1

USER MANUAL

SELF
DECLARATION
FORM
UPDATED DEC 2020

1 © Copyright Malaysia Digital Economy Corporation (MDEC)

LOGIN TO VEGA SERVICE PLATFORM (VSP)
2

• Please ensure that you are an authorised user

representing your company.
• You may refer to your colleague / superior to get
the authorisation needed.
• Kindly contact the MDEC Client Contact Centre
should further information be required.

2 © Copyright Malaysia Digital Economy Corporation (MDEC)

GETTING TO SELF DECLARATION OPTION
3

• Once you have logged in, click “SELF

A
DECLARATION FORM” option under
Good Morning, John Smith “COMPLIANCE ACTIVITIES”.

•
B Click “DECLARE”.

3 © Copyright Malaysia Digital Economy Corporation (MDEC)

1. COMPANY INFORMATION
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• “COMPANY INFORMATION” is pre-filled

A
A by the system.
Company’s name

•
B For any discrepancies, kindly proceed to
make the changes via the link on the
000000-X 01/01/2001
right-hand side of the screen OR contact
your MDEC Client Manager / MDEC
B Client Contact Centre.
CS/3/xxxx Tier 1

NOTE: Please be reminded that you may

06/06/2001
proceed with completing your
declaration once the referred
Active information (at any field / section has
been successfully updated).

RM 100,000.00 •
C If all information are accurate, kindly
click the “PROCEED TO QUALIFYING
ACTIVITIES” button.
John Smith Malaysia 40.00%

Jane Smith Malaysia 20.00%

Jim Smith Malaysia 20.00%

Jack Smith Malaysia 20.00%

C
4 © Copyright Malaysia Digital Economy Corporation (MDEC)
2. QUALIFYING ACTIVITIES
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(a) Research and development of “Product A” Management System

B C

• “COMPANY INFORMATION” is pre-filled by the system.

A

•
B For any discrepancies, kindly proceed to make the changes via the link on the right-hand side of the screen OR contact your
MDEC Client Manager / MDEC Client Contact Centre

NOTE: Please be reminded that you may proceed with completing your declaration once the referred information (at any field /
section has been successfully updated.

•
C If all information are accurate, kindly click the “PROCEED TO KNOWLEDGE WORKER” button.

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3. KNOWLEDGE WORKER
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•
A “KNOWLEDGE WORKER” is pre-
filled by the system.
A • For any discrepancies on the
B
knowledge workers figures, kindly
click proceed with changes by
C
clicking the YES / NO option &
make changes accordingly. Should
you require further guidance, kindly
contact your MDEC Client Manager
/ MDEC Client Contact Centre.

•
C You may also proceed with other
B changes at this point.

NOTE: Please be reminded that

D you may proceed with completing
your declaration once the referred
information (at any field / section
has been successfully updated).

•
D If all information are accurate,
kindly click the “PROCEED TO
LOCATION” button.
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4. LOCATION (1/3)
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A D
2B-21-X, Level 21, Block 2B, Plaza Sentral, Jalan Sentral 5, 50470, KL Sentral, Kuala Lumpur Malaysia

•
A “LOCATION” is pre-filled by the system.

B• Attach CURRENT Tenancy Agreement (TA) / Sales & Purchase (S&P) Agreement at the allocated box.

• For any discrepancies on the address, kindly click proceed with changes by clicking the YES / NO option & make changes
C
C accordingly. Should you require further guidance, kindly contact your MDEC Client Manager / MDEC Client Contact Centre.

•
D You may also proceed with other changes at this point.

NOTE: Please be reminded that you may proceed with completing your declaration once the referred information (at any field /
section has been successfully updated).
7 © Copyright Malaysia Digital Economy Corporation (MDEC)
4. LOCATION (1/3a) – TENANCY AGREEMENT
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TENANCY AGREEMENT SUBMISSION (TA) COMMON REASONS FOR NON-ACCEPTANCE

Tenancy Agreement (TA) must be a complete document • TA not uploaded
with:
• TA expired
• Front page which clearly states date of agreement,
landlord and tenant • TA validity too short (< 6 months)
 Advisable to renew TA before submitting SDF
• IRB stamping (Setem Hasil) and/or;
 Provide valid renewal document i.e letter, forms,
• Signatory page between tenant and landlord etc to show proof of tenancy continuity
• Period of tenancy (date of commencement and date of
expiry) • Office size uptake in TA < office size requirement as
per Conditions of Grant (CoG)
• Particular of premise:
• full address • Co-sharing office.
• Office size uptake (in square feet)  Non-existence of sub-tenancy agreement
 No clear demarcation between sharing entities
• Purpose of office use i.e for office/R&D office. (common area shared between entities not
counted as part of office size uptake).
NOTE: Purpose which are not in line with MSC activities
conducted may be reason of non acceptance.

8 © Copyright Malaysia Digital Economy Corporation (MDEC)

4. LOCATION (1/3b) – SALES AND PURCHASE AGREEMENT
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SALES & PURCHASE AGREEMENT (S&P) COMMON REASONS FOR NON-ACCEPTANCE

Sales and Purchase Agreement (S&P) must be a complete

• Co-sharing office.
document with:
 Non-existence of sub-tenancy agreement
 No clear demarcation between sharing entities
• Front page which clearly states date of agreement,
(common area shared between entities not counted
purchaser name and developer name
as part of office size uptake).
• IRB stamping (Setem Hasil)

• Signatory page between purchaser and developer

• Purchaser’s Contact details

• Date of agreement (located at "first schedule" other

similar section, normally located towards the end of the
document)

• Parcel number

• Office size uptake (in square feet)

9 © Copyright Malaysia Digital Economy Corporation (MDEC)

4. LOCATION (2/3)
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• Attach Office Photos at the allocated

A
A boxes.

NOTE: Kindly be reminded on the

Instruction and additional notes above each
boxes.

2B-10-C, Level 10, Block 2B, Plaza Sentral, Jalan Sentral 5, 50470, KL Sentral,
Kuala Lumpur Malaysia

10 © Copyright Malaysia Digital Economy Corporation (MDEC)

4. LOCATION (3/3)
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•A Incomplete MSC Address, it will be displayed (pre-

filled) at the stated field.

•B In the event such situation happen, you may update

the address by clicking the “UPDATE ADDRESS
MODULE”
A
•C You may click the “PROCEED TO DECLARATION”
button once the MSC address updates process has
1. 2B-21-X, Level 21, Block 2B, Plaza Sentral, Jalan Sentral 5, 50470, KL Sentral, Kuala Lumpur Malaysia been successfully completed / updated. Until then,
please click “SAVE AS DRAFT”

B
C

11 © Copyright Malaysia Digital Economy Corporation (MDEC)

5. DECLARATION
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• Fill up the referred section accordingly.

A

•
B Click “PROCEED TO SUBMISSION”

12 © Copyright Malaysia Digital Economy Corporation (MDEC)

6. SUBMISSION (1/2)
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• Click
A “DOWNLOAD SELF
DECLARATION FORM” and Obtain
signature from
• Authorised Person for the company
A
• External Auditor (with full
stamping*)
A
*NOTE:
External Auditor’s full stamping + AF
Number. (obligatory).
A
B• Upload the signed and stamped form at
the allocated box and submit

• You may also refer to the instruction

available at the box located at the right-
side of the platform

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3. SUBMISSION (2/2)
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Agreed Upon Procedure (AUP) DOCUMENT COMMON REASONS FOR NON-ACCEPTANCE

Agreed Upon Procedure (AUP) document is accepted • Signatory not completed either from
as an alternative to External Auditors signatory and tenant/landlord/purchaser/developer in TA/S&P and/or
stamping. SDF.

The requirement are as follow: • SDF signed and/or stamped by other than External Auditor

• The External Auditor is to provide AUP which would • Tenant:

cover all items contained in SDF including  Provide unclear signatory or did not sign SDF and/or;
supporting documentations.  Provide unclear stamping or did not provide full
• The AUP must come together with External Auditors stamping and/or;
signatory, AF number, full stamping and attached to
SDF as an appendix. • External Auditor:
 Provide unclear signatory or did not sign SDF and/or;
 Provide unclear stamping or did not provide full
stamping and/or;
 Provide unclear AF No or did not provide AF No

14 © Copyright Malaysia Digital Economy Corporation (MDEC)

3. ADDITIONAL INFORMATION
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• Please allow 5 working days for the submission to be reviewed. Your Company will be contacted accordingly via VSP for
acceptance or non-acceptance of submission.

• Please be alert for any communication / outcome via VSP. Email communication should be treated as secondary for any
submission done via VSP.

15 © Copyright Malaysia Digital Economy Corporation (MDEC)

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THANK YOU

16 © Copyright Malaysia Digital Economy Corporation (MDEC)