Jesabell Damandaman BSIT 4-A

Student Assessment 1
Name: Jesabell Almaras Damandaman
Section: BSIT4-A
1. How would you treat your visitors in the office?
Ans : First of all I say 'Hi' (Goodmorning , afternoon or evening) Have a set , and I
prepare them a coffee or soft drinks. After I ask them 'what can I do for you sir/ma'am'.
If they are asking me about my job. I'll tell them that it is very hard if we have a boss.
2. Is it important to get the details of visitors?Why?
Ans: Yes , it is important to knowing them about their details because if the company
having a problem the system is easily to fixed or to communicate them.
3. Why is Record Management important?
Ans: Record Management also is very important to ensures the institutional organization
function and to maintain of a system throughout a company to avoid safe.
Section: BSIT4-A
1. Name any offices in your campus. Based on your observation, what type of filing system
they are using. Choose among the following vertical, horizontal filing, micro filing, computer-
Assisted filing and explain.
a.) Registrar Office- The type of filing system is Computer-Assisted filing because with all the
information they will written in the computer such as , making enrollment form, updating
scholarship, printing grades, transfeeres and etc.
2. How would you classify files in the order of information which they contain?
Ans: To classify files in order of information is to filing system have to do with the methods
of placing files.
3. With appropriate cross-reference sheet treat the following for effective cross referencing.
A.) Correspondence from Mr.Okonkwo of Edo Broadcasting Network is to be filed in future

under silver bird television.
Cross Reference Sheet
File Under: Silver Bird Television Cross reference No.
Main Subj: Edo Broadcasting Network Date of amount:
Document to: From: Mr.Okonkwo

B.) Miss. Jane Amah is now married. Her marriade name is soludo and her correspondence
will be filed under Mrs.Jane Chima Soludo.
Cross Reference Sheet
File Under: Mrs. Jane Chima Saludo. Cross reference No.
Main Subj: Married. Date of Amount:
Document to: Saludo. From: Miss Amah
4. Explain the principle behind alpha-numeric filing.
Ans: This combines alphabetical and numerical filing system. This is alphabetical filing which
is divided numerically. The procedure is to involve preparation of alphabetical guide.
Section: BSIT4-A
1. If you were to design an invitation that requires you to allow tear-off section for reply by
mails what size of paper would you use for the purpose and why?
Ans: If I will design to an invitation to allow a tear-off for apply mails, I would use an envelope
and the size of paper that I will used is 4×6 and also it is easy to open it.
2. What do you understand 'Four' principles of form design? Why are they important?
Ans: These principles which we shall call the four ES in form design they important because it's
easily to understand in mind.
3. Why is filing of forms important for students who seek admission into tertiary institutions?
Ans: Every individual school students in case of educational the filing of forms for students
from kindergarten, primary, and secondary to tertiary level of education and with task of your
personal data or other relevant information.
4. State the basic purpose of forms in a business organization?
Ans: The basic purpose of forms in a business are ;
 Sole proprietorship
 Cooperatives
 Partnership
 Limited Liability companies
 Corporations

RESERVATION SLIP
Contact No: Date:
NAME : _________________________ Contact no:_____________________

ADDRESS:_________________________________________________________
OFFICE:____________________________________________
RESERVATION DATE:_________________________________
ITEMS:____________________________________________
RETURN DATE OF ITEMS:_______________________
______________
SIGNATURE
BIODATA
PERSONAL INFORMATION
Full Name:
Address:
Date of Birth:
Civil Status:
Citizenship:
Mobile No:
Email Add:
Religion:
Name of Mother:
Name of Father:
Address:
Languages Spoken:
Person to be Notify In Case of Emergency:
EDUCATIONAL BACKGROUND
Elementary:
High School:
College:
Course:
Special Skills:
EMPLOYMENT RECORD
COMPANY POSITION YEAR END
OFFICE OF THE SCHOOL PROPERTY CUSTODIAN BORROWER'S SLIP

DATE ITEM/EQUIPMENT NAME AND REMARKS
DESCRIPTION
_________________________
Signature of Borrower's
Approved by:
______________________
Teacher's Staff
Section A: FLP and SSG

FLP Election of Officers 2019
FLP CPSU-Wide Local Convention 2020
SSG Request for Supplies dated June 19, 2018
SSG Request to hold a Campaign Rally dated March 15, 2020
Section B: Announcement and awardees
Roll of Academic Awardees 2020
Graduating Student’s with Deficiencies (2020 and 2021)
List of Graduates for School Year 2021
Request for CCS Day 2021
BSIT Announcement for Webinar on Networking Best Practices dated March 9, 2021
Section C: Revised Policies, Standards and Guidelines
CMO 53, s. 2016 – Guidelines for CHED Journal Incentive Program
CMO 25, s. 2017 - Revised Policies, Standards and Guidelines for Bachelor of Science in
Computer Science (BSCS), Bachelor of Science in Information Systems, and Bachelor of
Science in Information Technology
Section D: List of students
List of Students for 1st Semester, School Year 2018-2019
List of Students for 1st Semester, School Year 2020-2021
List of Students for 2nd Semester, School Year 2019-2020
List of Students for 2nd Semester, School Year 2021-2022

Section E: Inventory
Inventory of Office Supplies 2017
Inventory of Equipment – Computer Laboratory 2018
Inventory of Chemicals – Chemistry Laboratory 2019
Section F: Records management
Office Memorandum (January – December 2018, 2019, 2020)
Monthly Payroll (January – December 2018, 2019, 2020)
Annual Bonus (2018, 2019, 2020)
Employee’s Profile (2019-2021)
Daily Time Record (January-December 2020)
Daily Time Record - Overtime (January – December 2020)
Section G: Documentations
Partner Agencies on OJT (2008 – 2019)
List of Capstone Projects (2008 – 2021)
Dean’s Accomplishment Report from 2020 to 2021
Student Discipline (Sherwin Dimantulang Case (2021), Charisse Santolan Case (2020), Karl
Husto and Jessie Limang (2021)
Documentation on the 1st Infomatics Contest (September 28, 2021)
IPCR of Faculty First Semester 2021, and Second Semester 2021

Request for a Special Class.
VISITOR'S LOGBOOK
DATE VISITOR'S VISITOR FOR TIME IN TIME OUT INITIALS
Name
INCOMING AND OUTGOING DOCUMENT'S LOGBOOK

DATE INREFERENCE INCOMING OUTGOING BALANCE
TO
BORROWER'S LOGBOOK
DATE NAME Equipment Time Signature Time Signature Remarks
Or Item (Borrowed) (Returned)

ACTIVITY 6

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Student Assessment 1

Name: Jesabell Almaras Damandaman

1. How would you treat your visitors in the office?

2. Is it important to get the details of visitors?Why?

3. Why is Record Management important?

Name: Jesabell Almaras Damandaman

A.) Correspondence from Mr.Okonkwo of Edo Broadcasting Network is to be filed in future

Cross Reference Sheet

File Under: Silver Bird Television Cross reference No.

Main Subj: Edo Broadcasting Network Date of amount:

Document to: From: Mr.Okonkwo

Cross Reference Sheet

File Under: Mrs. Jane Chima Saludo. Cross reference No.

Main Subj: Married. Date of Amount:

Document to: Saludo. From: Miss Amah

4. Explain the principle behind alpha-numeric filing.

Name: Jesabell Almaras Damandaman

4. State the basic purpose of forms in a business organization?

Ans: The basic purpose of forms in a business are ;

NAME : _________________________ Contact no:_____________________

Person to be Notify In Case of Emergency:

COMPANY POSITION YEAR END

OFFICE OF THE SCHOOL PROPERTY CUSTODIAN BORROWER'S SLIP

Section A: FLP and SSG

FLP CPSU-Wide Local Convention 2020

SSG Request for Supplies dated June 19, 2018

SSG Request to hold a Campaign Rally dated March 15, 2020

Section B: Announcement and awardees

Roll of Academic Awardees 2020

Graduating Student’s with Deficiencies (2020 and 2021)

List of Graduates for School Year 2021

Request for CCS Day 2021

Section C: Revised Policies, Standards and Guidelines

CMO 53, s. 2016 – Guidelines for CHED Journal Incentive Program

Section D: List of students

List of Students for 1st Semester, School Year 2018-2019

List of Students for 1st Semester, School Year 2020-2021

List of Students for 2nd Semester, School Year 2019-2020

List of Students for 2nd Semester, School Year 2021-2022

Inventory of Office Supplies 2017

Inventory of Equipment – Computer Laboratory 2018

Inventory of Chemicals – Chemistry Laboratory 2019

Section F: Records management

Office Memorandum (January – December 2018, 2019, 2020)

Monthly Payroll (January – December 2018, 2019, 2020)

Annual Bonus (2018, 2019, 2020)

Employee’s Profile (2019-2021)

Daily Time Record (January-December 2020)

Daily Time Record - Overtime (January – December 2020)

Partner Agencies on OJT (2008 – 2019)

List of Capstone Projects (2008 – 2021)

Dean’s Accomplishment Report from 2020 to 2021

Documentation on the 1st Infomatics Contest (September 28, 2021)

IPCR of Faculty First Semester 2021, and Second Semester 2021

DATE VISITOR'S VISITOR FOR TIME IN TIME OUT INITIALS

INCOMING AND OUTGOING DOCUMENT'S LOGBOOK

DATE NAME Equipment Time Signature Time Signature Remarks

Or Item (Borrowed) (Returned)

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NAME : _____ Contact no:_