EPCC Contract for

Processing
of Sludge from WWTP
in DCU at SR2 (Sohar)
Project

th
12 April 2021
EPCC Contract for Processing of Sludge from WWTP in DCU at SR2 Project

EPCC Contract for Processing of

Sludge from WWTP in DCU at SR2
Project

TECHNO – COMMERCIAL PROPOSAL

Proposal No: 003-2021

Revision 0
12th April 2021
Confidential
 EPCC Contract for Processing of Sludge from WWTP in DCU at SR2 Project

CONTENTS

Section Particulars Page No.

No.

REVISION RECORD & APPROVAL SHEET ............................................................................................................... 5

1 INTRODUCTION ........................................................................................................................................... 6
1.1 Terms of Reference ........................................................................................................................................ 6

1.2 Definitions ...................................................................................................................................................... 6

1.3 Project Description ......................................................................................................................................... 6

1.4 Major Project Scope ....................................................................................................................................... 7

2 TECHNICAL PROPOSAL............................................................................................................................. 9
2.1 Scope Matrix .................................................................................................................................................. 9
3 METHODOLOGY ........................................................................................................................................ 11
3.1 Kick Off Meeting .......................................................................................................................................... 11

3.2 FEED Validation ............................................................................................................................................ 11

3.3 Site Visit / Data Collection............................................................................................................................ 12

3.4 Detail Design ................................................................................................................................................ 12

3.5 AFC Package................................................................................................................................................. 12

4 PROPOSED ENGINEERING PROJECT ORGANISATION....................................................................... 12
5 CODES AND STANDARDS ....................................................................................................................... 13
6 TIME SCHEDULE ....................................................................................................................................... 13
7 DELIVERABLES ......................................................................................................................................... 13
8 COMMERCIAL PROPOSAL ...................................................................................................................... 14
8.1 Price ............................................................................................................................................................. 14

8.2 Basis of Price ................................................................................................................................................ 14

8.3 Unit Rates ..................................................................................................................................................... 16

8.4 Payment Terms............................................................................................................................................. 17

9 OTHER TERMS AND CONDITIONS .......................................................................................................... 17
9.1 Exclusions ..................................................................................................................................................... 17

9.2 Validity ......................................................................................................................................................... 18

10 VERTEX CAPABILITIES ............................................................................................................................ 19
10.1 Brief Experience List ..................................................................................................................................... 19
11 ATTACHMENTS ......................................................................................................................................... 19
11.1 Attachment -1 Deliverables Compliance Table ............................................................................................ 19

11.2 Attachment -2 General Terms & Conditions ................................................................................................ 19

11.3 Attachment -3 Company Profile ..................... ....................... ....................... ....................... ................... 19
11.4 Attachment -4 Project Profile ......................... ....................... ....................... ....................... ................... 19
11.5 Attachment -5 CV of Key Personnel ............... ....................... ....................... ....................... ................... 19
 REVISION RECORD & APPROVAL SHEET

Rev. Date Description of Revision Prep. Check Appr.

0 12.4.2021 First Issue GJ CVV SBH

1 INTRODUCTION

OQ Refineries and Petroleum Industries L.L.C has invited EPC contractors to bid for EPCC works for an ITT
vide tender number 9900017143 titled “EPCC Contract for Processing of Sludge from WWTP in DCU at SR2
(Sohar)” (Project).

Vertex LLC (hereafter referred to as Vertex) has been invited by EPC Contractors to submit a techno
commercial proposal for providing Design Engineering Services (Services) for the Project. It is understood
that in the event of an award on EPC Contractor Vertex would be engaged by them as their Engineering
Subcontractor to provide Services for the mutually agreed price and scope as detailed elsewhere in this
proposal.

Vertex LLC is an approved Engineering consultant for OQ and has been carrying out design Engineering
Services for OQ projects.

1.1 Terms of Reference

Following documents forms basis for this proposal.

1. Email dated: Sun, 21/Feb/21 along with scope of services

2. Pre-bid Clarification No. 1- dated 7th March, 2021
3. Pre-bid Clarification No. 2- dated 10th March, 2021
4. Pre-bid Clarification No. 3- dated 17th March, 2021
5. Pre-bid Clarification No. 4- dated 17th March, 2021
6. Pre-bid Clarification No. 5- dated 25th March, 2021
7. Pre-bid Clarification No. 6- dated 6th April, 2021
8. Pre-bid Clarification No. 7- dated 6th April, 2021
9. Pre-bid Clarification No. 8- dated 7th April, 2021
10. This proposal document Ref: 003-2021, Rev: 0

1.2 Definitions

Client : EPC Contractor (AWS Engineering LLC)

Company : OQ Refineries and Petroleum Industries L.L.C

1.3 Project Description

OQ Refineries and Petroleum Industries Company LLC intends to process its Refinery Sludge from WWTP,
in the Delayed Coker Unit (DCU) of SR2 Plant. The sludge from SR1 is transported to SR2 WWTP thru’
vacuum truck. Incoming sludge from SR1 via vacuum trucks will be transferred through a new sludge truck
unloading pump (1 working) to Sludge Thickener (ME8501-T-09) and Sludge Homogenization Tank (ME-
8501-T-08) for further treatment. The adequacy check for the processing of additional sludge from SR1 to
WWTP sludge handling system is already done by OQ. Treated sludge from WWTP area with 52 vol. % of
solids will be transferred to DCU battery limit through Sludge Feed pumps (1 working) for further
processing. Total sludge volume of 7,300 m3/yr. Is estimated for annual processing to Delayed Coker Unit
(DCU). The Distance between WWTP areas to DCU battery limit is 1.8 – 2 Km. the SR2 Delayed Coker Unit
 (DCU). The Distance between WWTP areas to DCU battery limit is 1.8 – 2 Km. the SR2 Delayed Coker Unit
(DCU) is licensed by Chevron Lummus Global (CLG) and was successfully commissioned in 2017. The FEED
works carried out thru’ Consultant (Worley).

1.4 Major Project Scope

The Sludge processing area in SR2 for the project has been broadly divided as OSBL and ISBL. In OSBL, the
existing WWTP facility consists of the following:

The OSBL Scope consists of the new facilities as below:

1. Truck Unloading Sludge Filter (ME-8501-S-35)

2. Truck Sludge Unloading Pump (ME-8501-P-35)
3. DCU-Sludge Feed Pump (ME-8501-P-36A)
4. Scope includes of Electrical, Instrumentation & associated piping.

Treated sludge from WWTP area with 52vol. % of solids will be transferred to DCU battery limit through
one new DCU sludge feed pumps for further processing. Treated sludge from WWTP area will be received
to DCU battery limit via pipeline. The new ISBL facility consists of the following:

5. Sludge Filters (S-2452A)

6. Sludge Injection Tank (T-2438)
7. Sludge Injection Tank Mixer
8. Sludge Injection Pumps (P-2455A)
9. Activated Carbon Filters (A-2438A)
10. Piping around existing Coke Drums (V-2402A/B/C/D) including Electrical & Instrumentation.

The project scope has been optimized with deletion of 2 pumps, 2 filters & associated works considering
batch operation (refer table below).
Following is the list of equipment’s which has been deleted from the scope captured in the C6 specification
and drawings.
Contractor Engineering Scope shall include the following but not limited to:
1. Design Review
2. HAZOP Review
3. Design Review, HAZOP and HAZID close out reports.
4. SIL Review, if required.
5. Process Design Basis
6. Equipment List
7. P&IDs to be generated and issued using Smart Plant Software (SP).
8. Piping & Instrumentation Diagram (P& IDs) - New and Existing
9. Equipment Datasheets
10. Instrument Process Datasheet
11. Line List
12. Utility Summary
13. Cause & Effect Diagram
14. Control Philosophy
15. Control Narrative & Interlock Description
16. Hazardous Area Classification Drawing
17. Fire and Gas Layout
18. Hydraulic Calculations
19. Plot Plan
20. Piping GA drawings
21. Demolition drawings
22. Isometrics
23. Temporary support/modification detail drawings.
24. Pipe supports drawings
25. Stress Analysis
26. Tie-in drawings
27. Equipment GA
28. Nozzle Orientation Drawings
29. Control and activation philosophy
30. Instrument drawings including C&E, layout drawings cable route, connection diagram etc.
31. Material Take off for pipes, fittings, valves and all required accessories along with specification and
data sheets.
32. Datasheets for the tank, mixer, pumps & filter.
33. Hydraulic calculations for the complete project scope based on the detailed layout - Preliminary
hydraulic calculations are done by OQ FEED consultant. Contractor shall perform hydraulic calculations
independently.
 34. Calculations for instruments - Contractor shall perform detailed hydraulic calculations for control
valves and relief valves based on layout and vendor data.

2 TECHNICAL PROPOSAL

The SOW of work for this proposal will be in line with company tender documents and clarifications and
as further clarified in this proposal. Comprehensive multidisciplinary design and engineering services for
FEED verification and Detail design covering all disciplines will be undertaken to meet the Project SOW.

2.1 Scope Matrix

EPC
SN Description Vertex LLC Remark
Contractor
Vehicle, permits and
1. Site visit & Report  accommodation if needed by
EPC contractor
2. FEED Verification 
Detail Design Deliverables
3. 
(Attachment –1)
Info pack, Chairman,
Attend, Action Venue and
4. Design Review
Close Out other
arrangements
Info pack, Chairman,
Attend, Action Venue and
5. HAZOP Review
Close other
Out arrangements
Info pack, Chairman,
Attend, Action Venue and
6. HAZID Review
Close Out other
arrangements
Info pack, Chairman,
Attend, Action Venue and
7. IPF Review
Close other
Out arrangements
Info pack, Chairman,
Attend, Action Venue and
8. ARM Review
Close Out other
arrangements

9. EIA Study NA

Dynamic Simulation by Third

10. NA
Party
Transient Simulation by Third
11. NA
Party
12. QRA Study NA
Topographical and
13. NA
Geotechnical Surveys
 EPC
SN Description Vertex LLC Remark
Contractor

14. Soil Investigation NA

Cathodic Protection
15. NA
Engineering Design
As per pre-bid clarification –
2. Existing F&G system to be
16. F& G Mapping Study NA updated along with
identification of type, quantity
and location.

17. Asset Register / SAP Register NA

Certified Management
18. 
System (CMS)
19. MTO 
Bid Evaluation limited to 3
20. 
bidders

21. Vendor document review 

22. As Built  Red mark up

23. Civil Fabrication Drawings 

24. 3D modelling NA

25. All Inspections & Testing 

Construction Technical On engineering deliverables if
26. 
support & Queries any
Construction & Pre-
Commissioning & Additional cost based on unit
27. 
Commissioning Activities, rates in this proposal.
Plans etc.
Limited efforts for
addressing technical
queries, clarifications
support from contractor by
Fabrication, Installation &
28. Support  providing relevant
Construction
standards referring to
international or other
acceptable industry
standards.
Limited to engineering
Interface Management
29. Support  deliverables as per agreed
System
EDR
Permits and approvals from Limited to engineering
30. Government and third-party Support  deliverables as per agreed
agencies EDR
 EPC
SN Description Vertex LLC Remark
Contractor

31. Construction Methodology 

NA: Not Applicable

3 METHODOLOGY

VERTEX will be managing the entire project delivery from its Muscat based office and will designate a well
experienced “Project Manager” who will be responsible for overall coordination, and complying with
project schedule and deliverables for the scope identified in this proposal and will be supported by a
multidiscipline team consisting of Discipline Lead Engineers/ Designers / Draughtsman (Process,
Mechanical / Piping, Civil, Electrical and Instrumentation) and Project Services Personnel.

Primarily the execution methodology will involve following steps:

a. Kick-off Meeting
b. Input data collection / Site Visit
c. FEED Validation
d. Detail Design
e. AFC Package

3.1 Kick Off Meeting

Within two weeks of the formal award of contract on VERTEX, subject to availability of the relevant Client
staff, VERTEX would propose holding the formal Kick-off meeting with Client. This key meeting is so that
the project commences on the correct footing. The key aspects that will be addressed, as a minimum, at
this meeting can be summarized as follows:

• Introduction of focal points along with all contact details

• Alignment of common objectives for both Client and VERTEX
• Agreement on the principles of review and approvals
• Setting up Responsibility Matrix
• Agreement on nominal dates for all periodical meetings with Client.
• Weekly and Monthly Progress Reports

3.2 FEED Validation

Vertex scope of services will involve a comprehensive validation of the Tender Documents received from
Client and to identify inconsistencies, deviations to standards, if any.

It is considered that if there is any change in the basic design of the facility during verification of FEED
design, same shall be brought out in the PDB (project design basis) generated for the project for
resolution between EPC Contractor and Company to commencement of detail engineering phase.

Simultaneously, a site visit will be arranged to confirm all tie-ins, space availability, details of all ongoing
interface from site and other stakeholders.

• FEED Verification
 • Basis of Design

3.3 Site Visit / Data Collection

• Review pipe route and identified tie in points and assess the site constraints
• Identifications of site’s opportunities and constraints
• Actual electrical and instrumentation tie-ins and discuss interface requirements with client team
and capture it in the site visit report.
• Determine and inspect the supply of utilities in the area
• Determine all the ongoing interface and stakeholders

3.4 Detail Design

This shall be generally as per the requirements stated in the tender documents, FEED and as clarified in
this proposal.

The detailed design will broadly cover the following activities and generation of documents:

• Preparation of project design basis

• Material Selection as applicable for the project
• Design studies, calculations and simulations
• Updating of FEED PFD, PEFS, data sheets
• Detailing of piping layouts, equipment foundation drawings, electrical, instrument layouts and other
construction drawing as required
• Preparation of MRs, TBE, VDR etc.
• Conduct various reviews such as DR, HAZOP, IPF etc. as applicable for the project
• Generating Piping, Electrical, Instrumentation, Mechanical, Civil & Structural MTOs as applicable for
the project.

3.5 AFC Package

HAZOP review recommendations are incorporated in design deliverables and the AFC package will be
issued.

• Incorporating vendor data into detailed design drawings

• Civil design and drawings are developed based on vendor information, inputs from piping and
electrical disciplines.
• Approved for construction drawings will be issued in phased manner to match the construction
schedule.
• Final bulk MTOs are issued for procurement.
• Vendor information (critical dimensions etc.) to ensure any holds on pipe work or other equipment
can be cleared before issue of the construction drawings.

4 PROPOSED ENGINEERING PROJECT ORGANISATION

VERTEX’s personnel have a balance of international expertise with local knowledge which complement
with best engineering practices followed in any such leading engineering consultancy offices to provide a
value-
 added solution to EPC Contractor. Detailed Project Organization chart is enclosed in company profile and
CVs of key engineering personnel are enclosed in Attachment –5.

5 CODES AND STANDARDS

Company specifications, procedures, guidelines and applicable standards and codes defined in C6-
Technical Specifications and Drawings of tender documents will be used for the execution of the detail
engineering activities predominantly supplemented by international codes and standards.

6 TIME SCHEDULE

The required duration for completion of EPC execution is Seventy-Two (72) weeks as per ITT requirements.

Engineering deliverables will be dovetailed with EPC schedule. It is envisaged that substantial completion
of engineering will be completed in (24) weeks. A detailed engineering schedule will be prepared and
mutually discussed and agreed with EPC Contractor after contract award.

Following milestones are considered as per Section C5 of Tender document.

FEED VERIFICATION BULK MATERIAL PO

AFC PKG WITH HOLD

Week 1 2 4 8 12 16 20 24

KOM & SCHEDULE / COMPLETION AFC PKG

SITEVISIT OF HAZOP/DR

VERTEX will continue its support to the EPC Contractor during the construction phase of the project by
providing clarifications on the design deliverables as required.

In order to adhere this schedule EPC Contractor has an obligation to make available to VERTEX all
necessary site input data, design inputs and selected vendor data as per the need list identified after
award of work in a timely manner to enable VERTEX to prepare construction deliverables as per planned
schedule.

• This schedule is based on the first issue date of activities only, not approval.
• It is assumed that once deliverables have been issued, client will have 5 days of review including
across table resolution session with all teams involved and final issue for approval will be released the
following week.
• Up to two revision cycle for all deliverables is considered for this project.
• HOLDS for final vendor information in the AFC package will be removed upon receipt of all vendor
inputs from the contractor.

7 DELIVERABLES

Design and engineering deliverables as mentioned in Attachment –1, shall be provided as part of VERTEX
scope of services. Same will be defined in detail after award of project in form of EDR (Engineering
Deliverable
 ATTACHMENT-1

DELIVERABLES
COMPLIANCE TABLE
 PROCESS

SN ENGINEEERING DELIVERABLES COMPLIANCE REMARKS

1 Site Visit Report Yes
2 Review of Feed package Yes
3 Equipment List Yes
4 Updating PEFS Construction Yes
5 PEFS Demolition Yes
6 Project Design Basis Yes
7 Tie-in and Shutdown Philosophy Yes
8 Pump Hydraulics Yes
9 Relief Valves Sizing Report Yes
10 Control Valves Sizing Report Yes
11 Utility Sizing Report Yes
12 Line Sizing Report & Calculations Yes
13 Control Narrative and Interlock Inputs Yes
14 Updating POM Yes
15 Pipesim Hydraulics Yes
16 Control and Safeguarding Narative Yes
17 As-built Yes
18 DR Info Pack Yes
19 DR Close out Report Yes
20 HAZOP Info Pack Yes
21 HAZOP Close Out Report Yes
22 Line List Yes
23 PFD Updation Yes

PROCESS
 PIPING
SN ENGINEEERING DELIVERABLES COMPLIANCE REMARKS
1 Site survey and Preparation of report Yes
2 Piping MTO Yes
3 Updating Overall plot plan Yes
4 Updating Unit plot plan Yes
5 Updating Key Plan UPP Yes
6 Updating Key Plan Piping Yes
7 Updating Piping GADs Yes
8 Nozzle Orientation Drawings Yes
9 Isometrics Drawings Construciton & Demolition Yes
10 Tie-in list /Schedule Yes
11 Datasheet for special valves Yes
12 Flexibility Analysis, Preparation of stress analysis report. Yes
13 As Built Yes
14 Datsheet & MR preparation for specility items Yes
15 Technical Bid Evaluation Speciality items Yes

PIPING
 CIVIL & STRUCTURAL
SN ENGINEEERING DELIVERABLES COMPLIANCE REMARKS
1 GA and Details of Pump Foundation Yes
2 Design calculation report for pump foundation (3 Nos ) Yes
3 GA and Details of Filter foundation Yes
4 Design calculation report for Filter foundation Yes
5 GA and Details of Tank foundation Yes

6 Design calculation report for Tank foundation Yes

GA and Details of Modification of Existing structures for new supports

7 Yes

8 GA and Details of Pipe Supports Yes

9 GA and Details of Platforms Yes
10 GA and Details of Crossovers Yes
11 MTO Yes
12 Site visit report Yes
13 Misc.Supports and Details (Primary supports ) Yes

CIVIL
 MECHANICAL
SN ENGINEEERING DELIVERABLES COMPLIANCE REMARKS
1 Site Visit Report Yes
2 Technical Bid Evaluation Yes Limited to 3 Vendor offers

3 Data sheets for Filters Yes

4 RFQ for Filters Yes
5 Data sheets for Sludge Injection Tank & Mixer Yes
6 RFQ for Sludge Injection Tank & Mixer Yes
7 Data sheets for Pumps Yes
8 RFQ for Pumps Yes

MECHANICAL
 ELECTRICAL
SN ENGINEEERING DELIVERABLES COMPLIANCE REMARKS
1 Site visit and report Yes
2 Load list (Existing & New) Yes
3 Key Single line diagram (Existing) Yes
4 Single line diagram(Existing) Yes
5 Single line diagram (MOV Power distribution board) Yes
6 415V Single line diagram (Existing Lighting Distribution board) Yes
7 Specification for Power distribution board (MOV) Yes
8 Modification SOW for LV Switchboards (Existing) Yes
9 Interconnection diagram (Existing) Yes
10 LV Cable Sizing Calculation Yes
11 Cable Routing Layout (Overall) Yes
12 Cable Trench Layout Yes
13 Cable Tray Layout Yes
14 Cable schedule Yes
15 Earthing Layout (Existing) (Overall & New Pumps) Yes
16 Lighting Calculation Yes
17 Lighting Layout (Existing & New) Yes
18 RFQ for Power distribution board (MOV ) Yes
19 TBE for Power distribution board (MOV ) Yes
20 Bulk MTO Yes
21 AS- Built Drawings Yes

ELECTRICAL
 INSTRUMENTATION
SN ENGINEEERING DELIVERABLES COMPLIANCE REMARKS
1 Site Visit Report Yes
2 Cable Block Diagram Yes
3 Control Narrative Yes
4 Cause and Effect Diagram Yes
5 Inst. Loop Diagram yes
6 Cable Trench Layout yes
7 ICTD System Yes
8 JB Wiring Diagram Yes
9 Instrument Location Layout Yes
10 F&G Layout Yes
11 Alarm and Trip Settings Yes
12 Instrument Cable Schedule Yes
13 Instrument Index Yes
14 I/O List Yes
15 Functional Logic Diagram Yes
16 Control Philosophy Yes
17 Instrument Hook-up diagrams Yes
21 SIL Infopack Yes
22 SIL Study Yes
23 SIL Close-out Yes
24 DCS SOW Yes
25 ESD SOW Yes
26 FGS SOW Yes
27 Bulk MTO Yes
28 AVT Table Yes
29 Alarm Rationalisation Yes
32 MR for MOV Yes
33 MR for Control Valves Yes
34 MR for ESD Valves Yes
35 MR for Pressure Transmitters Yes
36 MR for Pressure Gauge Yes
37 MR for Temperature Transmitters Yes
38 MR for Flowmeters Yes
39 MR for Relief Valves Yes
40 MR for Restriction Orifice Yes
41 MR for Temperature Gauge Yes
42 MR for Level Transmitters-Radar Yes
43 TQ/TBE for MOV Yes
44 TQ/TBE for Control Valves Yes
45 TQ/TBE for ESD Valves Yes
46 TQ/TBE for Pressure Transmitters Yes
47 TQ/TBE for Pressure Gauge Yes
48 TQ/TBE for Temperature Transmitters Yes Limited to 3 Vendor offers
49 TQ/TBE for Flowmeters Yes
50 TQ/TBE for Relief Valves Yes
51 TQ/TBE for Restriction Orifice Yes
52 TQ/TBE for Temperature Gauge Yes
53 TQ/TBE for Level Transmitters-Radar Yes
54 As-built Yes

INSTRUMENTATION
 PROJECTS
SN ENGINEEERING DELIVERABLES COMPLIANCE REMARKS
1 Engineering Schedule Yes
2 Contract Quality plan Yes
3 Progress Reports ( Weekly I Monthly) Yes Inputs to EPC
4 EDR Yes

PROJECT