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Pay Roll Documentation

This document describes a payroll management system that aims to minimize administrative costs through effectively managing employee payroll. The proposed system provides an integrated approach for payroll and HR management activities through a user-friendly, technologically advanced system. It allows for automatic and accurate calculation of pay slips while taking care of salary rules, taxes, deductions, and generating necessary reports. The key advantages of the proposed system include being simple, compatible across Windows systems, easy to maintain, and producing required payroll reports quickly.

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uto
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78 views

Pay Roll Documentation

This document describes a payroll management system that aims to minimize administrative costs through effectively managing employee payroll. The proposed system provides an integrated approach for payroll and HR management activities through a user-friendly, technologically advanced system. It allows for automatic and accurate calculation of pay slips while taking care of salary rules, taxes, deductions, and generating necessary reports. The key advantages of the proposed system include being simple, compatible across Windows systems, easy to maintain, and producing required payroll reports quickly.

Uploaded by

uto
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Pay Roll Management System

Introduction to minimize the administrative cost

of payroll and human resource


In any company, payroll is the
information processing by effectively
sum of all financial records of
managing employee payroll. This
Salaries for an employee, Wages,
means that Payroll System can
bonuses and deductions. In
automatically and accurately
accounting, payroll refers to the
calculate pay slips for all conditions
amount paid to employees for
of employment ranging from simple
services they provided during a
casual arrangements to extensive
certain period of time. Payroll plays a
24-hour-a day operations. The
major role in a company for several
solution has to take care of
reasons. From an accounting point
calculation of salary as per rules of
of view, payroll is crucial because
the Company, Income-Tax
payroll and payroll taxes
calculation and various deductions
considerably affect the net income of
to be done from salary based on
most companies and they are
employee check-in and check-out
subject to laws and regulations. The
status; also it includes statutory
primary mission of the payroll
deductions like Income Tax and
department is to ensure that all
Provident Fund deductions. It has to
employees are paid accurately and
generate pay-slip, cheque summary
timely with the correct withholdings
and Management Information
and deductions, and to ensure the
System reports (MIS).
withholdings and deductions are

remitted in a timely manner. This 1.1 Purpose:


includes salary payments, tax
Payroll System is developed to
withholdings, and deductions.
overcome the traditional payroll and
Payroll system with integrated HR expectations. This application is -
Biometric devise system is designed an easy, user friendly,
Pay Roll Management System

technologically advanced system. also takes very long time to make

Payroll System provides an salary slip ready. Due to manual

integrated approach for Payroll and process some time it takes very long

HR management activities. The time, in turn it delays the salary

integrated human resource tools distribution.

provides the way to monitor


In existing system, the
employee performance, managing
services of the payroll system are
office documentation and maintain
done by the person at different
the records of the candidates
levels, which requires more
appearing for employment
manpower for calculating the
opportunity provided by the
salaries, income and expenditure of
organization.
company, to maintain the records of

1.2 Scope: person in the organization and the

This system provides the people information who come for

dynamic capabilities which will help the employment opportunity

to customize the Payroll system provided by organization separately.

scaling from small case organization 1.4 Proposed system:


of 50 people to a multinational
In proposed system, the payroll
company with 5000 employees.
system is made user friendly and
Payroll System is the intelligent
compatible with desktop application
human resource and payroll
which can provide technologically
management solution.
advanced system. This system

1.3 Existing system: provides an integrated system to

Presently salary calculation is maintain all the records of

done manually; it takes much time to company/organization by Human

compose salary of all employees. It resource department. The payroll


Pay Roll Management System

system is developed with the 2. Requirements:

objective of making the system

reliable, easier, fast, and more 2.1 Software requirements:

informative. Operating System : Windows XP

1.5 Advantages of the Proposed Workbench IDE : Visual Studio


2008
System:
Front End : C#.NET
 User friendly and simple in
Back End : Sqlserver 2008
nature

 Compatible on all windows

based systems 2.2 Hardware requirements:


 Upgradeable with slight
Hard Disk : 40 GB
modification in coding
RAM : 1GB
 Easy application maintenance

due to its robustness Processor : Dual Core

 Menu driven navigation to

facilitate simple and quick

access to required functionality.

 A central database for all the

data related to ensure data

consistency

 Easier and faster data entry

with menu support

 Can quickly produce required

reports related to Daily,

Weekly, monthly, Yearly etc


Pay Roll Management System

3. Major Modules and its


description:
1. Employee Information

2. Attendance & Leave

Management

3. Loan Management

4. Tax

5. Appraisal/Transfer/Promotion

track.

6. Salary Details.

7. Reporting.

8. Company investments and

expenditures.

9. User

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