PCNHS Alumni Asso. Bylaws

POBLACION COMPREHENSIVE NATIONAL HIGH SCHOOL ALUMNI ASSOCIATION
BY LAWS
ARTICLE I
NAME
This organization shall be known as Poblacion Comprehensive National High

School Alumni Association. The Alumni Association is a division PCNHS which shall
operate according to these Bylaws.
ARTICLE II
PURPOSE
Section 1. Purpose. The purpose of the Alumni Association is to serve as the

link between Poblacion Comprehensive National High School, its alumni, and the
greater community by acting as an ambassador, image builder, and advocate.
Section 2. Status. The Alumni Association is established and shall function as

a division of Poblacion Comprehensive National High School by virtue of such authority
as shall be granted by the Board of Directors of Poblacion Comprehensive National
High School and shall be subject to the policies of PCNHS. Subject to the foregoing, the
Alumni Association shall be governed and supervised by its membership, Board, and
Officers as outlined herein. The Alumni Association shall operate under the
administrative supervision of the PCNHS Alumni Relations.
Section 3. Functions. The functions of the Alumni Association shall be to:
A. offer programs and activities that promote the initiatives and

objectives pursued by PCNHS.
B. communicate the programs/activities of PCNHS and the Alumni
Association through personal relationships, printed, email and
social media.
C. support PCNHS recruitment and retention of students by hosting
PCNHS activities.
D. recognize academic achievement by offering scholarships to
outstanding students of PCNHS.
E. sponsor fundraising activities in order to support the financial
initiatives of the PCNHS and the Alumni Association.
F. conduct activities consistent with and that reflect the Mission and
Strategic Goals of PCNHS.
ARTICLE III
MEMBERSHIP
Section 1. All graduates of PCNHS are eligible to be members of the Alumni

Association. No one shall be denied membership on the basis of race, color, national or
ethnic origin, handicap, sex, religion, or marital status.
Section 2. The membership year shall be February 1st through January 31st.
Membership dues shall be set yearly by the Alumni Association Board. Dues shall be
collected annually. Dues not received by May 31st shall result in cancellation of
membership. Dues are nonrefundable.
Section 3. Members of the Alumni Association shall have the power to elect
Board members and Officers of the Alumni Association as set out in these Bylaws.
ARTICLE IV
OFFICERS AND BOARD MEMBERS
Section 1. Number. The composition of the Alumni Association Board shall be

a President, Vice President, Secretary, Treasurer, and five (5) board members, each of
whom shall be elected by the members of the Alumni Association.
Section 2. Election and Term of Office.
a. Election of Officers and Board members shall be held annually in

February.
b. The Alumni Board shall assume the duties of the Nominating

Committee.
c. The duties of the Nominating Committee shall be to prepare a ballot

of candidates for each Alumni Association Officer and Board member position.
d. Candidates for elective offices of President, Vice President,

Secretary and Treasurer shall be members of the Alumni Association in good
standing for at least one (1) year. Candidates for all other elected offices shall be
members of the Alumni Association in good standing.
e. The candidate for President shall have at least one (1) year of
experience on the Alumni Board.
f. After determining the consent of each candidate, the Nominating

Committee shall prepare the ballot of nominees. The names shall be listed in
alphabetical order. The ballot shall be distributed to Alumni Association members
in good standing.
g. In the event of an uncontested ballot the Board shall appoint the
nominees as the Officers and Board members.
h. Voting shall take place by written ballot. All Alumni Association

members in good standing shall have one (1) vote.
i. The Coordinator of Alumni Relations shall count the votes. A majority

vote of those members voting shall be necessary for election. In the event of a
tie, the choice will be decided by lot. In the event no candidate receives a
majority vote, then there will be a run-off election of the top two candidates for
the position.
j. The regular term of office shall begin in March and continue for one
(1) year.
k. No officer shall serve more than two (2) consecutive terms.
l. Officers and board members are required to attend at least 75 % of

all scheduled Alumni Board meetings.
m. Officers and board members shall submit a report at any called

meeting detailing activities pertaining to their office.
Section 3. Vacancies. Any vacancies occurring in the office of President, Vice

President, Secretary, or Treasurer by death, resignation, removal or otherwise may be
filled for the unexpired portion of the term by the Alumni Board, but such vacancies
need not be filled until the next annual election of officers by the Alumni Association
membership, if the Alumni Board does not deem it advisable to fill the vacancy prior to
that meeting.
Section 4. Duties of the President.
a. The President shall call, preside at and be responsible for the

agenda of all general meetings of the Alumni Board and the membership.
b. The President shall appoint special committees and chairpersons

when needed.
c. The President shall represent PCNHS to the public as requested.
d. The President shall prepare an annual report for presentation to the

Alumni Association and the PCNHS Board of Directors.
e. The President shall serve as Chairperson of a work group
composed of three (3) to five (5) members of the Alumni Board to annually review
the Bylaws.
f. The President shall sign all documents as required.
g. The President shall serve as an ex-officio non-voting member of the

Alumni Board in the year following the final term in office.
Section 5. Duties of the Vice President.
a. The Vice President shall perform the duties of the President in the
absence of the President.
b. The Vice President shall be in charge of the annual membership

drive.
Section 6. Duties of the Secretary.
a. The Secretary shall keep an accurate record of accounts and

proceedings of all Alumni Board meetings, and assist in the Alumni Association’s
correspondence.
b. The Secretary shall keep accurate and official minutes and records
of all business transactions.
c. The Secretary shall distribute copies of minutes to the Alumni

Board.
d. The Secretary shall maintain a complete list of names of all

members of the Alumni Association, the Alumni Board, and committees of the
Alumni Board.
e. The Secretary shall keep attendance records for the Alumni Board
meetings.
Section 7. Duties of the Treasurer.
a. The Treasurer shall have custody of the Alumni Association’s funds.
b. The Treasurer shall keep an itemized record of receipts and

expenditures and maintain an Alumni Association bank account/vault.
c. The Treasurer shall present a detailed financial report at the

quarterly Alumni Board meetings, and an annual report to the PCNHS Board of
Directors.
d. The Treasurer shall assist the President in the preparation of the

annual budget of the Alumni Association.
Section 8. Duties of the other 5 Board Members
a. The Board Members shall chair committees as needed.
ARTICLE V
ALUMNI ASSOCIATION BOARD
Section 1. General Powers. Subject to the overall direction and control of the
PCNHS Board of Directors, it shall be the duty of the Alumni Board to act upon all
matters pertaining to the Alumni Association. The Alumni Board shall adopt an annual
budget and submit it to the PCNHS Board of Directors for approval. Any significant new
programs or activities of the Alumni Association are subject to approval of the PCNHS
Board of Directors.
Section 2. Composition. The officers, the elected Board members, and the
Coordinator of Alumni Relations shall constitute the Alumni Board.
Section .3 Election and Term of Office. Each Board member shall be elected
in accordance with Article IV, Section 2 to serve for a term of one (1) year, and shall not
serve more than two (2) consecutive terms. Elected Board members are voting
members and are required to attend at least 75% of all scheduled Alumni Board
meetings.
Section4. Meetings of the Board. There shall be a quarterly meeting of the

Alumni Board. The President may call a special meeting for transaction of business or
may postpone any meeting. All Alumni Association members may attend the Alumni
Board meetings.
Section 5 Quorum and Voting. The presence of five (5) of the nine (9) voting
Alumni Board members shall constitute a quorum. A quorum must be present to take
official action at the Alumni Board meetings. The act of the majority of the voting Alumni
Board members present at a meeting at which a quorum is present shall be the act of
the Alumni Board.
Section 6. Dispensing with Meetings. Any action required to be taken at a

meeting of the Alumni Board or a committee, or any action which may be taken at a
meeting of the Alumni Board or a committee, may be taken without a meeting if a
consent in writing, setting forth the action so taken, shall be signed by all of the
members of the Alumni Board or the committee.
ARTICLE VI
REMOVAL OF OFFICERS AND BOARD MEMBERS
Any officer or Board member not fulfilling the requirements as outlined in Articles
IV and V, to the satisfaction of the voting membership, may be removed from office. A
2/3 majority vote of all of the voting members of the Alumni Association shall be
required for removal of any officer or Board member. The motion to remove an officer or
Board member from his or her position must be presented in writing to the total voting
membership at least fourteen (14) days before the meeting at which the removal will be
voted on. The officer or Board member subject to removal shall have the right to make a
presentation orally or in writing to the voting membership at the meeting in which the
vote for removal is to take place. All voting under this Article shall be done by secret
ballot.
ARTICLE VII
COMMITTEES
Section 1. Committees of the Alumni Board. The Alumni Board shall have full
power to constitute such committees as it deems necessary or desirable to advise or
assist it in the transaction of business of the Alumni Association. The members of such
committees need not be Alumni Board members. Each such committee shall have only
that authority which is expressly delegated to it by the Alumni Board at the time the
committee is organized or from time to time thereafter.
ARTICLE VIII
PCNHS LIAISON
Section 1. Coordinator of Alumni Relations. The Coordinator of Alumni Relations

is a PCNHS employee responsible for facilitating and assisting in the activities of the
Alumni Association. The Coordinator of Alumni Relations shall be a non-voting member
of the Alumni Board. The Coordinator of Alumni Relations shall have such duties and
responsibilities as are usually incident to the office and shall exercise such other powers
as may be assigned by PCNHS, the Alumni Board, or these Bylaws.
Section 2. Approval by PCNHS. Whenever in these Bylaws action of the Alumni

Board must be approved by PCNHS or the PCNHS, such action shall be deemed to
have been approved if approved in writing by the Principal of the PCNHS or his or her
designee.
ARTICLE IX
ANNUAL REPORT TO PCNHS BOARD OF DIRECTORS
The Alumni Association shall submit an annual report to the PCNHS Board of
Board members of the Alumni Association’s assets, liabilities, receipts, disbursements
and activities during the year, and plans for the upcoming year.
ARTICLE X
PROCEDURE
Section 1. Parliamentary Procedure. Except as otherwise set out in these

Bylaws, meetings of the Alumni Association, the Alumni Board, and its committees shall
be conducted in accordance with the current revised Robert’s Rules of Order.
ARTICLE XI
AMENDMENTS
These Bylaws may only be amended by resolution of the Alumni Board.

Amendments so made shall not be effective until approved by the PCNHS Board of
Directors. These Bylaws may also be amended by direct action by the PCNHS Board of
Directors after written notice to the Alumni Board.
ARTICLE XII
DISSOLUTION
PCNHS shall have the sole and exclusive authority to dissolve the Alumni
Association. In the event the Alumni Association is ever dissolved or ceases to function
as such, the assets thereof shall be the property of PCNHS.
ARTICLE XIII
CERTIFICATION
The foregoing Bylaws of the Poblacion Comprehensive National High School

Alumni Association were approved by the Alumni Association Board on the ____ day of
_______________, 2022, and were approved by the PCNHS Board of Directors on the
_____ day of _______________, 2022.
By: _________________________ By: __________________________

Its: President Its: Principal
PCNHS Alumni Association PCNHS

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POBLACION COMPREHENSIVE NATIONAL HIGH SCHOOL ALUMNI ASSOCIATION

This organization shall be known as Poblacion Comprehensive National High

Section 1. Purpose. The purpose of the Alumni Association is to serve as the

Section 2. Status. The Alumni Association is established and shall function as

Section 3. Functions. The functions of the Alumni Association shall be to:

A. offer programs and activities that promote the initiatives and

Section 1. All graduates of PCNHS are eligible to be members of the Alumni

OFFICERS AND BOARD MEMBERS

Section 1. Number. The composition of the Alumni Association Board shall be

Section 2. Election and Term of Office.

a. Election of Officers and Board members shall be held annually in

b. The Alumni Board shall assume the duties of the Nominating

c. The duties of the Nominating Committee shall be to prepare a ballot

d. Candidates for elective offices of President, Vice President,

f. After determining the consent of each candidate, the Nominating

h. Voting shall take place by written ballot. All Alumni Association

i. The Coordinator of Alumni Relations shall count the votes. A majority

k. No officer shall serve more than two (2) consecutive terms.

l. Officers and board members are required to attend at least 75 % of

m. Officers and board members shall submit a report at any called

Section 3. Vacancies. Any vacancies occurring in the office of President, Vice

Section 4. Duties of the President.

a. The President shall call, preside at and be responsible for the

b. The President shall appoint special committees and chairpersons

c. The President shall represent PCNHS to the public as requested.

d. The President shall prepare an annual report for presentation to the

f. The President shall sign all documents as required.

g. The President shall serve as an ex-officio non-voting member of the

Section 5. Duties of the Vice President.

b. The Vice President shall be in charge of the annual membership

Section 6. Duties of the Secretary.

a. The Secretary shall keep an accurate record of accounts and

c. The Secretary shall distribute copies of minutes to the Alumni

d. The Secretary shall maintain a complete list of names of all

Section 7. Duties of the Treasurer.

a. The Treasurer shall have custody of the Alumni Association’s funds.

b. The Treasurer shall keep an itemized record of receipts and

c. The Treasurer shall present a detailed financial report at the

d. The Treasurer shall assist the President in the preparation of the

a. The Board Members shall chair committees as needed.

ALUMNI ASSOCIATION BOARD

Section4. Meetings of the Board. There shall be a quarterly meeting of the

Section 6. Dispensing with Meetings. Any action required to be taken at a

REMOVAL OF OFFICERS AND BOARD MEMBERS

Section 1. Coordinator of Alumni Relations. The Coordinator of Alumni Relations

Section 2. Approval by PCNHS. Whenever in these Bylaws action of the Alumni

ANNUAL REPORT TO PCNHS BOARD OF DIRECTORS

Section 1. Parliamentary Procedure. Except as otherwise set out in these

These Bylaws may only be amended by resolution of the Alumni Board.

The foregoing Bylaws of the Poblacion Comprehensive National High School

By: _________________________ By: __________________________

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