Lecture Notes On Technical English 2
Lecture Notes On Technical English 2
TECHNICAL ENGLISH 2
Nearly half of a police officer’s work involves writing, and because of this, the best
arrests will go unprosecuted if the reporting officers do not have the necessary writing
skills to record their actions in a case clearly, concisely, and accurately, with sufficient
detail. An officer’s report must document every incident in a complete, clear, and
concise manner. Any arrest, follow up investigation, prosecution, or administrative
action that is to be taken as a result of the report must be initiated, supported, or
justified by the information contained solely within the body of the report.
Consequently, every police report must be able to withstand critical review and legal
scrutiny, and must be truthful, unbiased, and unprejudiced. Moreover, police officers
have a moral and legal obligation to investigate all crimes that are reported to them.
In technical report writing 1 covers the study of the concept of application of the
appropriate report writing: brevity, clarity, completeness and accuracy of facts
and presentation according to the prescribe format and style of investigative
report writing structure and feasibility studies. It includes the fundamentals and
styles of different report writings and contents of police report writing; manner of
handling standards police forms and technique sequences of blotter entries.
While in technical report writing 2 covers the importance of police report writing,
internalized the concepts of legal forms which includes Judicial Affidavit,
Affidavit of Complaint, Deposition of Witness, Affidavit of Arrest, Application of
search warrant, memorandum for preliminary investigation, motion for
reconsideration, notice of appeal and similar forms. The functions and
application of police report writing in investigative process and the application of
new technology in Crime Incident Reporting System (CIRS).
On a daily basis, police officers are faced with a variety of events and
incidents. At each one, officers are required to make significant decisions,
oftentimes without delay, and while under stress or the benefit of all the facts
regarding the situation. For this reason, crime and incident reports must reflect
the details of the specific crime or incident for further reference and use. While
the details of every incident or crime report will likely vary, there are six
characteristics that all effective reports have in common.
3. Clear. A police report speaks for the reporting officer when he or she is
not present. There should be no doubt or confusion regarding what
happened during an incident or crime, based upon the content of a police
report. Clarity in report writing is achieved by clear and logical
organization of information, the judicious use of simple, common, and
first person language, and effective writing mechanics.
Drafting legal documents is an art. This art requires brevity and clearness of legal
expression, so as to avoid future legal complications and useless lawsuits. A
sensible notary need not draft a document by simply copying one form a book of
legal forms; he should read the statutory provisions governing the particular kind
of transaction on hand, and proceed to draft his documents in accordance with
the law and the particular facts of the case – briefly, clearly, accurately.
6. Names of the parties should be repeated, where the use of pronouns would
give rise to ambiguity.
8. A clause may be inserted at the end of the document like, for example:
“this (document, contract, agreement, etc.) shall extend and be binding upon
the parties thereto.”
9. The place and date of execution of the document usually come last, and
may be stated thus: “Signed in the City of Santiago, Philippines, this ____
day of, 20___.”
In the case of pleadings, civil or criminal, the practitioner should read carefully
the pertinent provisions of the law in such cases, find out the essential requisites
or prerequisites for the sufficiency of the pleading in question, and then, in clear,
definite, and concise terms, proceed to draft the same in accordance with the law
governing, stating only, if it be a complaint, the “ultimate facts” constituting the
plaintiff’s causes of action, omitting the statement of mere evidentiary facts.
All unprinted documents presented to the superior courts of the Philippines shall
be written on paper of good quality, 12 3/8 inches in length by 8 1/2 inches in
width, leaving a margin at the top and at the left-hand side not less than 1 1/2
inches in width. A reasonable margin at the right-hand side must be observed.
Typewritten documents shall be written double-spaced. One side only of the page
shall be written upon. All papers required by the Rules of Court to be printed
shall be printed with black ink on unglazed paper, with pages 6 inches in width 9
inches in length, in pamphlet form. The type used shall not be printed smaller
than twelve point. The paper used shall be of sufficient weight to prevent the
printing upon one side from being visible upon the others.
This time that the PNP has using Computer, and based on the different
documents they are issuing, it vary in size and in margin. The usual size of paper
they are using is the A4 or the government paper, but they are also using legal
size papers when issuing legal document, and the usual margin is 1 inch in all
side.
1. Basic Requirements
1. Criminal Complaint
Republic of the Philippines
Metropolitan Trial Court
Second Judicial Region
Branch _____, Santiago City
vs.
Accused
x--------------------------------x
COMPLAINT
Contrary to law.
___________________________
Chief of Police of ______________
_____________________
__
JUDGE
2. Affidavit of Complaint
x- - - - - - - - - - - - - - - - - - - - - -x
AFFIDAVIT OF COMPLAINT
1. That________________________________________________
___________________________________________________
___________________________________________________
_______________________________.
2. That________________________________________________
___________________________________________________
___________________________________________________
_______________________________.
3. That________________________________________________
___________________________________________________
___________________________________________________
_______________________________.
__________________________
_
Offended Party
SUBSCRIBED AND SWORN to before me this ___ day of _______ at
_______________. I HEREBY CERTIFY that I have personally examined the
herein offended party and I am satisfied that they voluntarily executed and
understood their given affidavit.
_______________________
Judge
WITNESSES:
__________________________
__________________________
03. On the complaint dated _______________, (state the act and the
crime committed).
04. Upon receipt of their said complaint, our office planned out an
entrapment operation against the suspect. At about ______________ of
______________, the undersigned together with the complainant
proceeded at the pre-arranged pay off _________________________
located along ____________________________, __________ to
give the money being asked by the respondent;
05. Upon arrival thereat, complainants waited for the suspect to arrive
while we the undersigned seated near the table of the complainants. At
about ________, suspect arrived and approached the complainants and
after few conversation, complainants handed over the marked money to
the suspect that minutes of prompted the undersigned to immediately
effect arrest;
06. Seized and recovered in the possession and control of the arrested
person were the following, to wit:
a.) Marked Money, (state the denomination and serial numbers);
b.) (Name of documents promised);
c.) (type of CP and SIM Card); and
d.) Other evidence confiscated;
07. Suspect together with the seized and recovered evidence was brought
to the ___________________________________,
____________, ___________ for booking and proper disposition.
Likewise, the arrested person was apprised of their rights as provided for
under the Constitution of the Philippines; and
08. The report of the PNP Crime Laboratory Group Physical Identification
Report No. ___________ dated __________, revealed that suspect
______________________ was POSITIVE for the presence of Bright
Yellow Ultraviolet Fluorescent powder on both palm and right dorsal
portion of the hands.
_________________________ _________________________
Affiant Affiant
__________________
Administering Office
4. Deposition of Witness
-versus- For:
DEPOSITION OF WITNESSES
Answer:____________________________________________
___________________________________________________
__________.
Question: Do you know the premises of
_____________________________,
Answer:____________________________________________
___________________________________________________
__________.
Answer:____________________________________________
___________________________________________________
_____.
Question: Do you know who is or who is the person or persons who have
or have control of him above described properties?
Answer:____________________________________________
___________________________________________________
___________.
Question: How did you know that the said properties are kept in his/her
premises which are subject of the offense?
_______________________
_______________________
Affiant Affiant
_______________________
Judge
5. Judicial Affidavit
PRELIMINARY STATEMENT
That in accordance with A.M. No. 12-8-8-SC, which prescribes the use of
judicial affidavits to serve as the direct examination testimony of the witness, on
the basis of which the adverse party may conduct their cross-examination on
such a witness, I hereby execute this judicial affidavit in a question and answer
format;
That conformably with section 3 (b) of the said A.M. No. 12-8-8-SC, I also
state that it was _________________, investigator of
______________________ who conducted the examination of the
undersigned affiant;
That conformably also with section 3 (c) thereof, I hereby state under the
pain of perjury that in answering the questions asked of me, as appearing herein
below, I am fully conscious that I did so under oath, and that I may face criminal
liabilities for false testimony or perjury;
1. Question: What are the reasons why you are voluntarily came to this
Office?
Answer: Because I want to free my mind and I want to freely and
voluntarily give information relative to the rape case I have witnessed.
5. Question: Do you know the persons involved in the case you are referring
to?
Answer: Yes Sir, I know them very well.
6. Question: Do you know the victim and her address?
Answer: Yes Sir! The name is ____________ and she a resident of
__________.
11. Question: What did you do then after hearing her cry?
Answer: I immediately creeping near the place.
12. Question: What did you saw after getting near to the place?
Answer: when I get near the place, I saw one of the perpetrators naked
lying on top of the victim doing the push and pull movement while the
others were holding the hands and feet of the victim.
13. Question: What did you do after seeing what they are doing?
Answer: I watch them Sir until they are all finished.
-----------End of Statement----------
_______________________
Affiant
_______________________
Administering Officer
ATTESTATION
1. I, ________________________, investigator of ____(Police
Station)____, ____(Location)_____________, on my oath as the
Investigator-on-Case (IOC), hereby depose and states:
4. That I likewise certify that neither I nor any other person/s coached this
witness-affiant regarding the answers given by her.
_______________________
Investigator
_______________________
Administering Officer
Note: This is just only a sample. Do not just limit your questioning for 13
questions or less. Throw all your questions until you are convinced and get all the
information needed.
That on the said occasions, SUBJECT OF S.W, disclosed that they are
(illegal activities). (See photos & sketch and See Attached Calling Card, List of
Requirements, Studio Romano Job Order Form & MTC Job Information as
Annexes “B” - “C”)
(Modus operandi).
The properties, articles, objects and items which are used and/or intended
to be used in the commission of the afore-stated offense in the possession of the
SUBJECT OF S.W includes the following:
a. Leads
b. ....
The undersigned has personally verified the report thru surveillance and
investigation activities together with _________________ and
_______________, to ascertain the veracity thereof and found the same to be
true and correct;
PRAYER
(Date), (Place).
________________
Applicant
______________________
Presiding Judge
__________________
Applicant
Date:________________
_
COMPLAINANT/S: RESPONDENT/S
1._________________________ 1.__________________________
Address:____________________ Address:______________________
2._________________________2.____________________________
__________________________
____________________________
3._________________________3.____________________________
__________________________ ___________________________
CHARGE: 4.__________________________________
_______________________________________________________
______Place of Commission 5.__________________________________
_______________________________________________________
_______________________________________________________
____________Date ________________ Time ___________ (Use back
hereof for add, accused)
Witness:
NOTE:
1. Has a similar complaint been filed before any other office? (YES OR NO)
2. Is this complaint in the manner of a counter-affidavit? ____(YES OR
NO) 3. Are all the above information true and correct _________(YES
OR NO)
___________________________
(Signature of complainant or
counsel)
___________________________
Investigation Prosecutor
IMPORTANT!
_____________________ ___________________
Investigating Prosecutor Stenographer
8. Motion for Reconsideration
PRAYER
_____________,______________________,_____________.
___________________________
(Attorney for the Complainant)
___________________________
(Address)
________________________
(Prosecutor on Case)
EXPLANATION
(Proof of Service)
_______________________
(Attorney for the
Complainant)
_______________________
(Address)
9. Notice of Appeal
Pedro Penduko
Accused-Appellee,
x------------------------------------------x
NOTICE OF APPEAL
COMES NOW the complaint by the undersigned attorney and within the
reglementary period prescribed by the Rules of Court hereby files this notice of
appeal from the judgment of dismissal rendered by ___________________
of ____________ _____________, ______________________,
_____________.
_______________________
(Attorney for the
Complainant)
_______________________
(Address)
______________________
(Counsel for the Accused)