The Importance of Human Resources in Successful Event Management

1.
Make a detailed summary about the Online reading materials (20points)
https://blog.sage.hr/importance-human-resources-successful-event-management/
http://hrnews.co.uk/importance-of-human-resources-in-event-planning/
https://www.redstoneagency.ca/tips-n-tricks/human-resources-event-management/
The Importance of Human Resources in Successful Event Management
Human resources are critical in the organization of any event or conference, regardless of the size of the audience. This
department is the go-to resource for event planning and support for a variety of factors that all contribute to the
smooth running and success of the event.
Recruiting for the Company
It is the job of the HR professional to guarantee that all of the named departments have the necessary assistance,
training, and facilities to perform in a safe manner, all of which contribute to the seamless operation of an event. For
scheduling, allocating work, tracking time, and managing finances, a virtual project management application is
beneficial.
Job Descriptions Development
When it comes to hiring permanent, contract, or volunteer workers for an upcoming event, creating precise job
descriptions is critical. The descriptions may need to be changed extensively each time, depending on the sort of people
required and the type of employment being offered (permanent, voluntary), which will help to speed up the candidate
process, especially when using third-party recruiting.
Posting New Job Openings
The human resources department recruits candidates for available positions and assists in the selection of the best staff
for each role.
Interviewing Techniques
After the HR team has gathered a number of potential candidates for the posted job(s), it is up to them to schedule and
conduct a series of interviews.
Training
Providing the appropriate training for the appropriate personnel is a critical topic for all HR professionals. The
department will be in charge of basic introduction courses (think health and safety).
Work Scheduling
While many people expect that the event management team will assign tasks, human resources frequently collaborates
closely with coordinators.
Reward & Payment
Despite the fact that the majority of employees are not motivated by money, ensuring that employees or contract
workers are adequately compensated for the work they generate at events is critical for a variety of reasons.
Keeping track of time
Depending on the venue or the nature of the gathering, events are frequently given a strict time limit. This means that
employees' schedules and patterns are set to make it obvious where they need to be and what duties they need to
complete at specific times.
Event Security
Event safety is especially crucial, and it necessitates careful attention and months of preparation. If an event is going to
be packed, ticketing has become a popular tool to track sales progress, making it easier for HR experts to hire the
appropriate number of security and first-aid personnel (in case of an emergency).
Human Resources' Importance in Event Planning

Many individuals underestimate the amount of manpower required to prepare an event, as well as the numerous
aspects that must be coordinated with exact timing and planning. Despite the fact that most firms have an HR
department, there are several aspects that are particular to event planning, and human resources experts must ensure
that these are addressed effectively.
Staffing - It's critical to make sure you advertise or hire the proper personnel in time for the event, and this can take time
and planning ahead of time to find the right people with the right expertise and clearances, as well as to meet any
training requirements. If the event is large enough, it may also be necessary to engage security, catering, and
administrative staff, as well as ushers and attendants, depending on the type and scope of the event. Volunteers must
be treated equally to pay employees, with the same level of induction, assessment, training, and health and safety
precautions.
Safety - is clearly crucial, as there may be equipment or lone working requirements to consider, as well as
documentation processes for any accidents or incidents. Human resources experts must ensure that effective processes
are in place, as well as that risk assessments have been completed.
Physical limitations - employees in charge of an event's HR functions must verify that any heavy lifting, moving, or other
physical chores are within each individual's capabilities.
Equipment - Most events, whether large or little, will require a certain amount of equipment to guarantee that they
operate smoothly.
Human Resource Management Suggestions for Event Planners

The Human Resource Management department is crucial to an organization's overall health. They are particularly
important in the event management sector because they have a responsibility to hire people who will thrive in the
profession and to give adequate assistance and training, which, of course, leads to successful events.
Make use of time-tracking software
To make billing clients more efficient, use an easy time tracking application. Finally, this article provides a greater
understanding of the vital function of Human Resources in the event's success as well as their general role in the
organization. The HR department is critical to a company's performance since it aids managers with a variety of
functions. The opportunity to select the correct individual for the project or event, as well as the collecting of
equipment, would be simple and straightforward with the right strategic approach.
Share Your Thoughts
Employees should be encouraged to contribute their perspectives and significant lessons from events they have
organized or attended. It can be difficult to stay up with the event industry's ongoing evolution, especially with more
event technology than ever before.
Set up a mentoring program
To encourage collaboration and ensure that your staff is always learning and developing, pair experienced personnel
with newer ones. A formal or informal mentorship program is a good technique to encourage teamwork. Encourage
mentees and mentors to get together at least once a month to talk about their progress. Mentees should be encouraged
to create short- and long-term goals and to communicate with their mentor about their progress.
Examine your soft skills
While hard talents and experience appear good on paper and may impact your hiring choice, soft skills are just as vital.
It's usually a positive sign if the candidate is enthusiastic and fast to learn, as well as open to accept constructive
criticism.
Think about contract workers
Consider hiring contract employees to avoid burnout among your employees. This would not only alleviate the
workload, but it will also give the new hire a chance to prove him. Extending a contract is always a possibility.
Encourage the use of word-of-mouth marketing
Offering monetary compensation to employees who recommend appropriate candidates is a wonderful approach to
recruit talent. After all, who knows your sector and organizational fit better than your employees?
Create a Cost-Benefit Analysis (CBA)
First and foremost, you must conduct a cost-benefit analysis to guarantee that employing an additional employee will be
beneficial to your company.
2. As the Event Chairperson, you will be creating committees that will help you plan, manage and
implement your event. Make an organizational chart with committees and committee heads
appropriate to your event.(30points)
Marketing Event

The Importance of Human Resources in Successful Event Management

Uploaded by

Copyright:

Available Formats

The Importance of Human Resources in Successful Event Management

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

The Importance of Human Resources in Successful Event Management

Uploaded by

Copyright:

Available Formats

1.

Make a detailed summary about the Online reading materials (20points)

The Importance of Human Resources in Successful Event Management

Recruiting for the Company

Job Descriptions Development

Posting New Job Openings

Reward & Payment

Keeping track of time

Human Resources' Importance in Event Planning

Human Resource Management Suggestions for Event Planners

Make use of time-tracking software

Share Your Thoughts

Set up a mentoring program

Examine your soft skills

Think about contract workers

Encourage the use of word-of-mouth marketing

Create a Cost-Benefit Analysis (CBA)

You might also like

Pfad - The Proxy pFad of © 2024 Garber Painting. All rights reserved.