land title from the client (Sijil Carian Rasmi for the land title and site boundary from DBKL

11
CONCEPT DESIGN PROPOSAL 4.1.4

Through site analysis, a concept based on pausing the community. Several features of green design will also be incorporated. The
concept will then be translated into renderings, drawings and diagrams for presentations to EcoWorld Sdn.Bhd.

Diagram 4. Concept bubble diagram G floor Diagram 5. Concept bubble diagram 1st floor Diagram 6. Concept bubble diagram 2nd floor

Diagram 7. Concept sketch Diagram 8. Concept model

PRELIMINARY DESIGN PROPOSAL 4.1.5

The design will be improved after a CCM with better informed decisions from the appointment of other consultants with the approval of
the client. Besides that, soil investigations will also need to be conducted where the architect will consult other consultants such as the
sub-contractors (under C&S engineer). The improved design will be presented by the architect to the client every two weeks till
approval by the client.
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APPOINTMENT OF CONSULTANTS 4.1.6

Dato Ar. Dr. Ken Yeang will appoint experienced consultants, such as in the case of engineers (civil, structural, mechanical and
electrical), landscape architect, quantity surveyors and other specialists. The client will also appoint a land surveyor and discuss with
them to have a detailed topography survey and underground utility mappings. Moreover, the consultants may only be appointed with
approval by the client. The project team also provide a preliminary cost estimate based on the area of the building according to
respective finishes.

DEVELOPMENT ORDER (DO) 4.1.7

The sketch design will be developed into a legible drawing to be submitted to DBKL as part of the Development Order (DO) proposal.
The project architect first requests a guideline letter from DBKL. The guidelines are used as a checklist to submit the DO proposal
which will take around 3-6 months to be approve.

DESIGN DEVELOPMENT PHASE 4.2

After the approval for the project design development by EcoWorld Sdn. Bhd., Dato Ar. Dr. Ken Yeang and other consultants will
negotiate and develop a design concept and ideation without a licensed surveyor`s site layout first. They will then further develop
schematic drawings into General Arrangement (GA) drawings for detailed working drawings. At this stage, the architect leads the
consultant team which consists of C&S engineer, M&E engineer and landscape architect started producing detailed drawings of the
project for submission and building plan approval. The stakeholders involved are:
1. Client
2. Architect
3. C&S Engineer
4. M&E Engineer
5. Landscape Architect
6. DBKL
7. Bomba
GENERAL ARRANGEMENT DRAWINGS (GA) 4.2.1
The architect will develop a schematic drawing into more detailed GA drawings which will be reviewed and approved by the client
before being issued. GA drawings acts as the base drawings of reference by other consultant to produce their own drawings and a basis
for Building Plan (BP) Submission.
BUILDING STRUCTURAL DRAWINGS 4.2.2
Referring to the architect’s drawings, the C&S engineer designs the building structure columns, beams and other structural
components. A technical meeting would be held with the architect and changes are made with the architect’s approval if there are any
modifications/adjustments that affects the architect’s drawings.

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BUILDING SERVICE LAYOUT 4.2.3

The M&E engineer integrates the building services system into the architect's drawing to increase the functionality, efficiency, comfort
and safety of the building. These implemented buildings services are:

1. Energy Distribution
2. Energy Supply (Gas, water, electricity, renewable resources)
3. Escalators and Lifts
4. Facade Engineering
5. Fire Safety, Detection and Protection
6. Heating Ventilation and Air-Conditioning (HVAC)
7. Information and Communications Technology (ICT) networks
8. Lighting (Natural and Artificial)
9. Refrigeration
10. Security and Alarm System
11. Water, Drainage and Plumbing

The architect will consult with M&E engineer on the arrangement and installation of artificial lighting and HVAC systems to reduce
energy usage as the architect’s intention to design green strategies is to be incorporated into the building such as natural lighting and
ventilation.

ELECTRICAL SYSTEM 4.2.4

The electrical system shows information about power, lighting, and communication for an engineering or architectural project.

LANDSCAPE LAYOUT 4.2.5

The hardscape and softscape will be integrated into working drawing to architect’s and client’s approval by the landscape architect.

MEETING MINUTES 4.2.6

Consultant technical meeting will be called by the architect every few weeks to coordinate and discuss issues with other consultants
to keep every consultant updated. An emergency meeting is called if there is a major issue.

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SUBMISSIONS FOR BUILDING PLAN APPROVAL 4.2.7

During submission stage, working drawings are developed into building plans for authority submission and approval with required
documents:

1. Borang A: Borang A will be submitted by the architect for approval by local authorities. This is to prove that the architect has certified
the design drawings and they are in compliance with the Uniform Building By-Laws 1984.

2. Building Plans (BP): The GA drawings are developed into Building Plans (BP), in accordance to authority’s requirements.

3. Bomba Drawings: Another set of drawings are developed into bomba plans to indicate the fire escape routes and abide fire passive
and active laws. (Jabatan Bomba dan Penyelamat Malaysia JBPM)

4. Landscape Plans: The landscape plan is also submitted for approval. It is important to ensure that the landscape conforms the the
relevant laws and not disrupt other workings such as vehicular circulation.

5. Water Supply & Sewerage Approval (Jabatan bekalan air & Jabatan Pengairan dan Saliran)

6. External electrical supply systems (TNB)

7. Amended Building Plans: Due to changes in design from client’s comments, the architect is required to resubmit building plans.

8. Approval of Building Plans: Once the building plan is approved, an approval letter would be issued by DBKL with approval chops on
the submitted building plans.

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CONTRACT DOCUMENTATION PHASE 4.3

The objective of this contract documentation phase is to ensure construction work is being done within the time frame given provided
the efficiency, effectiveness and quality of the construction is optimised. This phase involves preconstruction of the project and
maintaining a good relationship between the client and the service provided for cohesiveness in the process of managing project team.

METHOD OF PROCUREMENT 4.3.1

Due to the factor that DBKL and EcoWorld Sdn Bhd, as the client, already has a fixed idea of the direction of the project. Therefore,
quality to fulfil the specific needs of this project is the main priority that led to the application of this method. The client is under the
contractual obligation of the contractor.

The procurement method is chosen for the client to have better control over the quality of the work produced. The client can choose to
only open the project up for tender when the design satisfies their goals and objectives. However, thos procurement method will take
a longer duration compared to other methods.

The Malaysia PAM form, Standard Form of Building Contract 2006 is used as the guidelines for the project. It is a contract that many
consultants and contractors are familiar so it is quicker and easier to price, thus more economical. It also provides better certainty
when tendering due to its well-defined guidelines which have a balanced allocations of risks between both parties of the contract.

TENDER DOCUMENTATION 4.3.2

This phase involves development of specifications documents and preparation of drawings to be tendered. Requirements such as fire
escape routes, materials and dimensions are specified in the drawings in detail.

TENDER NOTICE 4.3.3

Tender notice (close tender) is given out to the shortlisted contractors by Tr Hamzah & Yeang Sdn. Bhd. providing project information
such as:

1. Name of the project, client, architect and quantity surveyor

2. General description of the work involved
3. Form of contract to be used
4. Location,
5. Approximate date for the despatch of tender documents
6. Duration of the tender period
7. Deadline of project.

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BILL OF QUANTITIES 4.3.4

Bill of Quantities enables the architect and client to get quotation of the project. It lists the total materials proposed is then given to the
contractors which is prepared by the quantity surveyor. The process is undertaken to produce a cost estimate which can be used as
the basics of a tender, is described by the following steps:

- Decision to tender
- Programming the estimate
- Collection and calculation of cost information
- Project study
- Preparing the estimate
- Site overheads
- Estimator’s reports

The steps vary for other forms of contract such as all-in-contracts, design-and-construct and schedule-of-rates. DBKL will evaluate the
tendered price submitted by the tendering contractors. The submitted bill of quantities marked up with the direct-cost rates showing the
labour, materials and subcontractor break down for each rate.

Proposed Cost Estimation - The cost estimation is made by the Quantity Surveyor based on the additional information provided by
other consultants due to the availability of detailed drawings.

DECISIONS TO TENDER BY THE CONTRACTOR

The tender notice and the decision to tender will be reviewed by the contractor based on following factors:

1. Company’s current workload, turn over and recovery of overheads

2. Company’s financial resources
3. Type of work - suitability
4. Location of the project
5. Identity of the client and architect
6. Detailed examination of the contract documents

PROGRAMMING THE ESTIMATE

The tasks required to complete the estimate will be listed out and a schedule of key dates is to be established to monitor the progress
after receiving the contract documents and having decided to tender. This is essential as the time to submit a tender is limited. The two
main tasks that can now take place are the ‘collection and calculation of the cost information’, required to prepare the estimate, and a
‘study of the project’ to gain the required appreciation of the work involved in the contract are to be taken place in parallel and are
interrelated.
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COLLECTION AND CALCULATION OF COST INFORMATION
The cost information required by the contractor is for:
1. Labour: Including working time, consideration of working times, holidays and weather.
2. Materials: To consider the specification of materials, quantity, means of access, address of the site, traffic restriction and date by
which the quotation is to be submitted.
3. Subcontractor (G-Pile Sistem Sdn Bhd): The appointed contractor, Quill Sdn Bhd has established the type of work they would
subcontract out to offset financial risk. Subcontracting the project is beneficial to the contractor so he is enable to take on additional
workload without the need for increasing internal employment; increasing flexibility of work.

TENDER EVALUATION 4.3.5

Tender is the process of inviting bids for a project. Tender drawings and documents are prepared by the architect to seek tenders of
contractors. EcoWorld Sdn Bhd will shortlist the contractors first round then conduct a bidding monitored and handled by their Contract
Monitoring Department (CMD). To evaluate which contractor to appoint, an interview will be conducted by EcoWorld Sdn. Bhd., the
architect and quantity surveyor. The architect would then produce a report and recommendation to the client. If the client approves, the
architect would present a Letter of Award to the contractor.

NOTICE TO PROCEED AND CONTRACT AGREEMENT

The client, EcoWorld Sdn. Bhd. will send out a notice to the successful and unsuccessful tenderers. The final step in contractor
selection phase is the issuance of the formal contract agreement. In a single document, it binds EcoWorld Sdn Bhd. and the contractor.
The date of construction will begin in the next phase of the project life cycle, as the contractor begins to mobilize for the beginning of
the field operations. (L.Lawrence Bennett, 2003, pg.114)

LETTER OF AWARD 4.3.6

Awards of Certification known as Letter of Award will be awarded to the appointed contractor. This proves the contractor has agreed to
comply the tasks and responsibilities according to the tendered Bill of Quantities.
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CONTRACT IMPLEMENTATION AND MANAGEMENT PHASE 4.4

Contract implementation and management proceeds after the Letter of Award is given to the successful tenderer which is the contractor
at the contract documentation phase. Under contract implementation and management phase is when the construction starts. This is
where the architect and other consultants supervise the work on site to ensure that the building constructed by the contractor complies
to the by-Laws and in accordance to building plan approved drawings. This phase:

I. Optimise the efficiency , effectiveness as well as the quality of construction

II. Monitor the construction process , contract execution while responding timely to issues that arises during project construction
III. Manage the relationship between the architect and suppliers while maintaining the teamwork spirit within the project team.

Compilation of Information
PreCommencement Work Initial Project Meeting
Site Staff Briefing

Contract
Implementation and
Management

Project Administration
Commencement Work Progress Claim / Payment
Inspection and Testing

PRE COMMENCEMENT OF WORK 4.4.1

Pre-commencement of work usually takes up 2-3 weeks to plan , organize and mobilization before heading to site .

KICK START MEETING

The first part of initial project meeting is held to introduce the contractor to the other consultants formally, it was headed by the client
.This also involves in passing the handover of necessary production documents with discussion of the contract figure and
commencement date of work. Furthermore, this meeting expand upon the roles and scope for the list of people who are participating
in the project development from the very beginning until project closure ,along with their roles and responsibilities. All correspondences
from contractor will be send to the superintending officer (SIO) or Project Architect.

COMMENCEMENT OF WORK 4.4.2

During the period of commencement, supervision from the project manager or the project architect or other consultants are needed to
ensure the works are being carried out accordingly on site.
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PROJECT ADMINISTRATION 4.4.3

SITE MEETING, CLIENT-CONSULTANT MANAGEMENT (CCM), TECHNICAL CONSULTANT MEETINGS (TCM)

Throughout the entire duration of the construction process, site meetings are chaired by the project architect every week. This allows
them to monitor the progress of construction, quality of work and specific objects to prevent delay or other misfortunes. Once a week,
the contractor must submit the weekly progress report to the engineer to be examined on site and confirmed before submitting to
EcoWorld Sdn. Bhd. Technical Consultant Meetings (TCM) is conducted to review technical issues regarding specifications and to
review constructed structures with the engineer.

In this progress meeting minutes , it records the Progress of Works which is displayed through a table chart of Period Ending ( date )
, Scheduled ( percentage ) , Actual (percentage) and Delayed/Ahead ( percentage ) In this meeting , the contractors had informed the
client (PMD) that the construction progress is delayed by a slight rate.

SITE MEMO

Aside from physical site meetings , site memos are raised by architects , resident engineers or Clerk of Works (COW) as an official
document to inform , highlight or notify issues and matters of regards to the contractor. The correspondent will expect for the contractor
either to refer or to RFA as well as to take immediate attention on information as indicated in the memo

REQUEST OF INFORMATION

Request for Information ( RFI ) is asked for when the project’s documentation lacks information to further proceed with any given scope
of work. RFI is usually issued by the contractor , that has been answered by the client or the architect. It is distributed to all
stakeholders and it’s generally accepted as a change to the scope of work unless further approval is required for costs associated with
the change. There are a few types of RFIs which are Request for Application ( RFA ) , Requests for Proposal ( RFP ) and Request for
Quotations ( RFQ ) The format of an RFI varies on what information is required, but the common elements of the form are:

1. Objective/Summary
2. Timeline
3. Storyboard/Screenshot
4. Deliverables
5. Evaluation criteria
6. Payment items

Architect’s Instructions

Architect’s Instructions ( AI ) or sometimes known as Engineer’s Instructions ( EI ) can be issued to contractor for changes in details.
According the construction contracts ,project architects and engineers are allowed to issue Architect’s Instructions ( AI ) or sometimes
known as Engineer’s Instructions ( EI ) can be issued to contractor for changes in details.

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VARIATION ORDER (VO)

Variation order is an alteration in the scope of works by the construction contract , in the form of addition , substitution and omission
from the post agreement scope of works. Variation Orders ( VO ) can be raised by many reasons such as:

1. Change of plans by owner/client

2. Substitution of Materials
3. Errors and omissions in design
4. The lack of coordination between contractor and consultant
5. The contractor’s financial difficulties
6. Weather conditions

When VO occurs , the consultants have to discuss with each other to reconsider the newly amended budget costing and agree on the
approved change in issue stated. After this , the architect shall issue AI to inform the contractor of the changes made. The final VO will
be reflected in the final accounts statement made after the construction period is over.

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FINAL COMPLETION 4.5

TESTING AND VERIFICATION FOR FINAL BUILDING INSPECTIONS 4.5.1

In the initial project meeting , the contractor must notify the lead consultant architect or engineer to Request for Approval ( RFA ) on
materials used on site. Upon reviewing the RFA ,the relevant consultant will refer to the specifications and dimensions stated in
construction drawings and material specifications that needs to comply with the contract requirement and a code of practice and
standards. The contractor has separated the construction works phases into stages hence preparing an inspection checklist for various
architectural works. After every stage completion, the contractor will request for site inspections with the Clerk of Work ( COW ) and
Resident Engineer as they will ensure that the construction work of a project is carried out according to the quality, time and cost
requirements of the contract.

ISSUANCE OF CERTIFICATE OF COMPLETION AND COMPLIANCE (CCC) 4.5.2

CCC is a certificate which provides final sign-off on construction of a building. It's an assessment undertaken by industry professionals
to ensure that the building has been made true to its original plans, that it's safely constructed. Each section of the CCC process
addresses different elements of a project, in order to ensure a comprehensive review of construction. Some of the factors which are
taken into consideration:

- Foundations
- Earthworks
- Plumbing
- Drainage
- Street lighting
- Landscaping
- Fire safety

CCC is submitted to Majlis Perbandaran Kuala Lumpur (MPKL) by Dato Ar. Dr. Ken Yeang after all technical components imposed by
the local authorities are complied with. Other documents that are needed to submit with CCC are:\

1. Borang Pengemukaan Permohonan Pemajuan to OSC MPKL

2. Cover Letter PSP to Jabatan Kawalan Bangunan
3. Cover Letter PSP to Lembaga Arkitek Malaysia (LAM)
4. Cover Letter PSP to Uresetia Pusat Setempat (OSC)
5. Borang Pengemukaan CCC to Lembaga Arkitek Malaysia
6. Borang F Salinan PBT and LAM
7. Salinan Borang B
8. Borang G1-21
9. Name and address of building
22
Types of form involved in the process of issuing CCC
certificate:
1. Borang G1-G21- certify all consultant teams is doing their
work compliance to the by-Laws and approved plans without
overlapping of responsibility.
2. Borang F is for PSP to certify that he believes that the
building has been constructed and complied with by-Laws.
Once CC was approved, Tr Hamzah & Yeang Sdn Bhd
certified all as-built drawings and submitted maintenance
manuals together with all warranties to the client, EcoWorld
Sdn. Bhd.
DEFECT LIABILITY PERIOD (DLP) 4.5.3
After the issue of CCC and CPC (Certificate of Practical
Completion), the DLP will start. The DLP is defined as the
period of time from the date the client receives the delivery of
the vacant possession to their property and the developer is
responsible to fix any defects. In this case, the DLP is 24
months starting from the handover date. Within this period,
the owner will need to check for any damage, defects, as well
as poor or faulty workmanship and any issues need to be
reported back to the developer to get them repaired for free.
The architect needs to find out the defects and faults that Diagram 9. Issuance process, Retrieved from:

appears during the DLP period. He will need to submit a http://rehdainstitute.com/wp-content/uploads/2016/03/ccc_issuance_process-1030x796.jpg

schedule that consists of the defects found and needs to be
rectified. After the deflects has been rectified, Certificate of
Making Goods Defects (CGMD) is issued and after 24
months of DLP is over, the contractor can receive the
remaining money for the project.
FINAL CERTIFICATE OF PAYMENT 4.5.4
The financial statement and discuss for the final account is
prepared by the Quantity Surveyor. The contractor will sign
a draft copy of the final account as final settlement prior to
issue. The issued of final certificate means that the
construction is completed. As Tr Hamzah & Yeang Sdn Bhd is
done modifying all the defects, the complete payment and
remaining retention will be issued. The final certificate of
payment is based on the final account agreed by both of the
consultant teams and contractor.
23
RESOURCE PLANNING 5.0

ESTIMATED COST 5.1

Estimated cost at RM400 (high cost) per Consultant fee of 10% of Construction
sqft Cost
= RM10,970,752 x 10%
Gross construction cost = RM 1,097,075
= Gross Floor Area (sqft)x RM400
= 21818.45sqft x 400 Contingency of budget 5%
=RM 8,727,380 = RM 10,970,752 x 5%
= RM 548,537
Estimated Basement Carpark Cost
= 300sqm x RM1110 Compliance Cost 3%
= RM 333,000 = RM10,970,752 x 3%
= RM 329,122
Estimated Landscaping Costs
= RM600,000 Total Estimated Project Cost
=RM 11,635,114
24
RISK ANALYSIS
t
6.0

25
26
SUCCESS CRITERIA 7.0

A project success criteria is referred to as the

level of satisfaction of the end user and
stakeholders towards the end product. The
project success criteria is based on it’s activities
and elements and is grouped based on 3 main
aspects known as ‘The Triple Constraint’ in order
to ensure a successful completion project.

THE TRIPLE CONSTRAINT

The three main factors that are normally

associated with the success criteria of the project
are TIME, COST and SCOPE. Changing one of
the constraints will have an effect on either one or
both of the other constraints. The aim of every
project is to fulfil these triple success criteria
factors.

TIME

A general schedule of the estimated time of

different construction phases is proposed but
delays due to unforeseen circumstances may
occur along the way during construction such as
unsuitable weather for certain construction
phases, errors that need rectifying or even delay
of building materials. When the timeframe of a
project is changed, an increase or reduction of
scope will occur.

27
WORK BREAKDOWN STRUCTURE 7.1

Pre-construction stage Construction stage 2.6 Architectural Finishes

1.1 Schematic Design 2.1 Preliminary - Doors and Windows Installation

- Staircase Finishes
- Client- Consultant Meeting - Site Planning and Management - Wall Finishes
- Forming the Design Brief - Hoarding and Signboard - Ceiling Finishes
- Site Survey and Evaluation - Site Clearing and Levelling - Floor Finishes
- Site Documentation - Temporary Service Supplies - Sanitary Fittings
- Feasibility Studies
- Preliminary Design Proposal 2.2 Foundations/ Substructure 2.7 External/ Landscaping Work
- Initial Cost Estimation
- Excavation - Water Drainage
1.2 Schematic Design - Piling and Footing Construction - Sanitary Drainage
- Retaining Wall Construction - Softscape/ Vegetation
- Development Order Submission - Basement Slab and Wall - Hardscape
- Finalization of Conceptual Sketch
- Material Proposal 2.3 Superstructure 2.8 Interior Designing Works
- Detailed Submission Drawing Interior Works
- Detailed Structural Plan - Timber Columns and Beams
- Detailed Landscape Plan - Reinforced Concrete Walls Post-construction stage
- Detailed M&E Drawing 6 - External Timber Walls
- Detailed Infrastructure Plan - Internal Walls and Partitions 3.1 Final Completion
- Revised Cost Estimation - Staircase
- Building Plan Submission and Approval - Site Clearing 2
- Bomba Plan Submission 2.4 Roofing - Site Inspection 2
- Issuance of CCC 1
1.3 Contract Documentation - Roof Construction - Issuance of CPC 1
- Gutter and Drainage System - Defects Liability Period
- Tender Documentation - Issuance of CMGD
- Call for Tender & Tender Notice 2.5 M&E Services - Final Account 1
- Bill of Quantities (BQ)
- Tender Period - Electrical Fittings
- Tender Bidding, Review and Evaluation - Plumbing Works
- Tender Results & Awards of Contract - Fire Protection Systems
- Sewerage Systems
- Ventilation and Air Conditioning
28
REFERENCES 8.0
1. O.P. (2020). KAJANG MUNICIPAL COUNCIL. Legislation Office. http://www.mpkj.gov.my/en/mpkj/resource/legislation

2.E.K.E.J.C. (2019, August 27). Kajang: More growth Ahead. The Edge Markets. https://www.theedgemarkets.com/article/kajang-more-growth-ahead

3. RECCHIA, R. O. B. (2017, February 16). 4 Principles Of Developing A Mitigation Plan For Project Management. INCEDIA PARTNERS.
http://www.incendia.com/4-principles-of-developing-a-mitigation-plan-for-project-management/

4. Project Management Institute, A Guide to the Project Management Body of Knowledge, (PMBOK Guide), Fourth Edition, ANSI/PMI 99-001-2008, pp. 273-312.

5. RISK MITIGATION PLANNING, IMPLEMENTATION, AND PROGRESS MONITORING. (2020). System Engineering Guide.
https://www.mitre.org/publications/systems-engineering-guide/acquisition-systems-engineering/risk-management/risk-mitigation-planning-implementation-and-progress-monitoring

6. Bill of quantities BOQ. Designingbuildings.co.uk. (2020). Retrieved 12 September 2020, from https://www.designingbuildings.co.uk/wiki/Bill_of_quantities_BOQ.

7. Tender and Contract Documentation | Quantity Surveyors. Scquantitysurveyors.com. (2020). Retrieved 21 September 2020, from
http://www.scquantitysurveyors.com/services/tender-contract-documentation/.

8. Tender Process | A Complete Procurement Guide. Slideshare.net. (2013). Retrieved 17 September 2020, from
https://www.slideshare.net/TenderProcess/tender-process-27047746.

9. Letter of award. Designingbuildings.co.uk. (2020). Retrieved 25 September 2020, from https://www.designingbuildings.co.uk/wiki/Letter_of_award.

10. Watt, A. 17. Project Implementation Overview. Opentextbc.ca. Retrieved 26 September 2020, from
https://opentextbc.ca/projectmanagement/chapter/chapter-17-project-implementation-overview-project-management/.

11. What is a Construction RFI? | WeBuild. WeBuild. (2020). Retrieved 30 September 2020, from https://www.webuildcs.com/blog/what-is-a-construction-request-for-information-rfi.

12. Request for information RFI. Designingbuildings.co.uk. (2020). Retrieved 31 September 2020, from https://www.designingbuildings.co.uk/wiki/Request_for_information_RFI.

13. Variations in construction contracts. Designingbuildings.co.uk. (2020). Retrieved 31 September 2020, from
https://www.designingbuildings.co.uk/wiki/Variations_in_construction_contracts#:~:text=A%20variation%20(sometimes%20referred%20to,the%20original%20scope%20of%20works

14. Cost reimbursable contract. Designingbuildings.co.uk. (2020). Retrieved 31 September 2020, from https://www.designingbuildings.co.uk/wiki/Cost_reimbursable_contract.

15. al., e. 9.5 Selecting the Type of Contract. Pm4id.org. Retrieved 31 September 2020, from
https://pm4id.org/chapter/9-5-selecting-the-type-of-contract/#:~:text=A%20cost%2Dreimbursable%20contract%20with,contract%20and%20does%20not%20change.

16. Defect Liability Period: Malaysian Homeowner's Guide. propertyguru. (2018). Retrieved 31 September 2020, from
https://www.propertyguru.com.my/property-guides/defect-liability-period-malaysian-homeowner-guide-9584.

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INDIVIDUAL REPORT, Jarren Foong Weng Houng 0330626
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INDIVIDUAL REPORT, May Thazin Oo 0330731
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