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Lesson: Job Application: WEEK 10: Midterm

This document provides a step-by-step guide to the job application process, including: preparing resumes and cover letters, submitting applications, screening processes, interviews, hiring decisions, and supporting documents. The guide outlines the typical stages an applicant goes through, from initial application to final job offer. It also lists common supporting documents like resumes, references, and transcripts that employers may require.

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Shiella Heart Malana
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48 views

Lesson: Job Application: WEEK 10: Midterm

This document provides a step-by-step guide to the job application process, including: preparing resumes and cover letters, submitting applications, screening processes, interviews, hiring decisions, and supporting documents. The guide outlines the typical stages an applicant goes through, from initial application to final job offer. It also lists common supporting documents like resumes, references, and transcripts that employers may require.

Uploaded by

Shiella Heart Malana
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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WEEK 10: Midterm

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A Step-by-Step Guide in the Job Application Process


 

A Step-by-Step Guide to the Job Application Process; Supporting Documents for Job
Topic: Application and Dos and Don’ts in Job Application

Learning Outcomes: At the end of this module, you are expected


to:

1. Identify the steps in job hiring process;


2. Enumerate the different supporting documents for job application;
3. Internalize the different DOs and DON’Ts in job application; and
4. Create an essay of a career that you are interested in pursuing

Lesson: Job Application


When you’re in the middle of it, the job application process can seem both mysterious and
frustrating. What should you include in a job application, resume, or cover letter? How many
interviews should you expect to participate in – and how many interviewers will be at each one?
And finally, how can you know when you’re approaching the end of the process and a possible job
offer?
It’s easier to deal with the waiting – and the possible anxiety – when you know how the job
application process works. While every company does things a little differently, most employers
use some variation on the standard. This step-by-step guide will tell you everything you need to
know about the job application process. 
 
A Step-by-Step Guide to the Job Application Process
o Get your Resume Ready

 
 
Many companies require a resume and a cover letter in addition to a job application. When you
submit a resume with your job application, it is important that your resume is well-organized and
polished.
You also want to be sure that your resume is a match for the job you are applying for. Personalize
your resume for every job application.
 
 
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o Write a Cover Letter

 
 
A cover letter is a document that explains why your skills and experiences make a good fit for a
job. This document may be required as part of the job application process. If it's optional,
including a cover letter is the best way to pitch your case for an interview.

Again, make sure that your cover letter is tailored to the specific job listing.
 
 
 
 
 
 

o Job Applications

 
 
 
You can apply for jobs online, via email, or in person. No matter what job you are applying for, be
sure to follow the company's specific directions for filling out the application.
 
 
 
 
 
 

o Job Application Screening

 
 

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Companies often use applicant tracking software (ATS) to recruit, screen, hire, track, and manage
applicants for employment. Therefore, your application is likely to be screened to determine if you
are a match for the job.
The software will match up the information in the job applications that are submitted with the
position requirements for the job. Those candidates who are the closest match will be interviewed.
 
 
 
 
 

o Employment Tests

 
 
Employers often use pre-employment tests and other selection procedures to screen applicants for
hire. The types of tests and selection procedures utilized include talent assessment tests, cognitive
tests, personality tests, medical examinations, credit checks, and background checks.
Some tests are conducted as part of the job application process, and others will take place further
along in the hiring process, after the interview and prior to a job offer.
 
 
 
 
 

o Interview Process

 
 
If you are selected for an interview, you will be invited to talk to a recruiter, hiring manager, or
employer on the phone or in person (or both). The company may conduct several interviews prior
to offering the leading candidate the job.
Some interviews are one-on-one, while others are in small groups.
 
 
 
 
 
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o Hiring Process

 
 
From the time you apply for a job until the time you accept a job offer, you will go through a
series of steps as you progress through the hiring process.

The first step in the hiring process is, of course, to apply for jobs and to get your application into
contention for the jobs you are interested in.
Depending on the organization and the job, you may apply online, email a resume and cover
letter, or apply in-person.
 
 
 
 

o Job Offers

 
 
When you receive a job offer, you're close to the end of the process. However, you don't need to
accept the job, at least right away, if you're not sure whether it is the best opportunity for you.
It's important to take the time to evaluate the offer carefully, so you are making an educated
decision to accept, decline, or renegotiate the offer.

SUPPORTING DOCUMENTS FOR A JOB APPLICATION


 
When you're applying for a job, an employer may want more information than just a copy of your
resume and cover letter. The company may request what is known as "supporting documentation"
to complete your application. Knowing what to include and how to include it will help you stay in
the running for the role.
 
What Are Supporting Documents?
Supporting documentation for a job application can include a resume, a cover letter,
educational transcripts, writing samples, Veterans' Preference documents, portfolios, certifications,
a reference list, letters of recommendation, and other documentation as specified in the job
posting. The information that is required varies depending on the job and the employer's hiring
requirements.
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Note: Generally, employers will specify which documents they would like you to include with your
application.
If not, feel free to ask the hiring manager or HR representative what kind of supporting
documentation to send. Be sure to follow all their instructions about what to send and how to
send it. (For example, official transcripts would usually be sent directly from the school or
institution concerned.)
 
Why Do Employers Request Supporting Documentation?
Getting supporting documentation from candidates helps companies evaluate applications.
For many employers, a resume (or a resume and cover letter) provides all the information they
require. Other employers need more information to determine which applicants they will interview
and eventually hire.

            The reason for requesting information is to get a full picture of you as a candidate, or to
provide confirmation of the details listed in your resume or job application. For instance, requiring
a transcript as supporting documentation allows employers to confirm that you graduated, as well
as your GPA.
Requesting documentation can also be a test of whether or not applicants can follow
instructions. If a job posting states that candidates must submit a list of references with their
application, hiring managers can immediately eliminate all applicants who did not submit
references
 
List of Supporting Documents
Below is a list of supporting documents that you may need to submit along with an employment
application:
 Resume
 Cover Letter
 Reference list
 Letters of Recommendation
 Transcript
 Portfolio
 Writing Sample (Essay, articles or other writing samples)
 Employment Certificate
 Certifications (e.g. Teaching or computer certifications)
 
How to Submit Supporting Documentation
Gathering up all this information at one time, whether it’s during the application process or
after an initial interview, is hugely helpful to employers. It allows the hiring manager to have all
the pertinent information about candidates to hand, and cuts back on follow-up emails and phone
calls to request more documents.
 

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Bringing Documentation to a Job Interview
If the company asks for supporting documentation to be brought to the interview, bring a
photocopy of each of the requested documents with you to leave with the hiring manager.
Also be sure that you have everything else you need ready to bring with you to the interview.
 

DOs and DON’Ts in Job Application


Do’s
1.  Prepared with what you will need

o Resume, social security card, driver’s license, etc
o Names and addresses of previous employers, as well as starting dates and salary information
o Names, addresses, and phone numbers of references
o Black and blue pens (have extras)
2.  Read and follow instructions carefully

o Review the entire application before you begin
o Be sure to write your answers on the correct lines and in the right spaces
3.  Complete the application thoroughly and neatly

o Print clearly – do not be in a rush
o Think about your answers before you write them in
o Keep your information consistent with your resume
4.  Answer truthfully, but don’t provide negative information

o Turn “negatives” into “positives” (such as “job ended” instead of “got fired”)
 
Don’ts

1. Don’t leave blank spaces.


2. Don’t be unclear. If a question requires specific information, don’t try to dodge it by being vague.
3. Don’t write in scripts.
4. As much as possible, do not use correction fluid.
END of LESSON 10

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