SAP Navigation Document: By: Abhishek.P

SAP Navigation Document
By: Abhishek.P
1
This document gives a brief idea how to logon to SAP server and ICONS
used in the SAP screens.
1. How to logon to SAP server?

To logon to SAP server, double click on the SAP logon icon appearing on
desktop. Below Below Below is the screen short of SAP logon icon.
2. How to access SAP screen?

When the SAP user double clicks on the SAP logon icon, SAP server screen
will open. Below is the screen short, how the SAP server screen appears.
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Select the relevant server from the SAP screen. Keep your system mouse
curser on the relevant server and double click on it to open the SAP screen.
When the SAP user double click on the relevant server, system will display
the above SAP user login screen.
In this SAP screen each line bar as its own spesepications.
1. In the above screen, serial number 1-line bar is called as MENU BAR
This menu bar contains different menus from screen to screen. But in every
screen the System menu and the Help menu are common. Every menu bar
contains further sub menu.
2. Serial number 2-line bar is called as STANDARD TOOL BAR
This standard tool bar contains some symbol icon buttons which are same in
all SAP screens. But based on the screen we are using some icons. The
highlighted icon in the screen can be used by the SAP user and the grayed-out
icons cannot used by the users.
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 This green right mark symbol icon button is called as Enter button
in SAP screen. This icon will be there in all SAP screen.
 This rectangular box is called as Command area

or field. The command area is used to enter the transaction codes or (T-
Codes).
 This yellow upper arrow mark symbol icon button is called as Log off
button in SAP screen. This icon will be there in all SAP screen. This icon is
used to close the screen.
 This squre stare mark symbol icon button is called as Create new
session button in SAP screen. This icon will be there in all SAP screen. This
icon is used to create new session or new window in the system.
3. Serial number 3-line bar is called as Title bar.
4. Serial number 4-line bar is called as Client. In SAP,

client is the highest node. Technically it the self-contain unit with own data
base table and the master records. In short, client represent one unit of SAP
software. In general view client represent the company which uses the SAP
software in its business. E.g.: - LG group. When the software is purchased
from SAP Company, SAP will allot a number between 000 to 998. This
number is called client number. The client number is used to identify and log
into SAP application server. One client number can be given to any number
of companies.
5. Serial number 5-line bar is called as User area.

This is the area or field where the SAP user will enter his user ID to log into
their respective SAP system. The employees of the company using the SAP
software are called user. The user IDs are created and given to employees by
the basis consultants. It can contain up to 12 characters. It can be alpha

numeric and it’s not a case sensitive. (Upper case or lower case can use.)
6. Serial number 6-line bar is called as Password area.
This is the area or field where the SAP user will enter their respective
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password to log into SAP system. Password are created and given to
employees by the basis consultant. The length of the password can be 6 to 40
characters. Password can be an alpha numeric, but it is case sensitive. At the
time of first login the system proms the user to change the password for the
security reason. The user can himself change the password only once in a
day. User cannot use the immediate previses 5 passwords. If the user enters
the wrong password 3 times continuously, the user id gets locked. In that case
it can be unlocked by basis system admin. If the user forgets the password it
cannot if restored but the basis system admin can reset the password.
7. Serial number 7-line bar is called as Language area. This

is the area or field where the user can enter the language as per the company
requirement. SAP software is developed in 41 international language.
English is the default language in SAP ERP software.
8. Serial number 8-line bar is called as Status bar.
a. This status bar displays the name of the data base server, SAP application
server and transaction code which user is using. It also displays different
kinds of messages resulted while using SAP screen. They are like Ok
messages - it is displayed in green color
b. Error messages - It is displayed in red in color. When the error message is
displayed user cannot move forward until the error message is solved.
c. Warning Messages - It is displayed in yellow color. If the warning message
appeared user can ignore this message. In order to ignore the warning
message,
d. user need to click on the enter button on his desktop.
In SAP there are two basic screens. They are as follows

1. SAP Easy Access screen - It is also called as end users screen or default
screen. It is used by the employee to enter the daily business transactions and
to generate the reports.
2. IMG screen or SPRO screen or Configuration screen – This screen is
used by the consultants to develop the configuration settings in the
implementation projects and support projects.
IMG stands for Implementation guide. SPRO stands for SAP project
reference objects.
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To access the SAP screen, there are two ways to access it.
1. Frist one is Path way. It is the execution of a series of folders and
sub folders to access the screens. Below is the screen short how to use the
path way to go to the SAP screen.
2. The Second way of entering the SAP screen is by using Transaction Codes
or (T- Code) it the technical name of the screen it contains generally 4
character. It is alpha numeric. It is not case sensitive. It is the easy way of
accessing the screen. The T-code is always entered in the command area or
field. Below is screen short where to enter the T-Code.
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While entering the T-code users are not suppus to give any space in between
the T-code.
a. /n is used to close the existing screen and to open the required screen.
b. /O is used keep the existing screen open and to open another screen.
c. /I am used to close the existing screen.

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SAP Navigation Document

1. How to logon to SAP server?

2. How to access SAP screen?

2. Serial number 2-line bar is called as STANDARD TOOL BAR

 This rectangular box is called as Command area

3. Serial number 3-line bar is called as Title bar.

4. Serial number 4-line bar is called as Client. In SAP,

5. Serial number 5-line bar is called as User area.

the basis consultants. It can contain up to 12 characters. It can be alpha

7. Serial number 7-line bar is called as Language area. This

8. Serial number 8-line bar is called as Status bar.

In SAP there are two basic screens. They are as follows

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