UNIVERSITY OF GUJRAT

UOG MS/MPHIL PROGRAMS RULES & REGULATIONS 2015

Directorate of Advanced Studies & Research Board (ASRB)

UPDATED on June 26, 2019

UOG │ ASRB
Advanced Studies & Research Board
 UOG MS/MPHIL PROGRAMS RULES & REGULATIONS 2015
Advanced Studies & Research Board

CONTENTS

SECTION HEADING

1. Short Title and Commencement.

2. Definitions.
3. Pre-Requisites to start of MS/MPhil Programs.
4. Advertisement.
5. Eligibility Criteria to Apply for MS/MPhil Programs.
6. Submission of Admission Application, Admission and
Registration.
7. Admission for UOG Employees.
8. Authority of Admission.
9. Medium of Instruction.
10. Semester Regulations.
11. Workload Requirement & Course Work.
12. Change of Course(s)/Drop/Withdrawal.
13. Repeating Course(s).
14. Freezing of a Study Semester.
14(A). Probation & Drop policy.
15. Synopsis.
16. Progress Report.
17. Thesis.
18. Grade Points and Class Attendance.
19. Cancellation of Registration.

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UNIVERSITY OF GUJRAT
RULES AND REGULATIONS FOR MS/MPhil PROGRAMS
In pursuance of Section 28 & 29 of the University of Gujrat (Act IX of 2004) the following
Rules and Regulations are prescribed to administer affairs concerning MS/MPhil
programs.

1. Short Title and Commencement._

(1) These Rules and Regulations shall be called the UOG MS/MPhil Programs
Rules & Regulations 2015.
(2) These shall apply to the students admitted in a Department/Centre/
School/Institute/Faculty/Constituent and affiliated Postgraduate College of
the UOG.

2. Definitions._
In these Rules and Regulations, unless the context otherwise requires, the
following expressions shall have the meanings hereby respectively assigned to
them:

(a) “Academic Department” means a teaching, research, and technological

development maintained and administered by the University;
(b) “Affiliated College” means an educational institution affiliated to the
University but not maintained or administered by it;
(c) “ASRB” stands for Advanced Studies and Research Board;
(d) “Authority” means any of the Authorities of the University specified in
Section 20 of University Act 2004 (Act IX of 2004);
(e) “Board of Studies” means the board comprising of specified members
Section 4 of First Statutes of University Act 2004 (Act IX of 2004);
(f) “CE” stands for Controller of Examinations;
(g) “CH” mean Credit Hours;
(h) “Chairperson/HOD” means Head of Department/Chairperson/Coordinator
of the Academic Department;
(i) “College” means a constituent college or an affiliated college;
(j) “Constituent College” means a college maintained and administered by the
University;
(k) “Dean” means the Chairperson of the Board of Faculty;
(l) “Director” means Head of the Board/Institute/Centre/School;
(m) “DRRC” stands for Departmental Review and Research Committee;
(n) “External Examiners” means examiners, appointed to evaluate the thesis
and conduct the Viva Voce;
(o) “Faculty” means a Faculty of University;
(p) “Faculty/Institute/Centre/School/Department/Constituent College/Affiliated
College” means Academic entity of the University;
(q) “FEE” stands for First External Examiner; an expert of the subject having
PhD qualification, serving at least as Assistant Professor, nominated by the
Vice Chancellor from the panel forwarded by the Chairperson/HOD through
Director ASRB;
(r) “GPSBWT” means Graduate Program Subject Based Written Test;
(s) “HEC” stands for Higher Education Commission;
(t) “MPhil” stands for Master of Philosophy;
(u) “MS” stands for Master of Studies;
(v) “MS/MPhil Research Scholar” means student of MS/MPhil program after
approval of his/her synopsis;
(w) “PhD” stands for Doctor of Philosophy;
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(x) “Prescribed” means prescribed by Statutes, Regulations or Rules.

(y) “Principal” means the head of a college;
(z) “Relevant Subject” means subject of the candidate of PhD that he/she has
opted as major in his/her doctoral course work;
(aa) “Research Program” means PhD research based studies of the University;
(bb) “SEE” means Second External Examiner; an expert of the subject with PhD
qualification serving as Assistant Professor, nominated by the Vice
Chancellor from the panel forwarded by the Chairperson/HOD through
Director ASRB along with First External Examiner.
(cc) “Supervisor” means a qualified faculty member appointed by the DRRC to
supervise a research scholar in the process of completing his/her thesis;
(dd) “Teachers” mean Professors, Associate Professors, Assistant Professors,
Lecturers and Research Staff, having prescribed qualifications, engaged
whole time by the University for teaching certificate, diploma, degree or
postgraduate classes and engaged in research and development of
technologies and such other persons as may be declared as teachers by
the Regulations;
(ee) “Thesis” means a thesis encompassing original research conducted by a
scholar following the prescribed criteria of the University;
(ff) “University” means the University of Gujrat;
(gg) “UOG” stands for University of Gujrat;
(hh) “Vice Chancellor” means the Vice Chancellor of the University.

3. Pre-Requisites to start MS/MPhil Programs._

(1) Any Teaching Department of the University may launch MS/MPhil
programs provided it fulfills the criteria laid down by HEC in terms of
facilities, resources and faculty. There should be at least two (02) relevant
Full-Time PhD Faculty members in a department to launch the MS/MPhil
program.
(2) The Chairperson/HOD/Centre/School/Institute/Faculty/Constituent and
Affiliated Postgraduate College of the UOG, launching MS/MPhil program
shall ascertain the nature of programs/number of seats/criteria
/facilities/resources available and communicate the same to the Registrar,
UOG through Director ASRB.

4. Advertisement.
(1) The Registrar shall launch the advertisement for admission in MS/MPhil
programs in newspaper(s) and also on the UOG website as per UOG
academic calendar.

5. Eligibility Criteria to Apply for MS/MPhil Programs._

(1) MS/MPhil candidate shall possess at least sixteen years of education
(MA/MSc/BS-4 Years Degree Program/BBA(Hons)/BE/BSc(Engineering)
degree or its equivalent qualifications in the relevant subject.
(2) The candidate shall have at least 145% marks in the annual examination
system or 2.50 CGPA (out of 4.00 in the semester system). In case CGPA
or % obtained by the candidate is not mentioned on his/her transcript the
academic qualification marks shall be calculated as per UOG evaluation
policy.

1 Substituted by vide notification #: UOG/ACD/244/2364 dated 29 September 2015 for the admission policy 2015-2016.

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(3) Candidates shall have to earn at least 50% marks in the Graduate
Program Subject Based Written Test (GPSBWT). However, merit shall be
calculated on the basis of marks obtained out of 100 as per below
description.
(4) Any other requirement notified by HEC or UOG from time to time.

6. Submission of Admission Application, Admission and Registration. _

(1) Online admissions shall accomplish against the advertisement in print and
electronic media under semester system. Only Online application shall be
accepted and no hard copy of the form/and credentials shall be required.
However, all responsibilities of the provided data in the application shall
rest upon the applicant.
(2) In-service candidates shall apply through proper channel and shall provide
valid notification of 2 years and 3 Years study leave for MPhil/MS & PhD
programs respectively. For UOG desirous employees NOC and study leave
will be required at the time of registration in the program.
(3) On the recommendations of the Chairperson/HOD/Director/Principal
concerned, the Director ASRB will get approval for constitution of DRRC
from the Vice Chancellor and will notify it. The DRRC shall consist of the
following:
(i) Chairperson/Head of the Department Concerned (Convener)
(ii) At least 2 three (03) senior most faculty members preferably
with PhD qualification within the departments.
(iii) Two (02) Subject specialist, (senior most member of that area
of specialization, preferably PhD from other department, or
other University/Research Institute/Industry) may be taken as
co-opted member where required to cover all areas of research.
(iv) In case of shortage of PhDs (the faculty member on long
leave/ex-Pakistan leave/left the University, after enrollment of
the students), then required number of members from other
departments or other Universities/Research
Institutes/Industries may be taken to constitute DRRC.
(4) The DRRC shall ascertain the eligibility of the candidates by scrutinizing
the admission form. The list of shortlisted candidates shall be displayed on
departmental notice board and UOG website after getting approval from
the Vice Chancellor through ASRB.
(5) The short listed candidates shall be invited for the GPSBWT by the
Chairperson/HOD. The GPSBWT shall be checked by DRRC. The interview
shall be conducted by the DRRC with intimation to the Director
ASRB/Director/Principal concerned, in writing.
(5a) 3The number of members to constitute the quorum for a meeting of the
DRRC shall be four.
4
(6) Final merit of the candidates shall be determined as under:

2
2nd Meeting of the ASRB held on January 22, 2016 increased the DRRC members from 02 senior faculty members to 03 senior faculty
members and 02 subject specialist and notified vide notification #: UOG/ASRB/NC/01/1582 dated: Monday, April 25, 2016.
3
Inserted vide notification #: UOG/ASRB/NC/01/1582 dated: Monday, April 25, 2016.
4
Revised Admission Policy 2019 presented in 7th Meeting of ASRB held on 26th June, 2019.
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TOTAL MARKS ( A to C) = 100

MERIT DETERMINATION CRITERIA
A TOTAL MARKS FOR ACADEMIC QUALIFICATION 60
For candidates with
Two Years Master
Degree OR
Four/Five Years
% obtained in the respective degree Degree Program
OR
its equivalent
qualification in
terminal Degree
a) 45.00% to 69.99% (Annual System)
Or
CGPA 2.50 to 3.49 (Out of 4) (Semester 50
System)

b) ≥ 70.00 % (Annual System)

Or 60
≥ 3.50/4 (Semester System)
B TOTAL MARKS FOR DEPARTMENTAL SUBJECT
30
BASED WRITTEN TEST (DSBWT)
C TOTAL MARKS FOR INTERVIEW (a to e) 10
a) Subject Knowledge 02
b) Research Aptitude 02
c) Communication Skills 02
d) Personality 02
e) General Knowledge 02

Note: 50% marks are mandatory to pass DSBWT; however, merit shall be calculated on
basis of marks obtained out of 100 as per above description.
In case CGPA or % obtained by the candidate is not mentioned on his/her transcript the
academic qualification marks shall be calculated as per UOG evaluation policy.

(7) The DRRC shall forward the list of the provisional selected candidates to
the Director ASRB for notification.
(8) After getting approval from the Vice Chancellor, the Director ASRB shall
notify and forward the provisional list to the
Chairperson/HOD/Director/Principal concerned. The Chairperson/HOD shall
upload the list of provisionally selected candidates for admission on UOG
website through Registrar, as well as on departmental notice board, on
standardized format and issue the provisional admission letters to the
selected candidates.
(9) The selected candidate shall have to submit the required documents (if
any) as mentioned in the provisional admission letter(s) and deposit the
fee within the stipulated time frame in the prescribed bank, failure to
which shall result in the cancellation of the provisional admission.
(10) Migration shall be required from the candidates holding degrees from
other universities for the registration at UOG.
(11) The Chairperson/HOD/Centre/School/Institute/Faculty/Constituent and
Affiliated Postgraduate College of the UOG shall maintain the personal files
of provisionally admitted candidates.
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(12) The Chairperson/HOD/Centre/School/Institute/Faculty/Constituent and

Affiliated Postgraduate College of the UOG shall submit a duly signed list
of provisionally admitted students to Director ASRB and CE for record.

7. Admission for UOG Employees._

(1) The Academic Staff:
As per UOG policy, a regular faculty member (a teacher/researcher of the
UOG) may be allowed to enroll himself/herself for postgraduate program
after getting permission/NOC from the Vice Chancellor. In-service
candidates shall apply through proper channel and shall provide valid
notification of 2 years and 3 Years study leave for MPhil/MS & PhD
programs respectively. For UOG desirous employees NOC and study leave
will be required at the time of registration in the program.
(2) Administrative Staff:
As per UOG policy, any regular administrative staff member of UOG may
get admission to various postgraduate programs after getting
permission/NOC from the Vice Chancellor. In-service candidates shall
apply through proper channel and shall provide valid notification of 2 years
and 3 Years study leave for MPhil/MS & PhD programs respectively. For
UOG desirous employees NOC and study leave will be required at the time
of registration in the program.
8. Authority of Admission._
(1) The admission to MS/Phil program shall be made by the Advanced Studies
and Research Board on the basis of merit list approved by the Vice
Chancellor.
(2) The Advanced Studies and Research Board may refuse admission to a
candidate without assigning any reason.

9. Medium of Instruction._
(1) Medium of instruction shall be English (except faculty for Oriental Learning
which shall be in their respective subject language)

10. Semester Regulations._

(1) Semesters Schedule and Duration:
(i) There shall be 02 regular semesters (Fall & Spring) of 16-18 weeks
duration each (inclusive of exams).
(ii) MS/MPhil Degree Program shall be of 04-06 regular semesters (02
to 03 years) as Full-Time program and 06-08 regular semesters
(03-04 years) as Part-Time program. A department may avoid
Part-Time program if extensive laboratory work is involved, for
example in basic sciences.
(iii) The time duration for completion of MS/MPhil degree shall be
counted from the date of admission to the program.
(iv) The students enrolled in Full-Time program shall not be transferred
to the Part-Time Program and vice versa.
(v) There shall be 03-04 days course work/research for Full-Time
Program and 02 days for Part-Time Program.
(vi) Sessional, Mid-term and End of Semester Exams as per UOG Policy.
(2) Extension in the Study Period:

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(i) Considering logical justifications provided by the respective DRRC through
Faculty Board concerned the ASRB may allow extension in the study
period on yearly basis up to maximum of 01 year in Full-Time degree
program. There shall be no extension allowed for the Part-Time degree
program.
11. Workload Requirement & Course Work._
(1) A minimum of 30 CH (24 CH course work + 06 CH Research/Project) shall
be required for the MS/MPhil degree program.
(2) The Chairperson/HOD concerned shall define the scheme of studies for the
entire MS/MPhil degree program and get approval from the Board of
Studies.
6
(3) The students admitted in Part-Time Program may enroll 02 courses per
semester; whereas, those admitted in a Full-Time Program may enroll 03-
04 courses per semester.
(4) In case the progress is satisfactory but Thesis is not completed an“*TIP”
grade shall be assigned to a student against the enrolled CH of Thesis and
same assigned on Provisional and Final Transcripts.
*TIP = Thesis in Progress
(5) After successful completion of Thesis, earned grade shall be assigned to
the Thesis CH in the final semester and the “Thesis Completed” status
shall be assigned on Final Transcripts.

12. Change of Course(s)/Drop/Withdrawal._

(1) A student, with the consent of the concerned Supervisor and
Chairperson/HOD, may change/drop a course(s) within first 02 lecture
weeks. A student may withdraw a course(s) before the mid-term
examination. Respective Dean of the faculty will notify the
Add/Drop/Withdraw of course(s) on the recommendation of
Chairperson/HOD.
(2) In case of withdrawal, a „W‟ shall appear in the transcript
(3) The above stated changes/drops/withdrawals can be made only if they do
not affect the conditions of required workload and already defined scheme
of studies.

13. Repeating Course(s)._

(1) Whenever a student is awarded an “F” grade, he/she has to repeat the
course(s) whenever offered in the subsequent semester(s). The student
shall register for that course(s) in the first week of the semester, with the
permission of the concerned teacher/Chairperson/HOD.
(2) The student may be allowed to repeat the course(s) in which he/she has
obtained grade(s) “C” or “D” as per UOG Policy.
(3) In case a student repeats the course, the higher grade obtained in both
attempts shall be considered as final grade.
7
(4) If a student, who obtains CGPA between 2.00 and 2.50 upon the
completion of entire MS/MPhil degree program, may be allowed to repeat
once the course(s) of the previous semesters in which he/she obtained the
lowest grades in order to improve the CGPA, i.e. 2.50, failing shall result in

5 Revised vide notification no. UOG/REG/DAC/ACD/18/J/568 dated August 01, 2018 (11th Academic Council Meeting held on June
25,2018 Decision of Extra Agenda item No. 03-X)
6 Subsection (3) amended vide notification # UOG/REG/17/1397 dated July 07, 2017 which read as under:-
The students admitted in Part-Time Program may enroll 06-09 CH course work per semester; whereas, those admitted in a Full-Time
Program may enroll 09-12 CH course work per semester.
7Inserted vide notification #: UOG/ASRB/NC/01/1582 dated: Monday, April 25, 2016.

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cancellation of his/her admission. However, in such case, there shall be no

relaxation in the prescribed time of total degree duration.
8
(5) The student shall not be allowed to improve his/her CGPA after
completion of the degree/maximum degree duration.
14. Freezing of a Study Semester._
(1) A student may freeze his/her studies within one week before the
commencement of semester with the permission of Director ASRB on the
recommendation of the Chairperson/HOD/Director/Principal/Dean on
medical grounds as per UOG policy or due to unavoidable circumstances.
(2) 9
*******************************************************
(3) 10
*******************************************************
(3a) 11A student may freeze his/her studies owing to inevitable circumstances
during the semester but the same must be before the start of mid-term
exams. After mid-term exams the case will be referred to the Vice
Chancellor office and his decision shall stand final.
(3b) 12A student, who discontinues studies on medical/emergency ground after
commencement of semester, will be allowed to resume his/her studies in
the next semester after paying semester fees. During the period of
discontinuation of studies the hostel, medical, transport and all other
facilities shall be withdrawn which are normally available to regular
students. After resuming of studies in next semester, student will only
register the courses having no pre-requisite. In case where a pre-requisite
course(s) exists, he/she shall first register the pre-requisite course(s) as
and when offered in subsequent semesters.
(3c) 13Total degree duration shall not be affected due to freezing and a student
who discontinues his/her studies during semester (semester freezed) shall
not be eligible to refund of semester fee and other dues.
(4) The student may re-register the frozen course(s) in the next same
semester which he/she had frozen, on the recommendation of
Chairperson/HOD/Director/Principal/Dean concerned under intimation to
the Director ASRB.
(5) In the transcript, it will be indicated as “Semester Freeze”.
(6) Such facility of freezing a semester can be availed only once during the
whole degree program.
(7) A student shall not ordinarily be allowed to freeze studies during his/her
first semester. However, in exceptional circumstances; the request of
semester freeze may be forwarded to the Vice Chancellor through ASRB
for decision.
(8) During the freeze semester, bonafide status of the student shall remain
suspended. He/she shall not be allowed to avail the privilege like a regular
student.

8 Inserted vide notification #: UOG/ASRB/NC/01/1582 dated: Monday, April 25, 2016.

9 Subsection (2) deleted by the ASRB in its 2nd meeting held on January 22, 2016, which read as under:-
“No freezing during the semester is allowed”.
10 Subsection (3) deleted by the ASRB in its 2nd meeting held on January 22, 2016, which read as under:-
“Freezing period shall be counted in total degree duration and the maximum duration of the degree program shall remain the same”.
11 Inserted vide notification #: UOG/ASRB/NC/01/1582 dated: Monday, April 25, 2016.
12 Inserted vide notification #: UOG/ASRB/NC/01/1582 dated: Monday, April 25, 2016.
13 Inserted vide notification #: UOG/ASRB/NC/01/1582 dated: Monday, April 25, 2016.

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(9) The Director ASRB will notify the freeze status of the student. After
completion of Freezed period, the resume/rejoining of studies of MS/MPhil
scholar shall also be notified by the Director, ASRB.

(10)
The HEC fellowship awardees shall be allowed to join a training/research
program within Pakistan or abroad with the condition that his/her
training/research would not disturb his/her enrollment in the University
and will remain intact. This period shall be included in his/her degree
completion time. On his/her return and rejoining the University, he/she
would have to meet the enrollment formalities (Ex-post-facto) of this
period.
15
14(A).PROBATION & DROP POLICY._
(1) The student(s) having Cumulative Grade-Point Average (CGPA) less than
2.00 and greater than 1.50 out of 4.00 shall be considered on academic
probation.
(2) In case student does not achieve the minimum desired CGPA (2.00 out of
4.00) in the subsequent semester, he/she shall be considered as dropped
from the University roll without any prior intimation.
(3) The academic probation shall be allowed once in the entire degree
program.
(4) Freezing of semester shall not be allowed, in any case, during the
probation period.
(5) The student(s) having CGPA less than 1.50 out of 4.00 shall be considered
as dropped from the University roll without any prior intimation at any
stage of degree.
16
(6) The student(s) having CGPA less than 1.50 out of 4.00 shall be
considered dropped without any prior intimation at any stage of degree.
However, dropped student(s) may avail the option of re-admission (if
offered) in subsequent semester. The re-admission shall be allowed once
in entire degree program and it is the student‟s responsibility to comply
with the prerequisites of all courses for which he/she enrolls in the
subsequent semester.

15. Synopsis._

17
(1) By the second semester (Full time program) and third semester (part
time program), the students shall submit their area of interest for the
thesis/research to their respective Chairperson/HOD. In response
respective department shall convene a meeting of DRRC to allot
supervisors to the students for developing their synopsis. Students shall
submit their Synopsis to ASRB through DRRC and Faculty Board concerned
maximum by the end of 4th semester (both for Full time and part time
programs). In special circumstances if the synopsis is not submitted with in
stipulated time, the ASRB shall deal such cases on the recommendation of
Faculty Board concerned. However synopsis shall be required one semester
before the submission of thesis without any relaxation in stipulated time of
Degree Completion as specified by HEC.

14
Inserted vide notification no. UOG/REG/12-AC/19/1536 dated May 17, 2019 (12th Academic Council Meeting held on March 04,2019
Agenda Item no. 16-VI)
15
Inserted vide notification #: UOG/ASRB/NC/01/1582 dated: Monday, April 25, 2016.
16
Inserted vide notification #: UOG/REG/018/3084 dated June 05, 2017.
17
Revised vide notification #: UOG/REG/12-AC/19/1542 dated: May 17, 2019 (12th Academic Council Meeting held on March 04,2019,
Agenda 16-XII) .
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(1a) A student shall not be allowed to register his/her thesis during Probation.
(2) Supervisor shall be allotted and student shall submit their synopses for
theses to the Chairperson/HOD concerned.
(3) The DRRC shall scrutinize the synopses. These synopses will be placed
before the Board of Faculty whose meeting will be held by the respective
Dean. The Board of Faculty may approve the synopses with or without
modifications or refer them back to the respective DRRC for reconsideration
or reject them. The ASRB may invite the supervisor or the student
concerned to defend the synopsis.
(4) After approval of the synopses, the registration of the students shall be
confirmed by the Director ASRB, and the students shall start their research
work in the same semester. In case of delay in ASRB meeting, the Director
ASRB, in anticipation approval of the ASRB may allow the scholars to start
their research work (tentatively).
(5) Any change in the synopsis after the approval shall not be allowed;
however, as a special case, on the recommendation of the
Supervisor/Chairperson/HOD shall seek approval of Vice Chancellor
through Director ASRB.
(6) Each candidate shall be assigned one supervisor and a co-supervisor shall
19
be allowed. The Research supervisor shall be from the respective
department, however, Co-supervisor may be allotted as per UOG MS/MPhil
rules and Regulation 2015, with proper justification by the DRRC. The co-
supervisors from other universities (external co-supervisors) shall not be
approved unless UOG does not have such instrumental facilities or a
subject specialist among its existing faculty members for appointing as co-
supervisor for a particular subject. In case a co-supervisor is opted from
another university, supervisor will inform to Director ASRB with proof,
through proper channel. Similarly, if a person from UOG is appointed as
co-supervisor by another university, he/she will inform the Director ASRB
and Registrar, through proper channel. 20 If a Research Supervisor is
deceased or terminated/dismissed from his/her job under any disciplinary
action or declared absconder from the university, the department
concerned immediately allot the new research supervisor to the scholar(s)
through DRRC and Faculty Board. However, research scholar may
acknowledge the contribution of the deceased or terminated/dismissed
and absconder research supervisor in his/her thesis.
(7) For research work, distribution of total strength will be on the basis of
3:2:1 ratio for Professor, Associate Professor and Assistant Professor
respectively. However, a teacher may opt less number of research scholar
subject to the availability of resources. The total number of research
scholars under the supervision of a teacher shall be according to HEC
policy. In case of shortage of supervisors having PhD qualifications, senior
faculty members 21 having MS/MPhil or equivalent degrees (with/without
thesis) along with minimum 05 years relevant
research/teaching/professional experience after getting MS/MPhil or

18
Inserted vide notification #: UOG/ASRB/NC/01/1582 dated: Monday, April 25, 2016.
19
Inserted vide Notification No. UOG/ASRB/Circular/01/11801 dated June 14, 2018 endorsed by 11th Academic Council held on June 26,
2018.
20
Inserted vide Notification No. UOG/ASRB/Circular/01/11800 dated June 14, 2018 endorsed by 11th Academic Council held on June 26,
2018.
21
Substituted vide Higher Education Commission’s letter #: 1-3/AD-QA/HEC/NQAC(21)/2016 dated March 18, 2016.

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equivalent degree can supervise the research of up to 05 MS/MPhil or

equivalent students.
16. Progress Report._
(1) Each student shall submit his/her progress report, semester wise, through
his/her supervisor to the Director ASRB, on the UOG prescribed form.
17. Thesis._
(1) There shall be no grace period in thesis submission. A scholar must submit
the Thesis before the date of registration of next semester as mentioned in
the academic calendar. After that date, he/she shall have to enroll for the
subsequent semester(s).
(2) After completion of the Thesis, the student shall submit two (02) paper
bound copies of the thesis on UOG prescribed format to Supervisor
concerned for scrutiny. Checking of the Plagiarism and compatibility with
the UOG format shall be the responsibility of the student concerned. Upon
satisfaction, the Supervisor concerned shall forward the thesis to the
DRRC.
(3) The DRRC, after scrutiny, shall forward two copies of thesis along with a
panel of five external examiners (approved by the BOS) to the Director
ASRB for the appointment of First External Examiner (FEE) and a Second
External Examiner (SEE).
(4) The Director ASRB, after receiving approval of the appointment by the Vice
Chancellor for the FEE and SEE, shall forward the thesis to the FEE along
with a form developed for this purpose.
(5) In case of delay by the FEE (after first stipulated time period of 15 days),
the Director ASRB shall remind him/her in writing and give him/her 07
more days to respond. After the expiry of the final deadline, the Director
ASRB shall cancel the appointment of the FEE and send another copy of
the paper bound thesis to the SEE.
(6) The Director ASRB shall forward the comments of the External Examiner to
the Chairperson/HOD.
(7) The Chairperson/HOD concerned shall communicate the observation (if
any) to the student concerned through Supervisor.
22
(8)
a) “After the rectification of the desired minor corrections within 30 days
from the day report dispatched to DRRC concerned by ASRB the student
concerned along with his / her Supervisor shall request the
Chairperson/HOD concerned to fix the date for Vive Voce. In case where
student fails to rectify the desired minor corrections within 30 days,
he/she shall register the subsequent semester(s) within maximum
stipulated degree duration as restricted by HEC”.
b) “In case of major corrections the student shall register the subsequent
semester(s) within maximum stipulated degree duration as restricted by
HEC and resubmit the thesis to the supervisor concerned after the
rectification of the desired major corrections and Supervisor shall request
the Chairperson/HOD concerned to fix the date for Vive Voce”. 23External
Examiner shall evaluate the thesis without suggesting the changes in the
title. However, in case of unavoidable changes of the title (if any)
suggested by the external examiner, shall be considered as major change
for the entire revision of the thesis accordingly.

22
Revised vide notification #: UOG/REG/12-AC/19/1534 dated: May 17, 2019 (12th Academic Council Meeting held on March 04,2019,
Agenda 16-IV) .
23
Inserted vide notification no. UOG/ASRB/Circular/01/11804 dated June 14, 2018 (endorsed by 11th Academic Council Meeting held on
June 26,2018)
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(9) The Chairperson/HOD concerned shall request to the Director ASRB to fix
the date for Viva Voce.
24
(10) The Director ASRB shall fix the date of the Viva Voce after consulting the
External Examiner concerned, however in case where External examiner or
Chairperson/HOD or Supervisor concerned is not present physically, they
shall be allowed to join the Final Viva Voce on Skype. The scholar
concerned shall not be allowed for Final Viva Voce on Skype thus physical
appearance of scholar concerned before the Final Viva committee is
mandatory.
25
(11) The HOD/Chairperson along with Supervisor and External Examiner shall
award the marks to the candidate out of 200 each and Chairperson/HOD
shall submit the average award on the prescribed Performa and also
forward the copies of Four hard bound and soft copies (03 writeable CD,
PDF format along with complete file of turnitin) of final thesis to Director
ASRB who will in turn forward it to the Controller of Examinations. The
Controller of Examinations after checking all codal formalities shall stamp
all the copies and distribute these copies within 10 working days to the
followings under a covering letter:

i) One copy to Library (Hard and Soft)

ii) One copy to Department concerned/ Supervisor Concerned (Hard)
iii) One copy to Scholar Concerned (Hard)
iv) One copy at Office of Controller of Examinations (Hard and Soft) for
record

In case Chairperson/HOD is Supervisor, senior member of the department

will chair the session.

26
(12) A Degree Completion Certificate and Transcript shall be issued by the
Controller of Examinations.
(13) In case the candidate fails to defend the theses, he/she may submit an
appeal to the DRRC concerned for a second attempt. The DRRC may
request to the Director ASRB to fix a date for Viva Voce of the candidate
as a second attempt before the same examination panel. In case the
candidate fails even after the second attempt, the DRRC may direct the
same Supervisor or assign other Supervisor for the student on the same
research title or a new one; however, he/she shall meet all requirements
of the said degree in the stipulated time, otherwise his/her admission shall
be cancelled.

18. Grade Points and Class Attendance._

(1) The student shall obtain a minimum of 2.00 27CGPA out of 4.00 in each
semester; however, the degree shall be awarded on obtaining minimum
2.50 CGPA.
(2) Each subject shall carry 100 marks. The distribution of marks shall encour-
-age research based learning and be decided by the teacher concerned
accordingly. In case of paper based/review based teaching the department
24
Revised vide notification #: UOG/REG/12-AC/19/1543 dated: May 17, 2019 (12th Academic Council Meeting held on March 04,2019,
Agenda 16-XIII)
25
Revised vide notification #: UOG/REG/12-AC/19/1537 dated: May 17, 2019 (12th Academic Council Meeting held on March 04,2019,
Agenda 16-VII)
26
Vide notification #: UOG/REG/12-AC/19/1537 dated: May 17, 2019 (12th Academic Council Meeting held on March 04,2019, Agenda 16-
VII) point 5 “ The degree issuance date on the transcripts of MS/MPhil/PhD students shall be the same as the submission date of the
final thesis in all aspects”.
27
For the word “GPA”, the word “CGPA” substituted vide notification #: UOG/ASRB/NC/01/1582 dated: Monday, April 25, 2016.

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 UOG MS/MPHIL PROGRAMS RULES & REGULATIONS 2015
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concerned shall ensure that each course may end with a publishable
research paper submitted by the student. Marks/grades shall be assigned
on the basis of quality of work presented in the paper and its oral
presentation by the student before the DRRC. The concerned teacher,
through HOD/Chairperson shall submit final result to the Director ASRB
who will forward it to the CE.
(3) Where the exam-based evaluation is essential, the examination papers
shall be set by the relevant teachers; however, DRRC may scrutinize the
process to ensure research oriented assessment of the student during the
examination and monitor the quality of the papers where required.
(4) The student shall have to maintain a minimum of 70% class attendance in
each course work/laboratory work (if applicable).

19. Cancellation of Registration._

(1) The MS/MPhil registration of a scholar shall be cancelled by the Registrar
on recommendation of Supervisor, Chairperson/HOD followed by approval
of the Director ASRB, if the scholar:
i. Earns two consecutive adverse reports from his/her Supervisor,
ii. Remains absent (fail to contact) his/her supervisor or left the
program without prior permission,
iii. Does not complete the course work within stipulated time,
iv. Does not qualify the Viva Voce even in the 3rd attempt,
v. MS/MPhil scholar maybe struck off the roll of the university on
completion of the maximum permissible time duration of their
respective degree program.
vi. Is found guilty of misconduct.
(2) The aggrieved scholar may file an appeal against cancellation of his/her
registration to the Vice Chancellor within period of thirty (30) days. The
Vice Chancellor shall give him/her an opportunity to be heard in person.
However, the decision of Vice Chancellor shall be final.

(Dr. Tahir Aqil)

Registrar
University of Gujrat

Copy of the above is forwarded for information, necessary action and record please:
 The Vice Chancellor, University of Gujrat
 The Controller of Examination, University of Gujrat
 University of Gujrat, Sub-Campus, Rawalpindi
 University of Gujrat, Sub-Campus, Narowal
 University of Gujrat, Sub-Campuses under Public Private Partnership
 Director SSC, University of Gujrat
 All Members of Academic Council, University of Gujrat
 All Members of the ASRB, University of Gujrat.
 All Academic Directors/Chairpersons/HODs/Constituent and Affiliated Colleges,
University of Gujrat
 Archive file
These rules shall be applicable at once on all the students enrolled in MS/MPhil programs.

(Dr. Atif Ali jaffri)

Director
Advanced Studies and Research Board
University of Gujrat

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