ICTL

ICTL for Secondary School - Word Processing Module

Module

MODULE 2

EDITING (1) AN EXISTING DOCUMENT

Curriculum Development Centre

Ministry of Education Malaysia

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Module

1. Name of Module : Editing (1) An Existing Document

2. Learning outcomes : The students should be able to :

a. List at least 3 main toolbars in MS Word

b. List buttons in the standard, formatting and drawing toolbars.

3. Knowledge and Skills:

a. Open an existing document

b. Select and move text

c. Cut and paste text

d. Copy and paste text

e. Delete text

f. Change font size, type and style

g. Apply Bold, Italic and Underline.

4. Module Summary : This module contains 8 activities:

Activity 1: Opening an existing document

Activity 2: Selecting text

Activity 3: Moving text (Cut and paste text )

Activity 4: Copying and pasting text

Activity 5: Deleting a text

Activity 6: Selecting a font and font size

Activity 7: Applying Bold, Italic and Underline

Activity 8: Practice

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Activity 1: Opening An Existing Document

To edit an existing document, you need to open the document. This document will be used for
all activities in this module. The following procedure shows different techniques of opening the
existing documents or you can open this file from the location you saved in Module 1. (The
existing document to be opened is poem.doc )

1. To open poem.doc from My Document folder :

1. Launch the Microsoft Word application.
2. Click File on the bar menu, then click Open… on the pull down menu.

Open an
existing
document

3. An Existing Document dialog box will appear.

i) Click the ‘Look in:’ drop

down menu to select the
(ii) Double click your location to open your
selected folder as document.
shown

(iii) Click Open

2. To open poem.doc from folder . (Example : Folder Afiqah)

a). Launch the Microsoft Word application.
b). Click File on the bar menu, then click Open… on the pull down menu.
c). An Existing Document dialog box will appear.

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(ii) Double
click your
selected i) Click the ‘Look
document as in:’ drop down
shown menu to select the
location to open
your document.

(iii) Click
Open

3. To open poem.doc from 3½ ½ Floppy Disk.

a). Launch the Microsoft Word application.
b). Click File on the bar menu, then click Open… on the pull down menu.
c). An Existing Document dialog box will appear.

(ii) Double i) Click the ‘Look in:’ drop

click your down menu to select the
selected location to open your
document as document.
shown

(iii) Click
Open

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Activity 2: Selecting A Text.

To move or change the format of a text, select the text you want to edit. The text will appear
light against dark background on your screen.

1. Open existing file ‘poem.doc’ found in Module 1.

Lake Isle Of Innisfree
By W.B.Yeats

I will arise and go now, and go to Innisfree

And a small cabin build there, of clay and wattles made.
Nine bean-rows will I have there, a hive for the honey bee;
And live alone in the bee-loud glade

2. Click the mouse at the end of the word ‘glade’ and press Enter twice.

3. Then, type the text below.

And I shall have some peace there, for peace comes dropping slow;
Dropping from the veils of the morning to where the cricket sings;
There midnight’s all a glimmer, and noon a purple glow
And evening full of the linnet’s wings.

4. To select one word, double-click on the word ‘innisfree’ in the first line poem
Lake Isle Of Innisfree
By W.B.Yeats

5. To select a sentence, hold down the Ctrl key and click anywhere on the
i. sentence in line 4.

6. Select a single line of text, click once in the left margin with the mouse arrow
a. next to the line 6 to be selected.

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7. To select a block of text (first stanza), click at word ‘I’ at first stanza and hold the
left-mouse button, and drag down to last word ‘glade’ of the selected text.

8. To select the entire document, press Ctrl+A or click Edit, and then click Select All

9. Save the document.

Activity 3: Moving Text (Cut And Paste Text).

The feature used to move text from one place to another is called cut and paste. The original
text is deleted and placed at a new location.

1. Open the same document as above.

2. Move text using Cut button on standard toolbars button.

a). Select the text in line 1 and 2 to be moved.

b). Click on the Cut button on the standard toolbars button. The text will
be removed from the document and stored in the windows clipboard.

c). Place cursor between the stanza 1 and stanza 2. The blinking
insertion point will appear at this location.

Place the
cursor here

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4. Click on the Paste button . The text will appear at the new location.

The text
appear at
here

3. To move text using right-mouse button

a). Select the first stanza

b). Make sure the pointer is at the highlighted text. Click right-mouse
button to display the menu.

Click on the
Cut button.
The text will be
removed from
the document
and stored on
the Windows
Clipboard

c) Place the cursor after the last line as shown below.. The blinking insertion point
will appear at this location.

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i). Place the

cursor after
the last line ii)Click Paste
button
ii). Click
right-mouse
button

d). The text will appear at the new location.

Lake Isle Of Innisfree

By W.B.Yeats

The new text And I shall have some peace there, foriii). peace
Click Paste
comes dropping slow;
will appear button
Dropping from the veils of the morning to where the cricket sings;
here. There midnight’s all a glimmer, and noon a purple glow
And evening full of the linnet’s wings.
I will arise and go now, and go to Innisfree
And a small cabin build there, of clay and wattles made.
Nine bean-rows will I have there, a hive for the honey bee;
And live alone in the bee-loud glade

4. To move a text using the Cut button from the menu bar

a). Press Enter once

b). Select the text from the phrase ‘I will …’ to the last line ending with
‘…bee-loud glade’.

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ii). Click Edit iii). The Edit

button from menu will
menu bar. appear . Click
Cut button .

i). Selected
text

c). Place the cursor the next line after the author’s name.

ii). Click Edit

button from
menu bar.
iii). Click
Paste button
.

i). Place the

cursor here.

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d). The text will appear at the new location.

The text
appears here

5. Save the document.

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Activity 4: Copying and Pasting a Text.

Copy text will leave the text in its original location while a copy of it is placed on the Windows
Clipboard.

1. Open the same document as above.

2. Copy and paste text using Copy button and Paste button on standard
toolbars.

a). Select the whole text in stanza 2 to be copied.

ii). Click
Copy button

i). Select
the text

b). Place the cursor in front of the title. The blinking insertion point will
appear at this location.

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ii). Click
Paste
button
i). Place
the cursor
here

c). The text will appear at the new location.

The text will

appear here

2. Copy text using right-mouse button

a). Select the text in line 5 and 6 to be copied.

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iii). Click on the

i). Select Copy button.
the text

ii). Click
right-
mouse

b) Place the cursor before the first letter of the first line. The blinking insertion
point will appear at this location.

i). Place the

mouse here

ii). Click
right-mouse
button

iii). Click
Paste button

c). The text will appear at the new location.

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The text
appears here

3. Move text using Copy and Paste button from the menu bar

a). Select the text in line 7 to be moved.

ii). Click Edit

button from
menu bar.

iii). The Edit

menu will
appear . Click
Copy button .
i). Selected
text .

b) Place the cursor after the last line as shown below.. The blinking
insertion point will appear at this location.

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ii). Click Edit

button from
menu bar.

iii). Click
i). Click at last Paste button
line .

c). The text will appear at the new location.

The text
placed in the
last
paragraph

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Activity 5: Deleting A Text.

You can delete unwanted text – a letter, a word, a paragraph at a time, or any combination of
the above. There are two common keys to delete text. These are the Backspace and Delete
key. Pressing the Backspace key will delete one letter at a time to the left of the intersection
point; pressing the Delete key will delete one letter at a time to the left of the intersection point.
You will learn about these two common keys to delete text in module 3.

1. Open the same document as above.

2. Delete text using Cut button on standard toolbars.

a). Select text in line 3 to 8 to be deleted.

ii). Click Cut

button

i). Select
the text

b). The text will be deleted and the document will appear as shown below.

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2. Delete text using right-mouse button

a). Select the text in line 5 and 6 to be copied.

i). Select iii). Click Cut

the text button.

ii). Click
right-
mouse
button

b). The text will be deleted and the document will appear as shown below.

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3. Delete text using Cut button from the menu bar

a). Select the text in line 13 to be deleted.

ii). Click Edit
button from
menu bar.

iii). Click Cut

button .

i). Select text

in line 13.

b). The text will be deleted and the document will be appear as below.

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4. Delete text using Delete button from the keyboard

a). Select the last line to be deleted.

i)Select the
last line

ii) Click the

Delete button
on keyboard

b). The text will be deleted and the document will appear as shown below.

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Activity 6 : Selecting A Font And Font Size.

The name of the currently selected font and font size for selected text is displayed on the Font
and Font drop-down lists on the toolbar.

1. Open the same document as above.

2. Choosing a font

Choose a font such as “Times New Roman” if you want the text to be modern and
businesslike, or choose a font like Monotype Corsiva for a handwritten style! For
changing the font of a text, take the following steps :

a). Select the text in first line to be formatted.

b). Click on the down arrow to the right of the Font drop down list. A list
of fonts will appear.
c). Make your selection

Activity 7 : Applying Bold, Italic and Underline.

1. Select the title in the poem Lake Isle Of Innisfree

i. Select title ii. Click Bold

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2. Click ‘bold’ icon . All the title text are Bold.

3. Select the author’s name in poem. Click italic and underline icon.
4. The text will appear as shown below.

Bold text

Italic and Underline text

5. Save the document.

Activity 8 : Practice
1. Type the sentence below:
Living in the urban area is better than living in the rural area
2. Change the whole sentence to Algerian font, size 20 or any other font that available on
your computer.
3. Then change location between urban and rural using cut and paste instruction.

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