Senior High School

Reading and Writing

Skills
Quarter 4 - Module 2
Purposeful Writing in the Disciplines
and for Professions

Lesson
Professional Correspondence

2
What I Need to Know

When you step out of the four corners of the classroom, it would be a much different
environment. You would be challenged to find your rightful place in the corporate world
where your character and skills would be tested.
This lesson will engage you to confidently pitch yourselves as competent
individuals ready for work. Varied tasks such as filling out building worksheets are
provided as an avenue for you to craft effective resume and cover letter. Through this
lesson, you will have greater chances in landing your desired job. Most importantly, the
lesson would also address your ability to evaluate your own qualifications and express
your worth in a job interview.

Activity 2: Advertisement 101. If you are a product, what kind of product are you
and why? Draw the object and explain how are you going to
sell/promote yourself?

RESUMÉ is a document used by a person to present his/her backgrounds and skills. It

can be used for a variety of reasons, but most often it is used to secure new employment.
Everything that is written in the resume must be true.
Below are the parts of a resumé:

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1. Heading- includes your complete name written in bigger and in bold text, current complete
address and contact details, such as cellphone number and email address.

2. Job/Career Objective- reflects your career goals and intention for applying for the job. Write
a direct and specific objective containing with what you want to achieve in your career and
what the employer could expect from you.

3. Work Experience- also called “work history” stipulates all previous employment that you have
had. If you have no work experience yet, write first the educational background, and include
the optional part Training and Seminar Attended.

4. Education- refers to the degree you obtained together with your major, school, year attended,
and awards and/or certificates received in school.

5. Skills- enumerate the abilities you can do based on your training, experience or practice
which would pave the way in obtaining the job you are applying for.

Figure 1. Sample R esumé

What’s More

Activity 3: MY BASIC INFORMATION. Answer the following questions by writing

your answer in your activity notebook.
Name: _______________________________________________________________

Complete Address: _____________________________________________________

Contact Number: _______________________________________________________

Email Address: ________________________________________________________

What is your career goal and intention in applying for the job?

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 Position/Title of Inclusive Department/Agency/ Status of Employment
Work Dates Office/Company
(Regular/Contractual/
(mm/dd/yy) (Write the Complete Probationary/OJT)
From - To Name)

National Certificate Certificate Issued on Valid until

No. (mm/dd/yyyy)
(mm/dd/yyyy)

Title of Inclusive No. of Conducted/Sponsored

Seminar/Workshop/Conference Dates Hours by
(mm/dd/yy) (Write the Complete
Name)
From- To

Highest Educational Attainment: ___________________________________________

Name of School: ________________________________________________________

Inclusive date of Attendance (From: ___________________ To: __________________)

Scholarship/Academic Honors Received: _____________________________________

_____________________________________________________________________

Skills: ________________________________________________________________
Talents: ______________________________________________________________

Types of RESUMÉ
1. Chronological- is used to emphasize your work history arranged according to dates.
It starts with the complete work experiences, followed by the educational background.
It is best used if you are applying for a job related to your previous experiences(10 to
15 years work experiences).

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 2. Functional- focuses on your skills and experience and not your work history. It is best
used if you changed career or if re-entering the industry after a long absence. It is also
used by the high school or college students entering the industry.

3. Combination- works best if you are aiming for a career change or you want to highlight
both your skills and traits and provide a chronological listing of your work experiences.

4. Targeted- is customized and specific to the position you want to get. Your work
history, abilities, and education are reflections of the job requirements.
What’s More
Activity 4: My RESUMÉ. Based on your answers from Activity 3, create your own
resumé using the template below. Your resumé will be rated based on the
rubrics below.

_____________________________________
_______________________
_______________________
_______________________

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 Rubrics on Resumé Making
Traits 4 pts. 3 pts. 2 pts. 1 pt. Score

Function Purpose of the Purpose of the Purpose of the Purpose of the

resumé is resumé is very resumé is resumé is not
strong and good and clear good and clear good and
clear unclear

Form Format of the Format of the Format of the Format of the

resumé resumé is not resumé is not resumé is not
is clear. so clear. Each so clear. Each clear. Each
Each major section major section major section
major section includes lacks required lacks required
includes required information information
required information (objective
(objective
information (objective statement,
statement,
(objective statement, names, dates,
statement, names, dates, names, dates,
locations, etc.)
names, dates, locations, etc.) locations, etc.)
locations, etc.)
Resumé Resumé Resumé Resumé
Effectiveness shows a very shows an shows lack of shows no
professional adequate professional professional
appearance, professional appearance, appearance,
neatness and appearance, not so neat not neat and
excellent neatness and and not so hard to read
penmanship nice nice
penmanship penmanship
Grammar & No misspelled No misspelled 2-5 misspelled More than 5
Mechanics words, words, very words, good misspelled
excellent good grammar. grammar. words, incorrect
grammar. grammar.

What’s New

Activity 5. Enumerate the top 5 schools you wish to enroll in college and the
course/program you want to take up.

College / University Course / Program

1.

2.

3.

4.

5.

Activity 6. MY REASONS. Justify your reason/s reflected in Activity 5.

_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________

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 What Is It

College Admission Letter is also known as the “letter of intent.” It

is a onepage letter required for college and university admission. The sender
writes a letter to briefly discuss his/her intention for attending the college program.
Before you write a college admission letter, you must first:
 Determine the program/course you want to take
 Follow a thorough research on program/course structure
 Reflect on your purpose in enrolling the course: your achievements and future
goals.
 Decide the format to use in writing a letter.
 If there is no required format, write the letter in a full-block style, meaning all
parts are aligned to the left, with the format of one-inch margin, 12 font size,
and single-spaced paragraph.

Figure 3. Example of a College Admission Letter

Parts of a College Admission Letter

1. Heading, Date, and Inside Address
--write on the top left the heading stating your complete address and zip code. The
date should be fully spelled out. The inside address contains the name of the college
or university admission head, his/her job title (if applicable) and the address of the
university.

2. Greeting /Salutation
-- starts mostly with the word “Dear” followed by the last name of the receiver. End the
salutation with a colon (:). If the name has not been obtained, address it as
“Ma’am/Sir”.

3. Body

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 --main part of the letter which includes the course you are interested in, reason for
choosing the university/college, description of academic interest serving as the basis
for them to consider your application. Last part will be your request to consider your
application for admission and information on how to contact you.

4. Complimentary Close
-- is a polite way of finishing the letter. Remember that it always ends with a comma
(,) if business standard punctuation style is used. No comma is used when open
punctuation style is employed.

5. Signature and Sender’s Identification

--is the last essential part of the letter. Write your name on the first line and your title
(if applicable) on the second line. Then sign directly above the first line.

Employment Letter is also referred to as the “job application letter” or “cover

letter.” It is a one-page letter attached to the resumé when applying for jobs highlighting
the applicant’s experiences and personal qualities for him to be considered for an
interview designed for the job. The parts of this letter are the same with the college
admission letter.

Three (3) Different Formats of Application Letter

1. Full Block Format- is the most common layout used in writing cover letter. In this
format, all parts are justified to the left.

2. Modified Block Format- is a type of format where applicant’s address,

complementary close, signature and sender’s identification are shifted to the right side.
Note that the first sentence in the body or in each paragraph is not indented.

3. Semi-Block Format- is the least used format. It is almost the same as the modified
block format; however, the difference is that the first sentence in each paragraph is
indented.

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 CATHERINE MAE N. GARCIA
# 183 12-29 to 30 Streets Nazareth, Cagayan de Oro City 9000
Mobile Number 0916-888-759 I 0906-347-5672. Email: catting_18@yahoo.com

December 17, 2015

CHERRY MAE L. LIMBACO, PhD., CESO V

Schools Division Superintendent
Don Apolinar Velez, Cagayan de Oro City
Misamis Oriental

Through: Pedro R. Estano Jr., Ph D.

Secondary School Principal IV
Misamis Oriental General Comprehensive High School

Dear Dr. Limbaco:

I graduated with a Bachelor's degree in Psychology from the School of Arts and Sciences at Xavier University
in addition recently finished taking up Professional Education at Xavier University.

I have recently passed the Licensure Examination for Teachers I would like to work in your division as a
Secondary School Teacher particularly Araling Panlipunan or any available teaching position that suits my
qualifications. It is my principle to serve as an asset in all the organizations. I get myself into My experiences,
both inside and outside the school honed me to work under any pressure. I am very much willing to be trained,
and have a high interest in learning. I am flexible in dealing with different personalities. I have very satisfactory
verbal and written communication skills both in Filipino and in English. I had my internship at FORD CDO as
a Human Resource staff and at Southern Philippines College as a Guidance and Testing staff I also worked
as a Human Resource staff at FORD and Dough bake Incorporated (Goldilocks).

In addition, I am a Career Service Professional Exam passer.

Attached are my curriculum vitae, certificate of eligibility, diploma and Transcript of Records (TOR), which
further outline my qualities and qualifications.

I would appreciate the opportunity to discuss more about the position with you. I would be glad to answer any
questions you may have. You may contact me through my mobile number and/or e mall address above. Thank
you very much for s favourable action on this matter and look forward to hearing from you soon.

Respectfully yours,

CATHERINE MAE NARINGAHON GARCIA

Applicant

FORMAT AND CONTENT MODIFIED

Figure 4. Example of an Employment Letter

What’s More
Activity 8. Make your own application letter using the template below. Choose one
from the following job positions: chef, flight attendant, teacher, sales
agent, operations manager. Your output will be rated based on the rubrics
below.

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 _____________________________
_____________________________

_____________________________

______________________________
______________________________
______________________________
______________________________

______________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________

______________________________

______________________________

Rubrics for Application Letter

Category 4 3 2 1 SCORE

Content The letter contains The letter The letter The letter
3 proper contains 2 contains 1 proper contains no
descriptions about proper description about proper
topic. descriptions the topic. descriptions
about the topic. about the topic.

Sentence & Sentences and All sentences are Most Many sentence
Paragraphs paragraphs are complete sentence fragments or
complete, well- and well- s are complete runon sentence
constructed and of constructed (no and well- or paragraphing
varied structure. fragments, no constructed. needs lots of
run-ons). Paragraphing work.
Paragraphing is needs some
generally done work.
well

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 Grammar & Writer makes no Writer makes 12 Writer makes 3-4 Writer makes
Spelling errors in grammar errors errors in grammar more than
(conventions) or spelling. in and/or spelling. 4 errors
grammar and/or in
spelling. grammar and/or
spelling.
Format Complies with all Complies with Complies with Complies with
the requirements almost all the several of the less than 75% of
for a friendly letter. requirements for requirements for the requirements
a friendly letter. a friendly letter. for a friendly
letter.

Salutation and Salutation and Salutation and Salutation and Salutation and/or
Closing closing have no closing have 1-2 closing have 3 or closing are
errors in errors in more errors in missing.
capitalization and capitalization capitalization and
punctuation. and punctuation.
punctuation.

Length The letter is 9 or The letter is 8-7 The letter is 6-5 The letter is less
more sentences. sentences. sentences. than 5
sentences.

Total Score

What’s New

Activity 9. TRANSFERRING INFORMATION. In transferring information, which do

you prefer verbal communication, written communication, or both?
Write your answer inside the box below.

What Is It

Business Correspondence means the exchange of information in a written format for

the process of business activities. It can take place between organizations, within
organizations or between the customers and the organization.

Various Business Correspondence

1. Business Inquiry Letter – is written to communicate with a business organization to

ask for information about specific jobs, products, or services. Usually, this letter is
written in response to some kind of advertisement that you may have seen on
television or the Internet.

2. Quotation Letter - is written in reference to the price of a service or product. This

could range from a customer or client requesting or accepting a quote, to the supplier
or service provider sending the quote amount.

3. Order Letter - also known as a purchase order or PO is a document that confirms the
details of a purchase of goods or services from one party to another.

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4. Complaint Letter – is written when the purchaser does not find the goods up to his/her
satisfaction. Thus, it is a method of filing a formal complaint against a service
provider, whether a company or an individual, in hopes of resolving a problem.

5. Recovery Letter – serves a pre-legal method for collection of bad debts and pastdue
payments. It represents a written form of a reminder addressed to the subject of debt,
sent by a creditor.

Memo or memorandum is an internal communication used to make

announcements or give instructions. It also provides an update on existing information.

Characteristics of Memo

1. Brief, direct, and easy to navigate.

2. Less formal than letters but should
maintain a professional, succinct style.
3. Written in short, simple,
direct sentences.
4. Language is simple and unambiguous.

Figure 5. Example of memo heading

Parts of a Memo
1. Heading Section - is
aligned vertically
- parallel parts have 4 subsections (to, from, date, subject)

TO FROM

1. Include each recipient's name and 1. Include name and title

job
2. Identifies the writer
title
3. As a general rule, use full names
2. identifies the intended reader 3.
4. As the writer, initial* next to your name
As a general rule, use full names
to personalize the memo
4. Addressing a designated group?

DATE
SUBJECT
5. Indicate when the memo was written
6. Write out the complete date (month, 5. Make the subject brief and descriptive
day, year)
6. Skip the greetings
7. No abbreviations or other short forms
7. Immediately go into the body text

8. Avoid vague or confusing wording

9. Use precise terms that make the memo

memorable and that simplify filing

2. Message
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- First paragraph: Main Point
- Second Paragraph: Supporting details and discussion
- Third Paragraph: Outcomes, responses, and action

Operational memo Financial memo

Announcement
Environmental memo (policy
memo change, meetings,
etc.)

Request for
Directives
action

Response to Dress code memo

inquiry/complaint
Figure 6. Types of Business Memo

Activity: Assuming that you are the SSG President and you would like to conduct
an urgent meeting to all the classroom presidents about the incoming
Teacher’s Day Celebration. Write your memo in the given template
below.

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What Is It

Email or Electronic mail is a method of exchanging messages between people using

electronic devices. It is commonly used now as a mode of communication especially in
the corporate world. As such, it is a pillar of modern communication having only one
purpose, with only one specific item, task, or request. It should have enough information
to allow a complete response and should be professional but brief.

Figure 7. Parts of an Email Address

Examples: catting_75@yahoo.com venustomarc@gmsil.com

miaka@deped.gov.ph Bjhane@example.com

32

Figure 9. Parts of a ‘Compose Email’ Window

To

• Whom the email is addressed

• Recipient of the email

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• Direct audience who needs to reply or take action from the email content (Cullen, 2019)

Figure 10. Parts of an Email Message

CC BCC

•aka “Carbon Copy” •aka “Blind Carbon Copy”

•for readers who need to •for audience who only needs
receive the email to see the initial email and
conversation for reference or none of the later chain of
clarity, but do not need to replies (Cullen, 2019)
take action nor reply (Cullen, •a way of sending emails to
2019) multiple people without them
knowing who else is getting
the email (Emerson, 2012)

From Date

• Whom the email is from • Specifies the exact date and

• Sender of the email time of receipt of email
• Only appears in an email
received or in an email you
sent
• Does not appear in the
‘Compose Email’ window

Summary

1. Book review gives essential information about the book. It is a descriptive and
critical account of a book by providing a summary of the content and assesses the
value of it to potential readers.

2. Literature review is an integrated analysis and synthesis of scholarly articles

related to the topics or issues included in your paper. It critically describes,
summarizes, and evaluates updated information from learning sources.

3. Research Report is “the systematic investigation of materials and sources to

establish facts and reach new conclusions.” The key to a good research report is
the phrase “systematic investigation.” Thus, researchers follow certain processes
to reach valid conclusions and discoveries.

4. Project Proposal is a document used to convince a sponsor that a project needs

to be kicked-off to solve a particular problem or to introduce an opportunity.

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 5. Position Paper describes a stand or position on a particular issue, and the viable
reasons for taking that position. It is based on facts that offer a concrete basis for
their arguments. It is crafted to appeal a specific audience.

6. Resume is a document used by a person to present his/her backgrounds and

skills. It can be used for a variety of reasons, but most often it is used to secure
new employment. Everything that is written in the resumé must be true.

7. College Admission Letter also referred to as the “letter of intent” is a onepage

letter required for college and university admission. The sender writes a letter to
briefly discuss his intention for attending the college program.

8. Employment Letter also referred to as the “job application letter” or “cover

letter” is a one-page letter attached to the resumé when applying for jobs. The
purpose of writing the employment letter is to highlight the applicant’s experiences
and personal qualities for him to be considered for an interview designed for the
job. The parts of this letter are the same with the college admission letter.

9. Business Correspondence means the exchange of information in a written

format for the process of business activities. It can take place between
organizations, within organizations or between the customers and the
organization.

10. Email or Electronic mail is a method of exchanging messages between people

using electronic devices. It is used now as a mode of communication especially in
the corporate world.

PERFORMANCE TASK:
Compose an email and send it to laymarie1521@gmail.com reminding the class
about the project in READING AND WRITING , carbon copy your
adviser. Write your email on the template provided below.

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