Majid Petroleum Services Project Charter 2012-13

Project Name: Majid Petroleum Services (Golrah Sharif, Islamabad)

Group/Company: Attock Group of Companies / Attock Petroleum limited
Focus Area: Facilitation customers by giving them white oil (PMG / HSD)
Product/Process: To make some ease for the people living near Golrah Sharif, ISB

Prepared By:

Document owners (s) Project/Organization Role

Mr. Moeen Bahoo Project Manager

Mr. Aseem Nawaz Project Secretary

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TABLE OF CONTENTS
PROJECT CHARTER PURPOSE.................................................................................................. 3

PROJECT EXECUTIVE SUMMARY.............................................................................................. 3

PROJECT OVERVIEW................................................................................................................... 4

PROJECT SCOPE......................................................................................................................... 4

1.1 Goals and Objectives........................................................................................................ 4

1.2 Departmental Statements of Work (SOW).........................................................................4

1.3 Organizational Impacts...................................................................................................... 4

1.4 Project Deliverables........................................................................................................... 4

1.5 Deliverables Out of Scope................................................................................................. 5

1.6 Project Estimated Costs & Duration..................................................................................5

PROJECT CONDITIONS................................................................................................................ 5

1.7 Project Assumptions.......................................................................................................... 5

1.8 Project Issues.................................................................................................................... 6

1.9 Project Risks...................................................................................................................... 6

1.10 Project Constraints.......................................................................................................... 6

PROJECT TEAM ORGANIZATION PLANS..................................................................................7

PROJECT REFERENCES.............................................................................................................. 7

APPROVALS.................................................................................................................................. 7

APPENDICES................................................................................................................................. 8

1.11 Document Guidelines...................................................................................................... 8

1.12 Project Charter Document Sections Omitted...................................................................8

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PROJECT CHARTER PURPOSE

The project charter defines the scope, objectives, and overall approach for the work to
be completed. It is a critical element for initiating, planning, executing, controlling, and
assessing the project. It should be the single point of reference for project goals,
objectives, scope, organization, estimates, work plan, and budget. In addition, it serves
as a contract between the Project Team and the Project Sponsors, stating what will be
delivered according to the budget, time constraints, risks, resources, and standards
agreed upon for the project.

PROJECT EXECUTIVE SUMMARY

What OMC’s do is to provide best quality product to their customers. Being in Attock
Petroleum Limited, we will go to launch a new Retail Outlet MAJID PETROLEUM
SERVICES Golrah Sharif, Islamabad to provide best quality products i.e., (Premier
Motor Gasoline “PMG” & High Speed Diesel “HSD” white oil. The Company is
developing a network of modern petrol pumps, especially catering to far-flung areas of
Pakistan, and are significantly contributing to the development and expansion of the
petroleum sector in Pakistan by developing state-of-the-art infrastructure for storage,
handling and delivery of petroleum products to local and foreign markets. The Company
has also penetrated in the oil export business and, in spite of tough competition from
other regional and global players, is in line with the government’s policy to take
maximum advantage of Pakistan’s foreign exchange and human resources and its
strategic geographical location. Developing our products and services based on the
needs of our valued customers, we approach the challenge of securing their satisfaction
and loyalty by focusing on two-way communication, unparalleled performance, and
fostering a continuous improvement culture in all areas of our operations. Strictly
adhering to highest ethical standards, we believe in community and environmental
wellbeing and strive to maintain quality at all levels, as demonstrated by our Quality
Policy Statement and the stringent quality objectives we have set for ourselves.

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PROJECT OVERVIEW
We will go to launch a new Retail Outlet MAJID PETROLEUM SERVICES Golrah Sharif,
Islamabad to provide best quality products i.e., (Premier Motor Gasoline “PMG” & High
Speed Diesel “HSD” white oil.

PROJECT SCOPE

1.1 Goals and Objectives

Goals Objectives
To Launch a retail Outlet. Best Quality certified product.

1.2 Departmental Statements of Work (SOW)

Departmental SOW Owner/Prime Due Date/Sequence

Procurement ABC Contractor, Labor etc. Before Oct 18, 2013

Finance Owners’ Equity Need Basis

Legal Govt. & Co related Before Oct 15, 2013

1.3 Organizational Impacts

Organization Impact to and Participation of Organization

Attock Petroleum Limited Sponsor Project
Pakistan Standardization Institute (PSI) Quality assurance and control
D.G Khan Cement Provide cement to make the infrastructure

1.4 Project Deliverables

Milestone Deliverable

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1. Legal issues  Purchasing and acquisition of land.

 Retailing rights from APL
2. Completion of project operation  Construction, Installation of machinery

1.5 Deliverables Out of Scope

Projects that are not involved with petroleum products are deliverables out of scope.

1.6 Project Estimated Costs & Duration

Project Milestone Date Estimate Deliverable(s) Included Cost incurred

Legal Issues Oct 18, 2013  Purchasing and Rs.5 million
acquisition of land
 Retailing rights from APL
Completion of project Completion of  Construction Rs.15 million
operation project  Installation of machinery
operation

PROJECT CONDITIONS

This section details project conditions including assumptions, issues, risks, and
constraints.

1.7 Project Assumptions

 The people want and will use white oil as per their needs.
 This Project will act as the team’s connection to the community during the
duration of the project.
 People will get the best quality product.

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1.8 Project Issues

Priority Criteria:

1−High-priority/critical-path issue; requires immediate follow-up and resolution.

2 −Medium-priority issue; requires follow-up before completion of next project
milestone.
3 −Low-priority issue; to be resolved prior to project completion.
4−Closed issue

Status &
# Date Priority Owner Description Resolution
1 Dec 31, 2013 4 Mr. Moeen bahoo Incomplete By adding missing
work check elements
and balance
2 Dec 31,2013 4 Mr.Assem Nawaz Charter Approvals
Completed

1.9 Project Risks

Risk
Likeliho Owner/Team Project Impact-Mitigation
# Risk Area od Members Plan
1 Lab testing of Medium Mr. Moeen bahoo Strict compliance of ISO
product
2 Unable to fulfil Medium Mr. Moeen bahoo By asking customers, purpose
customer can be achieved
needs
3 Machinery High Mr. Aseem Nawaz Proper checking of system
breakdown

1.10 Project Constraints

 Designs must be constructed using best materials available to the community of

Attock Petroleum limited
 By fulfilling customer needs, it is important to make sure that customer is happy
to get the product

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Project Team Organization Plans

Project Team
Project Team Role Member(s) Responsibilities
Project Manager Mr. Moeen Bahoo Manage project
Secretory Mr. Aseem nawaz Record meeting minutes,
e-mail lists,
communication with group
member
Treasurer Mr. Muzamil Handle funds and SOAS
account, reserve rooms

PROJECT REFERENCES

Reference Deliverable
Majid Petroleum Service, Islamabad Facilitation to customer as per their
(Attock Petroleum Limited) Project requirements

APPROVALS
Prepared by __________________________________
Majid Petroleum Services (Project Manager)

Approved by __________________________________
Attock Petroleum Limited (Project Sponsor)

__________________________________
Executive Sponsor

__________________________________
Client Sponsor

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APPENDICES

1.11 Document Guidelines

1.12 Project Charter Document Sections Omitted

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