BLO Handbook
BLO Handbook
BLO Handbook
FOR
2011
Nirvachan Sadan,
Ashoka Road, New Delhi-110001
Contents
• Polling Stations
• Preparation of supplements
• Continuous updation
X BLO’s Register 29 - 32
XI Booth Level Agent (BLA) 33
XII National Voters Day 34
XIII Role of BLO in preparation of Roll 35 - 39
• Knowledge, skill and attitude needs for BLO
• Important points a BLO should keep in mind
while receiving claims/objections
• Handling of Forms received
• Distribution of EPIC
• Interaction with BLAs
• Use of Gram/Ward Sabhas/RWAs in verification
of draft roll
• Conduct of NVD programmes
• Evaluation of work done by BLOs.
Annexures 40 - 155
CHAPTER - I
INTRODUCTION
1. For a free and fair election, an accurate and error-free electoral roll is the
most important pre-requisite. Some of the electoral malpractices like bogus
voting and impersonation, in a large part, result from defective electoral
rolls. For enhanced participation of electors in the electoral process and
reducing the electoral malpractices, it is essential to improve the quality of
electoral registration process and of the electoral rolls. Therefore, adequate
stress has to be laid on the preparation and revision of the electoral roll.
2. Fidelity of electoral roll being the essential condition for a free and fair poll, it
becomes imperative to address the issue effectively.
3. Through this Handbook for BLOs, an attempt has been made to explain the
preparation, revision and maintenance of electoral roll. It covers all important
points from the point of view of a Booth Level Officer (BLO), but is no
substitute for all the relevant provisions of the Representation of the
People Act, 1950 and the rules made thereunder and also the directions
issued by the Commission from time to time for the preparation and
revision of the electoral rolls.
Who is BLO
BLO is a local Government/Semi-Government official, familiar with the local
electors and generally a voter in the same polling area who assists in
updating the roll using his local knowledge. In fact, BLO is a representative
of Election Commission of India at the grass-root level who plays a pivotal
role in the process of roll revision and collecting actual field information with
regard to the roll corresponding to the polling area assigned to him. Though
BLO is not a full time electoral official, but the responsibility of BLO adds an
additional dimension to his profile as he is rendering a responsible civic duty.
He is just like a friend, philosopher and guide of the local people in matters
relating to the roll. Each BLO shall have one/two polling station area under
his/her jurisdiction.
Appointment of BLO
Under Section 13B (2) of Representation of People Act, 1950, BLOs
are appointed from amongst the officers of the Govt. /Semi Govt. /Local
Bodies. Generally, one BLO is responsible for one part of the electoral roll.
The DEOs in consultation with the EROs of the Assembly Constituency (AC)
appoint the BLOs. Following is a list of categories of the Govt/Semi Govt
employees who can be appointed as BLO:-
1. Teachers
2. Anganwadi workers,
3. Patwari/Amin/Lekhpal,
4. Panchayat Secretary,
5. Village Level Workers,
6. Electricity Bill Readers,
1
7. Postman,
8. Auxiliary Nurses & Mid-wives,
9. Health workers,
10. Mid-day meal workers,
11. Contract teachers,
12. Corporation Tax Collectors, and
13. Clerical Staff in Urban area (UDC/LDC etc.)
The BLO will make a thorough study of the roll of the part assigned to him. He
will make frequent field visits to the villages/Tolas in the said part and interact
with local people particularly village elders and grass root level elected
representatives and identify the names of the dead/shifted/duplicate voters in
the roll, which need to be removed by the ERO under relevant provisions of law.
The main functions of BLO are as follows:
2
• Reading of rolls in gram/ ward sabhas – Liasoning with RWAs in urban areas
for registration.
• EPIC distribution (after preparation) to the right person and not to any other
intermediary
• Maximization of EPIC coverage and enrolment
BLO’s Kit
Each BLO will be issued a kit containing a bag on which logo of the Election
Commission of India is printed. All the following items shall be place in the bag:-
.
1. A copy of BLO’s Handbook
2. BLO’s Register
3. BLO’s identity card
4. Writing pad with sufficient papers
5. Blank Register
6. Pen, Pencil, eraser, ruler
7. Sufficient number of blank Forms 6,6A,7,8 and 8A
Remuneration to BLOs:
• Fixed component is Rs.3,000/- per annum for those BLOs who have only
one part (polling station) assigned to them. Those BLOs who have more
than one part will get an additional honorarium of Rs.750/- per part per
annum over and above Rs.3,000/- per annum.
• Variable component shall be as follows:-
Rs.4/- shall be paid to the BLOs for each PER entry of photograph
made, if PER percentage in the concerned part is less than 90%.
Rs.5/- shall be paid to the BLOs for each PER entry of photograph
made, if PER percentage in the concerned part is 90% or above.
3
CHAPTER – II
RELEVANT CONSTITUTIONAL AND LEGAL PROVISIONS
4
4.6 Rule 8A of Registration of Electors Rules, 1960 devises the manner of
enrolment of overseas electors. (ANNEXURE 1.5)
5 The Election Commission has issued various directions under the RPA, 1950
and the RER, 1960 from time to time. In addition, the Commission has also
issued executive instructions and clarifications (ANNEXURE 1.6 to 1.13)
5
CHAPTER III
ADMINISTRATIVE MACHINERY OF ELECTORAL SYSTEM
6
Section 13C of the Representation of the People
Act, 1950 provides for the appointment of one or
Assistant Electoral more persons as Assistant Electoral
Registration Officer Registration Officers (AERO) to assist Electoral
(AERO) Registration Officer in the performance of his
functions. The Assistant Electoral Registration
Officers are competent to perform all the functions
of the Electoral Registration Officer.
7
• Designated Officers
• Roll Observers
In addition to the above, the Election Commission may also appoint some
senior officers as roll observers. These observers may verify the electoral rolls
on a random basis and report directly to the Commission.
All the above officers while functioning in the above capacities shall be
deemed to be on deputation to the Election Commission for the period and
during that period be subject to the control, superintendence and
discipline of the Election Commission. (Section 13CC of Representation of
the People Act, 1950 – ANNEXURE 1.2)
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CHAPTER IV
9
Exceptions to the general principle of ordinary residence:
4. Service Voters: Normally, the serving members of the armed forces of the
Union or the central para-military forces, i.e. BSF, CRPF, CISF, ITBP,
NSG, GREF and Assam Rifles, State Armed Police personnel posted
outside state, and the government servants posted outside India are
entitled to get registered at their native places which may be different from
places of their ordinary residence. The wife of a service voter if she
ordinarily resides with her husband is also entitled to get registered in the
electoral roll of native place with her husband (Section 20 (3) of the
Representation of the People Act, 1950 – Annexure 1.2).
Ministers of State and Deputy Ministers, Chairman and Deputy Chairman
of State Legislative Council, Speaker and Deputy Speaker of State
Legislative Assembly, Parliamentary Secretaries of state and the Lt.
Governor of UTs can get themselves registered in their home constituency.
However, the statement made by the declared office holder is not final
and it will be open to the persons who are in possession of evidence to
the contrary to object to the inclusion of name of a holder of declared office
(Section 20 (4) of the Representation of the People Act, 1950 – Annexure
1.2) in his declared home constituency.
7 Thus , it would be clear from above that all cases cannot be dealt with in
an identical manner nor can any uniform rule be laid down to define
ordinary residence. Generally speaking, a person should not be
enrolled at an address where he is staying temporarily; and on the
other hand, he is to be enrolled at his normal place of residence even
though he may be temporarily absent from there.
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CHAPTER-V
WHAT IS AN ELECTORAL ROLL
1. The statutes provide that for every Assembly Constituency (AC) there shall
be an electoral roll. The electoral rolls are maintained AC wise.
6. If the electoral roll is not revised as above in any year for any
reason whatsoever, the continued operation of the electoral roll shall not
be affected.
1. The roll of every AC shall have a title page showing the year of
preparation/revision, the number, name, reservation status, extent of the
constituency and the number of parts into which roll is divided, followed
immediately by a table of contents indicating in serial order and the area
covered by each part of the roll. A sample title page of AC roll is at
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Annexure 3.1. The title page shall be followed by a constituency map. At
the end of the roll shall be the Summary Sheet (Annexure 3.2)
2. Each part of the roll also has an individual title page providing information
about that part of the roll. Sample of this title page of a ‘part’ of the roll is
at ( Annexure 3.3). This title page is followed by a sketch map of the
polling station area covered by the part. The sketch map depicts the
settlements (habitation area), sections, streets, important buildings like
polling stations, post office, health centers etc. Thereafter the elector
details in prescribed format shall be provided. At the end of roll of a part,
there shall be a Summary Sheet (Annexure 3.4).
4. The electors’ details are arranged in 8-column format in a ‘text roll’ and
photograph of the elector is provided additionally. A sample of
electors’ details of photo roll is at Annexure 3 . 5 and of text roll is at
Annexure 3.6.
5. Normally, a part should not have more than 1200 electors in urban
area and 1000 electors in rural area.
6. The last part of the roll will have the list of Service Voters.
Language of the electoral roll shall be as directed by the ECI under Rule 4 of R E
Rules. According to the extant policy, the electoral roll of an AC, is normally
prepared in the official language of the State, but where more than 20% of the
electors speak and use a different language than the official language and the
number of people literate in that minority language and script is significantly large,
the roll shall be printed and published in the majority as well as in that minority
language. Besides, the language of the roll in metros may be English also. The
last part meant for Service voters is also printed in English.
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Polling Stations
1. Each part of the roll shall cover a well defined and compact geographical area.
For each such area there shall be a polling station (precinct) where the electors
of that part vote at the time of voting.
2. The number and name (and address) of the polling station shall be indicated
on the title page of the part concerned (of the roll). The part number of the roll
and the number of polling station shall invariably be same.
3 The Commission has envisaged that the polling station should not normally be
at a distance of more than 2 KMs for voters
4. Generally, a polling station should not have more than 1200 electors in
urban area and 1000 electors in rural area.
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CHAPTER-VI
REVISION OF ROLL
Types of Revision
1. There are four kinds of revision, namely, (i) intensive, (ii) summary, (iii)
partly intensive and partly summary, (iv) special.
3. Summary Revision of the electoral rolls for all ACs are normally
undertaken every year except when intensive revision is ordered in any
year. In a summary revision, there is no house-to-house enumeration.
The e x i s t i n g r o l l i s p u b l i s h e d i n d r a f t i n v i t i n g c l a i m s a n d
objections. After disposing of these claims and objections, the roll is finally
published.
15
Preparation Of Electoral Roll
(b) At such place in the constituency as may be specified by him for the
purpose, if his office is out side the constituency;
8. From the web-site, it can be verified every claim (Form 6) that is received,
as to whether it is already a registered voter elsewhere in the same constituency
or the district. The website shall further facilitate an elector to check whether
he/she has been registered as an elector or not and what are the details
registered against his/her entry in the roll.
9. The publication of roll must be of all parts of the roll of an AC and must
include the last part of the roll containing ‘Service Voters’ list also. The ‘last
part’ of the roll is not published at any polling station but is kept in ERO’s office
or such other place as has been specified by him for display of the roll after
publication.
10. The draft rolls shall be published in the polling station itself for the reason
that the general electors may easily identify these places as the places at which
they can have inspection of electoral roll and file their claims and objections.
12. In those cases where the rolls are prepared in more than one language,
copies of the roll in all the languages are published.
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Claims and Objections during revision process
1. As already mentioned, the ERO shall have to notify the roll revision
programme in Form 5 under Registration of Electors Rule, 1960. In this notice, all
the stages of revision process shall be mentioned including the period for
receiving applications for inclusion, exclusion, corrections and
transpositions of names in the rolls. Statutorily, under Rule 12 of Registration
of Electors Rule, 1960, a minimum of 15 days and maximum of 30 days has
to be provided for the purpose. The Commission has power under the proviso
to Rule 12 of Registration of Electors Rule, 1960 to extend the period in respect
of the constituency as a whole or in respect of any part thereof by a
notification in the Official Gazette.
2. After the draft publication of the roll is made, preferring claims and
objections are the methods by which names can be included or deleted in the roll
and elector particulars can be corrected. These claims / objections and
corrections can be filed anytime except that,
(i) After last date for receiving nominations till the elections are
over, no change in the electoral roll can be effected;
(ii) When the stages of a revision programme are fixed by the Election
Commission in advance, a period is specified for receiving these claims
and objections. During this process, claims and objections can be
preferred only during this specified time period.
1. Every claim shall be in Form 6 & 6A (Annexure 4.1 & 4.2) signed by
the person desiring to be enrolled as a voter in the roll in which the claimant
desires his name to be included. In the context of photo-rolls, all persons
desirous of getting enrolled with photograph, must submit their photographs (in
duplicate) along with Form 6/6A (for inclusion) itself.
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3. Every objection to a name included in the draft roll shall be preferred in
Form 7 (Annexure 4.3) only by a person whose name is already included in that
roll in which the name objected to appears.
5. In case a person desires the transfer of his name or any other person’s
name from one part to another part of the electoral roll of the same constituency,
he should file an application in Form 8A (Annexure 4.5).
6. Blank copies of the ‘Form for Declaration’ to be submitted along with Form
6 by Service Personnel (Annexure 4.11) for inclusion of name as general elector
in the place of residence where he is posted, shall also be kept at designated
locations in cantonment areas.
1. During the period after draft publication, the claims and objections should
reach the officers authorized to receive them within the prescribed period. No
claim or objection received after last date for filing such claims and
objections should be accepted. After specified revision period is over, the
forms can be accepted at anytime during continuous updation with reference to
the last finally published roll.
4. Forms received by the BLOs shall be displayed (in Form 9, 10, 11,
and 11A) at the Designated Officer’s office for the area.
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Preliminary checking of Forms at their presentation
1. Date of Birth
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2. Place of Ordinary Residence
Preparation of Supplements:
1. During the revision period after draft publication supplement is prepared for
those electors whose names have been added or deleted from the roll or
transposed from one part to the other part of the same Assembly
Constituency and whose entries have been modified/corrected is prepared
during revision period after draft publication of the electoral roll. At the time
of final publication the supplement is appended to the mother roll which was
published as draft. The serial number of electors entered in the addition list
of the electors whose names have been newly added to the roll starts after
the last serial number of the mother roll and it is prepared section-wise.
Deletion or modification list is not prepared section-wise and the electors in
these lists bear the same serial number as they have in the mother roll.
2. In the deletion list of the supplement symbols denoting the reasons of
deletion are prefixed before the serial numbers. These symbols with their
explanation are printed as foot note on every page of the deletion list. On
the corresponding box in the mother roll of deleted electors the word
“DELETED” is superimposed through software. This does not change the
serial number and the number of electors printed on the part header also
remains unchanged.
3. There may be one or more supplements attached to the mother electoral
roll due to revision or continuous updation. In such instance a page as
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summary of electors is attached after the mother roll and the supplements.
This summary page contains the number of electors added through the
addition list, deleted through the deletion list and the sum total of the
electors in the entire roll after additions and deletions before the names of
every elector whose details have been modified, a sign of hash (#) is
printed through the software.
Continuous updation:
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CHAPTER-VII
ENROLMENT OF OVERSEAS ELECTORS
22
CHAPTER VIII
ENROLMENT OF SERVICE VOTERS
3 The wife of a service voter shall, if she is ordinarily residing with him, be
also deemed to be a service voter in the constituency specified by that person
provided in case of Armed Force voter, a declaration in Form 2 (ANNEXURE
5.1) or 2A (ANNEXURE 5.2)that his wife ordinarily resides with him has to be
made. This facility is available only to the wife of a male service voter and is
not available to the husband of a female service voter.
5 Similarly, wife of a service voter, if she is ordinarily residing with her husband
at the place of his posting, should also not be enumerated as general elector
even if she is present in the house at the time of enumeration during intensive
revision.
7 Only those serving members who are not already enrolled in the last part of
electoral roll of a constituency of their native place and who have remained
in the place of their present posting for sufficient span of time with their
families are eligible to be enrolled as general electors in the general part of
the electoral roll.
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CHAPTER IX
ELECTORS PHOTO IDENTITY CARD (EPIC)
1. Electoral Photo Identity Card (EPIC) is an identity document issued
by the Electoral Registration Officer under Rule 28 of R. E. Rules. The EPIC
contains details of the elector like Name, Father’s/Mother’s/Husband’s Name,
Date of Birth/Age on the qualifying date, Sex, Address and most importantly, the
photograph of the elector. The format of EPIC can be seen at Annexure 6.
Format of EPIC
3. The size of EPIC has been fixed by Election Commission and should
be 5.0cm horizontal x 8.4cm vertical. The photograph should be of size
2.4cmx1.8cm and of resolution 320x240 pixel with 75% area covered by the full
frontal scape of the face of the elector in a light background. The Name,
Father’s/Mother’s/Husband’s Name, Sex and Date of Birth/ Age on the
qualifying date on the EPIC should be derived from the elector detail database.
In the electoral roll, the date of birth does not appear, instead, only the age
appears. But this age is derived from the date of birth that the elector has
provided in Form 6, if known to the elector. Thus the date of birth should be
captured from the Form 6 for EPIC purposes. If the date is not available or not
mentioned in the Form 6 and only age is mentioned, then the year of birth should
be calculated from that age and only ‘year of birth’ should be mentioned in the
EPIC in the column ‘date of birth’.
4. The EPIC has the photograph of the elector printed on it and a security
hologram pasted half on the photograph and half on the vacant space on the left
of the photograph. The reverse side of the EPIC has the address of the elector
and the facsimile signature of the ERO issuing the EPIC.
6. For the purpose of preparation of EPIC, the ERO (or the DEO or the
CEO) would have identified vendors and provided them space to prepare EPICs.
One of the most important things required for preparation and issue of EPIC is
25
the photograph of the elector. For getting the electors photographed, there are
Designated Photography Locations (DPLs) or VRECs in each AC/District.
7. The reverse side of EPIC has the address of the elector as provided by
him after due verification. This is followed by a facsimile signature and
designation of the ERO issuing the ERO. The facsimile stamp of the ERO is
a critical instrument that is kept in custody of the ERO.
1. An EPIC, once issued, is valid across the country and the elector need not
be issued another EPIC even if, he shifts from the Constituency where EPIC was
originally issued. The purpose of EPIC is to identify the elector with his name in
the Electoral Roll. EPIC once issued no matter in which Assembly
Constituency it was issued, can meet this purpose.
3. For cases where an elector has been enrolled from before and claims that
he has not been issued any EPIC in the past, a declaration to this effect should
be taken from him. Before issuing him an EPIC, it should be verified from the
database of his Constituency of the previous place of residence, as declared in
the Part IV of the Form 6, that no EPIC has been issued to him in past. In case, it
is observed that the elector has given a non traceable address of previous
residence, EPIC should not be issued and the elector should be advised to
provide full and correct address of previous residence. If the antecedents of the
elector in the database of deleted electors of the constituency of previous place of
residence of the applicant cannot be found, further enquiry should be conducted
before issuing the EPIC.
should first be obtained from the database of the Constituency of his previous
place of residence. T h e e l e c t o r s h o u l d b e a s k e d t o s u r r e n d e r h i s
o r i g i n a l E P I C . In case, it is observed that the elector has given a non
traceable address of previous residence, EPIC should not be issued and the
elector should be advised to provide full and correct address of previous
residence. After obtaining these details and proper verification of his current
residential address, a n d a l s o t h e o r i g i n a l E P I C i s s u e d t o h i m EPIC
should be issued to the elector using the same EPIC number under which the
previous EPIC was issued on payment of fee of Rs 25/- . In the new EPIC, the
word “DUPLICATE” should not be printed on the EPIC.
5. In cases where EPIC has been issued to an elector and the elector
has requested for corrections in the details mentioned, this request of the elector
should be made in Form 8 for carrying out the requested changes. Under these
circumstances, the EPIC, with the requested modifications should be issued
after acceptance of Form 8 under the same EPIC number in which the previous
EPIC was issued. In the new EPIC, the word “DUPLICATE” should not be printed
on the EPIC.
8. Since the first issue of EPIC is free and EPIC, once issued, is valid for
lifetime anywhere in the country, there is no situation where an elector would be
compelled to pay this fee for the purpose of establishing identity during election.
In cases where the elector is issued an EPIC due to change of address or other
particulars on his request or after rectifying details that had appeared
incorrectly, the old EPIC of the elector must be taken from him. Under no
circumstances should an elector possess two EPICs.
electors and their EPIC details are provided by the EPIC Number. EPIC Number
is designed to act as the permanent unique identity for every elector and thus it is
very crucial that, once created, this information is not lost. Even in cases where
door to door verification drives are taken that lead to larger scale, changes in
the Electoral roll, the EPIC number of every individual should be captured like
every other detail.
28. EPIC is only an identity document and mere holding of an EPIC does
not give any individual right to vote. This right is available only to those whose
names are found in electoral roll. EPIC only establishes the identity of those
whose names are there in the Electoral Roll to ensure that their right to vote is
smoothly exercised.
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CHAPTER-X
BOOTH LEVEL OFFICER'S REGISTER
ANNEXURE -I
(1) BLOs have to verify the electoral roll of the relevant part given to them and
note down the corrected details from it. If any particulars of elector, is subject to
correction viz. Name of the elector, age, sex, relation, House No. EPIC No. etc, the
original particular is be encircled and below that correction be indicated. This
exercise is to be done in red ink. The details of elector’s name, surname, relation’s
name and house no. have been given in both the languages i.e. English and the
language widely spoken in the State. It should be shown to the elector and verified.
If any of the State language detail of the elector is wrong, it should be encircled in
red ink and correct detail should be written in the appropriate column in the space
below. Likewise, if any of the English detail of the elector is wrong, it should be
encircled in red ink and correct detail should be written in the appropriate column in
the space below.
(i) If the elector's photo image is correct, √ should be put mark in column-1. In
case of wrong photo image of the elector X mark should be put. And in such
case correct photo should be obtained. Even in case of non-image entry,
correct photo is to be obtained by writing "No Photo'.
(ii) In case of wrong entry of EPIC No. it should be rounded with red ink in
Column-3 and correct EPIC No. should be indicated.
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(v) If there is any wrong entry of the name of the elector – the same should be
encircled with red ink around in Column-5 and correct particulars should be written.
Besides application in Form 8 should be obtained.
(vii) If there is incorrect entry of sex of an elector, the wrong entry in column-6
should be encircled with red ink and correct entry should be mentioned.
(viii) In case of the wrong entry of the age of an elector; the same in Column-6
should be encircled with ink and age should and the correct age as on Dt.01-01-
2011.
(ii) When the elector is found shifted from the area of the relevant part it should
be updated with indication "Shifted" in Column-8. As far as possible it is desirable
to obtain duly filled up Form-7 from such elector. If Form-7 is received mention it in
Column-10. Shifting could either be with family or without family. If the elector has
shifted with his family, in column 10, “shifted with family” should be written and if
the elector has shifted alone and his family resides at the place mentioned in the
roll, “shifted without family” should be written in column 10. During verification, BLO
should give notice in prescribed format to the shifted elector on the spot. The
reasons for shifted should also be noted. Probable reasons for shifting of electors
could be as under :
(iii) (1) If the name of any elector is found more than once in the electoral roll
the same should be mentioned as "Repeated" in column-8 And related part No. /
Sr. No. should be noted in (remarks) column- 10 with due care.
(2) The no. of years that the elector is residing at the address shown in
the roll should be shown in column 9.
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[3] Information and particulars of Annexure-I should be filled meticulously and
after verification only as the Electoral Registration Officer shall decide
addition/deletion / correction of entries of the electoral roll on the basis of this.
[4] Annexure-II
In this format the electors who have come from outside and residing at newly
developed areas / societies / colonies or existing areas of your part should be
mentioned. If in any existing house is vacated by the earlier elector and if the new
elector has come to reside in the same house, such information should also be
mentioned in Annexure-I in (remarks) column 10 as "shifted" against the name of
the former elector in red ink.
(iii) To note the population comprised within the polling station area.
A statistical information related to the total number of members in a family is to be
mentioned. From these figures the total number of Males, Females and total
population of that part should be prepared. Moreover, the names of members who
will be completing the age of 18 years should also be mentioned separately..
[5] The State language and English details of every section of the part enclosed
with Annexure-II of the Register should especially be verified. If any correction in
State language or English details of name /address / PIN Code of a section is to
be made, it should be encircled with red ink and correct detail should be written in
the relevant column in the line below.
[6] Voter - Population Ratio is to be worked out after arriving at the exact
population of the relevant part. Voter-Population Ration is to be calculated as per
the following formula.
Voter population ratio = Total voters of the part * 100
Total population of the part.
e.g. If the total population within relevant part is 1600 and total voters are 1000
= 62.5%
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[7] After filling up all the above details, the following should be calculated:
(1) No. of voters in age group 18-19=_____________
(6)No. of voters in age group 60-69=_____________
(2)No. of voters in age group 20-29=_____________
(7)No. of voters in age group 70-79=_____________
(3)No. of voters in age group 30-39=_____________
(8)No. of voters in age group 80-89=_____________
(4)No. of voters in age group 40-49=_____________
(9)No. of voters in age group 90-99=_____________
(5)No. of voters in age group 50-59=_____________
(10)No. of voters in age group 100+=_____________
Total Voters......... =
The BLO may fill up the information in the statements (ANNEXURE 7.2)
collected by him during his field visits for submitting his reports to the ERO and also
for his future strategy.
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CHAPTER XI
BOOTH LEVEL AGENT (BLA)
1. In order to enhance the participation by the recognized political parties in roll
revision the Commission has devised concept of Booth Level Agent (BLA) on the
pattern of appointment of polling agents /counting agents during polling/counting to
assist the BLO.| Generally one BLA is appointed for each part of electoral roll He is a
registered elector in the relevant part of roll of the area where he resides.
2. Once a BLA is appointed by a political party for revision of roll for a particular
year, his/her appointment as BLA will be valid for the later years also until and unless
the nomination / authorization of such BLA is expressly withdrawn by the said party
or such BLA has ceased to be a registered elector of the constituency for which he /
she has been appointed.
3. No person in the service of the Government / Local authority / PSU can act as
BLA.
4. The BLA will handover the appointment letter in prescribed Form (Form ID-
BLA-2) to the BLO at the polling station after draft publication of the roll.
5. On the strength of the appointment letter, the BLO will hand over a printed
copy of the relevant part of the roll to BLA under proper acknowledgement.
6. The printed copy of part of the roll to be supplied to the BLA is the copy of the
roll required to be supplied free of cost to the recognized political party under rule 11
of Registration of Electors Rules, 1960.
7. In case no BLA has been appointed by a political party than the copy of draft
roll for that part will not be handed over to any other person by BLO.
8. The BLAs will not receive claims and objection from public. They will only
guide the public to file appropriate applications for inclusion, deletion, correction and
transposition of entries in the roll.
9. The BLAs are required to be present on the special campaign dates for
receipt of claims and objections and will work through the draft roll with BLO and
identify the corrections etc. They can list out the dead/shifted /duplicate voters
through house to house survey and present the list to the BLO.
33
CHAPTER XII
NATIONAL VOTERS DAY
2. On this occasion the newly registered voters in each polling booth in the latest
revision are felicitated on 25th January every year in a brief ceremony. This is
expected to inculcate in the new voters a commitment to democratic electoral
process and should lead to greater participation. This also serves as a reminder to
all other eligible electors in the polling booth area towards their responsibility to
participate in the electoral process.
4. In the States, DEOs under the overall supervision of the CEO ensure
organization of following activities on the National Voters Day in the districts:-
(i) The BLOs in each polling station area felicitate the newly registered voters on
25th January every year in a brief ceremony/ public function to be arranged by DEO/
ERO. The Election Commission has prescribed the design and colour scheme of a
badge with its logo with the slogan “Proud to be a voter - Ready to vote” which is
provided by the BLOs to the new electors during the felicitation ceremony along
with their EPIC. The DEOs arrange for the venue and logistics required for the brief
ceremony/ public function, in each polling station area.
(ii) The AEROs and EROs of the constituency participate in the ceremony/ public
function of those Part(s) under their jurisdiction where largest number of newly
registered electors are felicitated.
(iv) The CEO of the State/UT concerned organize events in the State capital in
association with Media, Civil Society, Opinion Groups, State Administration, State
Election Commission etc. in order to popularize electoral participation and
disseminate information about electoral processes. In this event also, EPICs are
distributed among new voters of the local polling station area.
34
CHAPTER XIII
ROLE OF BOOTH LEVEL OFFICER IN PREPARATION OF ROLL
35
(3) While receiving Form 6, BLO must check that the
(i) Persons shifting their place of residence within the same constituency
should be guided to file application for transposition of entry in Form 8A and
not in Form 6 .
(ii) First time inclusions on grounds of attaining age (18 years) must indicate
details of the members of the family already included in the current rolls in
the space provided in Form 6. Family means immediate family, viz. father,
mother, husband or siblings.
(iii) The date of birth and the age in years and months must be indicated.
Where the applicant does not know the date of birth, he/she must at least
indicate the approximate age in years as on the qualifying date;
(iv) For applicants in the age group 18-25 years, the name and relationship
should be checked with respect to the applicant’s family members already
enrolled with the same address. Particular care should be taken that
underage applicants do not get enrolled. They may be asked to attach any
documentary proof of age like school/college certificate, birth certificate etc.
wherever possible. Claimant is not in possession of any documentary proof
of age, the BLO should guide the claimant to attach a declaration in a
prescribed format (Annexure 4.10) by either of the parents, already
included in the electoral roll, in support of the age of their ward.
(v) If the applicant has an EPIC already issued to him, the EPIC detail must
also be captured in the Form 6. In that case, he should also provide
photocopy of the EPIC. Non EPIC holders of 25+ age-group should give a
declaration in prescribed format (Annexure 8.1)
(vi) In part II of the Form 6, the complete address of ordinary residence
where the applicant desires to be enrolled has to be given. The applicant
may be advised to attach a copy of any document like Bank/Kisan/Post
Office Pass Book, Ration Card, Driving License, Passport, Gas Connection,
Telephone/Electricity/ Water Bill etc. showing that address. In case of non-
availability of any document BLO may receive the application and record
thereon “No document attached”.
(vii) In cases where the applicant mentions the period of stay at that address for
a long time, say a year or more, then the circumstances because of
which he did not apply for enrolment should be ascertained and recorded
on the application form by the designated officer.
(viii) The applicant is required to indicate in Part III of Form 6, the details of
his/her immediate family members, if any, already included in the draft
electoral roll. In case the applicant has only indicated the name(s) of
immediate family members but has not given other electoral roll details like
part no., serial no. and EPIC No. of such family member(s), then the
applicant should be advised to fill up these details from the copy of the
draft roll made available at each designated location;
(ix) The applicant must fill in part IV of Form-6 full details of previous
enrollment. However, failure to furnish the voter serial number, part number
and the constituency details, if not known, would not be a ground for non-
acceptance of applications, if the previous address has been fully given.
However, the previous address must be fully provided failing which the
application shall not be received. In case the person has been living at a
place for long and has not shifted residence at all but still doesn’t have
elector details, the person should be advised to fill in the complete present
address in the space provided for previous address.
36
(x) The most important part of the preliminary checking is to see that the
Declaration in Part IV, at the end of the Form-6 is complete in all respects.
From applicants of age 25+, the previous address of ordinary residence
must be obtained and database search done to ascertain that the applicant
is not already enrolled elsewhere and delete his/her name from the electoral
roll of the other place once the name is included in the present place.
(xi) Applicant, if he is service personnel, must enclose the additional
Declaration stating non-inclusion of his name as a service elector in the
last part of the electoral roll of his native place.
(xii) The Head of the family or adult members should be clearly explained the
legal position about electoral offences such as furnishing of false information
and consequences.
(xiii) If the BLO finds a house locked on his / her first visit, he should make visits
again on different occasions or in the night when the working people are
available at their house.
(xiv) The BLO should maintain the record in his BLO’s Register regularly and
correctly.
(xv) The BLO should make sure that no area such as newly developed colonies in
the part assigned to him is left out. To avoid such eventuality he may
prepare a nazri naksha of the area and plan his visits accordingly.
c) Homeless persons: The BLO will visit the address given in Form 6 at night
to ascertain that the homeless person actually sleeps at the place which is
given as his address in Form 6. If the BLO is able to verify that the homeless
person actually sleeps at that place , no documentary proof of place of
residence shall be necessary.BLO must visit for more than one night for
such verification.
(5). No name should be removed from the roll on account of ordinary residence
without following due procedure, such as without obtaining duly filled Form 7.
Form 7 should not be received if the complete details of the objector as well as the
person objected to and the reasons for the objections are not filled up in
appropriate columns. Form 7 requires the objector to give full particulars of the
entry in the roll relating to him. This requirement should be borne in mind and
whenever it is not satisfied, the objection may be refused to be received under
Rule 17.
(6). All applications in Form 8 for correction must indicate in part IV the exact
details of entries to be corrected. If the details are not indicated then the Form can
be refused to be received. The applicant must be advised to attach supporting
documents for the corrections sought to be incorporated.
4. Distribution of EPIC
The BLO should check the prepared EPIC thoroughly before distribution. He
should check the card number, name, age and address of the elector. The
photograph of the EPIC holder must be matched to see that the elector is clearly
identifiable from his photograph. If not the elector must be photographed again. The
BLO should ensure that EPIC is delivered to the same elector and proper
38
acknowledgement of receipt is obtained from him. Under no circumstances should
any intermediary be handed over EPICs for further distribution.
In his performance of duty, the BLO can take assistance of local BLAs. He
can sit with BLAs and go through the draft roll and identify the corrections. With
good services of BLAs, BLO may guide newly eligible electors to come forward for
registration.
On the fixed dates BLO may read out the entries of relevant part in the Gram/
Ward sabhas.The members of the village community, especially the elders, the ward
members and those who contested last Gram Sabha elections but could not get
elected should be invited to such meetings. Similarly, in urban areas BLO may liaise
with RWAs for registration. The roll can be read out in specially convened ward
meetings of municipal boards, Town area committees, Cantonment boards, Mohalla
Sudhar Samiti, J.J. Sudhar Samitis etc. With the support and cooperation of the
people present in such sabhas the BLO can get himself familiarize with the locality
and the residents. Events like collection of photos and distribution of EPICs can also
be arranged in meetings of Gram/Ward Sabhas.
The BLO should arrange the NVD function in his booth area under the
supervision of the ERO. He should encourage the local people, particularly youths
and newly eligible electors to attend such ceremonies in large number. On these
occasions, he will administer NVD pledge and exhort voters. The BLO can conduct
Nukkad Natak, debates, distribution of EPICs among the newly enrolled electors etc.
39
HAND BOOK
FOR
BOOTH LEVEL OFFICERS
ANNEXURES
ANNEXURE 1.1
CHAPTER II
(4) Before each general election to the House of the People and to
the Legislative Assembly of each State, and before the first general election
and thereafter before each biennial election to the Legislative Council of each
State having such Council, the President may also appoint after consultation
with the Election Commission such Regional Commissioners as he may
consider necessary to assist the Election Commission in the performance of
the functions conferred on the Commission by clause (1).
(5) Subject to the provisions of any law made by Parliament, the
conditions of service and tenure of office of the Election
Commissioners and the Regional Commissioners shall be such as
the President may by rule determine:
1
325. No person to be ineligible for inclusion in, or to claim to
be included in a special, electoral roll on grounds of religion, race,
caste or sex.—There shall be one general electoral roll for every
territorial constituency for election to either House of Parliament or to the
House or either House of the Legislature of a State and no person shall
be ineligible for inclusion in any such roll or claim to be included in any
special electoral roll for any such constituency on grounds only of religion,
race, caste, sex or any of them.
2
ANNNEXURE 1.2
CHAPTER II
PART IIA
OFFICERS
13A. Chief electoral officers.—(1) There shall be for each State a chief
electoral officer who shall be such officer of Government as the Election
Commission may, in consultation with that Government, designate or
nominate in this behalf.
13AA. District election officers.—(1) For each district in a State, 9[***], the
Election Commission shall, in consultation with the Government of the State,
designate or nominate a district election officer who shall be an officer of
Government:
(2) Where more than one district election officer are designated or
nominated for a district under the proviso to sub-section (1), the
Election Commission shall in the order designating or nominating the
district election officers also specify the area in respect of which each
such officer shall exercise jurisdiction.
(4) The district election officer shall also perform such other
functions as may be entrusted to him by the Election Commission and the
chief electoral officer.]
3
consultation with the Government of the State in which the
constituency is situated, designate or nominate in this behalf.
PART II B
ELECTORAL ROLLS FOR
PARLIAMENTARY
CONSTITUENCIES
PART III
4
1
[ELECTORAL ROLLS FOR
2
***
ASSEMBLY CONSTITUENCIES]
3
[14. Definitions.—In this Part, unless the context otherwise
requires,—
2
***
(a) "constituency" means an Assembly constituency ;
(b) "qualifying date", in relation to the preparation or revision of
every electoral roll under this
Part, means 4[the 1st day of January] of the year in which it is so
prepared or revised:]
5
[Provided that "qualifying date", in relation to the preparation or
revision of every electoral roll under this Part in the year 1989,
shall be the 1st day of April, 1989.]
5
2
[19. Conditions of registration.--Subject to the foregoing
provisions of this Part, every person who —
3
(a) is not less than [eighteen years] of age on the qualifying date,
and
(b) is ordinarily resident in a constituency,
6
7
deemed to be ordinarily resident on *** in the constituency specified by such
person under sub-section (5).
[(7) If in any case a question arises as to where a person is
ordinarily resident at any relevant time, the question shall be
determined with reference to all the facts of the case and to such rules
as may be made in this behalf by the Central Government in consultation
with the Election Commission.]
21. Preparation and revision of electoral rolls. — (1) The electoral roll
for each constituency shall be prepared in the prescribed manner by
reference to the qualifying date and shall come into force
immediately upon its final publication in accordance with the rules made
under this Act.
7
Provided that subject to the other provisions of this Act, the
electoral roll for the constituency, as in force at the time of the issue of
any such direction, shall continue to be in force until the completion of the
special revision so directed.
Provided that before taking any action on any ground under clause (a)
or clause (b) or any action under clause (c) on the ground that the
person concerned has ceased to be ordinarily resident in the
constituency or that he is otherwise not entitled to be registered in the
electoral roll of that constituency, the electoral registration officer shall
give the person concerned a reasonable opportunity of being heard in
respect of the action proposed to be taken in relation to him.]
8
24. Appeals.—An appeal shall lie within such time and in such
manner as may be prescribed—
(a) to the chief electoral officer, from any order of the
electoral registration officer under section 22 or section 23
25. Fee for applications and appeals.— Every applications under section
22 or section 23 and every appeal under section 24 shall be accompanied
by the prescribed fee which shall, in no case, be refunded.]
(2) No suit or other legal proceeding shall lie against any such
officer or other person for damages in respect of any such act or
omission as aforesaid.
9
ANNEXURE 1.3
CHAPTER II
10
11
ANNEXURE 1.4
CHAPTER II
(2) The last part of the roll shall contain the names of every person
having a service qualification and of his wife, if any, who are entitled to
be included in that roll by virtue of a statement made under rule 7.
(3) The names of any person holding a declared office and of his wife,
if any, who are entitled to be included in the roll by virtue of a
statement made under rule 7 shall be included in the part of the roll,
pertaining to the locality in which they would, according to that statement,
have been ordinarily resident.
(4) The number of names included in any part of the roll shall not
ordinarily exceed two thousand.
(2) The names of electors in each part of the roll shall be numbered,
so far as practicable, consecutively with a separate series of numbers
beginning with the number one.
(2) Every statement submitted under sub-rule (1) shall be verified in the
manner specified in the Form.
(3) Every such statement shall cease to be valid when the person
making it ceases to hold a declared office or, as the case may be, have a
service qualification.
12
constituency or any part thereof; and every person receiving any such letter
shall furnish the information called for therein to the best of his ability.
(a) make a copy of each separate part of the roll, together with
a copy of the notice in Form 5 available for inspection at a specified
place accessible to the public and in or near the area to which that part
relates;
(b) give such further publicity to the notice in Form 5 as he
may consider necessary; and
(c) supply free of cost two copies of each separate part of the roll to
every political party 1[for which a symbol has been exclusively
reserved in the State] by the Election Commission.
2[12. Period for lodging claims and objections.—Every claim for the
inclusion of a name in the roll and every objection to an entry
therein shall be lodged within a period of thirty days from the date of
publication of the roll in draft under rule 10, or such shorter period of
not less than fifteen days as may be fixed by the Election Commission in
this behalf:
Provided that the Election Commission may, by notification in the
Official Gazette, extend the period in respect of the constituency as a whole
or in respect of any part thereof.]
Form 6; 3[and]
(b) signed by the person desiring his name to be included in the roll;
4***
13
4* * * * * (2) Every objection to
be—
(b) keep exhibited one copy of each such list on a notice board in his
office.
14
(b) keep exhibited one copy of each such list on a notice board in his
office.
17. Rejection of certain claims and objections.—Any claim or
objection which is not lodged within the period, or in the form and manner,
herein specified, shall be rejected by the registration officer.
Provided that where before any such claim or objection has been
allowed, a demand for inquiry has been made in writing to the
registration officer by any person, it shall not be allowed without further
inquiry.
19. Notice of hearing claims and objections.—(1) Where a claim
or objection is not disposed of under rule 17 or rule 18, the
registration officer shall—
(a) specify in the list exhibited by him under clause (b) of rule
16, the date, time and place of hearing of the claim or objection; and
(2) At the hearing, the claimant or, as the case may be, the objector
and the person objected to and any other person who, in the opinion of the
registration officer, is likely to be of assistance to him, shall be entitled to
appear and be heard.
15
(b) require that the evidence tendered by any person shall be
given on oath and administer an oath for the purpose.
21. Inclusion of names inadvertently omitted.—1[(1)] If it appears
to the registration officer that owing 2*** to inadvertence or error during
preparation, the names of any electors have been left out of
(a) prepare a list of the names and other details of such electors;
(b) exhibit on the notice board of his office a copy of the list
together with a notice as to the time and place at which the inclusion of
these names in the roll will be considered, and also publish the list and
the notice in such other manner as he may think fit; and
(a) prepare a list of the names and other details of such electors;
(b) exhibit on the notice board of his office a copy of the list
together with a notice as to the time and place at which the question of
deletion of these names from the roll will be considered, and also
publish the list and the notice in such other manner as he may think fit;
and
Provided that before taking any action under this rule in respect of any
person on the ground that he has ceased to be, or is not, ordinarily
resident in the constituency, or is otherwise not entitled to be registered in
that roll, the registration officer shall make every endeavour to give him a
reasonable opportunity to show cause why the action proposed should
not be taken in relation to him.]
16
(a) Prepare a list of amendments to carry out his decisions under
rules 18, 20, 3[21 and 21A] and to correct any clerical or printing errors
or other inaccuracies subsequently discovered in the roll; 4***
(b) publish the roll, together with the list of amendments, by
making a complete copy thereof available for inspection and
displaying a notice in Form 16 at his office; 5[and]
5[(c) subject to such general or special directions as may be given by
the Election Commission supply, free of cost, two copies of the roll, as
finally published, with the list of amendments, if any, to every political
party for which a symbol has been exclusively reserved by the Election
Commission.]
(2) On such publication, the roll together with the list of amendments
shall be the electoral roll of the constituency.
1[(3) Where the roll (hereafter in this sub-rule referred to as the basic roll),
together with the list of amendments, becomes the electoral roll for a
constituency under sub-rule (2), the registration officer may, for the
convenience of all concerned, integrate, subject to any general or special
directions issued by the Election Commission in this behalf, the list into
the basic roll by 2[incorporating inclusion of names, amendment,
transposition or deletion of entries in the relevant parts of the basic roll itself]
in the relevant parts of the basic roll itself, so however that no change
shall be made in the process of such integration in the name of any elector
or in any particulars relating to any elector as given in the list of amendments.]
17
ANNEXURE 1.5
CHAPTER II
18
19
THE REGISTRATION OF ELECTORS (AMENDMENT ) RULES ,2011
20
THE REGISTRATION OF ELECTORS (SECOND AMENDMENT ) RULES
,2011
NOTIFICATION
(2) They shall come into force on the date of their publication in
the Official Gazette.
(a) in rule 8B, in sub-rule (3), for the words "duly attested by the competent
official of the Indian Mission in the country concerned", the words "duly self
attested"
shall be substituted;
(b) in the proviso to rule 10, after the words "Electronic Gazette", the words "or
in the official web site of the Chief Electoral Officer of the concerned State"
shall be inserted;
(c) in the proviso to rule 16, after the words "Electronic Gazette", the words "or
in the official web site of the Chief Electoral Officer of the concerned State"
shall be inserted;
(d) in rule 22, in sub-rule (1), in the proviso to clause (b), after the words
"Electronic Gazette", the words "or in the official website of the Chief Electoral
21
ANNEXURE 1.6
CHAPTER II
BY E-MAIL/SPEED POST
ELECTION COMMISSION OF INDIA
NIRVACHAN SADAN, ASHOKA ROAD, NEW DELHI-11000.
Sir,
I am directed to say that the Commission has decided on the
basis of recent experience in West Bengal General Election to
introduce the concept of appointing Booth Level Officers (BLOs) who
can act as an instrument for collecting actual field information with
regard to electoral rolls corresponding to a polling station assigned to
them. Presently, when the electoral rolls are under revision
intensive/summary, designated officers are appointed for being
stationed at the designated locations during the period allowed for
filing claims and objections after draft publication. They are required
to keep the electoral rolls for display and are expected to keep
sufficient numbers of Form 6, 7, 8 & 8A and are responsible for
supplying of those Forms to persons on demand and for receiving
back filled up Forms and preparation of lists of Forms received at the
designated location in Forms 9, 10, 11, and 11A. However, the
experience shows that this system alone has not adequately taken
care of the requirement of ensuring the fidelity of rolls by effectively
removing the names of the dead voters and shifted voters and
inclusion of eligible voters. It is observed that whereas an intensive
revision is by and large effective, the summary revision are not that
effective in removal of names of dead & shifted electors due to the
apathy and lack of participation on the part of stake holders. Fidelity
of electoral roll being the essential pre-requisite for a free and fair poll,
it becomes imperative to address the issue effectively. Under these
circumstances, the Commission has decided to introduce the concept
of appointing BLOs who would be accountable for ensuring the fidelity
of electoral roll.
22
2. The Commission directs that the BLOs will be appointed from
amongst the officers of the State Govt./Local Bodies. Efforts should
be made to ensure that one BLO is made responsible for one part of
the electoral roll. However, in case of inadequacy of manpower, one
BLO can be made to remain in charge of at the most two Parts of
electoral roll.
23
see that the EPIC after preparation is handed over to the right person
and not to any other intermediary.
Yours faithfully,
Sd/-
(K.R. PRASAD)
24
ANNEXURE 1.7
CHAPTER II
By email/Speed Post
To
The Chief Electoral Officers
of all States and UTs (except West Bengal)
Subject: Revision of electoral rolls – Appointment of Booth Level Officers
Sir,
Yours faithfully,
Sd/‐
(Tapas Kumar)
Secretary
25
CHECK LIST OF BOOTH LEVEL OFFICER
No. & Name of AC :
Part(s) assigned :
Name & Designation of BLO :
Sl. Response
No. Item
1. What is the date of receipt of appointment as BLO?
2. Whether training imparted from the end of ERO and duties and
Responsibilities of BLO explained? Please mention date.
Post‐Revision Period
3. Whether the relevant part(s) of the current Electoral Roll received along
with all supplements?
4. Whether the electoral roll part(s) including cover page(s) thoroughly
scrutinized to find out defects?
26
Sl. Response
No. Item
Pre‐Revision Period
15. Whether defects related to particulars of cover page, i.e., polling area,
section details, polling station address, etc. detected and rationalization
of polling area felt necessary? If so, whether
report submitted to ERO after interacting with local people and field
verification?
20. Whether field verification related to Sl.No.19 completed?
27
Revision Period
23. What are the steps taken to guide people filing claims and
objections?
24. Whether meeting of Gram Sansad/Ward/Booth or the like
organized in connection with revision of electoral roll attended by
the BLO?
25. Whether Form 6, 7, 8, 8A received by the Designated Officers
during revision period handed over to the BLO by the ERO for
field enquiry? Please mention date and number of forms received.
26. Whether field enquiry held into such 6, 7, 8, 8A and enquiry
report prepared in the format prescribed by the ERO?
Sl. Response
No. Item
EPIC Campaign Period
28. Whether houses of Non-EPIC electors visited to inform the
electors about date, time and venue of photo-taking programme?
29. Whether Form 001/002/004 supplied to the elector during home
visit and whether assistance provided to fill up the form?
30. Whether the BLO remained present at the photo-taking venue on
the day of photo taking to assist electors?
31. Please mention the number of EPIC received from ERO for
distribution and number of EPICs delivered at elector’s address.
32. Whether Signature/LTI of elector obtained as an
acknowledgement of receipt of the EPIC?
33. Date(s) of verification of the register as mentioned in sl.no.5 by
the authorized representative of ERO.
28
ANNEXURE 1.8
CHAPTER II
ELECTION COMMISSION OF INDIA
NIRVACHAN SADAN , ASHOKA ROAD, NEW DELHI‐110001
No. 23/WEB/2008 Dated : 4th July,
2008
To,
The Chief Electoral Officers of
All States and Union Territories
Sub: List of DEOs, EROs, AEROs and BLOs – Reg.
Sir,
It has been decided by the Commission that the name, designation with complete
postal address and the telephone numbers of the District Election Officers, Electoral
Registration Officers, Assistant Electoral Registration Officers, Booth Level Officers should be
prepared and posted in the website prominently for information of public. A message should
also be displayed that for any queries in connection with inclusion, deletion, corrections and
transpositions of entries in the electoral rolls, a citizen can contact the BLOs of their area,
AEROs/EROs of their constituency. The following information shall be posted in the website
by the respective CEOs to help public to know the relevant details of the officers whom they
can contact for any queries relating to registration of electoral roll: ‐
(a) Assembly Constituencies maps in digital format;
(b) List with name, designation, address and telephone numbers of EROs and
AEROs.
(c) List with name, designation, address and telephone numbers of BLOs in each
constituency clearly defining the area for which they are responsible.
(d) A search facility for knowing the actual Assembly Constituency No. & Part No. on
the basis of address (to be ‘keyed’ in by any ‘searcher’).
Please acknowledge receipt of this letter and also report compliance by 20th August,
2008.
Yours faithfully,
Sd/‐
(Ashish Chakraborty)
Under Secretary
29
ANNEXURE 1.9
CHAPTER II
To,
Sir/Madam,
30
individual variations, subject to basic minimum amount of Rs.1500/- per part
of electoral roll fixed by the Commission.
2. There has been significant progress in the coverage of EPICs and
PERs in the country. While many States have achieved 100% coverage, the
overall achievement of EPICs in the country is approximately 82% and of
PERs is approximately 80%. The Commission has decided that all efforts
must be made to achieve 100% coverage of EPICs and PERs in all States
during the current year. Accordingly, the Commission has issued instructions
for a campaign for making EPICs and improving PERs coverage. In this
context, the role of BLOs and special strategies for addressing the last mile
problems were discussed in CEOs’ Conference held in Jaisalmer in February,
2010. The Commission then constituted a working group of CEOs to
deliberate and make recommendations for achieving 100% PER and EPIC
coverage. The working group of CEOs met on 25.02.2010 in the
Commission’s office at New Delhi and made various recommendations for
achieving 100% PER and EPIC coverage.
3. There was unanimity among the CEOs present during the meeting that
the amount of remuneration of the BLOs fixed vide the Commission’s letter of
even no. dated 04.02.2009 on the above cited subject, needed to be
enhanced further taking into consideration the activities to be undertaken by
the BLOs throughout the year related to enrolment of voters, revision of
electoral rolls, achieving 100% PER and increasing the coverage of EPICs
issued.
4. In view of the above, the Commission has decided that the
remuneration of the BLOs may be fixed as follows:-
• Fixed component will be Rs.3,000/- per annum for those BLOs who
have only one part (polling station). Those BLOs who have more
than one part will get an additional honorarium of Rs.750/- per part
per annum over and above Rs.3,000/- per annum.
• Variable component shall be as follows:-
Rs.4/- shall be paid to the BLOs for each PER entry of
photograph made, if PER percentage in the concerned part
is less than 90%.
Rs.5/- shall be paid to the BLOs for each PER entry of
photograph made, if PER percentage in the concerned part
is 90% or above.
5. Necessary provisions in the Budget of the States/ UTs may kindly be
made for meeting the expenditure on the above rates of remuneration of the
BLOs.
6. The receipt of this letter may kindly be acknowledged.
Yours faithfully,
Sd/-
(Yashvir Singh)
Director
Tel.23052009/ Fax. 23052003
Copy to:-
Chief Electoral Officers of all States and Union Territories.
Sd/-
(Yashvir Singh)
Director
31
ANNEXURE 1.10
CHAPTER II
To
The Chief Electoral Officer of All
States and Union Territories.
Sir/Madam,
CEOs should instruct all DEOs that they take utmost care while deploying
semi government employees as BLO. Credentials of these workers should be
verified thoroughly to ensure that they do not have any political allegiance.
Yours faithfully,
Sd/-
(NARENDRA N. BUTOLIA)
32
ANNEXURE 1.11
CHAPTER II
BY E-MAIL/SPEED POST
ELECTION COMMISSION OF INDIA
NIRVACHAN SADAN, ASHOKA ROAD, NEW DELHI-110001.
NARENDRA N. BUTOLIA Ph.- 23052016
UNDER SECRETARY Fax-23052050
No 23/BLO/2010-ERS Date: 13th January 2011
To
The Chief Electoral Officers of All
States & Union Territories,
Sir/Madam,
I am directed to say that the system of Booth Level Officers (BLOs) has
been devised as an effective instrument for collecting actual field information
with regard to electoral rolls corresponding to a polling station assigned to
them so as to ensure the fidelity of the electoral roll.
The Commission has been laying its emphasis that one BLO should
be made responsible only for one part of electoral roll. In view of constrains
such as the inadequacy of staff, the Commission vide its letter of even
number dated 03.11.2010 on the subject has suggested the list of categories
of government/semi government employees who can be appointed as BLO.
It has been brought to the notice of the Commission that there are
certain States/UTs where separate polling stations have been set up
exclusively for male and female electors of the same polling area covering the
households falling under it. Similarly, there are some cases where auxiliary
polling stations have been set up in addition to the existing polling station to
adjust the excess electors in the same polling area. Deputing two BLOs
separately for polling stations of separate male and female electors where
such practice is followed or for the existing polling station and the auxiliary
polling station in the same polling area may create confusion among the
electors and duplication of work by two BLOs.
The Commission has considered the above aspect and decided to relax
its instructions regarding appointment of one BLO for each single polling
station.
33
This disposes the request of the Chief Electoral Officer, Andhra
Pradesh with reference to his letter No. 566/Elecs.E/A2/2010-11, dated
02.12.2010.
Yours faithfully,
Sd/-
(NARENDRA N.BUTOLIA)
34
ANNEXURE 1.12
CHAPTER II
By e-mail/Speed Post
Sir/ Madam,
In a recent meeting of Chief Electoral Officers (CEOs), many
CEOs said that, BLOs find it difficult to cover the entire area of the
polling station in difficult geographical areas because of hills and rivers
in that area. They suggested that in such polling stations, BLOs may be
appointed for a group of sections in such a manner that they are able to
cover the entire area allotted to them in spite of difficult geographical
terrain. Such polling stations will therefore have more than one BLO.
The Commission has considered this matter and has decided that
in difficult geographical areas, BLOs may be appointed for a group of
sections. These BLOs should be appointed in such a manner that they
are able to cover the area allotted to them. No section of a polling
station should remain uncovered. There should be a clear demarcation
of jurisdiction among the BLOs to avoid any over-lapping /duplication.
No BLO should be given the work of more than one polling station. The
BLOs should be locally resident in the area under their jurisdiction.
Yours faithfully,
Sd/-
(Narendra N. Butolia)
Secretary
35
ANNEXURE 1.13
CHAPTER II
By e-mail/Speed Post
Sub: Booth Level Officers’ Register and Booth Level Officers’ Kit.
Sir/ Madam,
36
Booth Level Officers’ Register
This register has to be printed for each polling station separately. A brief
description of the register is given below:-
1. Instructions for filling the register and formulas and formats for
statistical analysis of the health of the roll shall be printed at the
beginning of the register.
2. After the instructions, in second part there is one page in which
summary of the statistics of the electoral roll of that polling station shall
be filled by the BLO.
3. Annexure-1 of the register is a working copy of the electoral roll which
has to be printed using computer software for each electoral roll part
separately. This working copy should also have photographs of
electors. In addition sufficient space should be given below each entry
for the BLO to make corrections where the entry is incorrect.
4. Annexure-2 has the following statements:-
a. Statement -1 - Information pertaining to new development of
area/ society/apartment/ colonies etc. This should have the
details of the housing units and approximate date of completion
of construction. This will be filled by the BLO.
b. Statement - 2 – List of eligible electors who are resident in the
areas covered by Statement-1. To be filled by the BLO.
c. Statement -3 – Statistical information of the population of the
part. To be filled by the BLO by doing a door-to-door survey.
d. Statement – 4 – List of sections comprised in the part.
5. In addition to this, templates of two receipts are also included in the
register. One receipt for photographs if the photograph is not included
in the roll and the other receipt for photographs if incorrect photograph
is included in the roll.
6. Template of notice to be given for deletion of names is also included in
the register.
7. A set of 12 statements to be prepared by the BLO during door-to-door
survey is also included in the register. These statements shall be
prepared by the BLO as a part of door-to-door survey and shall be
submitted to the ERO through the supervisors.
A sample copy of the BLO register is enclosed with this letter. BLOs
register should be printed for each polling station and given to the BLOs
within the next 15 days so that they can start filling it up well before the
next summary revision.
Yours faithfully,
Sd/-
(Narendra N. Butolia)
Secretary
37
ANNEXURE – 2
CHAPTER IV
Indian Penal Code (45 of 1860), or under section 125 or section 135 or clause (a) of
sub-section (2) of section 136 of this Act, 4* * *
5* * * * * he shall, for a period of six years from the date of the conviction or from the
date on which the order takes effect, be is qualified for voting at any election.
6 [(2) Any person disqualified by a decision of the President under sub-section (1) of
section 8A for any period shall be disqualified for the same period for voting at any
election.
(3) The decision of the President on a petition submitted by any person under sub-
section (2) of section 8A in respect of any disqualification for being chosen as, and for
being, a member of either House of Parliament or of the Legislative Assembly or
Legislative Council of a State shall, so far as may be, apply in respect of the
disqualification for voting at any election incurred by him under clause (b) of sub
section (1) of section 11A of this Act as it stood immediately before the
commencement of the Election Laws (Amendment) Act, 1975 (40 of 1975), as if such
decision were a decision in respect of the said disqualification for voting also.]
38
ANNEXURE 3.1
CHAPTER V
Sample title page of AC roll
39
Map of 60-Baghmara (ST) Assembly Constituency
ANNEXURE 3.2
CHAPTER V
Summary Sheet
Electoral Roll – 2009, Assembly Constituency 60 – Baghmara (ST) - Meghalaya
SUMMARY
OF
No., Name and Reservation Status
Of Assembly Constituency 60 Baghmara (ST)
A) NUMBER OF ELECTORS
Roll Type Roll Identification No. of electors
Men Women Total
I Original Mother Roll Basic roll of revision 10169 9934 20103
………(year)
integrated with all
supplements prepared in
II Additions Supplement 1 Special summary revision
List ………..(year)
Supplement 2 Continuous Updating,
……….. (year)
ANNEXURE 3.3
CHAPTER V
Sample title page of part of the roll
ANNEXURE 3.4
CHAPTER V
Summary sheet
Electoral Roll – 2009, Assembly Constituency 60 - Baghmara (ST) – Meghalaya
SUMMARY OF ELECTORS
Net Electors in the Roll after Summary Revision 2008 (I+II-III) 363 338 701
B) NUMBER OF MODIFICATIONS
Roll Type Roll Identification No. of
modifications
ANNEXURE 3.5
CHAPTER V
Sample photo roll
ANNEXURE 3.6
CHAPTER V
Sample text roll
ANNEXURE 4.1
CHAPTER VI
FORM 6
[See rules 13(1) and 26]
Application for inclusion of name in electoral roll
To
The Electoral Registration Officer
SPACE FOR PASTING ONE
RECENT PASSPORT SIZE
£
……………………Assembly/ Parliamentary Constituency. PHOTOGRAPH
(3.5 CM X 3.5 CM)
SHOWING FRONTAL VIEW OF
Sir, FULL FACE WITHIN THIS BOX
I request that my name be included in the electoral roll for the above
Constituency. Particulars in support of my claim for inclusion in the electoral
roll are given below:
details
Place of Village/ Town:
Mother’s/ Name
Husband’s
Street/ Area/Locality/
Mohalla/Road:
Town/ Village:
Post Office: Pin Code:
Tehsil/ Taluka/
Mandal/ Thana:
District:
III. Details of member(s) of applicant’s family already included in the current electoral roll of the
Constituency:
1.
2.
£
In case of Union territories having no Legislative Assembly and the State of Jammu & Kashmir.
# Please give the year i.e. 2007, 2008, etc.
* Strike out the inappropriate alternative
IV. Declaration
I hereby declare that to the best of my knowledge and belief: ‐
(i) I am a citizen of India;
(ii) I am ordinarily resident at the address given in para II above since ………..(date, month, year)
(iii) I have not applied for the inclusion of my name in the electoral roll for any other constituency;
(iv) *My name has not already been included in the electoral roll for this or any other assembly constituency;
Or
*My name may have been included in the electoral roll for_________________ Constituency in
_______________________State in which I was ordinarily
resident earlier at the address mentioned below and if so, I request that the
same may be deleted from that electoral roll.
Place:
Date: Signature or thumb impression of the
applicant
Please give your mobile number /E-mail I.D (Optional)/……………………………………..
A) Note – Any person who makes a statement or declaration which is false and which
he either knows or believes to be false or does not believe to be true, is punishable under
Section 31 of the Representation of the People Act, 1950 (43 of 1950).
* Strike out the inappropriate alternative.
The application of Shri/Smt./Km………………………………………………………………………..for inclusion of
name in the electoral roll in Form 6 has been accepted*/rejected*.
£
Detailed reasons for *acceptance [under or in pursuance of rule 18*/20*/26(4)] or* rejection
£
[under or in pursuance of rule 17/20*/26(4) ]:
£ During continuous updating after final publication of electoral roll.
* Strike out the inappropriate alternative.
Remarks of Field Level Officers (e.g BLO, Designated Officer, Supervisory Officer)
[FORM 6 Contd…..]
[This page should be thick enough so that it does not get mutilated /damaged in postal transit]
‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐First Fold‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
‐‐‐‐
Section‐I
Postage Stamp to be
affixed by the
Electoral Registration
Authority at the time
of dispatch
The application in Form 6 of
**Shri/ Shrimati/ Kumari........
** (Full address)
House/ Door number:
Street/ Area/Locality/
Mohalla/Road:
Town/ Village:
Post Office: Pin Code:
Tehsil/ Taluka/
Mandal/ Thana:
District:
** To be filled in by the applicant.
‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐Second Fold‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
Section‐II
has been—
(a) accepted and the name of Shri/Shrimati/Kumari.................has been registered at Serial No.....in
Part No.................... of AC No. ……………………………………….
(b) rejected for the reason........................……………………..………………………………………
Date....................... Electoral Registration Officer.
(Address).................
.........................
..........................
………………………………………………..Perforation for detachment……………………………...
Receipt for application
Received the application in Form 6 of ** Shri/Shrimati/Kumari……………………………………..
**Address……………………………………………………………………………………
…………
Date…………… Signature of the officer receiving the application
on behalf of the Electoral Registration Officer
(Address) ………………………….
** To be filled in by the applicant.
GUIDELINES FOR FILLING UP THE APPLICATION FORM-6
General Instructions
1. First time applicant on attaining age of 18years or more on the first day of January of the year with
reference to which the electoral roll is being revised.
2. Person shifting his / her place of ordinary residence outside the constituency in which he / she is
already registered.
1. The application can be filed after draft publication of electoral roll of the constituency. The
application is to be filed within the specific days provided for the purpose. Due publicity is given
about the above period when the revision programme is announced.
2. Only one copy of the application is to be filed.
3. Application for inclusion of name can be filed through out the year even when the revision
programme is not going on. During non‐revision period, application must be filed in duplicate.
1. During revision period, the application can be filed at the designated locations where the draft
electoral roll is displayed (mostly polling station locations) as well as the Electoral Registration
Officer and Assistant Electoral Registration Officer of the constituency.
2. During other period of the year when revision programme is not going on, the application can be
filed only with the Electoral Registration Officer.
1. The application should be addressed to the Electoral Registration Officer of the constituency in
which you seek registration. The name of the constituency should be mentioned in the blank space.
2. Name (With Documentary Proof)
The name as it should appear in the electoral roll and Electors Photo Identity Card (EPIC) should be
furnished. The full name except the surname should be written in the first box and surname should
be written in the second box. In case you do not have a surname, just write the given name. Caste
should not be mentioned except where the caste name is used as part of the elector’s name or a
surname. Honorific appellations like Shri, Smt. Kumari, Khan, Begum, Pandit etc. should not be
mentioned.
3. Age (With Documentary Proof)
The age of the applicant should be eighteen or more on 1st January of the year with reference to
which the electoral roll is being revised. The age should be indicated in years and months.
e.g. A person born on or upto 1/1/1991 will be eligible for inclusion in the electoral roll which is being revised
with reference to 1/1/2009. Persons born on 2/1/1991 or thereafter upto 1/1/1992 shall be eligible for
inclusion during the next revision with reference to 1/1/2010.
4. Sex
Write your sex in full in the space provided e.g. Male / Female. Eunuchs have to choose from one of
these options.
5. Date of Birth (With Documentary Proof)
Fill up the date of birth in figures in the space provided in dd/mm/yyyy.
Proof of date of birth to be attached are as under:
6. Place of Birth
In case born in India, please mention name of place like Village / Town, District, State.
7. Relation’s Name:
In case of unmarried female applicant, name of Father / Mother is to be mentioned. In case of
married female applicant, name of Husband is to be mentioned. Strike out the inapplicable options
in the column.
8. Place of Ordinary Residence
Fill up the full and complete postal address including PIN code where you are ordinarily residing and
want to get registered, in the space provided.
Proof of ordinary residence to be attached are as under:
i) Bank / Kisan / Post Office current Pass Book, or
ii) Applicant’s Ration Card / Passport / Driving License / Income Tax Return filed or Assessment
Order, or
iii) Latest Water / Telephone / Electricity / Gas Connection Bill for that address, either in the name
of the applicant or that of his / her immediate relation like parents etc., or
iv) Postal department’s posts received / delivered in the applicant’s name at the given address.
NOTE: In case of homeless persons, the BLO will visit the address given in Form 6 at night to
ascertain that the homeless person actually sleeps at the place which is given as his address in
Form 6. If the BLO is able to verify that the homeless person actually sleeps at that place, no
documentary proof of place of residence shall be necessary.BLO must visit for more than one
night for such verification..
9. Details of Family Members Already Included in the Electoral Roll
Please fill up name and other particulars of immediate family members i.e. Father /
Mother / Brother / Sister / Spouse included in the current electoral roll of the
constituency. Name of any other relation like uncle, aunt, cousin brother / sisters etc. not
to be mentioned.
10. Declaration
Please indicate date from which you are residing in the given address. In case the exact date is not
known, fill‐up month and year.
If your name is already included in the electoral roll of any other constituency, please write legibly
the full previous address with PIN code.
If you already have been issued with a Photo Identity Card by the Election
Commission, please mention the card number (printed on the front side) and date of issue
(printed on the back side) of the card in the space provided. Please attach a self-attested
photocopy of both sides of the card.
Miscellaneous
In many places the photograph of the elector is also printed in the electoral roll. You have the option to
submit one recent coloured passport‐size photograph alongwith the form. The photograph will be used to
print your image in the electoral roll and issue of identity card, if required.
Please also give your full name and address on the acknowledgement and intimation portions.
Please give your mobile number and E‐mail I.D in the Form , which is optional , as the same ,if given, may be
used by the Electoral Registration Officer for further communication with the applicant whenever required.
ANNEXURE 4.2
CHAPTER VI
“FORM 6A
(see rule 8B)
Application for inclusion of name in electoral roll by an overseas elector
Space for pasting
Constituency.
………………………………………….
District:………………………………..
State in India…………………………….
Sir,
I request that my name be included in the electoral roll for the Constituency
in which my place of residence, as per the particulars furnished below in 1(h), is
located.
PART ‐ A
1. Particulars in support of my claim for inclusion in the electoral roll are
given below:
(a) Name ‐ ………………
(b) Middle Name...............
(c)Surname ..................
(d) Date of Birth: ‐‐‐ Day‐‐‐Month‐‐‐Year
(e) Sex(Male/Female) ..........
(f) Place of Birth –
i_. Village/Town................
ii. District............
iii. State.. .. .. .. .. .. .. .. .. ..
(g) Father's/Mother's/Husband's details
i. Name ‐........................ .
ii. Middle Name ……………..
iii. Surname...............
(h) Place of Ordinary Residence in India (Full Address as
given in the Passport)
i. House/Door number. . . . . . . . . . . .
ii. Street/Area/Locality/Mohalla/Road ……..,
iii. Town/Village..................
iv. Post Office ...................
v. Pin Code .....................
vi. Tahsil/Taluka/MandaI/Thana.........................
vii. District. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..
(i) Passport Details ‐
i. Passport Number. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
ii. Place of Issue of current Indian
Passport. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
iii. Date of Issue of current Indian
passport. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
iv. Date of expiry of current Indian
passport……………………………………………………
(Copies of the relevant pages of the passport containing the particulars
mentioned at items (a) to (i) above to be enclosed – attested by Indian Mission
if sent by post and produced with the original passport if presented in person
before the registration officer ).
(j) Details of Visa of the Country of current residence –
i. Visa Number……………………............
ii. Type of Visa (Single Entry/Multiple
Entry/Tourist/Work Visa etc.)./………………………...
iii. Date of issue of
Visa.............................................
iv. Place of issue of
Visa............................................
v. Date of expiry of
Visa..............................................
vi. Name of the Issuing Authority……………………..
(Copies of the relevant pages of the passport containing the current valid visa
endorsement mentioned above to be enclosed – attested by Indian Mission if sent
by post and produced with the original passport if presented in person before the
registration officer).
2. Description of Absence from Place of Ordinary Residence in India‐
(a) Reason of being absent from the place of ordinary residence
in India‐ (i) employment/ (ii) education/ (iii) other (Give Description)
……………………………………
(b) Date from which absenting from ordinary residence in
India. (DD/MM/YYYY)
3. Full residential address in the country outside India where currently
residing..... ……………..... . ... ...... .... ... ... ... ... ... ... ... .. . ..... ...
.... ... ... ... ... .... ..
4. Full Official address in the country outside India currently residing (address of
the place of employment or the education institution where studying). . . . . . . . .
. . . . . . . . . . . ……………. . …………………………………………………….
…………………………………
5. Declaration ‐ I hereby declare that to the best of knowledge and belief –
a. all information given in this application is true.
b. I am a citizen of India by birth / domicile / naturalisation.
c. I have not acquired citizenship of any other country.
d. But for being absent from the place of my ordinary residence in India owing to
the reason given in 2(a) above, I would have been ordinarily resident at the
address given in my Indian Passport, which has been reproduced at 1(h)
above.
Or
My name may have been included in the electoral roll of ……………………….
Constituency in…………………. State in which I was ordinarily resident earlier at
the address mentioned below and, if so, I request that the same may be
deleted from that electoral roll, or transposed, as may be appropriate.
Full address (earlier place of ordinary residence)
…………………………………………………
………………………………………………….
Elector Photo Identity Card (if issued)
Number ……………………date of issue………………….
j. I have not been issued an EPIC in India/ have been issued an EPIC which is
enclosed with this application for cancellation.
Signature……………. .
Place ..........................
Date……………… .
PART – B
(For use in the office of Electoral Registration Officer)
Application received on ………………………..(DD/MM/YYYY)
The application in Form 6A of Shri/Shrimati/Kumari …………………….…….........has been :‐
(a) Accepted and the name has been registered in the electoral roll of
…………………..(constituency) at S.No…..Part No….
(b) Rejected for the reason……………………………………………………………
Date…………. [Electoral Registration Officer].
......……………………………….perforation……………………………………
PART ‐ C
Acknowledgement for Application
(When presented in person to the registration officer)
Received the application in Form 6A of Shri/Shrimati/Kumari ___________ ____
_______________________________Address_________________________________________________________
Date____________
Signature of the Verifying Officer_______________________
Address____________________”.
GUIDELINES FOR FILLING UP THE APPLICATION
FORM-6A
4. Paste one recent passport size coloured photograph with a light background (preferably
white) showing the full face of the applicant.
5. Fill in all the columns in Form-6A. Write your name and
other particulars as given in the valid Indian Passport
6. If application is sent by post, it should be accompanied
by photo-copy of the relevant pages of the passport containing the
photograph and all other particulars of the applicant and the page
containing the valid visa endorsement. These photo-copies should be got
duly attested by the competent official in the Indian Mission.
Applications without the attested photo-copies of these documents will be
liable to be summarily rejected.
7. If the application is submitted in person before the ERO,
the application should be accompanied by a photo-copy of the relevant
pages of the passport as mentioned above. The original passport should
also be produced alongwith the application for verification by the
registration officer. The passport will be returned immediately after
verification.
Voting
9. It may be noted that after your enrolment, you will be able to cast vote in
election in the constituency, if you are physically present in the polling station along
with your original passport on the day of poll.
ANNEXURE 4.3
CHAPTER VI
FORM 7
[See rule 13(2) and 26)
Application for objecting inclusion or seeking deletion of name in electoral roll
To
The Electoral Registration Officer,
……………………………Assembly /£Parliamentary Constituency.
Sir,
@
I object to the proposed inclusion of the name of the under mentioned person in the electoral roll
for the above Constituency. Particulars in support of my objection are given below:
Or
@
I submit that the entry relating to *myself/ *the person named below is required to be
deleted for the reasons stated hereunder:
I. @ Details of person Name Surname (if any)
inclusion of whose
name is objected to:
@
Details of person
whose entry is to be Part number of electoral His/her serial Elector’s Photo
deleted: roll in which his/her number in that Identity Card number
name is included: part: (if issued):
II. Details of objector Name Surname (if any)
Sex (Male/Female) Part number of electoral roll in which His/her serial number
objector’s name is included: in that part:
* Father’s/ Name Surname (if any)
Mother’s/ Name
Husband’s
III. Particulars of place of ordinary residence of @objector/ @person seeking deletion. (Full address)
House/ Door number:
Street/ Area/Locality/Mohalla/Road:
Town/ Village:
Post Office: Pin Code:
Tehsil/ Taluka/Mandal/ Thana:
District:
IV. Reason(s) for *objection/*deletion:
£ In case of Union territories having no Legislative Assembly and the State of Jammu and
Kashmir.
# Part‐II not to be filled where applicant seeks deletion of entry relating to himself.
V. Declaration
I hereby declare that the facts and particulars mentioned above are true to the best of my knowledge
and belief.
Place: Date: Signature or thumb impression of the applicant
Please give your mobile number /E‐mail I.D(Optional)/……………………………………..
Note- Any person who makes a statement or declaration which is false and which he
either knows or believes to be false or does not believe to be true, is punishable under
section 31 of the Representation of People Act, 1950 (43 of 1950).
* Strike out the inappropriate alternative.
Details of action taken
(To be filled by Electoral Registration Officer of the constituency)
The application of Shri/Smt./Km. ……………………………………………………………. *objecting to inclusion/
*seeking deletion of name of Shri/Smt./Km……………………………………………. in the electoral roll in
Form 7 has been acepted*/rejected*.
£
Detailed reasons for *acceptance [under or in pursuance of rule 18*/20*/26(4) ] or *rejection
£
[under or in pursuance of rule 17*/20*/26(4) ].
* Strike out the inappropriate alternative.
£ During continuous updating after final publication of electoral roll.
Remarks of Field Level Officers (e.g BLO, Designated Officer, Supervisory Officer)
[FORM 7 Contd…]
[[This page should be thick enough so that it does not get mutilated /damaged in postal transit]
‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐First Fold‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
‐‐‐‐
Section‐I
Postage Stamp to be
affixed by the
Electoral Registration
Authority at the time
of dispatch
The application in Form 7 of
**Shri/ Shrimati/ Kumari........
** (Full address)
House/ Door number:
Street/ Area/Locality/
Mohalla/Road:
Town/ Village:
Post Office: Pin Code:
Tehsil/ Taluka/
Mandal/ Thana:
District:
** To be filled in by the applicant.
‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐Second Fold‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
Section‐II
has been—
(a) accepted and the name of Shri/Shrimati/Kumari.................has been deleted from……………….
Part No.................... of AC No……………………………….
(b) rejected for the reason........................……………………..………………………………………
Date....................... Electoral Registration Officer.
(Address).................
.........................
..........................
………………………………………………..Perforation for detachment……………………………...
Receipt for application
Received the application in Form 7 of ** Shri/Shrimati/Kumari……………………………………..
**Address……………………………………………………………………………………
…………
Date…………… Signature of the officer receiving the
application on behalf of the Electoral
Registration Officer
(Address) ………………………….
** To be filled in by the applicant.
General Instructions
Who can file Form7
1. Can be filed only by a person whose name is already included in that roll in order to object inclusion
of a name proposed to be included in that part of the electoral roll or for seeking deletion of a
name already included in that part of the electoral roll.
When Form7 can be filed
1. The application can be filed after draft publication of electoral roll of the constituency to object to
the proposed inclusion of an entry in the draft roll. The application is to be filed within the specific
days provided for the purpose. Due publicity is given about the above period when the revision
programme is announced.
2. Only one copy of the application is to be filed.
3. The Application seeking deletion of an entry from the final electoral roll can be filed through out
the year even when the revision programme is not going on. During non‐revision period, application
must be filed in duplicate.
Where to file Form7
1. During revision period, the application can be filed at the designated locations where the draft
electoral roll is displayed (mostly polling station locations) as well as the Electoral Registration
Officer and Assistant Electoral Registration Officer of the constituency.
2. During other period of the year when revision programme is not going on, the application can be
filed only with the Electoral Registration Officer.
How to Fill up Form7
1. The application should be addressed to the Electoral Registration Officer of the constituency in
which another elector registered in that roll objects the proposed inclusion of an entry in the draft
electoral roll. The name of the constituency should be mentioned in the blank space.
2. Details of person inclusion of whose name is objected to / Details of person whose entry is to be
deleted :
Out of the two alternative options, the first alternative is relevant after draft publication of electoral
roll during revision of electoral roll. In other words to show the objected entry in the draft roll in
the list of deletions at the time of final publication of the roll. The second alternative is relevant
during continuous updation after final publication of electoral roll. In other words for deletion of an
entry already included in the final electoral roll. (Please strike out the inappropriate alternative
while filling up the Form)
Besides the name of the person whose entry is objected for inclusion or sought to be deleted, the
other details of the electoral roll Part No., Serial No. of the entry in that Part of electoral roll and
Identity Card No issued to that person are also required to be filled up. These details are available
in the relevant part of electoral roll. The Part No. of the electoral roll is printed on the right hand
top corner of the electoral roll. Every entry is given a serial number. Please check the electoral roll
and write the serial number at which the name of the person whose entry is objected for
inclusion/sought to be deleted is listed. In case the person has already been issued an Identity
Card that No. is also printed against that entry. Please write that card no. in full in the space
provided.
Separate Application is required to be filed for objecting inclusion/seeking deletion of each entry.
Please also give your full name and address on the acknowledgement and intimation portions.
Please give your mobile number and E‐mail I.D in the Form , which is optional , as the same, if
given, may be used by the Electoral Registration Officer for further communication with the
applicant whenever required.
3. Details of objector
An “Objector” can file Application in Form 7 only in respect of persons included in the part of the
electoral roll in which he/she is registered. In Part II of the Application, the objector has to fill up in
the space provided his/her name including surname, relation’s name (Father/Mother/Husband),
sex, part no. of electoral roll and serial number at which his/her name is registered in that part of
the electoral roll.
The Objector must fill up his full address in the space provided in Part III of the Application.
4. Reason(s) for objection / deletion.
In Part IV of the Application, the applicant ‘objector’ must specify the reason(s) as to why according
to him/her the person whose name is objected is not qualified for inclusion in that part of electoral
roll viz. Due to death, due to shifting, not ordinarily residing at the registered address etc.. The onus
of proof to substantiate the reason given for removal of the name lies with the Objector.
5. Declaration
In Part V of the Application the applicant must give a declaration that the facts and particulars
mentioned in the application are true to the best of his/her knowledge and belief. Please indicate
date from which you are residing in the given address. Giving a false declaration is punishable under
section 31 of the Representation of the People Act, 1950.
ANNEXURE 4.4
CHAPTER VI
FORM 8
[See rule 13(1) and 26]
Application for correction to particulars entered in electoral roll
To
The Electoral Registration Officer, SPACE FOR PASTING ONE
RECENT PASSPORT SIZE
PHOTOGRAPH
Sir,
I request that entry relating to myself appearing in the electoral roll the above Constituency is not
correct and it should be corrected. Correct particulars in support of my request are given below:
Mother’s/ Name
Husband’s
Town/ Village:
Post Office: Pin Code:
Tehsil/ Taluka/Mandal/ Thana:
District:
III. Details of Elector’s Photo Identity Card (if issued, in this or some other constituency)
IV. Details of entries to be corrected:
Place:
Date: Signature or thumb impression of the elector
Please give your mobile number / E‐mail I.D (Optional)/……………………………………..
Note‐ Any person who makes a statement or declaration which is false and which he either
knows or believes to be false or does not believe to be true, is punishable under section 31 of the
Representation of People Act, 1950 (43 of 1950).
£
In case of Union territories having no Legislative Assembly and the State of Jammu & Kashmir.
# Please give the year i.e. 2007, 2008, etc.
* Strike out the inappropriate alternative
Details of action taken
(To be filled by Electoral Registration Officer of the constituency)
The application of Shri/Smt./Km. ……………………………………………………………. for correction of entry in
the electoral roll in Form 8 has been acepted*/rejected*.
£
Detailed reasons for *acceptance [under or in pursuance of rule 18*/20*/26(4) ] or *rejection
£
[under or in pursuance of rule 17*/20*/26(4) ].
* Strike out the inappropriate alternative.
£ During continuous updating after final publication of electoral roll.
Remarks of Field Level Officers (e.g BLO, Designated Officer, Supervisory Officer)
[FORM 8 Contd…..]
[[This page should be thick enough so that it does not get mutilated /damaged in postal transit]]
‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐First Fold‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
‐‐‐‐
Section‐I
Postage Stamp to be
affixed by the
Electoral Registration
Authority at the time
of dispatch
The application in Form 8 of
**Shri/ Shrimati/ Kumari........
** (Full address)
House/ Door number:
Street/ Area/Locality/
Mohalla/Road:
Town/ Village:
Post Office: Pin Code:
Tehsil/ Taluka/
Mandal/ Thana:
District:
** To be filled in by the applicant.
‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐Second Fold‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
Section‐II
has been—
(a) (a) accepted and the entry at Sr. No. .............................of Part
No...................................................
of AC No………………….. has been modified accordingly.
(b) rejected for the reason........................……………………..………………………………………
Date....................... Electoral Registration Officer.
(Address).................
.........................
..........................
………………………………………………..Perforation for detachment……………………………...
Receipt for application
Received the application in Form 8 of ** Shri/Shrimati/Kumari……………………………………..
**Address……………………………………………………………………………………
…………
Date…………… Signature of the officer receiving the
application on behalf of the Electoral
Registration Officer
(Address) ………………………….
** To be filled in by the applicant.
GUIDELINES FOR FILLING UP THE APPLICATION FORM-8
General Instructions
Who can file Form8
1. Can be filed only by a person whose name is already included in the electoral roll seeking correction
to his/her particulars already printed in the electoral roll. One person cannot file application in
Form 8 for correction in the particulars of any other person.
When Form8 can be filed
1. Form‐8 can be filed for correction to particulars of a person entered in the electoral roll. The
application can be filed after draft publication of electoral roll of the constituency. The application
is to be filed within the specific days provided for the purpose. Due publicity is given about the
above period when the revision programme is announced.
2. Only one copy of the application is to be filed.
3. The Application can also be filed for correction of particulars relating to oneself in the finally
published electoral roll when the revision programme is not going on. During non‐revision period,
application must be filed in duplicate.
Where to file Form8
1. During revision period, the application can be filed at the designated locations where the draft
electoral roll is displayed (mostly polling station locations) as well as the Electoral Registration
Officer and Assistant Electoral Registration Officer of the constituency.
2. During other period of the year when revision programme is not going on, the application can be
filed only with the Electoral Registration Officer.
How to Fill up Form8
1. The application should be addressed to the Electoral Registration Officer of the constituency in
which the name of the applicant is already included. The name of the constituency should be
mentioned in the blank space.
2. In Part I of the Application, please write your name, as it should appear in the electoral roll. In case
the initials to your name printed in the electoral roll are in abbreviated form and you want them to
be printed in expanded form you can write your full name in expanded form. The full name except
the surname should be written in the first box and surname should be written in the second box. In
case you do not have a surname, just write the given name. Caste should not be mentioned except
where the caste name is used as part of the elector’s name or a surname. Honorific appellations like
Shri, Smt. Kumari, Khan, Begum, Pandit etc. should not be mentioned.
3. Please fill up the Part Number and serial number in that part of electoral roll where your name is
listed. This is mandatory.
4. Age
Similarly, you should indicate your Age in years and months as on 1st January of the year with
reference to which the electoral roll is printed. This qualifying date is printed at the bottom of each
page of electoral roll.
5. Sex
Write your sex in full in the space provided e.g. Male / Female. Eunuchs have to choose from one of
these options.
6. Date of Birth (With Documentary Proof)
Fill up the date of birth in figures in the space provided in dd/mm/yyyy.
Proofs of date of birth to be attached are as under:
i) Birth certificate issued by a Municipal Authorities or district office of the Registrar of Births &
Deaths or Baptism certificate; or
ii) Birth certificate from the school (Govt. / Recognised) last attended by the applicant or any
other recognised educational institution; or
iii) If a person is class 10 or more pass, he should give a copy of the marksheet of class 10 , if it
contains date of birth as a proof of date of birth; or
iv) Marksheet of class 8 if it contains date of birth; or
v) Marksheet of class 5 if it contains date of birth; or
vi) A declaration in prescribed format given in Annexure‐1 made by either of his parents if the
person is not educated till class 10 (In those cases where parental declaration is given as proof
of age, the applicant will have to be present himself for verification before BLO/ERO/AERO); or
vii) A certificate of his age given by a sarpanch of the concerned Gram Panchayat or by a member
of the concerned Municipal Corporation / Municipal Committee, the person is not educated till
class 10 and both the parents are not alive.
Note: Documentary proof of age will be required only in those cases, where age of the applicant
is between 18 and 21 years. In all other cases declaration of his age by the applicant will be taken
as proof of age.
7. Relation’s Name:
In case of unmarried female applicant, name of Father / Mother is to be mentioned. In case of
married female applicant, name of Husband is to be mentioned. Strike out the inapplicable options
in the column.
8. Place of Ordinary Residence
In Part II of the Application Form please fill up the full and complete postal address including PIN
code where you are ordinarily residing and want to get registered, in the space provided.
Proof of ordinary residence to be attached are as under:
i) Bank / Kisan / Post Office current Pass Book, or
ii) Applicant’s Ration Card / Passport / Driving License / Income Tax Return filed or Assessment
Order, or
iii) Latest Water / Telephone / Electricity / Gas Connection Bill for that address, either in the name
of the applicant or that of his / her immediate relation like parents etc., or
iv) Postal department’s posts received / delivered in the applicant’s name at the given address.
NOTE: In case of homeless persons, the BLO will visit the address given in Form 6 at night to
ascertain that the homeless person actually sleeps at the place which is given as his address in
Form 6. If the BLO is able to verify that the homeless person actually sleeps at that place, no
documentary proof of place of residence shall be necessary.BLO must visit for more than one
night for such verification.
9. Details of Electors’ Photo Identity Card.
If you already have been issued with a Photo Identity Card by the Election
Commission, please mention the card number (printed on the front side) and date
of issue (printed on the back side) of the card in the space provided in Part III of
the Application Form. Please attach a self-attested photocopy of both sides of the
card.
ANNEXURE 4.5
CHAPTER VI
FORM 8A
[See rule 13(4) and 26)
Application for transposition of entry in electoral roll
To
The Electoral Registration Officer, SPACE FOR PASTING ONE
RECENT PASSPORT SIZE
PHOTOGRAPH
Sir,
I request that entry in the electoral roll for the abovementioned Constituency relating to
*Myself / *person named below should be transposed to the relevant part of the roll in this
constituency. Particulars of the entry to transposed are given below:
I. Details of person Name Surname (if any)
whose entry is to be
transposed:
Part number f electoral roll His/her serial Elector’s Photo
in which his/her name is number in that Identity Card
included: part: number (if issued):
* Father’s/ Name Surname (if any)
Mother’s/ Name
Husband’s
Street/ Area/Locality/Mohalla/Road:
Town/ Village:
Post Office: Pin Code:
Tehsil/ Taluka/Mandal/ Thana:
District:
IV. Part number to which the entry has to be transposed (if known)
@
V. Details of Name Surname (if any)
applicant:
£
In case of Union territories having no Legislative Assembly and the State of Jammu & Kashmir.
* Strike out the inappropriate alternative.
@ Part V not to be filled where applicant seeks transposition of entry relating to himself.
VI. Declaration
I hereby declare that the facts and particulars mentioned above are true to the best of my knowledge
and belief.
Place: Date: Signature or thumb impression of the applicant
Please give your mobile number / E‐mail I.D(Optional)/……………………………………..
Details of action taken
(To be filled by Electoral Registration Officer of the constituency)
Detailed reasons for *acceptance or *rejection [under or in pursuance of rule 26(4)*].
* Strike out the inappropriate alternative.
Remarks of the field level officers (e.g. BLO, Designated Office, Supervisory Officers)
[FORM 8A Contd…..]
[[This page should be thick enough so that it does not get mutilated /damaged in postal transit]]
‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐First Fold‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
Section‐I
Postage Stamp to be
affixed by the
Electoral Registration
Authority at the time
of dispatch
The application in Form 8A of
**..Shri/ Shrimati/ Kumari......
** (Full address)
House/ Door number:
Street/ Area/Locality/
Mohalla/Road:
Town/ Village:
Post Office: Pin Code:
Tehsil/ Taluka/
Mandal/ Thana:
District:
** To be filled in by the applicant.
‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐Second Fold‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
Section‐II
has been—
a) accepted and the name of Shri/Shrimati/Kumari.............................................................................
has been deleted from Part No ………………………. and registered at Sl.No. ‐‐‐‐‐ in Part No.‐‐‐‐‐‐‐ of AC
No...................................
(b) rejected for the reason........................…………………….………
Date....................... Electoral Registration Officer.
(Address).................
.........................
..........................
………………………………………………..Perforation for detachment……………………………...
Receipt for application
Received the application in Form 8A of ** Shri/Shrimati/Kumari……………………………………..
**Address……………………………………………………………………………………
…………
Date…………… Signature of the officer receiving the
application on behalf of the Electoral
Registration Officer
(Address) ………………………….
** To be filled in by the applicant.
GUIDELINES FOR FILLING UP THE APPLICATION FORM-8A
General Instructions
Who can file Form-8A
1. A person whose name is already included in the current electoral roll can file the Application for
transposition of an entry in a different place of the same constituency.
When Form8A can be filed
1. The application can be filed after draft publication of electoral roll of the constituency .for
transposition of entry relating to one own self or someone else within the same constituency. The
application is to be filed within the specific days provided for the purpose. Due publicity is given
about the above period when the revision programme is announced.
2. Only one copy of the application is to be filed.
3. Application for transposition of name within the constituency can also be filed through out the year
even when the revision programme is not going on. During non‐revision period, application must be
filed in duplicate.
Where to file Form8A
1. During revision period, the application can be filed at the designated locations where the draft
electoral roll is displayed (mostly polling station locations) as well as the Electoral Registration
Officer and Assistant Electoral Registration Officer of the constituency.
2. During other period of the year when revision programme is not going on, the application can be
filed only with the Electoral Registration Officer.
How to Fill the Form8A
1. The application should be addressed to the Electoral Registration Officer of the constituency in
which transpositions of the relevant entry is required. The name of the constituency should be
mentioned in the blank space.
2. In Part I of the Application Form fill the name Part No. & Sr. No. of the electoral roll where already
registered and Electors Photo Identity Card No.(EPIC) in full and the relation’s name (as printed in
the electoral roll).
3. In Part II of the Application please mention the complete address of the new place where
you/person concerned have shifted place of ordinary residence within the constituency. Please do
not write incomplete address as in that case it may not be possible to link the address to the
relevant part of electoral roll where the entry is required to be transposed.
4. In Part III of the Application, indicate the approximate period of continuous residence at the new
address mentioned in Part II.
5. In Part IV, write the electoral roll part no. in which the residents of the new area where you have
shifted are enrolled. This part is optional in case you don’t know the electoral roll part no., then
leave it blank.
6. In Part V is not to be filled where the applicant seeks transposition of entry relating to one own self.
This part is required to be filled in case the applicant applies for transposition of entry of some other
person.
Please also give your full name and address on the acknowledgement and intimation portions.
Please give your mobile number and E‐mail I.D in the Form , which is optional , as the same, if
given, may be used by the Electoral Registration Officer for further communication with the
applicant whenever required.
ANNEXURE 4.6
(CHAPTER VI)
FORM 9
List of Applications for inclusion received in Form 6
Designated location identity £
Constituency (Assembly/ Parliamentary) Revision identity
(where applications have
been received)
1. List number@ 2. Period of applications (covered in this list) From date To date
/ / / /
3. Place of hearing*
Serial number$ Date of Name of claimant Name of Father / Mother / Place of residence Date of Time of
of application receipt Husband and (Relationship)# hearing* hearing*
1 2 3 4 5 6a 6b
Date of exhibition at Date of exhibition at
£ In case of Union territories having no Legislative Assembly and the State of Jammu designated location Electoral Registration
and Kashmir under rule 15(b) Officer’s Office under rule
@ For this revision for this designated location 16(b)
* Place, time and date of hearings as fixed by electoral registration officer
$ Running serial number is to be maintained for each revision for each designated
location
# Give relationship as F-Father, M=Mother, and H=Husband within brackets i.e. (F),
(M), (H)
ANNEXURE 4.7
(CHAPTER VI)
FORM 10
List of Applications for objection to inclusion of names received in Form 7
Designated location identity £
Constituency (Assembly/ Parliamentary) Revision identity
(where applications have
been received)
1. List number@ 2. Period of applications (covered in this list) From date To date
/ / / /
3. Place of hearing*
Serial number$ Date of Name (in full) of Particulars of name objected at Reasons in brief Date of Time of
of application receipt objector Part Serial Name in full for objection hearing* hearing*
number number
1 2 3 4 5 6 7 8a 8b
Date of exhibition at Date of exhibition at Electoral
£ In case of Union territories having no Legislative Assembly and the State of Jammu designated location Registration Officer’s Office
and Kashmir under rule 15(b) under rule 16(b)
@ For this revision for this designated location
* Place, time and date of hearings as fixed by electoral registration officer
$ Running serial number is to be maintained for each revision for each designated
location
ANNEXURE 4.8
(CHAPTER VI)
Form 11
List of Applications for objecting to particulars in entries in electoral roll received in Form 8
£
Designated location identity Constituency (Assembly/ Parliamentary) Revision identity
(where applications have
been received)
1. List number@ 2. Period of applications (covered in this list) From date To date
/ / / /
3. Place of hearing*
Serial number$ Date of Name (in full) of Particulars of entry objected to Nature of objection Date of Time of
of application receipt elector objecting Part number Serial number hearing* hearing*
1 2 3 4 5 6 7a 7b
Date of exhibition at Date of exhibition at Electoral
£ In case of Union territories having no Legislative Assembly and the State of Jammu designated location Registration Officer’s Office
and Kashmir under rule 15(b) under rule 16(b)
@ For this revision for this designated location
* Place, time and date of hearings as fixed by electoral registration officer
$ Running serial number is to be maintained for each revision for each designated
location
ANNEXURE 4.9
(CHAPTER VI)
FORM -EC 11A
Designated location List of applications for transposition of entry in
Revision identity
identity electoral roll
(where applications have Received in Form - 8A
been received)
Constituency (Assembly /£ Parliamentary Constituency):
@
1. List number 2. Period of receipt of applications From date To date
(covered in this list)
/ / / /
3. Place of hearing*
Serial Date of Details of applicant Details of person whose entry is to be transposed Date/Time of
number§ of receipt hearing*
(As given in Part V of
application Form 8A) Name of Part/Serial no. EPIC No. Present place
person whose of roll in which of ordinary
entry is to be name is residence
transposed included
1 2 3 4 5 6 7 8
Date of exhibition at Date of exhibition at
£ In case of Union Territories having no Legislative Assembly and the State of designated location Electoral Registration
Jammu & Kashmir Officer's Office
@ For this revision for this designated location
* Place, time and date of hearing as fixed by electoral registration officer
§
Running serial number is to be maintained for each revision for each designated
location
ANNEXURE 4.10
CHAPTER VI
(To be made by either of the parents of the first time applicant in the age group of 18-25
years who has no age proof)
Serial No. …….. in the Part No. …….. of electoral roll of the
……………………………………………………. Assembly Constituency do swear in the
name of the God / solemnly affirm that my son / daughter
…….…………………………………………………………………. is ……………years of age
as on 1st January, 20… and is residing with me.
Place:
Date:
Signature of Electoral Registration Officer / Assistant Electoral Registration Officer with Seal
ANNEXURE 4.11
CHAPTER VI
(TO BE ATTACHED WITH THE STATEMENT IN FORM 2 OR 2A, AS THE CASE MAY BE)
I, hereby, declare that I *and my wife have neither got *ourselves/myself already
registered nor have applied for such registration as ordinary electors in the general part of
the electoral roll of the place where I am presently posted and residing or any other
constituency.
I further declare that I am aware of the law that prohibits getting registered as an elector at
more than one place either in the same constituency or in different constituencies and if
my name *or my wife's name so appears at different places, the same may be deleted
from all such places except from the last part of the electoral roll of my native place for
which I have made the
enclosed statement.
Place:………………..
Date:………………….
ANNEXURE 5.1
CHAPTER VIII
FORM 2
(See rule 7)
Statement as to place of Ordinary Residence by a member of the Armed Forces
I hereby declare that I am a citizen of India and that but for my service in the Armed Forces I would
have been ordinarily resident at—
House No...................…………………………………………………………………………………………
Street/Mohalla............…………………………………………………………………………………………
Locality...................……………………………………………………………………………………………
Town/Village................………………………………………………………………………………………..
Post Office.................………………………………………………………………………………………….
Police Station...............…………………………………………………………………………………………
Tehsil/Taluka................………………………………………………………………………………………..
District.....................…………………………………………………………………………………………….
State.......................……………………………………………………………………………………………..
My full name................…………………………………………………………………………………………
Service No...............…………………………….Rank......……………………………………………........….
Service/Corps/Regiment...................…………………………………………………………………………
Record Office Verified and found correct
Folio No........……………. (Signature)………………………....
Place………………........... (Designation)…………………….....
Date…………………........ Officer-in-charge, Records.
(For use in the Election Office)
Statement received on the .. .. ..199 .
Registered in the electoral roll for the.……………….......Assembly Constituency (No...).
Service voters' part, at S. No.....………………………………………………………………………………
2
Date.........…....20 . [Electoral Registration Officer].]
*Delete if not applicable.
1. Subs. by Notifn. No. S. O. 3667, dated the 12th October, 1964, for Form 2.
2. Subs. by Notifn. No. S.O. 3874, dated the 15th December, 1966, for "Chief Electoral Officer".
ANNEXURE 5.2
CHAPTER VIII
[FORM 2A
(See rule 7)
Statement as to place of Ordinary Residence by a member of an armed police force of a State, who is
serving outside that State
I hereby declare that I am a citizen of India and that but for my service outside the State in the
Armed Force mentioned below, I would have been ordinarily resident at: —
House No...................…………………………………………………………………………………………
Street/Mohalla............…………………………………………………………………………………………
Locality...................……………………………………………………………………………………………
Town/Village................………………………………………………………………………………………..
Post Office.................………………………………………………………………………………………….
Police Station...............…………………………………………………………………………………………
Tehsil/Taluka................………………………………………………………………………………………..
District.....................…………………………………………………………………………………………….
State.......................……………………………………………………………………………………………..
Buckle No...............…………………………….......……………………………………………........……….
*Delete if not applicable. Verified and found correct
Commandant’s Office
Folio No........……………. (Signature)……………....
Place………………........... (Designation)…………....
Date…………………........ Commandant.
(For use in the Election Office)
Statement received on the .. .. ..20 .
Registered in the electoral roll for the.……………….......Assembly Constituency (No...).
Service voters' part, at S.
No.....…………………………………………………………………………………………………….
2
Date.........…....20 . [Electoral Registration Officer].]
1. Ins. by Notifn. No. S. O. 4371, dated the 21st October, 1964.
2. Subs. by Notifn. No. S.O. 3874, dated the 15th December, 1966, for "Chief Electoral Officer".
ANNEXURE 6
CHAPTER IX
FORMAT OF EPIC
5 cm
8.4 cm
5 cm
8.4 cm
Specifications for EPICs – Other Parameters
The specifications of the revised EPIC, its size and other parameters
are given below:
Card Size - 5 cm. Horizontal and 8.4 cm vertical with variation permissible of
plus or minus 5 per cent. Six cards can be printed on an A4 size
paper as shown diagrammatically below.
Paper - Thickness of the paper used shall not be less than 165 GSM.
Quality
Where the EPIC is produced by single side printing on paper and
folding, the paper used should not be less than 80 GSM
Laminating - Thickness of the polyester film shall not be less than 125 microns.
Pouch
Other Parameters
Annexure 7.1 (CHAPTER X) – BLO’s REGISTER
ABCD - Deleted Elector 36 - Gandhinagar North Assembly Constituency 139 Part No. - 1
No. & Name of Assembly Constituency : 36 - Gandhinagar North Part No. - 1
Annexure - 2
Statement - 1
[1] Information pertaining to New development of Area / Society / Apartment / Building/ Colonies etc. still not mentioned in the part within
the
geographical limits of the relevant part of the electoral roll
Approximate Date of
Sl. Name of the New Society / Area / Colony / Apartment / Building and full address No. of House completion of
No. in Units construction
Note :
1. All new New Society / Area / Colony / Apartment /Building should be numbered section-wise.
2. Even if there is only 1 Building /House in the section it should be mentioned.
No. & Name of Assembly Constituency : 36 - Gandhinagar North Part No. - 1
Statement - 2
[2] List of Eligible electors who are new residents in the Area and List of Eligible electors / families whose names are left out in the
electoral roll for some reasons.
Sl. Name of Elector Period of ordinarily Action
Sex / Date of Telephone /
No. EPIC No. House No. Relation residing at this
Surname First Name Middle Name Age Birth Mobile No.
place Taken
1 2 3 4 5 6 7 8 9 10 11
12
No. & Name of Section :
Statement - 3
[3] Statistical Information of Population in the Part Part No. - 1
17
179-K
18
19
2
20
21
21-Gh
21-Gha
Part No. – 1 તાલકો -ગાધીનગર , જીƣલો -ગાધીનગર TEHSIL - GANDHINAGAR , DISTRICT - GANDHINAGAR
6 ઇિ◌ દરા નગર ઉનાવા ઉનાવા 382650 INDIRA NAGAR UNAVA UNAVA
AC_NO :
R PART_NO :
SR. NO. :
To
Electoral Registration Officer,
-------------------------------------------
Sir / Madam,
The employee appointed by you for the verification of electoral photo roll
has personally visited our house today. The photo against our name has not
been shown in the electoral roll as per the details given below / we do not
possess EPIC:
Part No. :
Sr. No. :
Name of the Elector :
Relation / Name of Relation :
Sex / Age :
EPIC No. :
Our passport size photo is enclosed herewith. You are requested to
prepare our EPIC / include our photo in the photo roll as well.
Place :
Date :
Sir / Madam,
The employee appointed by you for the verification of electoral photo roll
has personally visited our house today. The photo shown against our name in
the electoral roll as per the details given below is not ours / is of another
person:
Date :
Sub: Deleting the names of shifted electors from the electoral roll under section 22 of
R.P. Act, 1950 - Regarding.
NOTICE
In regard to the subject noted above it is hereby informed by this final notice
that your name / the names of the members of your family have been enrolled in part
no. _________ of ________________________________ Assembly Constituency falling under
this office. But during on the spot verification of the electoral roll by the Booth Level
Officer you were not available at the address of your residence. So it seems that you
have shifted some where else. So it seems that you / members of your family are not
residing at the above place, the details of which are as follows:
Part Sr. House Name of the Member of the family Sex Age Is elector
No. No No. present?
Yes/No
It is hereby informed through this notice that you are not living at the place of
your ordinary residence. So please explain in writing why your name / the names of
your family members enrolled in part no. _________ of ___________________________
Assembly Constituency should not be deleted. However, if you wish to continue your
name / the names of your family members in the electoral roll at the place mention
above, it is informed that you / your authorized representative should remain present
in this office at the address shown above at ________________ hrs., on dated __/__/2011
with valid evidence of your residence as shown above and any valid evidence of your /
members of your family’s identity with photo.
Please note that in spite of receiving this notice, if we do not get reply and
evidences from you, it will be assumed that you do not have to say anything in this
regard, and your name will be deleted from the electoral roll as per our authority under
section 22 of R. P. Act, 1950.
ANNEXURE 7.2
CHAPTER X
STATEMENT – 1
STATEMENT – 2
CONFIRMATION.
1. House No.
2. Name of the voter:
3. Name of head of family
4. Relation to Head of the family:
5. telephone no/ contact no
6. Whether registered as voter in this part : Y / N
7. If not registered in this part, give address where registered:
8. Are there any members of the family eligible for registering in Form-6 for current
revision : Y / N (If yes fill up Statement -4)
9. Are there any members of the family eligible for registering in the next revision : Y
/ N ( If Yes fill up Statement 4A)
10. Whether EPIC issued : Y / N
11. Whether EPIC available with the Voter : Y / N
12. EPIC No.
13. Whether address is correct? Y / N
14. If not, give correct address:
15. Living at this address since how many years :
16. Any family member married/shifted since last revision? Y / N (if yes then fill up
statement 4)
17. Any member dead since last revision? Y/N (if yes, fill up Statement-6)
18. Possibility of temporary shifting in the next one year : Y / N
(If yes, fill up Statement – 3)
19. Photo of the voter in Electoral Roll : Y / N
(If no, fill up Statement-7)
20. If all voters of the house hold are found shifted, then fill up Statement-3.
STATEMENT – 3
SHIFTED VOTERS.
1. House number :
2. Name:
3. Name of head of family
4. Relation with the head of family
5. EPIC issued : Y/N
6. EPIC No.
7. Type of shifting : Permanent / Temporary
8. If temporary, then –
(a) Purpose of shifting e.g. agricultural labour, temporary job, etc.
(b) Place of shifting
(c) Shifted since when : From_________(give month) to ______(give month)
(d) Take a signed statement as per Form-1.
9. If permanent, then –
(a) Reason for shifting such as, marriage, job, education, etc.
(b) Place of shifting.
(c) Shifted since when : Month_________, Year_________
(d) Panchanama as per Form 2
STATEMENT – 4
ELIGIBILITY FOR FORM-6 IN CURRENT REVISION.
1. House number.
2. Name
3. Name of the head of the family.
4. relation with the head of the family
5. EPIC issued : Y/N
6. EPIC No.
7. Shifted within same part : Y/N
8. Shifted from another part / AC: Y/N
9. If yes then from which Part/AC
10. When shifted : Month_______, Year_______
11. Whether fresh voter i.e. between the age 18 to 21 : Y / N
12. If yes, whether completed form No.6 received : Y / N
STATEMENT – 4A
LIST OF VOTERS TO BE REGISTERED IN THE NEXT REVISION YEAR(on
attaining age of 18 years).
1. House No.:
2. Name
3. Name of the head of the family.
4. Date of birth:
5. will become eligible in revision of which year :
STATEMENT – 5
PART POPULATION.
1. House No.
2. Total No. of persons living in this house.
STATEMENT – 6
LIST OF VOTERS WHO HAVE EXPIRED
1. House No.
2. Name
3. Name of the head of family
4. EPIC No.
5. Date of death:
6. Death certificate made available: Y? N
7. If No, whether listed in Death Register maintained by –Panchayat/ Nagarpalika
/Municipal Corporation
8. For serial no 7, death registration number and date
STATEMENT 7
PHOTO ELECTORAL ROLL
1. House No.
2. Name:
3. Name of the head of the family
4. EPIC issued: Y / N.
5. EPIC No.
6. Photograph obtained : Y / N
7. Signature of the voter:
STATEMENT – 8
NEW DEVELOPMENTS IN THE PART.
1. Number of newly constructed houses since last revision and the details
2. Number of newly constructed buildings that have come up since last revision
- give details.
3. Number of newly constructed societies that have come up since last revision and
their details.
STATEMENT – 10
ANALYSIS
STATEMENT – 11
SUMMARY OF CURRENT REVISION.
6. Gender ratio = Female voter X 100
a. Total No. of voters in the part
7. Gender population ratio = Total No. of voters X 200
i. Total population of the part (from Statement 5).
8. Age cohort of the part :
a. 18 to 20 age group = No of voters in 18-20 age groupX 100
i. Total no of voters in the Part
b. 21 to 29 age group = No of voters in 21-29 age groupX 100
i. Total no of voters in the Part
STATEMENT – 12
MAPPING OF GOVT. FUNCTIONARIES RESIDING IN THE PART.
1. House No.
2. Name:
3. Name of the head of the family.
4. EPIC No.
5. Whether voter in the same part : Y/N
6. If not give part where he/she registered as voter.
7. Designation in Government.
8. Serving or Retired.
9. Temporary or Permanent.
10. Class - I, II, III or IV.
11. Residing in the part since when :
ANNEXURE 8.1
CHAPTER XIII
DECLARATION *
(For an elector of 25+ age group seeking registration in a new place on change of
residence but without an EPIC having been issued earlier)
or
2. I have not been issued any EPIC at any time in the past in any constituency.
Signature of Applicant
Place:
Date:
ANNEXURE 8.2
CHAPTER XIII
Post-revision period
9 What are the steps taken by the BLO to inform the electors
about Permanent EPIC centre and the procedure to obtain
duplicate EPIC?
Pre-revision period
During revision
21 What are the steps taken to guide people for filing claims
and objections?