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    QVP Order As On 30.06.2014

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    anubrata
    1. The document requests that Area Managers submit the Quarterly Physical Verification (QPV) report as of June 30, 2014 by July 10th according to Headquarters format. 2. Strict guidelines are provided for conducting the QPV, including 100% weighment requirements, average bag weight calculations, and justifications for variations. 3. Area Managers are advised to carefully check reports, follow all instructions, and submit completed reports by the deadline of July 10th.

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    QVP Order As On 30.06.2014

    Uploaded by

    anubrata
    458 views2 pages
    1. The document requests that Area Managers submit the Quarterly Physical Verification (QPV) report as of June 30, 2014 by July 10th according to Headquarters format. 2. Strict guidelines are provided for conducting the QPV, including 100% weighment requirements, average bag weight calculations, and justifications for variations. 3. Area Managers are advised to carefully check reports, follow all instructions, and submit completed reports by the deadline of July 10th.

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    QVP ORDER AS ON 30.06.2014_

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    1. The document requests that Area Managers submit the Quarterly Physical Verification (QPV) report as of June 30, 2014 by July 10th according to Headquarters format. 2. Strict guidelines are provided for conducting the QPV, including 100% weighment requirements, average bag weight calculations, and justifications for variations. 3. Area Managers are advised to carefully check reports, follow all instructions, and submit completed reports by the deadline of July 10th.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    458 views2 pages

    QVP Order As On 30.06.2014

    Uploaded by

    anubrata
    1. The document requests that Area Managers submit the Quarterly Physical Verification (QPV) report as of June 30, 2014 by July 10th according to Headquarters format. 2. Strict guidelines are provided for conducting the QPV, including 100% weighment requirements, average bag weight calculations, and justifications for variations. 3. Area Managers are advised to carefully check reports, follow all instructions, and submit completed reports by the deadline of July 10th.

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    of 2

    Ref.No.STG/QPV.1/RO/2014.

                                                              Dated: 27th July, 2014.

    To
    The Area Manager, FCI,
    Area Office, Burdwan/24-Parganas/Purulia/Hooghly/
    Durgapur/Bankura/Kol.NPD/Kol.PD/Kol.North/Nadia/
    Siliguri/Jalpaiguri/Gangtak/Murshidabad/Maldah/Birbhum/
    Coochbehar/West Dinajpur/Midnapur.

    Sub: Submission of QPV (Peripheral) as on 30-06-2014– regarding.


    Sir,
    As per standing instructions  of HQ, New Delhi as well as Zonal Office vide ref. no.
    S&S/1(1)/Genl.Corres.PV/2014-15 dated 24.06.2014, Kolkata the QPV report as on 30-06-2014 is
    required to be submitted to this office by 10th July, 2014 positively.
                Hence, you are requested to make necessary arrangement to complete QPV in time and submit
    the QPV (Peripheral) report as on 30-06-2014 to this office, as per Head quarter’s format on proper
    verification and analysis for  Regional consolidation  and submission to Zonal Office(East).

    1. Soft copy under stack Excel, Annexure-A (MS-Excel Format only) of APV may be furnished to
    this office as per Proforma (enclosed) on 01.07.2014 positively without fail, where as Hard Copy
    be forwarded as per the erstwhile Proforma.

    2. The QPV teams must compute stack wise average bag weight and indicate in their report,
    average bag weight of less than 48 Kg or more than 52 Kg in any stack, with proper justification
    for variations (if any), further it is also adviced that 100% weighment would be made on random
    basis if the justification is not convincing by the PV team and result of the 100% weighment
    should be incorporated in Proforma VIII [A&B] with comments therein. In respect of Baby
    Stacks, 100% weighment to be undertaken.

    Certificate is to be furnished duly signed by the concerned Area Manager of the West Bengal
    Region as follows:

    “Certified that all PV reports have been duly verified at the District Level and is ensured
    that PV teams have duly computed the average bag weight. All instances of average bag
    weight of less than 48 Kg or more than 52 Kg in any stack have been examined with
    reference to the justifications given by the PV teams and wherever found irregular the
    same will be investigated and disciplinary action will be initiated against the delinquents”.

    3. All Area Managers are hereby advised to furnish the QPV report tallied along with MSA (29.2),
    IRRS & SLS statement for the respective month to avoid variations.

    4. Average weight of bags to be recorded while weighment of 10% stack is conducted on 100%
    weighment basis and while stock left in stack on actual basis on the day of PV.

    5. Wherever the losses are found to be unjustifiable with reference to the Hqtrs. Circular No.
    STK/RL/Misc/NZ/11/Vol.III/581 dated 12.12.12, the responsibility should be fixed within the
    specific time-frame as per the existing instructions in vogue. Even delay will be observed in
    fixing the responsibility.

    6. Without simply forwarding, the QPV report as on 30.06.2014, report should be scrupulously
    checked & verified in relative to the necessary documents and furnish to this end with an
    analysis report.

    Continued Page: 2…
    2

    7. Necessary relevant instructions be passed on to the CWC / SWC depots for conducting QPV as
    per guidelines / instructions of FCI, HQ, New Delhi and submit a report in the same Specified
    Proforma (along with Annexure-A) as is being maintained for FCI owned depots. In case of any
    variations for compliance of instructions at CWC depots direct liaison be maintained with RM-
    CWC endorsing a copy at this end.

    8. The aforesaid quoted references of HQ / ZO / RO for conducting QPV be scrupulously followed


    and strictly adhered to without any deviations under any circumstances. It should be taken note
    of that PV report completed in all respect along with all the documentary evidences should
    invariably reach this end by 10th of July, 2014 repeat 10/07/2014 positively.

    9. No person retiring within next 6 (six) months be incorporated in the team for conducting PV.

    10. Two new proforma as framed by Hd. Qtrs., New Delhi vide ref. no.STK/37/1(31)/QPV/2014
    dated 19.06.2014 be got duly filled along with the previous existing ones.

    11. Instructions circulated by Hd. Qtrs. vide letter no. STK/37/1(31)/APB/2013 dated 26/02/2013
    & letter no. STK/37/1(32)/ISI PV/2013 dated 11/03/2013 may be taken into consideration for
    conducting QPV.

    In case of any exigency the district offices may feel free enough to contact RO, West Bengal,
    Storage section for any eventualities.

    Any deviation of the existing instructions will attract disciplinary action against the delinquent.

    Besides, above the procedure as indicated, the QPV statement should specifically mention FULL
    NAME & DESIGNATION of the Custodian (stock holding official/officer), Manager (Depot), PVO and PV
    officials with signature.
                Any delay in submission of QPV Report beyond 10-07-2014 will be viewed seriously, for any sort of
    assistance, liaison be maintained with Storage Section, R.O. Kolkata.

    Encl: 1. Proforma – I/III (Input)


    2. Annexure – A (Depot wise, Stack wise details)
    3. Annexure – A (PV findings)
    4. Annexure – B
    5. Operational Statement
    6. Circular No. : STK/37/1(31)/APV/2013 dt: 26/02/2013, may be downloaded from e-mail.
    STK/37/1(32)/ISI PV/2013 dt: 11/03/2013 &
    STK/37/1(31)/QPV/2014 dt: 19/06/2014
    7. Z.O. Letter vide no. S&S/1(1)/Genl.Corres.PV/2014-15
    dt. : 24/06/2014
    8.STK/RL/Misc./NZ/11/Vol.III/581Dtd.12.12.12
    Yours faithfully,

    Dy. General Manager [Stg]


    for General Manager [R]
    Distribution:

    1. The GM [S&S],
    Zonal Office [East]Kolkata … for information please.

    2. AGM [Vig / IA&PV]


    FCI, R.O., Kolkata… for information please.

    3. PA to GM (R) / DGM(R), R.O., FCI, Kolkata.

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