Formative Assessment Model Answers

Formative Assessment Model Answers

Lesson 1
1. List four of the system properties that Sage 50c Pastel Partner recommends you have on your
computer to use Sage 50c Pastel Partner.

Workstation Server
HARDWARE
Minimum Single Core Single Core
Recommended Dual Core higher Dual Core higher
Required if installing from a disk.
DVD Drive Internet connection required for a software download install or software
update
RAM
Minimum 2GB 4GB
2GB or higher 128MB per simultaneous user who
Recommended
accesses the system
SCREEN RESOLUTION
Minimum 1024 x 768 1024 x 768
OPERATING SYSTEM
Windows 7, Windows 8 Windows 7, Windows 8, Windows
Supported Operating
and Windows 10 10, Windows Server 2008 r2, Windows
Systems
Server 2012 +

Lesson 2
1. Name the five ways of navigating Sage 50c Pastel Partner

The Pastel Explorer

The Menu bar

The Toolbar

The System Navigator

Function Keys / Shortcuts

Appendix A 1
Formative Assessment Model Answers

2. Complete the following table:

Function Operation
Key

F4 Price search facility

F2 Open the note facility

F9 Open the calculator

F1 Help

F5 Zoom for a record. This opens a Zoom screen from which you can perform
various record editing and enquiry functions.

F6 Add a record

3. What functions would you use to see your registered serial number and the build version of your
Sage 50c Pastel Partner package?

Click on Help…About. The serial number and version/build number are displayed on the
screen.

Press ALT + H, arrow down to About and Enter.

4. Mark the statements below as either True or False by ticking the correct box.

Question True False

Only users with supervisor access levels are able to use the change
F
menu.

You can export the information in the Sage 50c Pastel Partner
T
Explorer to MS Excel.

Sage 50c Pastel Partner charges you to reregister your package

F
annually.

If you customise your Sage 50c Pastel Partner Explorer, anyone who
uses your computer but logs in with their own username and T
password will see your customised screen.

There is no icon on the toolbar for processing a bank reconciliation. F

Appendix A 2
Formative Assessment Model Answers

Lesson 3
1. What are the three steps involved in creating a company in Sage 50c Pastel Partner?

Gather Company Information

Complete company planning form and organisational chart

Use the Setup Assistant to create the company

2. Briefly describe the four ways you can create a new company in Sage 50c Pastel Partner.

Use the Setup Assistant: This is the recommended method – a series of screens guides you
through the setup process.
Copy Another Company: This method creates a copy of another company, with all of the
masterfiles and transactions.
Start New Company: This method creates a completely blank company. Amongst other things,
the following will need to be created:
• Entry Types;
• Periods:
• Tax Types and Percentages;
• General Ledger Accounts; and
• Financial Categories.
Create from Backup: You can create a company by selecting this option and selection the
backupfile. The system will create the company with the same name and automatically restore
the company.

3. Where would you enter your company’s VAT number?

Line 5 of the information screen.

4. Mark the statements below as either True or False by ticking the correct box.

Question True False

You can set up your set of accounts to use 13 periods and during the
year-end procedure, the 13th period will become the 1st period of the T
next year if so selected.

There are many different industry specific charts of accounts to select

T
from which are already set up for you in Sage 50c Pastel Partner.

You can only create 10 Cash Books in Sage 50c Pastel Partner. F

You can create 10 standard price lists in Sage 50c Pastel Partner. T

The folder name for your Sage 50c Pastel Partner company has 15
F
characters.

Appendix A 3
Formative Assessment Model Answers

Lesson 4
1. Why is it necessary to go into the Setup…Auto Setup option after you have created your company?

To double check that all the settings suit the company, so that to functionality of the
system is maximised.

2. On what screen during the Auto Setup process do you enter the Payment terms for Customers?

On the Setup Customer’s Control, under the Defaults tab – both the normal and other
payment terms are entered.

3. On what screen during the Auto Setup process do you select to use the Rounding feature?

On the Setup Customer’s Control, under the Rounding tab – you can select between:
none, normal, round up and round down.

4. Name 2 Customer documents that never update into your accounting system.

The quotation and sales order – both of these assist in the accounting process flow, but
do not affect accounting figures, as the transactions are not recorded as final until
invoiced.

5. Name a Supplier document that never updates into your accounting system.

The purchase order – this document records orders placed, not receipt of items with their
invoice value. These are used to assist in planning for future expenses in the business. A
report of items on order is an indication to the accountant of expected outflows of money.

6. On what screen and tab would you setup your minimum gross profit %?

On the Setup Inventory – Sole Access Mode, under the Configuration tab.

7. Why is it so important to back up your work?

It creates a second copy of the business accounts which can be used in the event of data
corruption or and or data lose. Backups should be made to an external geographical site,
so that in the event of theft, fire, flooding etc the company accounts can be restored.

8. How often should you back up your work?

One for each day of the week re-used every week.

One for each week of the month re-used monthly.
One for each month of the year re-used annually.
Two sets prior to each year-end, never re-used.
One set after year-end, never re-used.

9. True/False. You can create a folder to back up to while you are in the backup procedure.

True – this allows you to name the folder to meet your company’s specific requirements.

Appendix A 4
Formative Assessment Model Answers

Lesson 5
1. How many customer categories does Sage 50c Pastel Partner allow you to create?

You can create up to 99 categories.

2. Describe how creating customer categories are useful for your company.

Useful functions that can be performed by category, for instance:

The creating of a discount matrix per customer category and inventory group.
Producing of reports per category to track each group of customers.
The generation of an identical invoice for a whole category of customers from one Pro
Forma Invoice. This functionality is referred to as the “Make one for All” and is
demonstrated in more detail in the Advanced Course material.
You can group your customers into different categories, such as authorised dealers,
registered dealers and end users.

3. Name the two main uses of sales analysis codes?

Analysing Sales by Person or other sales criteria e.g. geographic area, customer
category, etc.
Sales Commission calculation.

4. Why does the Open Item processing method involve more work than the Balance Forward option?

All invoices are linked/matched to their payment. This can be done for part and full
payments of an invoice by selecting the specific items that are being paid for. Whereas
the Balance forward method just allocates payment to the outstanding balance.

5. There are many ways to number your accounts, but what is the recommended numbering system?

The following three steps are recommended:

Split the code into three letters and three numbers.
Use the first three letters of the account name as the first three letters of the account
code.
Use the numeric part of the code in sequence, starting at 001 and proceeding up to 999.

6. Explain the relevance of the comma when it comes to customer names.

Enter the surname first, followed by a comma (,), a title, and then the first name(s). For
example, enter the name as "Smith, Mr John James."
Sage 50c Pastel Partner always reverses the name around the comma. You should not,
therefore, include commas in customer names unless you intend the reversal to take
place. For example, enter "Anderson Henderson and Smith" instead of "Anderson,
Henderson, and Smith".

Appendix A 5
Formative Assessment Model Answers

7. True / False

When processing a “Cash Sale Account” invoice for an amount exceeding R5000 you T
will be prompted to enter tax details for the customer.
Once you have set up a customer as an open item customer you cannot change the F
account to balance forward.
You cannot print a Customer Masterfile listing by Sales Analysis Code. F
The details contained in the user defined fields can be printed on the Masterfile T
Listing.
You cannot link a Microsoft Word document to a Masterfile record by using the note F
facility.
You can print and e-mail Customer and Supplier documents at the time of processing. T

Lesson 6
1. Which menu option is used to create new suppliers?

Click Edit…Suppliers from menu bar or click on the suppliers icon.

2. Name two ways in which you can search for a supplier while working in Sage 50c Pastel Partner.

Under View...Suppliers...List Suppliers

Under Edit...Suppliers...click on Supplier Zoom

3. How do you print a Supplier Masterfile list? List the steps.

Click View...Suppliers List...select print options (to screen, file or printer), select what to
print (user defined details etc), click OK.

Appendix A 6
Formative Assessment Model Answers

Lesson 7
1. How do you call up a display of your inventory items and codes?

There are two ways – Edit...Inventory...click on zoom or

View...Inventory... Listings...Items

2. Differentiate between a physical and service inventory item and provide examples of each.

Physical stock items are purchased for resale, they have min and max re-order levels
specified and are linked to a preferred supplier. They will also have a Bin Number –
indicating where they might be found.
Service stock has no supplier and no bin number. Each are linked to specific category
types.

3. Where would you indicate whether an inventory item is a physical or service item?

On the Edit...Inventory…Item File...under the heading Type.

4. When creating Inventory Service Items, there is an option to enter Future Prices. What are Future
Prices?

Future prices are another set of prices that you can edit and adjust, on an individual or
global basis, while the current prices are still used for invoicing. This lets you prepare new
prices in advance, as well as prepare price lists. This is a very useful tool as you can print
out a future price list and send it to your customers before the new prices come into
effect.

5. What is the function of the Allow Tax option on the Edit…Inventory screen?

You use these fields to configure tax processing for this item.
If the item is tax-free, uncheck the Allow Tax check box. If you sell or purchase this item,
the system does not levy tax on the item.
If the item is taxable, check the Allow Tax check box. You can then set default tax types
for sales and purchases. When you create a new item, the system defaults these fields to
the ones specified in the item’s inventory group. However, you can change the tax types
for each individual item.

.
6. List a few of the Inventory reports available in Sage 50c Pastel Partner and what information you
can view on them.

Inventory lists by Items, Groups, Categories or Preferred Supplier.

Price Lists by Item, Customer or Discount Matrix.
There are others but they were not covered in this lesson.

7. Is the following statement True or False?

The more general ledger accounts you use, the more you can break down the financial information
and the better it is for reporting purposes.

True – Accounts can have sub accounts giving you categories also.

Appendix A 7
Formative Assessment Model Answers

Lesson 8
1. In what range of numbers would you find Statement of Financial Position (Balance Sheet)
accounts?

From 5000 - 9999

2. True or False: You can select whether a customer account is a cash sale account or not.

True

3. How many general ledger main accounts can you create?

9999

4. In what Statement of Comprehensive income (Income Statement) category would you put an
expense account?

I25 - Expenses

5. True or False: You can attach a note to a customer’s account.

True

6. True or False: You can add extra fields of information to a supplier’s masterfile.

True

7. True or False: You can create service and physical items in the Edit Inventory menu.

True

Appendix A 8
Formative Assessment Model Answers

Lesson 9
1. What information can you view on an Outstanding Orders Report?

A list of orders placed that have not yet been received by the business. These are items
on back order. Report can be viewed by Category, by Customer/Supplier, by Item.

2. Name one advantage of using Goods Received Notes.

By processing a GRN the inventory value is updated from a delivery document, so sales
can continue without having to wait for the supplier invoice.

3. True / False: You can process a year-end while there are invoices on hold?

True

4. True / False: You can automatically reverse a journal at the time of updating?

True

Lesson 10
1. Are you able to transfer funds from one Bank account to another using the Sage 50c Pastel Partner
system?

Yes

2. True / False? You can create a Sales Order or an Invoice from a Quotation.

True

3. Is there a facility to enter discount on a Customer payment in the Cash Book batch?

Yes

4. True / False? You can link a Credit Note to the applicable Invoice.

True

Appendix A 9
Formative Assessment Model Answers

Lesson 11
1. What menu option would you use to view a Trial Balance?

View…General Ledger…Financial Reports…Trial Balance

2. What menu option would you use to view a Customer Age Analysis?

View…Customers…Monthly/Periodic…Age Analysis

3. What menu option would you use to view a Supplier Remittance?

View...Suppliers...Monthly / Periodic...Remittances

4. What menu option would you use to view an Inventory Valuation report?

View...Inventory...Inventory Valuation

5. Can you view a Price List for different categories of customers?

No, it is possible to view price lists by customer or by inventory category

Lesson 12
Statement True False
When you have misallocated a payment for a customer, you will debit the True
incorrect account and credit the correct account
When a cheque from a customer is returned to you from the bank as Return True
to Drawer, you will process the cheque in the cash book receipts as a
negative amount.
Sage Pastel will automatically create the suspense accounts for opening False
balances.
Inventory is taken on through the GRN when doing opening balances. False

End of Formative Assessment Model Answers

Appendix A 10