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    Work Handover Report

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    ikenna
    The employee is transferring work responsibilities due to vacation, and provides a list of general routine audit activities including ensuring compliance with policies, auditing transactions, and reviewing records. Pending activities include retiring cash advances, auditing departments, and general routines. Items being transferred include office equipment, supplies, and retrieved faulty items.

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    © All Rights Reserved
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    Work Handover Report

    Uploaded by

    ikenna
    1K views3 pages
    The employee is transferring work responsibilities due to vacation, and provides a list of general routine audit activities including ensuring compliance with policies, auditing transactions, and reviewing records. Pending activities include retiring cash advances, auditing departments, and general routines. Items being transferred include office equipment, supplies, and retrieved faulty items.

    Original Description:

    Work handover

    Original Title

    WORK HANDOVER REPORT

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    The employee is transferring work responsibilities due to vacation, and provides a list of general routine audit activities including ensuring compliance with policies, auditing transactions, and reviewing records. Pending activities include retiring cash advances, auditing departments, and general routines. Items being transferred include office equipment, supplies, and retrieved faulty items.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    1K views3 pages

    Work Handover Report

    Uploaded by

    ikenna
    The employee is transferring work responsibilities due to vacation, and provides a list of general routine audit activities including ensuring compliance with policies, auditing transactions, and reviewing records. Pending activities include retiring cash advances, auditing departments, and general routines. Items being transferred include office equipment, supplies, and retrieved faulty items.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 3
    At a glance
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    The key takeaways from the document are the daily duties and responsibilities of an auditor which include ensuring compliance, auditing transactions, following internal control procedures, carrying out spot checks, reviewing purchases and payments, and preparing monthly reports.

    The general routine activities of the auditor include ensuring compliance with company policies, auditing daily transactions, following internal control procedures, carrying out spot checks on service departments, reviewing and authorizing purchase requests, reviewing cashier books and account postings, reviewing guest refunds, and ensuring records are properly kept.

    Some of the important documents used include cash advance/petty cash documents, good receive notes, purchase requests/market lists, fuel and taxi vouchers, gate passes, and assets removal documents.

    WORK HANDOVER REPORT

    EMPLOYEE NAME: DATE 12-07-2021


    REASON FOR WORK HANDOVER Vacation Re-deployment
    End of Employment Others

    TAKEN OVER BY: DEPT: AUDIT

    INTRODUCTION:

    The essence of this hand-over is aimed at giving guidance on my current work-flow in audit and
    activities to be undertaken to ensure smoot running of the department.
    BRIEF DESCRIPTION OF MY DUTY

    GENERAL ROUTINE ACTIVITIES

    1. Ensure compliance on the policies and procedures of the company.


    2. Audit daily transactions and ensure payments are in accordance with company policies.
    3. Follow up the internal control procedures of the hotel with particular reference to receiving
    process, agreed suppliers, re-order level, purchase and distribution of edibles, stores and
    kitchen, consumables.
    4. Ensure I confirm and collect every bad item before change.
    5. Carry out audit of revenue centres independently and confirm the profit or loss at each profit
    centre.
    6. Carry out spot check on service departments checking their stock, damages and alongside
    ensuring compliance of service (Taking orders, Food portioning/Serving, and collection of bills).
    7. Carry out spot check in the generator house, ensure there are no loose ends.
    8. Review and authorise purchase requests.
    9. Review the cashier books and ensure transparency on all records.
    10. Review postings in account and also ensure inventories on bin card tally with the system.
    11. Review and ensure compliance on all guest refund.
    12. Ensure errors/correction are done according to the procedures of the company.
    13. Ensure records are properly kept in all departments.
    14. Ensure asset removal and receiving of items are in check
    15. Review outflow of payment to suppliers (AP) contractors and general cashier, while comparing
    the received items with the security receiving note.
    16. Ensure items are received based on requested quantities. (Exceptions are given if the user
    department request to receive the excess).
    17. Audit departments monthly as planned.
    18. Prepare month end report and submit accordingly
    19. Other activities that may deem fit or necessary.
    The following lists are some of the important documents in use in GTE Operation to aid control
    processes and foster accountability.

    S/N DETAILS DESCRIPTION


    1 Cash Advance/Petty Cash The cash advance is used to advance for cash that is
    needed for urgent operational need. The control
    procedure in place requires that the cash advance is
    retired within 48hrs with receipts of items purchased.
    However, Certain factors might cause the non-retirement
    of the cash advance within the stipulated time.
    The petty cash document is used to carry out petty cash
    operational transactions that is less than 50,000. As may
    be regularly review by the board.
    2 Good Receive Note This document is used to validate that goods for which
    purchase was made had been received into the system. At
    the instance of receiving items by the parties involve (User
    department, store keeper, receiver, QA And Internal audit
    representative.
    3 Purchase Request/Market This is usually initiated from a user department requesting
    list purchase need of items. The purchase request must be
    authorized and approved by all relevant signatories on the
    document for it to be honoured.
    Market list is initiated by the kitchen department and pass
    through normal process and procedures.
    4 Fuel and Taxi Voucher This is raised by the transport unit (Drivers) for purchasing
    of PMS for company vehicles. Fuel vouchers are raised by
    the drivers under the front office and endorsed by the
    Financial controller and the GM (In exceptional cases, the
    Audit department can sign fuel voucher on behalf of the
    GM.
    Taxi voucher is raised by individuals with approved
    signatories on it to carry out inter/intra-state
    transportation on operational activities.
    5 Gate Pass This document is raised by drivers on a proposed official
    movement out of the station and are usually authorised by
    the front office manager and approved by the HR
    department. (In most cases the GM and Audit department
    can sign on behalf of absent parties)
    6 Assets Removal This document is raised on occasions of company assets
    leaving the building, the approval of this document comes
    with designated signatories before the removal.

    PENDING ACTIVITIES TO CARRY OUT

    1. Unretired transactions of 37,000 Eric (19,900), Young Hope (17,300).


    2. Proposed audit of Front office and F/B department.
    3. General routine activities.
    TRANSFERRED ITEMS IN MY POSSESSION

    1. 1 Desktop, Monitor, wireless mouse (Red), Extension, UPS.


    2. 1 Green stamp, stamp pad & Green Pen
    3. 1 black flash drive for audit
    4. 1 Calculator, 1 Stapler, 1 Pin remover, 1 pack of stapler pin, 2 pcs of battery for wireless.
    5. 1 retrieved power panel and door switch for laundry from maintenance.
    6. 2 retrieved bad hard drive from IT
    7. 0
    8. 1 Unformatted hard drive for HR from IT
    9. 1 Techno phone retrieved from IT (Mr Adeolu bad phone has been replaced).
    10. 3pcs of bad TV back light
    11. 1 bad bulb retrieved from maintenance (Laundry)
    12. 5 Car foot mats (Still okay to be used in another vehicle)
    13. 14 Art paintings for asset.

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