PowerPoint Notes ClassIX-2020

Subject: Computer Application
Class: IX
Multimedia Software
The software that incorporates images, text, sound, computer animation and video sequences is
known as multimedia software.
Introducing MS PowerPoint
PowerPoint is presentation software that can be used for creating slides incorporated with graphics,
movies, sound, graphs etc that can be displayed on the screen. The extension of the PowerPoint
presentation is .pptx
Terminologies related to MS PowerPoint
• Slide: The individual pages of a presentation form a slide. The slide may be incorporated with
graphics, movies, sound, text, graphs etc to make the viewer understand the topic.
• Placeholder: Dotted rectangular boxes that can contain text, table, chart etc is called a
placeholder.
• Speaker’s notes: It is a set of some explanatory notes that can be prepared in PowerPoint to aid the
presenter during the presentation.
• Hand-outs :The printed version (compressed version) of slides in a presentation are called
hand-outs.
• Titles and sub titles
• Drawing objects such as Autoshapes, curves, lines, WordArt
• Clipart and pictures.
• Graphs/charts
• Video and audio clips
Views in MS PowerPoint The views in PowerPoint 2010 are present under View Tab.
Various views in PowerPoint are:

• Normal view:
The Normal View is the default view wherein you build and design a presentation. This view is
divided into three working areas: Outline and Slides tabs pane on the left, slide pane on the
right, and notes page at the bottom.
O Outline tab
Switching to Outline tab in the Normal view displays only the text of the presentation in
outline form on the left. Using this view you can move the text from one slide to another.
O Slides Tab
Switching to Slides tab in the Normal view displays slides as thumbnails on the left while you
work the slide. Displaying slides as thumbnails let you easily navigate through various slides in
your presentation and view the effects of any changes made in the layout or design of the
presentation. You can add animation effects to the slide using this tab of the Normal view.
o Slide pane
The slide pane displays the currently selected slide in large view. It is in this pane that
you design slides by adding text, inserting pictures, tables, or charts.
o Notes pane
This pane lets you add notes relating to the contents present on a slide. These notes can be
used by presenter himself while delivering the presentation or distributed in printed form
to the audience.
• Slide sorter view: This view displays the entire set of slides in your presentation in miniature
form. It provides an overall view of your presentation. Using this view, you can rearrange the
order of slides, add and delete slides, preview transitions and animation effects on slides in your
presentation. You can also check for the timings set for the slide using this view.
• Slide show view: A slide show is the sequential display of slides in full screen mode. You can
check how the text, graphics and other elements such as animation of the slide in a presentation
will actually look like, in the slide show.
• Notes page view: This view is available only from the View Tab. The notes added in the notes
pane of the normal view can be seen in the Notes page view. Each notes page displays an image of
a slide, along with the notes related to that slide. You can print the note page to give it to
audience for explanation purposes.
• Master Views: Slide, Notes, Handout: They are the main slides that store information about
the presentation, including background, color, fonts, effects, placeholder sizes and positions. The
key benefit to working in a master view is that on the slide master, notes master, or handout
master, you can make universal style changes to every slide, notes page, or handout associated
with your presentation.
Slide Layout
The slide layout refers to the general arrangement of various slide components on the slide. You
can change the slide layout by right clicking on the slide and selecting Layout option or by
selecting the Layout option under Slides group in the Home tab
2
Different Ways to run a Slide show
To start the slide show, you can choose from any one of the following options:
• Choose Slide Show,
Then click either “From beginning “ or “From current slide” under the group “start slide
show”
• Press F5.
• Select the slide show button on the status bar
Slide show button
Different ways to set timings for the slide show

To set timings for the slide show, you can use the following options:
• You can set time for various slides manually. To set the timings manually, you use Transitions Tab.
Under the “Timing” Group, enter the timings in the After box(Advance Click).
• You can use the rehearsal feature, where you can record timings for which a slide should
appear on the screen. For this, choose the Rehearse timings option from the Set Up group
under Slide Show Tab.
Transitions
Transitions are special effects that introduce a slide in a slideshow. One can choose variety of
transitions and vary their speed. You can add transitions to slides by using the Transitions Tab. Some of
the transition effects are:
• Wipes
• Fades and Dissolves
• Push and Cover
• Stripes and Bars
• Random
Design Templates
Design Templates are a set of predefined layouts containing graphic design and color scheme of a
presentation. You can change the design template by clicking the Design tab on the Ribbon .
Effects that can be added to slide show

Various effects that can be used on objects on a slide to be shown during the slide show are:
Animations:
Animations are visual effects that you can add to text or other objects such as charts,
pictures etc on a slide. You can add animation to slides by using the Animations Tab. Some of
the Custom Animation effects that can be added include:
• Fly In
• Fly Out
• Fade
• Random Bars
Music, sounds and videos:
You can also play music or sound and play videos during the slide show. To add music or movie file,
you choose Insert tab >”Media clips” Group->Movie or Sound.
Adding Pictures:
To insert pictures on the slide, you select Insert tab->Illustrations Group->Picture or
Insert tab->Illustrations Group-> Online Pictures
Grouping and Ungrouping Objects

When you group objects, you combine them so you can work with them as though they were a single
object. You can flip, rotate, and resize or scale all objects in a group as a single unit. You can also
change the attributes of all objects in a group at one time— for example, you might change
the fill color or add a shadow to all objects in the group.
You can ungroup a group of objects at any time and then regroup them later.
Adding Header and footer

You can use Headers and footers option to display similar text, slide or page number, or date at the
top or bottom of your slides or notes and handouts. To add header and footer, you choose Insert
tab, under the “text Group” select Header & Footer option.
Adding Slide Number

Just like you have page numbers for books, it is usually a good idea to add slide numbers to
presentations. To add slide, you choose Insert tab, under the “text Group” select Slide number
option.
Adding Background
You can change the background color or background design on slides by choosing the Format
Background option under the Design tab.
Hyperlink
In Microsoft PowerPoint, a hyperlink is a connection from a slide to another slide, a custom show,
a Web page, or a file. To create hyperlinks, you select the text and choose Insert tab-> choose
Hyperlink option from the Links group.
Watermark
A watermark is a faded background image that displays behind the text in a document. You can use
them to indicate a document’s state (confidential, draft, etc.), add a subtle company logo, or even for
a bit of artistic flair. PowerPoint doesn’t have a built-in watermark feature like Word, but you can
still add them with a text box.
Custom Shows
In PowerPoint, you can use a single presentation for a variety of audiences by creating custom shows
within it. This saves you the effort of duplicating a whole presentation, saving it as a new file, and
modifying it to suit a new audience.
Custom shows are created from slides that you group together within your presentation. You can
group slides into as many different custom shows as you like. You name each custom show, and when
you give the presentation, you select the custom show that you want for a particular audience.
To create Custom show, you use Slide Show->Start Slide Show group->Custom Slide Show.
Slide Show shortcut keys

Shortcut keys Purpose
N, ENTER, PAGE DOWN, RIGHT ARROW, DOWN To perform the next animation or advance to the
ARROW, or the SPACEBAR (or click the mouse) next slide
P, PAGE UP, LEFT ARROW, UP ARROW, or To perform the previous animation or return to the
BACKSPACE previous slide
ESC or HYPHEN To end a slide show

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Subject: Computer Application

Various views in PowerPoint are:

Slide show button

Different ways to set timings for the slide show

Effects that can be added to slide show

Grouping and Ungrouping Objects

Adding Header and footer

Adding Slide Number

Slide Show shortcut keys

ESC or HYPHEN To end a slide show

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