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RFQ Format Example

This document is a Request for Quotation (RFQ) from the Procurement Service of the Philippine Government Electronic Procurement System (PhilGEPS) to supply 500 data folders by October 5, 2020. It provides the technical specifications of the required data folders and includes price proposal, schedule of requirements, and technical specifications annexes for interested bidders to submit their proposals. Bidders are required to meet the minimum specifications for the data folders and submit their best proposals using the provided forms by the specified deadline.

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Jopheth Relucio
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77 views6 pages

RFQ Format Example

This document is a Request for Quotation (RFQ) from the Procurement Service of the Philippine Government Electronic Procurement System (PhilGEPS) to supply 500 data folders by October 5, 2020. It provides the technical specifications of the required data folders and includes price proposal, schedule of requirements, and technical specifications annexes for interested bidders to submit their proposals. Bidders are required to meet the minimum specifications for the data folders and submit their best proposals using the provided forms by the specified deadline.

Uploaded by

Jopheth Relucio
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 6

REQUEST FOR QUOTATION

SUPPLY AND DELIVERY OF DATA FOLDER FOR THE PROCUREMENT


SERVICE-PHILGEPS

SHOPPING-20-001

Sir/Madam:

Please quote your best proposal for the item/s described below using the Price Proposal Form
(submit Annexes "A, B, and C"), subject to terms and conditions stated in the RFQ.

APPROVED
QTY ITEM DESCRIPTION BUDGET FOR THE
CONTRACT
SUPPLY AND DELIVERY OF
DATA FOLDER FOR THE
500
PROCUREMENT SERVICE- PHP 67,500.00
pcs.
PHILGEPS

Submit your proposal duly signed by you or your duly authorized representative, not later than
October 5, 2020; 10:00 AM. Proposals shall be submitted at the address indicated below:

Mr. Edgardo T. Lim, Jr.


General Services Division
2nd Floor, PS Complex
Procurement Service-PhilGEPS
Cristobal Street, Paco, Manila

Only one (1) set of documents certified to be true copies of the original shall be
required. In case, however, a supplier intends to submit proposals for several Request for
Quotations the deadline of submission and opening of proposals of which are scheduled on
the same date and time, it may submit one (1) set of Documents to cover all the RFQs where
it wishes to participate. The envelope shall contain the name of the contract to be bid in capital
letters and bear the name and address of the supplier in capital letters.

Proposals and other documents required may be sent electronically to gsd@ps-


philgeps.gov.ph. Electronically submitted proposals and documents must be
submitted on or before the deadline of submission as stated in this RFQ.

Late submission of quotations shall not be accepted and considered.

1 | GSD: SHOPPING-20-001
SGD
MARK ANTHONY G. HUERTAS
OIC, Chief-General Services Division

N.B.: Suppliers not directly invited may participate. The duly accomplished Proposal
(Annexes A, B, C, and D) shall be submitted on or before the deadline for submission of
proposal or any extension thereof. The following supporting documents may be submitted
anytime during submission of offers, evaluation of offers, before issuance of Notice of Award
or prior to payment:

1. Mayor’s Permit for the year 2020;


2. PhilGEPS Registration Number;

PhilGEPS Platinum Registration Certificate may be submitted in lieu of the eligibility


documents 1 and 2.

Instructions for format and signing as stated above shall apply to non-directly invited
suppliers.

2 | GSD: SHOPPING-20-001
ANNEX "A"

Price Proposal Form

Date: _____________

The OIC, Chief - General Services Division


Procurement Service
PS Complex, Cristobal Street
Paco, Manila

Ma’am:

Having examined the Request for Quotation No. SHOPPING-20-001 the receipt of which
is hereby duly acknowledged, the undersigned, offer for the PROCUREMENT OF THE SUPPLY
AND DELIVERY OF DATA FOLDER FOR THE PROCUREMENT SERVICE-PHILGEPS. In
conformity with the said Request for Quotation for the sums stated hereunder:

QTY ITEM/DESCRIPTION UNIT PRICE TOTAL PRICE

SUPPLY AND DELIVERY OF


500 DATA FOLDER FOR THE
pcs PROCUREMENT SERVICE-
PHILGEPS
TOTAL PRICE IN WORDS:

Lot 1: ___________________________________________________________

We undertake, if our Proposal is accepted, to perform the services/deliver the


goods as identified in the Terms of Reference.

Until a formal Contract is prepared and executed, this Proposal, together with your written
acceptance thereof and your Notice of Award, shall be binding upon us.

We understand that you are not bound to accept the lowest or any Proposal you may receive.

Date

Company Name

Authorized Representative
Name/Signature

Address

Official Contact No.

3 | GSD: SHOPPING-20-001
ANNEX "B"

[name of company]
[address]
[official contact number]

SCHEDULE OF REQUIREMENTS

AGENCY’S DELIVERY
QTY ITEM DESCRIPTION
SCHEDULE

SUPPLY AND DELIVERY OF DATA Within seven (7) calendar


500 pcs FOLDER FOR THE PROCUREMENT days upon receipt of
SERVICE-PHILGEPS Notice to Proceed (NTP)

I hereby commit to deliver the required quality and quantities upon receipt of the
Letter Order as indicated above.

Name of Company Signature Over Printed Name Date


of authorized Representative

4 | GSD: SHOPPING-20-001
ANNEX "C"

TECHNICAL SPECIFICATIONS

SUPPLY AND DELIVERY OF DATA


LOT 1
FOLDER FOR THE PROCUREMENT
SERVICE-PHILGEPS

QUANTITY 500 pcs


APPROVED BUDGET FOR THE
PHP 67,500.00
CONTRACT

AGENCY SPECIFICATIONS BIDDER’S STATEMENT OF


COMPLIANCE
Data Folder

*Dimension
*width: 75mm (min.)
*height: 230mm (min.)
*length: 380mm (min.)
*Material
*chipboard, 2.5mm thick (min.)
*leatherette paper and/or Polypropylene
(PP) material made of linen design for
outside cover
*coated paper for inside cover including
spine portion
*with all steel lever arch file mechanism
and taglia lock
*spine is provided with finger ring and
clear plastic pocket for label insert
*spine made of PVC gamuza/PP material
of equivalent or superior quality
Color: Red (one shade only)

I hereby certify that the statement of compliance to the foregoing technical


specifications are true and correct, otherwise, if found to be false either during bid
evaluation or post-qualification, the same shall give rise to automatic
disqualification of our proposal.

Name of Company Signature Over Printed Name of Date


authorized Representative

5 | GSD: SHOPPING-20-001
6 | GSD: SHOPPING-20-001

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